Solicitation letter.pdf
PDF 166 KB Posted
- Solicitation number
- 19FR6326R0004
- Issued by
-
Department of State US Embassy Paris
About this file
This is a Request for Proposals (RFP) cover letter from the U.S. Embassy Paris for maintenance services on boilers and heating equipment. The solicitation number is 19FR6326R0004, issued March 16, 2026. Proposals must be submitted electronically to ParisContracting@state.gov by April 15, 2026, at 16:00 CET in English. Acceptable file formats include MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF, with a maximum file size of 30MB per submission. The Embassy intends to award a contract/purchase order to the responsible company submitting the lowest acceptable offer based on initial proposals, though discussions may be held with companies in the competitive range if necessary.
A mandatory pre-proposal conference and site visit will be held on March 27, 2026, at 10:00 CET at the U.S. Embassy Paris. Prospective offerors must contact Dominique Mazier at ParisContracting@state.gov by March 20, 2026, to arrange building entry or request additional information. All proposals must include SF-1442, Section B (Pricing), Section K (Representations and Certifications), additional information per Section L, a completed IRS Form W-14 for tax compliance, and proof of active SAM (System for Award Management) registration. Failure to maintain SAM registration at the time of proposal submission may result in the proposal being deemed non-responsible with no further consideration.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SF-30 Amendment- 0001.docx | DOCX document | |
| Amended Exhibit I - List of boilers and equipment.xls | XLS spreadsheet | |
| Pricing Structure Maintenance of Boilers.xlsx | XLSX spreadsheet | |
| 19FR6326R0004_PARIS BOILERS SOLICITATION.doc | DOC document | |
| Exhibit J - W-14 Form.pdf | ||
| Exhibit I - List of boilers and equipment - Final.xls | XLS spreadsheet |
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Text version
Embassy of the United States of America
[Note to Co U.S. Embassy Paris
March 16, 2026
Dear Prospective Offeror:
Subject: Request for Proposals number 19FR6326R0004
Enclosed is a Request for Proposals (RFP) for Maintenance Services for Boilers and Heating Equipment. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference and a site visit. The pre-proposal conference will be held on March 27, 2026, at 10:00 CET at the U.S. Embassy Paris. It will be followed by a site visit.
Prospective offerors/quoters should contact Dominique Mazier by email to ParisContracting@state.gov no later than March 20, 2026, for additional information or to arrange entry to the building.
Proposals are due by April 15, 2026, no later than 16:00 CET. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to ParisContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications mailto:ParisContracting@state.gov
4. Additional information as required in Section L
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Craig N. Deatrick Contracting Officer
Enclosure:
http://www.irs.gov/w14 https://www.sam.gov/
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