Solicitation No. 19TH2026Q0010 - Integrated Pest Mngt.pdf

Embassy of the United States of America

Bangkok, Thailand

January 21, 2026

Dear Prospective Offeror:

Subject: Request for Quotations Number 19TH2026Q0010 – Integrated Pest Management Service

Enclosed is a Request for Quotations (RFQ) for Integrated Pest Management Service. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled on February 3, 2026 at 9:00 AM. at no.33 Rajdamri compound, Rajdamri Rd., Pathumwan, Bangkok 10330, Thailand. Please submit personnel information by January 30, 2026 before 15:30 PM. to soontare@state.gov to join the site visit.

Questions regarding this solicitation may be submitted no later than 16:00 hours (Bangkok time) on February 6, 2026 to e-mail: soontare@state.gov. Questions must be in English.

Quotations are due by February 17, 2026 at 16:00 PM. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to soontare@state.gov Bids must be received on or before 16:00 PM Bangkok time. Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0010 – Integrated Pest Management Service.” It is important to make sure the submission is made in specific size and format; in MS- Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.

If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Additional information/document as required in SECTION 3

SENSITIVE BUT UNCLASSIFIED

mailto:soontare@state.gov mailto:soontare@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira

Contracting Officer

Enclosure

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15732349

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TH2026Q0010

6. SOLICITATION ISSUE DATE

January 21, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Contracting Officer

b. TELEPHONE NUMBER soontare@state.gov

8. OFFER DUE DATE/

02/17/2026; 16:00 PM.

9. ISSUED BY CODE 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy Bangkok

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

GSO/Contracting & Procurement Office Bangkok

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Attn: Facility Management Office

17a. Contractor/Offeror CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Officer (NOB)

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1 To provide Integrated Pest Management Service.

The total amount paid in Thai Baht, VAT excluded

1 all

See statement of work for details.

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF 1449, RFQ Number 19TH2026Q0010 , Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TH2026Q0010 , Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Documents, exhibits, and other attachments

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Submission of Quotes

• Solicitation Provisions Incorporated by Reference

• Federal Acquisition Regulation Solicitation Provisions

• Site Visit

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TH2026Q0010

PRICES, BLOCK 23

1. PRICE

A. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for pest control services within the time specified herein. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor shall be paid the following firm fixed-price for all pest control services:

B. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government. VAT Exemption document will be processed through Ministry of Foreign Affairs for the order which has the total price excludes VAT at or more than 5,000 THB for local VAT registered contractor under Section 82/3 of Thai Revenue Code only.

1.1) BASE YEAR: 12 MONTHS

FOR PEST AND RODENT CONTROL SERVICE:

Property Monthly No. ID No. Location Charge(Bht.)

1. S98505 Ambassador’s Residence Compound ____________ and all structure within the compound (termite control not included)

2. X03001 Chancery ____________

120/122 Wireless Road

3. X01000 Annex Compound (EOB) ___________ 95 Wireless Road

4. X02011 Rajdamri House No. 1 ______ _____ Rajdamri Compound

(termite control not included)

5. X02009 Rajdamri House No. 2 ____________

6. X02010 Rajdamri House No. 3 ____________ Rajdmari Compound (termite control not included)

7. X02012 Rajdamri House No. 4 ____________ Rajdamri Compound (termite control not included)

8. X02013 Rajdamri House No. 5 _____________ Rajdamri Compound (termite control not included)

9. X02000 Rajdamri Compound _____________ 33 Rajdamri Road

X00248 9.1) PSA Maintenance Facility

X00065 9.2) GSO Office Building

10. X06000 Ruam Rudee Building _____________ 30/2 Soi Ruam Rudee (termite control not included)

11. S98505 Front Guard Booth of _____________ Ambassador Compound

Base Year Prices : 12 Months

A. Total cost per month _________ x 12 months THB B. Defense Base Act Insurance THB C. Total Price for Base Year = A+B THB

1.2) FIRST OPTION YEAR: 12 MONTHS

FOR PEST AND RODENT CONTROL SERVICE:

Property Monthly No. ID No. Location Charge(Bht.)

