Solicitation FA442726Q1102 - Junior Airman Retreat Sept 2026.pdf

SOLICITATION NOTICE

20 July 2026

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGAR AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation (RFQ), FA442726Q1102, Junior Airman Retreat Sept 2026

Point of Contact:

Contract Specialist Don Salgado don_phillip.salgado@us.af.mil Contracting Officer Juliet Diggs juliet.diggs.1@us.af.mil Contracting Office Address 60th Contracting Squadron (60 CONS)

350 Hangar Avenue, Bldg. 549, Travis AFB, CA, 94535

Date, Time, and Submission of Offer:

Posted Date: 20 July 2026 RFQ Response Deadline: 05 August 2026 12:00 PM PDT. Offers of offer revisions received after the solicitation close date/time will not be accepted unless requested by the CO.

Submission Method Offers must be submitted electronically via email to both Point of Contacts

Questions (If needed) All questions concerning this solicitation must be submitted to the Point of Contacts no later than 24 July 2026 at 12:00 PM PDT. Any inquiry submitted past this deadline will not be accepted.

1. Solicitation notice.

a. This is a Solicitation notice for a Request for Quotation (RFQ).

2. Set-Asides:

a. Anticipated Set-Aside Strategy: Total Small Business Set-Aside.

3. Codes for Services or Supplies:

a. Product Service Code (PSC): V231 - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

b. NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels

4. Description.

a. Clear and Concise Description of Supplies or Services:

The contractor shall provide the requirement under a Firm Fixed Priced contract in accordance with (IAW) attached Statement of Work (SOW). The following contains the Contract Line Item Numbers (CLIN) items to be acquired.

Vendor Information

Business Name:__________________________________________________________ Address: _______________________________________________________________ CAGE Code: ____________________________________________________________ SAM UEI: __________________ SAM Registration Expiration Date: ______________

Socioeconomic Status (Check all that apply):

( ) Small Business ( ) SDB ( ) HUBZone ( ) Woman-Owned SB ( ) SDVOSB ( ) 8(a) ( ) EDWOSB ( ) Other – Please State:

Point of Contact Name/Phone Number: _______________________________________ Point of Contact Email: ____________________________________________________

CLIN SUPPLIES/SERVICES REQUESTED QTY U/I Unit Price

Total Amount (Product of Qty and Unit Price)

Hotel accommodation for up to 22 individuals for 3 days/2 nights, and conference space IAW Statement of Work.

1 Unit $ $

TOTAL COST (USD): $

QUOTE EXPIRATION DATE:

Period of Performance/Accommodations: September 18 – 20, 2026 (Friday – Sunday)

Statement of Work (SOW): The SOW detailing all required tasks, standards, and deliverables is included as Attachment 2 to this solicitation. The 60 AMW/HC has a requirement to accommodate a Junior Airmen retreat, 18 -20 September 2026. The contractor shall provide hotel and conference space accommodation for up to 22 individuals for 3 days/2 nights. On-site catering and conference space shall be provided.

b. The provision at RFO 52.212-1, Instructions to Offeror – Commercial Products and Commercial Services (Feb 2026) applies to this solicitation. In addition, the following addendums identified below applies.

(1) Addendum to RFO 52.212-1(a) Submission of offers.

(a) The Offeror shall complete the Vendor Information and Pricing section under paragraph 4.a. of this solicitation.

(b) The Offeror shall complete and submit the Contractor Responsibility Verification form (Attachment 3), along with supporting documentations required by the form.

(c) The Offeror shall submit a Technical Capability Statement that strongly supports the contractor’s ability to satisfy the contract requirements IAW the SOW. The information submitted must be sufficient for the Government to assess if your capability will successfully satisfy the requirements of PWS.

(d) The contractor’s offer must meet the minimum requirements of the solicitation.

Unless requested from the Contracting Officer, quote revisions received after the solicitation close date/time will not be accepted. Responses should contain your best terms and conditions.

The government reserves the right to evaluate the quotes and award without interchanges.

(e) Addendum to RFO 52.212-1(b) Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

c. The provision at 52.212-2 Evaluation—Commercial Products and Commercial Services (Feb 2026) applies to this solicitation. In addition, the following addendums identified below applies.

(1) The addendum to RFO 52.212-2, Evaluation - Commercial Products and Commercial Services (Date) as provided below applies to this acquisition.

(2) 1. The Government will award a contract to the responsible offeror whose offer, conforming to the solicitation, provides the best value to the Government. Best value is defined as an offer with a fair and reasonable price from an offeror with an Acceptable technical capability.

The Government will rank all offers by Total Evaluated Price (TEP) and will review them from the lowest to the highest priced. The Government reserves the right to consider a quotation other than the lowest technically acceptable if its offer provides additional benefit(s). Once the best value offer is determined, the Government is under no obligation to evaluate further offers.

(3) The following factors shall be used to evaluate offers:

(a) Price – The Government will evaluate if the offeror’s total proposed price is fair and reasonable. A comparison of proposed prices received in response to the solicitation is the preferred and intended price analysis technique. If adequate price competition is not feasible, the government reserves the right to perform price comparison from the result of the government's market research and/or any other reasonable basis as determined by the government.

(c) Technical Evaluation – The Government will review the contractor’s Technical Capability Statement and Technical Approach to evaluate if it will successfully satisfy the requirements of the SOW. The rating is on an Acceptable or Unacceptable basis.

Acceptable Unacceptable

The offeror’s technical capability statement provided sufficient information to indicate they can successfully fulfill the SOW requirements.

The offeror’s technical capability statement did not provide sufficient information to indicate they can successfully fulfill the SOW requirements.

(4) A written notice of award or acceptance of an offer shall be furnished to the successful offeror. The resultant award is binding without further action by either party unless the Contracting Officer requests written confirmation or a signature from the contractor.

Anticipated Award Date: On or about 20 August 2026.

d. Trade Agreements Language: Not Applicable.

e. Technical Data: Not Applicable.

f. Construction Contract Information: Not Applicable.

g. Statement Regarding Responsible Sources: All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.

h. Competitive Status: This is a competitive action.

i. Qualification Requirement: Not Applicable.

j. Specifications, technical data, and other pertinent information: Not Applicable.

j. Brand name specifications: Not Applicable.

k. See Attachment 1 for a list of solicitation provisions and contract clauses that apply to the acquisition.

ATTACHMENTS

1. Solicitation Provisions and Contract Clauses by Reference

2. Statement of Work - Junior Airmen Retreat September - 10 July 2026

3. Contractor Responsibility Verification

4. TAFB Security Requirements

5. Wage Determination 2015-5655 (Rev 26) 12 May 2026