Attachment 6 - RFI Questions and Answers (Amendment 0001).pdf
PDF 60 KB Posted
- Attached to
- Junior Airman Retreat Sept 2026, Travis AFB CA
- Solicitation number
- FA442726Q1102
About this file
This is a Questions and Answers document for federal contract solicitation FA442726Q1102-0001 issued by Travis Air Force Base, California. The document clarifies requirements for a lodging and conference services contract.
The solicitation requires contractor provision of hotel accommodations consisting of 9 double rooms, 1 single room, and 3 single rooms for staff, totaling 22 people for 2 nights and 3 days. The hotel must be located within 150 miles (straight-line distance) from Travis AFB, with preference for the Yosemite or Lake Tahoe area. The hotel facility must maintain at least an American Automobile Association Three- or Four-Diamond rating or equivalent documentation such as Forbes Travel Guide Star Ratings. Required amenities include a meeting room with audiovisual equipment (projector, screen, podium, speakers, and television), inclusive pricing for all applicable taxes, resort fees, parking fees, service charges and gratuities, and parking for three days and two nights. The government will be invoiced only for rooms actually used rather than a guaranteed room block. Contractors must be prepared to offer rescheduled conference dates if the government requires changes due to unforeseen circumstances. Travis AFB base access is not required, and FAR 52.219-14 Limitations on Subcontracting does not apply. Prime contractors may satisfy past performance requirements using lodging services performed by subcontractors or by featuring key subcontractor past performance. Wage determination requirements and security requirements have been removed through Amendment 0001.
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# Question Answer 1 May a Prime Contractor/Contractor use lodging services performed as a subcontractor to satisfy the past performance requirement? Alternately, may Prime Contractors feature key subcontractor’s past performance?
YES
2 Please confirm the required room configuration because the stated rooms accommodate 23 people, while the requirement identifies 22 attendees.
Amendment 0001, SOW, para 2 - Changes to 9 double rooms, 1 single room and 3 single rooms for staff. Total People Accommodated: 18 + 1 + 3 = 22 people
3 Does performance require contractor or subcontractor personnel to access Travis Air Force Base?
Not required. Attachment 4 - TAFB Security Requirements removed through Amendment 0001
4 If base access is required, please confirm which activities require access.
Attachment 4 requires subcontractors to remain escorted by the prime contractor at all times while on the installation.
Not required. Attachment 4 - TAFB Security Requirements removed through Amendment 0001
5 What documentation establishes equivalency to the American Automobile Association Three- or Four-Diamond rating?
Example - Forbes Travel Guide Star Ratings recognized as acceptable equivalent
6 May the contractor provide 10 double-occupancy rooms and 3 single rooms for the Chaplain staff, or does the government prefer 22 individual rooms?
No preference by the Government. Either (22) single rooms or (9)double rooms, (1) single room and (3) staff members in single-bedrooms.
7 Is the requested 150-mile radius measured by driving distance or straight-line distance from Travis Air Force Base?
The preferred location is in the Yosemite or Lake Tahoe area which is within the desired radius of 150 miles from Travis AFB. Straight-Line Distance.
8 What dates and hours will the meeting room need to be available? Refer to SOW, para 5.
Are transportation, recreational activities and admission costs outside the contractor’s responsibilities?
No transportation, recreational activities or other admission required. Must be inclusive of parking for 3 days and 2 nights.
Will the government pay only for rooms that are actually used, or should the contractor obtain pricing for a guaranteed room block?
The Government shall only be invoiced for the total number of rooms used. Clarified in amended SOW
Are there specific cancellation, attrition or rescheduling terms that should be included in the hotel agreement?
SOW Para 2.2., Alternate Dates. The Government may have to re-schedule a conference due to unforeseen circumstances.
The contractor shall offer new dates for the rescheduled conference.
Attachment 5 appears to include a wage determination for Solano County. Will a different wage determination apply if the proposed hotel is located in the Lake Tahoe or Yosemite area?
Not applicable. Attachment 5 removed through Amendment
Should the quote include all applicable taxes, resort fees, parking fees, service charges and gratuities?
All inclusive
14 Does FAR 52.219-14, Limitations on Subcontracting, apply to this requirement? Not applicable.
What documentation will be accepted as an equivalent to a AAA Three- or Four- Diamond rating?
Examples - Forbes Travel Guide Star Ratings recognized as acceptable equivalent
Does the audiovisual requirement include a television in addition to the projector, screen, podium and speakers?
Yes and inclusive.
FA442726Q1102-0001 Solicitation Travis AFB, CA
Questions & Answers
Amendment 1
File details come from the government source that posted it. Updated .