1. S98505 Ambassador’s Residence Compound ______________ and all structure within the compound

2. X03001 Chancery ______________ 120/122 Wireless Road

3. X01000 Annex Compound (EOB) ______________ 95 Wireless Road

4. X02011 Rajdamri House No. 1 ______________

5. X02009 Rajdamri House No. 2 ______________

(termite control not included)

6. X02010 Rajdamri House No. 3 ______________ Rajdmari Compound (termite control not included)

7. X02012 Rajdamri House No. 4 ______________ Rajdamri Compound (termite control not included)

8. X02013 Rajdamri House No. 5 ______________ Rajdamri Compound (termite control not included)

9. X02000 Rajdamri Compound ______________ 33 Rajdamri Road

X00248 9.1) PSA Maintenance Facility

X00065 9.2) GSO Office Building

10. X06000 Ruam Rudee Building ______________ 30/2 Soi Ruam Rudee (termite control not included)

11. S98505 Front Guard Booth of ______________

First Option Year Prices: 12 months

C. Total Price for First Option Year = A+B THB

1.3) SECOND OPTION YEAR PRICE:

FOR PEST AND RODENT CONTROL SERVICE

Property Monthly No. ID No. Location Charge(Bht.)

1. S98505 Ambassador’s Residence Compound ______________ and all structure within the compound (termite control not included)

2. X03001 Chancery _______________ 120/122 Wireless Road

3. X01000 Annex Compound (EOB) _______________ 95 Wireless Road

4. X02011 Rajdamri House No. 1 _______________

5. X02009 Rajdamri House No. 2 _______________

(termite control not included)

6. X02010 Rajdamri House No. 3 _______________ Rajdmari Compound (termite control not included)

7. X02012 Rajdamri House No. 4 _______________ Rajdamri Compound (termite control not included)

8. X02013 Rajdamri House No. 5 ________________

9. X02000 Rajdamri Compound ________________ 33 Rajdamri Road

X00248 9.1) PSA Maintenance Facility

X00065 9.2) GSO Office Building

10. X06000 Ruam Rudee Building ________________ 30/2 Soi Ruam Rudee (termite control not included)

11. S98505 Front Guard Booth of ________________

Second Option Year Prices

C. Total Price for Second Option Year = A+B THB

1.4) Grand total of Base Year Plus All Option Years:

Base Year Total THB

First Option Year Total THB

Second Option Year (Last Option Year) Total THB

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS THB

2. GENERAL REQUIREMENT

This firm-fixed price contract is for entomological and pest management service, and is part of a comprehensive Integrated Pest Management (IPM) program for U.S. Embassy Bangkok, in accordance with line item A below.

The work shall be accomplished in a manner that:

• conforms to the intent of all applicable Department of State safety, health, and environmental policies, standards and regulations;

• recognizes and takes all precautions against the documented dangers of pesticide application;

• is done in a manner effective for controlling pests and causes no contamination to other parts of the property and environs;

• endangers none of the property occupants or workers; and

• leaves the areas safe for re-occupancy.

A. Description of Program: IPM is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices. Control strategies in an IPM program include:

I. Structural and procedural modifications to reduce food, water, harborage, and access used by pests.

II. Pesticide compounds, formulations, and application methods that present the lowest potential hazard to humans and environment.

III. Non-pesticide technologies such as trapping and monitoring devices.

IV. Coordination among all facilities management programs that have been on the pest control effort.

The three key components of Integrated Pest Management are:

i. Prevention and pest prevalence reduction measures;

ii. Self-help measures; and,

iii. Use of Department-authorized professional-use pesticides. These components are conducted in sequence or in combination. Each element is discussed in

EXHIBIT 2: DEPARTMENT-AUTHORIZED EPA REGISTERED

PROFESSIONAL-USE PESTICIDES FOR COMMON PESTS.

Note: Professional-use pesticides are only when there is a demonstrated need, which is generally after pest prevalence reduction and self-help measures have been shown to be insufficiently effective. Lack of resident or occupant cooperation is not a reason to use professional pesticides without exhausting safer control methods.

