Solicitation.pdf

Combined Solicitation/Synopsis Request For Quote

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SECTION B

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 15F06725R0000219 Posted Date: April 28, 2025 Response Date: May 12, 2025 Product or Service Code: J -- Maintenance, Repair & Rebuilding of Equipment Set Aside: Small Business NAICS Code: 238990 All Other Specialty Trade Contractors Size Standard: $19 Million

Contracting Office Address

U.S. Department of Justice Federal Bureau of Investigation Facilities Acquisition Unit 4943 Fowler Rd Redstone Arsenal, AL 35808

B.1 Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13.5, “Simplified procedures for Certain Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 effective 06 MAY 2020. The complete text of any of the clauses and provisions may be accessed in full text at http://www.Acquisition.gov.

This RFQ is solicited as a total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 238990 All Other Specialty Trade Contractors. The FBI does not intend to reimburse recipients of this RFQ for any costs incurred in preparing a quote. Prior to the preparation of your quote, please read all instructions contained herein. A Contractor's quote shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform Maintenance, Inspection, Repairs and Replacement Services for the Fire Extinguishers at the FBI/CJIS Campus, located in Clarksburg, WV. This intent of this recurring service requirement is for a 1-year base period of performance with 4 additional option years.

B.2 SCHEDULE OF PRICES/COSTS

All interested companies shall provide quotations for the following Base period plus 4 option periods:

ITEM SUPPLIES/SERVICES Quantity Net Amount 0001 BASE PERIOD See Requirement Schedule $______________

EQUIPMENT:

Contract type: FIRM FIXED PRICE Start Date: 08/01/2025 Completion Date: 07/31/2026 FOB: Destination Descriptive Data:

Annual Inspection of Fire Extinguishers (ABC Dry Chemical, Type Clean Agent [CleanGuard], and Type K [K-Guard]

0002 BASE PERIOD See Requirement Schedule $______________

SERVICES

Start Date: 08/01/2025 Completion Date: 07/31/2026 FOB: Destination Descriptive Data: Maintenance and Testing of Fire Extinguishers / based upon the schedule

0003 BASE PERIOD See Requirement Schedule $______________

MISCELLANEOUS SERVICES – MINOR REPAIRS - AS NEEDED

Start Date: 08/01/2025 Completion Date: 07/31/2026 FOB: Destination Descriptive Data: Repairs as needed (coordinated with the COR prior to performance)

1001 OPTION PERIOD #1 See Requirement Schedule $______________

Start Date: 08/01/2026 Completion Date: 07/31/2027 FOB: Destination Descriptive Data:

1002 OPTION PERIOD #1 See Requirement Schedule $______________

Start Date: 08/01/2026 Completion Date: 07/31/2027 FOB: Destination Descriptive Data:

Maintenance and Testing of Fire Extinguishers / based upon the schedule

1003 OPTION PERIOD #1 See Requirement Schedule $______________

Start Date: 08/01/2026 Completion Date: 07/31/2027 FOB: Destination

Repairs as needed (coordinated with the COR prior to performance)

2001 OPTION PERIOD #2 See Requirement Schedule $______________

Start Date: 08/01/2027 Completion Date: 07/31/2028 FOB: Destination Descriptive Data:

2002 OPTION PERIOD #2 See Requirement Schedule $______________

Start Date: 08/01/2027 Completion Date: 07/31/2028 FOB: Destination

2003 OPTION PERIOD #2 See Requirement Schedule $______________

Start Date: 08/01/2027 Completion Date: 07/31/2028 FOB: Destination

3001 OPTION PERIOD #3 See Requirement Schedule $______________

Start Date: 08/01/2028 Completion Date: 07/31/2029 FOB: Destination Descriptive Data:

3002 OPTION PERIOD #3 See Requirement Schedule $______________

Start Date: 08/01/2028 Completion Date: 07/31/2029 FOB: Destination

3003 OPTION PERIOD #3 See Requirement Schedule $______________

Start Date: 08/01/2028 Completion Date: 07/31/2029 FOB: Destination

4001 OPTION PERIOD #4 See Requirement Schedule $______________

Start Date: 08/01/2029 Completion Date: 07/31/2030 FOB: Destination Descriptive Data:

