Solicitation.pdf

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DEPARTMENT OF WAR

DEFENSE COMMISSARY AGENCY (DeCA) 1300 Eisenhower Ave.

Fort Lee, VA 23801

Date: July 23, 2026

SUBJECT: Request for Quote (RFQ) – Solicitation No. HQC00526QE027 PROJECT: Snow and Ice Removal Services, Fort Carson Commissary SET-ASIDE: 100% Small Business Set-Aside NAICS CODE: 561730 (Landscaping Services) / Size Standard: $9.5 Million

The Department of War (DoW), Defense Commissary Agency (DeCA), has a requirement for non-personal commercial services to provide all personnel, labor, supervision, equipment, tools, and materials necessary for Snow and Ice Removal Services at the Fort Carson Commissary, located in Fort Carson, Colorado.

This solicitation is being issued as a 100% Small Business Set-Aside in accordance with RFO FAR Subpart

19.104. The Government intends to award a single Firm-Fixed-Price (FFP) contract resulting from this solicitation.

1. Period of Performance:

The anticipated contract will consist of a 12-month base period and four (4) 12-month option periods. The base Period of Performance is scheduled to commence on November 1, 2026, and conclude on October 31, 2027.

2. Scope of Work & Critical Timelines:

Offerors are strongly encouraged to thoroughly review the attached Statement of Work (SOW). This requirement includes stringent performance timelines to ensure mission readiness and life-safety access to the facility, specifically:

• Priority 1 Areas: Must be cleared to bare pavement within six (6) hours of snowfall cessation.

• Priority 2 Areas: Must be cleared to bare pavement within twelve (12) hours of snowfall cessation.

• Continuous Operations: Required when accumulation exceeds 1 inch per hour.

3. Basis for Award:

Award will be made to the responsible offeror whose Quote conforms to the solicitation and represents the Best Value to the Government. Quotes will be evaluated based on Lowest Priced Technically Acceptable methodology, with the written technical approach and Past Performance being considered to determine Technical Acceptability.

4. Proposal Submission:

All proposals and pricing must be submitted in accordance with the instructions provided in the solicitation document. Responses are due no later than 3:00 PM EDT August 20, 2026.

Questions regarding this solicitation may be submitted in writing to the undersigned Contract Specialist no later than 3:00 PM EDT, August 13, 2026 to ensure adequate time for Government response.

David Mootz Contract Specialist Defense Commissary Agency David.mootz@deca.mil 804-734-8000 ext. 48626 mailto:David.mootz@deca.mil

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HQC00526QE027

CLAUSES INCORPORATED BY REFERENCE

CLAUSE

NO

ALT NO/

DEV NO CLAUSE TITLE YEAR-

MO SECTION

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. 2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L Representation Regarding Business Operations with the

252.225-7055

252.225-7056

252.225-7059

252.225-7060

Maduro Regime. 2022-05 SEC K

Prohibition Regarding Business Operations with the Maduro 2023-01 SEC I Regime.

Prohibition on Certain Procurements from the Xinjiang 2023-06 SEC K Uyghur Autonomous Region-Representation.

Prohibition on Certain Procurements from the Xinjiang 2023-06 SEC I Uyghur Autonomous Region.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I 252.233-7001 Choice of Law (Overseas). 1997-06 SEC I

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2023-01 SEC I

252.247-7023 Transportation of Supplies by Sea. 2024-10 SEC I Prohibition on Contracting with Entities that Require Certain

52.203-18 Internal Confidentiality Agreements or Statements- Representation.

2017-01 SEC L

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038)

52.204-7 System for Award Management-Registration. (Deviation 2026- O0038)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-

DOCUMENT NUMBER

O0038) 52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) 2026-02 SEC I 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 2026-02 SEC I

2017-01 SEC I

2026-02 SEC I

2026-02 SEC L

2026-02 SEC I

2026-02 SEC L

2022-09 SEC K

2016-10 SEC K

2024-05 SEC I

2023-01 SEC I

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52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

Driving.

52.232-33 Payment by Electronic Funds Transfer-System for Award

Management.

2024-05 SEC I

2018-10 SEC I

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52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award. (Deviation 2026-O0038)

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038)

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

CLAUSES IN FULL TEXT

CLAUSE

NO CLAUSE TITLE ALT NO/

DEV NO

YEAR-

MO

CLAUSE TEXT

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. 2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission,"

"critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018

(Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications

2023-03 SEC I

2026-02 SEC I

2026-02 SEC I

2026-02 SEC K

2026-04 SEC I

https://www.sam.gov/

Page 5 of equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered

(include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services

(include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

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"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

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(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0866

Issue By DoDAAC HQC005

Admin DoDAAC HQC005

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HQCMCA

Service Acceptor (DoDAAC) HQCMCA

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

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Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. 2000-03

Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.222-42 Statement of Equivalent Rates for Federal Hires. 2014-05

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Statement of Equivalent Rates for Federal Hires (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Laborer, Grounds Maintenance/11210 19.45

Tractor Operator/11270 21.66

Truckdriver, Heavy/31363 27.76

Heavy Equipment Operator/23440 29.18

52.212-2 Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038) 2026-02

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Evaluation factors other than price when combined are approximately equal to price.

Price

Technical Acceptability

Past Performance

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)