Prior to using authorized professional-use pesticides, factors contributing to the pest problem should be understood. Without addressing these factors, long-term control of the pest problem will be difficult, if not impossible. Only professional-use pesticides that are authorized by the Department and appropriate for the target pest are permitted. Table 2 in Appendix B lists Department-authorized EPA-registered pesticides that are pre-authorized for post to use to controlling common pests. Before every professional-use pesticide, the contractor must submit a Pesticide Application Plan to COR for POSHO approval.

Professional-use pesticides are applied in various methods, however, the Department authorizes applications that target only affected areas are most likely to impact the pests, and leave minimal potential for pesticide exposure and environmental contamination following the pesticide application.

B. Contractor Service Requirements: The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the monitoring, trapping, pesticide application, and pest removal components of the IPM program. The Contractor shall also provide detailed, site- specific recommendations for structural and procedural modifications to aid in pest prevention.

3. PEST INCLUDED AND EXCLUDED IN CONTRACT

A. The Contractor shall adequately suppress the following pests:

I. Indoor population of rodents, cockroaches, ants, flies, mosquitos, spiders, bugs, beetles and other arthropod and anthophila pests not specifically excluded from the contract.

II. Population of the above pests outside of the building but within the U.S. Embassy properties.

III. Termite swarmers including subterranean and dry-wood termites, as well as other wood infesting insects.

IV. Nests of stinging insects (bees, wasps, hornets, etc.) within the property boundaries of the specified building.

Individuals of all excluded pest populations that are incidental invaders inside the specific buildings, including winged termite swarmers emerging indoors.

B. The following pests are excluded from this contract:

I. Birds, bats, snakes, and all other vertebrates other than commensal rodents.

II. Pests that primarily feed on outdoor vegetation.

4. INITIAL BUILDING INSPECTIONS AND ESTABLISHMENT OF MONITORING

PROGRAM

A. Initial Inspection The Contractor shall conduct a thorough, initial inspection of the property or site within the time specified in the purchase order.

The purpose of the initial inspection is for the Contractor to:

i. verify site conditions;

ii. identify the insect or organism to be controlled;

iii. identify sensitive areas; identify equipment needs;

iv. identify structural features, maintenance practices, etc. that are contributing to pest infestations; and,

v. develop a long-term Pest Control Plan to provide the best interest to the specified property of the U.S. Embassy.

Access to building space shall be coordinated with the Contracting Officer's Representative

(COR). The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

B. Develop a Pest Control Plan

Prior to initiation of service, the Contractor shall submit to the COR a Pest Control Plan for each property or site identified in the purchase order within 15 days following the initial inspection. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within 15 days. The Contractor shall be on site to initiate service within 7 days following notice of approval. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have 15 days to submit revisions.

The Pest Control Plan shall consist of the following parts:

I. Proposed Materials and Equipment for service: The Contractor shall provide methods for control, including name of any pesticide(s) to be used, specimen labels and Material Safety Data Sheets (MSDS sheets) for all pesticides proposed to be used. All professional-use pesticides must be authorized by the Department (see Exhibit 2 for pre-authorized pesticides) and appropriate for the target pest and situation. A list of brand names of rodent bait boxes and any other control devices or equipment should also be included.

II. Proposed Methods for Monitoring and Detection: The Contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access, and for making objective assessments of pest population levels throughout the term of contract. The methods and procedures proposed by the Contractor must ensure the safety of building occupants and visitors to the site including the anticipated period that the premises must be vacated (if applicable), including preparations that must be carried out other than by the Contractor prior to implementation of the Pest Control Plan (e.g. removing pets, covering food handling equipment).

III. Service Schedule for Each Building or Site: The Contractor shall provide an Inspection Service Schedule once a month per location and Treatment Service Schedules upon need, or as specified by the Contracting Officer’s Representative (COR) for issues that need immediate care and will cause harm or additional property damage without early treatment.

IV. Description of any Structural or Operational Changes That Would Facilitate the Pest Control Effort: The Contractor shall describe site-specific solutions for observed sources of pest food, water, harborage, and access that would facilitate the pest control effort.

V. Commercial Pesticide Applicator Certificates or Licenses: The Contractor shall provide a list identifying the on-site person(s) who will be performing the pest control work. The Contractor shall provide a copy of applicators license/certification that is approved by law and regulation of the host country to COR prior to starting the project.