4002 OPTION PERIOD #4 See Requirement Schedule $______________

Start Date: 08/01/2029 Completion Date: 07/31/2030 FOB: Destination

4003 OPTION PERIOD #4 See Requirement Schedule $______________

Start Date: 08/01/2029 Completion Date: 07/31/2030 FOB: Destination

B.3 STATEMENT OF WORK

Services

This RFQ is being issued to establish a single award Firm-Fixed Price (FFP) contract to provide campus wide fire extinguisher inspection/testing, maintenance, repair and replacement services and equipment for the Federal Bureau of Investigation’s (FBI’s) Criminal Justice Information Services (CJIS) Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform inspections, testing, maintenance, repairs, and reporting, in accordance with all Occupational Safety and health Administration (OSHA) 1910.157, National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 10; Standard for Portable Fire Extinguishers. The services shall be performed in accordance with Statement of Work (SOW) provided at Attachment 1. Any award resulting from this RFQ will be issued on a Standard Form (SF) 1449.

Period of Performance shall be on or about the following:

Base Year: August 1, 2025 through July 31, 2026 Option Year 1: August 1, 2026 through July 31, 2027 Option Year 2: August 1, 2027 through July 31, 2028 Option Year 3: August 1, 2028 through July 31, 2029 Option Year 4: August 1, 2029 through July 31, 2030

This requirement is subject to the Service Contract Act. Wage Determination No: 2015-4353, Revision No: 27, dated: 12/23/2024 is provided as Attachment C.

Delivery shall be provided no later than 30 days after receipt of order/award of contract. The contractor shall deliver all line item(s) FOB Destination to the entity and address identified below.

Place of Performance

Address: FBI CJIS Division 1000 Custer Hollow Road

Postal Code: Clarksburg, WV 26306 Country: UNITED STATES

SECTION C – STATEMENT OF WORK – SEE ATTACHMENT A

SECTION C - CONTRACT CLAUSES

C.1 KEY PERSONNEL

The Government does not intend to dictate the composition of the ideal team to perform this contract. Therefore, the Government encourages and will evaluate Key Personnel (proposed technician) identified by the quoter. The Government desires that Key Personnel be assigned for the duration of the contract. Key Personnel may be replaced or removed subject to Key Personnel Substitution.

The contractor shall utilize the personnel named or otherwise identified and for the period of time specified in the Technical Proposal to perform services required under this effort. The Contractor may not remove from the contract any key personnel or subcontractor key personnel being utilized by the contractor for the duration of the contract. In the event that personnel named in the Technical Proposal are unable to perform their duties due to death, illness, resignation, or similar reasons, the Contractor shall immediately notify the CO in writing of the inability of the individual to perform their duties. The Contractor shall promptly submit to the FBI CO and COR, in writing, the name and qualifications of proposed replacement subject to Special Contract Requirements, Key Personnel Substitution.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following th elocation of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.2 REMOVAL OF KEY PERSONNEL

The government reserves the right to request the removal of key personnel, subcontractor key personnel or subcontractor(s) at any time during the life of the contract. The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO.

Following the location of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.3 KEY PERSONNEL SUBSTITUTION

Key Personnel are those personnel considered essential to successful contractor performance.

The contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on DO performance. The Government will approve initial contactor Key Personnel at time of award.

Replacement Key Personnel will be approved via notification and possible contract modification.

Prior to utilizing other than personnel specified in quotes in response to this Contract, the contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the TO, the contractor may be subject to default action.

C.4 SENSITIVE INFORMATION NON-DISCLOSURE AGREEMENT

During the performance of this Contract, certain efforts may involve areas exposed to projects containing sensitive information which is available only to the personnel that has a need to know.

Under such circumstances, the firm’s employees and subcontractor’s employees shall complete a Non-Disclosure between themselves, the firm and the FBI.

C.5 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of the documentation generated as a result of this contract to the FBI Contracting Officer’s Representative (COR) identified herein. This information shall include but is not limited to special reports/deliverables when generated.