VI. Re-occuring infestations within the contracted period: The contractor shall immediately provide controlling as well as eliminating services without additional cost to the U.S. Embassy.

It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan for each property or site. The Contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the approved Pest Control Plan, including additions or replacements to the pesticide list and to on-site service personnel. A model Pest Control Plan form is included as Exhibit 1 of this purchase order.

NOTE:

The Department must approve all pesticides used by the Contractor. Department-authorized professional-use pesticides (DAPU) are found in Exhibit 2, Department-Authorized EPA- Registered Professional-Use Pesticides for Common Pests. Use of non-chemical and self-help pesticides in lieu of professional-use pesticides is encouraged as appropriate for the pest problem.

C. Security requirements and procedure for temporary employees working on this contract with an estimated project duration: The Contractor is responsible for obtaining and submitting official police certificate, fingerprint certificate and work permit documents to the Contracting Officer Representative (COR).

I. Criminal Background Checks –

i. Required Documents: Police Certificate

ii. Company Cover Letter

iii. Name Check Form

iv. Copy of ID Card with signature

II. Fingerprint Check-

i. Required Documents: Fingerprint Certificate

ii. Company Cover Letter

iii. Original Thai Identification Card or Passport

III. Work Permits-

i. Contractor shall provide copies of valid employee work permits for all non-Thai workers to the COR, before commencing work.

Certification will be good of one year from the date on the certificate, and it is the responsibility of the Contractor to renew this certificate on the annual basis. These background checks may be obtained at the Royal Thai Police, Criminal Records Division Building 7, Rama 1 Road., Pathumwan, Bangkok 10330

Police Certificate:

Website: http://www.criminal.police.go.th/ Telephone Numbers: 02-205-1247, 02-205-2390 & 02-205-1315

Fingerprint Certificate:

Website: http://www.criminal.police.go.th/documentfiles.php Telephone Numbers: 02-205-2200 & 02-205-2201

DELIVERABLES

The following items shall be delivered under this contract:

SENSITIVE BUT UNCLASSIFIED

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.criminal.police.go.th%2F&data=05%7C01%7CTeachavittayakulK%40state.gov%7C58fb9d2503c8409d05c708da752feef0%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637951146162910788%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=5FSVp5Hi8Uj1lINhloc1RSWNb1JuWrTFwHIm3VhvlP0%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.criminal.police.go.th%2Fdocumentfiles.php&data=05%7C01%7CTeachavittayakulK%40state.gov%7C58fb9d2503c8409d05c708da752feef0%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637951146162910788%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=0hOsCkj3ct%2FsWplrJGc8KCWc%2BRwxJMU3gIENl6TQLpk%3D&reserved=0

Description Delivery Date Deliver to:

Certificate of Insurance (see 4.c., under Other Requirements, below)

15 DAYS Contracting Officer

Pest Control Plan (see 3.b. below) 15 DAYS COR Police Certificate 30 DAYS COR Fingerprint Certificate 30 DAYS COR Work Permits (if applicable) 30 DAYS COR

5. RECORDKEEPING

A. The Contractor shall be responsible for maintaining a pest control logbook or file to document all information on pesticide application required by statute in the jurisdiction where service is actually performed.

The logbook or file shall contain at least the following items;

I. Pest Control Plan: A copy of the Contractor’s approved Pest Control Plan, including labels and MSDS sheets for all pesticides used in the building, brand names of all pest control devices and equipment used in the building, and the Contractor’s service schedule for the building.

II. Contractor’s Service Report Forms: Customer Copies of the Contractor’s Service Report Form, documenting all information on pesticide application.

B. The Contractor shall provide a written report to COR for documentation, on a monthly basis.

The written report shall contain at least the following items;

I. Information on the pest infestation.

II. Corrective action taken to treat the pest infestation.

III. Time taken before the pest infestation was treated.

6. MANNER AND TIME TO CONDUCT SERVICE

A. Time Frame of Service Visits: The Contractor shall perform Inspection Service Schedule three times per month to cover all the listed locations and treatment Service Schedules as needed, or as specified by the Contracting Officer’s Representative (COR) for issues that need immediate care and will cause harm or additional property damage without early treatment.

The Contractor shall perform the Inspection Service and Treatment Service in a manner that do not adversely affect tenant health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of regularly scheduled service time set forth in the Pest Control Plan, the Contractor shall notify the COR at least one (1) day in advance.

Inspection and Acceptance

Upon notification to the COR that the service has been provided, the COR shall visually inspect the work area/treated area. If the work is not satisfactory, the COR shall advise the Contractor in writing. The COR shall repeat the inspection when assured that the work has been completed properly. The COR shall periodically conduct unannounced site visits to observe that the Contractor is implementing all requirements specified in the Pest Control Plan.

Clean-up of Area

Upon final acceptance by the COR, the Contractor shall remove temporary protective measures (e.g., exhaust fans, tarps placed up for fumigation, and facilities installed for work by the Contractor). Any warning placards shall be removed.

The Contractor shall remove all tools, equipment and supplies from the work area. No pesticides, empty pesticide containers or equipment used for pesticide application shall be left behind in the work area.

The work area shall be free of dirt and/or debris when the project is complete. All holes drilled by the Contractor shall be patched and covered with standard construction materials or as stated in the Pest Control Plan.

The Contractor shall comply with the Department of State's cleaning and safety regulations and the Contractor shall not:

i. burn waste materials,

ii. bury debris or excess materials, or

iii. allow volatile, harmful or dangerous materials to enter the drainage system.

B. Safety and Health

i. The Contractor shall observe all safety precautions throughout the performance of this purchase order and be prepared to clean up any pesticide spills.

ii. The Contractor shall provide for proper protection of applicators in accordance with label instructions and local country safety and health requirements.

iii. Certain areas within some buildings may require special instructions for persons entering the building. Any restrictions associated with these special areas will be explained by the COR. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site.

iv. All work shall be in strict accordance with all applicable federal, state, and local safety and health requirements.

v. Where there is conflict between applicable regulations, the most stringent will apply.

vi. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

C. Special Entrance: Certain areas within some buildings may require special instructions for persons entering them. Any restriction associated with these special areas will be explained by the COR. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan.

D. Uniforms and Protective Clothing: All Contractor personnel working in or around buildings specified in this contract shall wear distinctive uniform clothing. The Contractor shall determine the need for and provide any personal protective items required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to POSHO standards for the products being used.

E. Vehicles: Vehicles used by the Contractor shall be identified in accordance with state and local regulations.

7. SPECIAL REQUESTS AND EMERGENCY SERVICE

On occasion, the COR may request that the Contractor perform corrective, special, or emergency service (s) that are beyond routine service requests. The Contractor shall respond to these exceptional circumstances and complete the necessary work within twenty-four (24) hours after receipt of the request.

8. CONTRACTOR PERSONNEL

Throughout the term of this contract, all Contractor personnel providing on-site pest control service must maintain certification as Commercial pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related Pest Control. Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to provide service under this contract.

9. USE OF PESTICIDES

The Contractor shall only apply pesticides that have been included in the Pest Control Plan and approved in writing by the COR. As a rule, the Contractor shall not apply pesticides in any area inside or outside the premises - i.e., in any room, closet, hallway, stairwell, court, driveway, planting bed, and similar locations - unless the Contractor's inspections confirm the presence of pests in that specific area.

The Contractor shall deliver all materials and supplies to the site in the original unopened containers bearing the name of the manufacturer and details for proper mixing, application, storage and disposal. The Contractor shall apprise all workers, supervisory personnel, and any other contractors who will be at the work site of the seriousness of the hazard and of proper work procedures, which must be followed.

The Contractor shall coordinate any and all pesticide use and activities with the COR prior to actual application. No pesticide application shall occur unless advance preparations have been completed (Section 5B).

If the COR is not the POSHO, the COR will receive the approval of the POSHO before instructing the Contractor to begin application. The COR shall ensure that he/she has copies of the Material Safety Data Sheets and pesticide labeling for the pesticides being used and that the Contractor also has copies of said information so that protective measures and/or spills may be properly addressed.

The COR shall provide the Contractor with the following:

i. Access to all identified areas for pest control.

ii. Water and electricity from outside of the work area (The Contractor shall be responsible for the tie-ins to these services.)

iii. A designated space for the Contractor to park vehicles necessary to perform the work, if required.

iv. The name and phone number of at least one building authority who can be contacted 24 hours a day, if other than the COR.

The Contractor shall adhere to the following rules for pesticide use:

A. Approved Products: The Contractor shall not apply any pesticide product that has not been included in the Pest Control Plan or approved in writing by the COR.

B. Pesticide Storage: The Contractor shall not store any pesticide product in the buildings specified in this contract.

C. Application by Need: Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any inside or outside area shall not occur unless visual inspection or monitoring devices indicate the presence of pests in that specific area. Requests for preventive pesticide treatments in areas where surveillance indicates a potential insect or rodent infestation will be evaluated by the COR on a case-by-case basis. Written approval must be granted by the COR prior to any preventive pesticide application.

D. Minimization of Risk: When pesticide use is necessary, the Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide necessary to achieve control.

10. PEST CONTROL TREATMENT

A. Emphasis on Non-Pesticide Methods:

i. When it is determined that a professional pesticide must be used in order to obtain adequate control, the Contractor shall apply a Department-authorized professional-use pesticide that is appropriate for the target pest and situation. The Contractor shall conduct the application in compliance with all instructions and precautions noted on the specimen label as well as Department specifications, which are a subset of the labeling.

ii. The Contractor shall be responsible for application of pesticides according to the label and Department specifications (refer to the Department’s Integrated Pest Management Program document). All pesticides used by the Contractor must be EPA registered and/or authorized by the Department.

iii. Transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions; all applicable U.S. Federal laws and regulations;

and any applicable international or host country laws and regulations.

B. Insecticides and Termite to Cracks and Crevices: The Contractor shall minimize the use of liquid pesticide applications wherever possible. As a general rule, the Contractor shall apply all insecticides as “crack and crevice” treatments only, defined in this contract as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

"Crack and crevice treatment" is defined herein as an application in which the stream of pesticide is never visible. Small amounts of insecticides are applied into cracks and crevices in which insects hide or through which they may enter buildings. Such openings commonly occur at expansion joints, between different elements of construction, and between equipment and floors. These openings may lead to voids such as hollow walls, equipment legs and bases, conduits, motor housings, junction or switch boxes.

“Spot applications” are limited to areas in which insects are likely to occur, but which will not be in contact with food or utensils and will not ordinarily be contacted by people or pets.

These areas may occur on floors, walls, and bases or undersides of equipment. For this purpose, a “spot” will not exceed 3 square feet.

C. Application of Insecticide to Exposed Surfaces or as Space Sprays: Application of insecticides to exposed surfaces or as space sprays (“fogging”) shall be restricted to exceptional circumstances where no alternative measures are practical. The Contractor shall obtain approval of the COR prior to any application of insecticide to an exposed surface or any space spray treatment. No surface application or space spray shall be made while tenant personnel are present. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

If the proposed pesticide is not already authorized in the Department’s Integrated Pest

Management Program document, the Contractor must submit a written request for authorization to the COR prior to any pesticide application. The COR shall render a decision regarding the treatment prior to its application. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. Other than spot or crack and crevice treatments, no applications of professional-use pesticides shall be made while tenant occupants are present.

D. Insecticide Bait Formulations: Bait formulations shall be the standard pesticide technology for cockroach and ant control, with alternate formulations restricted to unique situations where baits are not practical.

E. Monitoring: Sticky traps shall be used to guide and evaluate indoor insect control efforts wherever necessary.

11. RODENT CONTROL TREATMENT

A. Indoor Trapping: As a general rule, rodent control inside buildings shall be accomplished with trapping devices only. All such devices shall be concealed out of the general view and in protected areas so as not to be affected by routine cleaning and other operations. Trapping devices shall be checked on a schedule approved by the COR. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses in an appropriate manner.

C. Use of Rodenticides: Mechanical or sticky traps are the preferred method of rodent population reduction. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside buildings, the Contractor shall obtain approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

D. Use of Bait Boxes: All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms.

The Contractor shall adhere to the following five points:

i. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

ii. The lids of all bait boxes shall be securely locked or fastened shut.

iii. All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved.

iv. Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

v. All bait boxes shall be labeled with the Contractor's business name and address, and dated at the time of installation and each servicing.

The Contractor shall be responsible for:

- notifying the COR about the location of all rodent burrows on the premises that must be filled, and

- be responsible for removing rodent carcasses.

The Contractor shall not store any pesticide product or container on Government property.

12. STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS

Throughout the term of this contract, the Contractor shall be responsible for advising the COR about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage, or access. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether or not the suggested modifications are implemented. The Contractor will not be held responsible for carrying out structural modifications as part of the pest control effort. However, minor applications of caulk and other sealing materials by the Contractor to eliminate pest harborage or access may be approved by the COR on a case by case basis. The Contractor shall obtain the approval of the COR prior to any application of sealing material or other structural modification.

13. PROGRAM EVALUATION

The COR will continually evaluate the progress of this contract in terms of effectiveness and safety, and will require such changes as are necessary. The Contractor shall take prompt action to correct all identified deficiencies.

14. QUALITY CONTROL PROGRAM

The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the Contracting Officer.

The program shall include at least the following items:

A. Inspection System: The Contractor’s quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR identifies the deficiencies.

B. Checklist: A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor as well as every task required to be performed.

C. File: A quality control file shall contain a record of all inspections conducted by the Contractor and any corrective actions taken. The file shall be maintained throughout the term of the contract and made available to the COR upon request.

D. Inspector(s): The Contractor shall state the name(s) of the individual(s) responsible for performing the quality control inspections.

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

1. DEFINITIONS AND REGULATIONS

a. Definitions.

The following terms as used in this contract are hereby defined as follows:

Aerosol - A system consisting of solid or liquid particles suspended in air.

Clean or Decontaminate - To thoroughly remove pesticide residue from surfaces. In order to accomplish this, refer to the pesticide manufacturer's recommendations for cleaning and decontamination.

Contractor - Shall mean the Pest Control Contractor or authorized representative.

COR - Shall mean Contracting Officer's Representative.

DAPU - Department-authorized professional-use pesticides that are listed on Table 2 of the Department’s Integrated Pest Management Program document or others that have been authorized (by M/OBO/OM/ SHEM) for a specific application. These pesticides are also listed in Exhibit 2.

DOS - Department of State

Emulsifiable Concentrates - Emulsifiable concentrates permit chemicals which do not dissolve in water, to be suspended in water with water as the extending or diluting material. This is accomplished by dissolving the toxicant in its usual solvent and adding an emulsifying agent to make it possible for small droplets of the solvent, carrying the toxicant to remain dispersed, throughout the water. The emulsion contains water, solvent, pesticide, and emulsifier.

EPA - U.S. Environmental Protection Agency

Fumigation - The act of introducing a toxic chemical in an enclosed area in such a manner that it disperses quickly and acts on the target organism in the gaseous or vapor state.

Integrated Pest Management (IPM) Program - IPM is a written, planned program for long-term pest control that employs habitat modification to reduce the prevalence of pests, self-help measures such as traps and consumer pesticides, and, as a last resort, professionally applied Department-authorized pesticides (DAPUs).

Label/ Labeling - All printed material included with a pesticide product that describes how the pesticide may be used and provides directions and precautions. This material may include multiple pages of information in the form of a separate booklet enclosed with the pesticide. All of this information comprises the labeling which users must legally follow.

Log - An official record of all activities that occurred during the term of the contract and identifying the various work locations, Contractor personnel, and other pertinent information.

Monitoring - The process of visually inspecting a specific application of pesticide(s) in order to determine the proper use and adherence to the labeled instructions as, well as general safety precautions.

MSDS - Material safety data sheet that lists hazardous ingredients in a chemical product, such as a pesticide, and provides guidance on safety precautions.

Pest Control Activities - All activities from initiation of work area preparation through successful suppression of the target pest identified within the Initial Inspection Report.

Pest Control Plan (PCP) - The Contractor shall develop a written Pest Control Plan after the initial site inspection and submit such plan to the COR for approval. This Plan shall propose measure to reduce the existing pest population and prevent future infestations. Exhibit 1 contains a model Pest Control Plan form.

Pest Control Technicians - Throughout the purchase order's performance, all personnel providing on-site pest control services must meet the requirements of the host country for training, registration, or certification as pest control technicians.

POSHO - Post Occupational Safety and Health Officer

SHEM – Safety, Health and Environmental Management

Supervisor - An on-site Supervisor and an alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this purchase order. This individual shall ensure safety and carry out coordination and continuity of the program routine.

The on-site Supervisor and alternate shall both have a working knowledge of this purchase order;

the PCP; and Service Schedule for each of the properties. Additionally, the on-site Supervisor and alternate must both be certified as required by the laws and regulations of the host country.

Work Area - The area where a pesticide is being applied. This includes any areas adjacent to which building occupants could be exposed to the pesticide(s) being applied.

b. DOS Policies, Regulations, and Standards.

This sets forth DOS policies, regulations, and standards, which are included in the Safety, Health, and Environmental Management Resource Guide and others and are incorporated by reference and made part of the specifications.

Requirements include adherence to work practices and procedures stated in applicable codes and regulations. Requirements include obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes and regulations.

Except to the extent that more explicit or more stringent requirements are written directly into the purchase order documents, all applicable DOS policies, regulations, and standards have the same force and effect (and are made a part of the contract documents by reference) as if copied directly into the purchase order documents, or as if published copies are bound herewith.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable DOS policies, regulations, and standards in their most current form. The Contractor shall hold the U.S. government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

4. OTHER REQUIREMENTS

a. Certificate of Insurance

The Contractor shall submit a current certificate of comprehensive general liability insurance on an occurrence basis including bodily injury, personal injury, premises/operations, independent contractors, products and completed operations, contractual liability and broad form property damage. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

The insurance shall include a specific endorsement for the extension of coverage to pest control and pesticide applications. The State Department shall be shown on the certificate as an "additional insured". A copy of the policy shall be provided with any Certificate of Insurance.

The certificate shall further provide that the State Department be given thirty (30) days prior to notice of cancellation or any change in coverage. Minimum acceptable liability coverage is:

THB 300,000.00 Combined Single Incident Limit for Bodily Injury and Property Damage, and

THB 300,000.00 Bodily Injury and Property Damage (each occurrence)

If umbrella excess coverage is used to satisfy these limits, the certificate of insurance shall indicate that it is following the Primary Policy.

b. Contractor Personnel

All Contractor personnel providing on-site pest control service must meet local requirements in the host country where service is actually performed, for training, registration, or certification as may be required by the local laws of the host country for pesticide applicators. Unqualified individuals shall not be permitted to provide service under the terms of this purchase order. In addition, all applicators must review, understand and abide by the pesticide labeling instructions and Department-authorized uses, which are a subset of the labeling instructions.

The COR may request removal of any Contractor personnel from the work site for cause, such as inappropriate behavior, unfit persons not skilled in the work, or lack of appropriate equipment or materials. The Government shall not be responsible for the cost of returning or replacing this person at the work site.

c. Contractor Use of Premises

The Contractor shall confine operations to the areas specified in this purchase order.

Portions of the site beyond areas in which work is indicated shall not be disturbed.

The Contractor shall conform to the Post's security rules and regulations affecting the work while engaged in pesticide application or regarding personal behavior.

The Contractor shall keep existing driveways and entrances serving the premises clear and available to Post personnel and the public at all times.

The Contractor shall not unreasonably encumber the site with materials or equipment.

The Contractor shall take all necessary precautions to protect the building or site and its occupants during the application of pesticides. The COR shall provide the occupant(s) of the property(ies) to be treated with a notice of pesticide precautions focusing on whether premises should be vacated and the applicable re-entry requirements. A notification form is included as Exhibit 3 in Section J of this purchase order.

d. Owner Occupancy

Post shall occupy the portions of the buildings not affected by the pest control operations during the period of application. The Contractor shall cooperate fully with the COR to minimize conflicts and to facilitate occupant's usage. The Contractor shall perform the work so as to interfere with Post operations as little as possible.

e. Reporting Accidents

The Contractor shall prepare and submit to the COR and the POSHO reports of significant accidents on site. The Contractor shall record and document data and actions taken in accordance with industry standards. For this purpose, a significant accident is defined to include events where personal injury is sustained, property loss is sustained, or where the event posed a significant threat of loss of property or personal injury.