C.6 ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the FBI CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

C.7 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE REQUIREMENTS

ORGANIZATIONAL CONFLICT OF INTEREST

If the contractor is currently providing support or anticipates providing support to the FBI Criminal Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the Contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

RELEASE OF INFORMATION

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home address, home telephone number, date of birth, personal information, and personal or disparaging remarks about the individual.

To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

C.8 FEDERAL HOLIDAYS

The following days are considered Federal holidays and will be observed by the Contractor(s) in performance of work under the Contract:

New Year’s Day (January 1st or observed date) Martin Luther King, Jr., Day (3rd Monday in January) Washington’s Birthday (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th or observed date) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11 or observed date) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th or observed date)

If any of the above holidays falls on a Saturday, then the preceding Friday is the holiday. If any of the above holidays falls on a Sunday, then the following Monday is the holiday.

In addition to the days designated above as holidays, the Government observes the following as non-working days:

Any other day designated by Federal Statute Any day designated by Executive Order Any other day designated by the President’s Proclamation

Contractor personnel shall work in accordance with the Government’s designated holiday schedule unless otherwise stated specifically in the Contract.

NOTE: Additional non-working days are sometimes authorized, but these are regional in nature (e.g., Inauguration Day in Washington, DC) and not included as Federal holidays for the purposes of this contract

C.9 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

b. GOVERNMENT: Federal Bureau of Investigation Criminal Justice Information Services Division

Attn: McKenzie P. Bucher E-Mail: mpbucher@fbi.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

3. INVOICES: Invoices shall be submitted to the Contracting Officer's Representative (COR) designated in this contract to receive invoices. A proper invoice shall include the information required by Section I, Clause 52.232-27, Prompt Payment for Construction Contracts. (JAN 2017), which includes the following:

(1) Name and address of the Contractor.

(2) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(3) Contract number and contract line item number for supplies delivered or services performed.

(4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(5) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(6) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(7) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(8) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(9) Electronic funds transfer (EFT) banking information.

It shall be the Contractor's responsibility to include this information on each and every invoice when invoicing for full or partial services performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) days after receipt of the invoice at the designated billing office pursuant to the above referenced clause. (Re-submission of a PROPER invoice(s) will be required.)

INVOICE SUBMISSION PROCESS:

All commercial invoices shall be submitted via the following process:

· Invoice(s) is/are to be submitted via electronic invoicing using the U.S. Treasury’s Invoice Processing Platform (IPP).

· To submit an invoice using IPP, you must log into your company’s IPP Collector account. See below for additional information about accessing IPP. Your company may have already been registered for IPP either by the FBI or another participating agency. If you already have access to IPP, you do not need to get another IPP account. If you need assistance obtaining access to your company’s IPP account and do not know who manages your company’s account, please contact:

U.S. Treasury IPP Help Desk

(866) 973-3131or via email IPPCustomerSupport@fiscal.treasury.gov.

Please have your company’s Tax Identification Number (TIN) available when calling.

· If you need assistance using IPP after obtaining access, training resources are available to offerors at: http://ipp.gov.

· Additionally, the IPP Help Desk is a great resource if you have specific questions about using the IPP system to submit an invoice. They can be reached by calling:

(866) 973-3131or via email IPPCustomerSupport@fiscal.treasury.gov

A proper invoice shall include the following information:

· Name and address of the Contractor

· Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

· Contract number, Task Order number, contract line-item number and, if applicable, an order number

· Description, quantity, unit of measure, unit price and extended price of the items delivered

· Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of persons to notify in event of defective invoice

· Electronic Funds Transfer (ETF) banking information

· Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

· Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s). Resubmission of a PROPER invoice(s) will be required.

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

C.10 CONTRACT SECURITY

Add the following paragraphs to FAR Clause 52.204-2:

All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR

Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

Secret Personnel Security Clearances (Key Personnel):

1. All owners, officers, directors, executive personnel, and other key supervisory personnel and/or any contract individual designated by the FBI with access to the FBI Facility, information, or property shall possess, as a minimum, Department of Defense, Defense Industrial Security Clearances (DISC) Facility Access Clearances at the "SECRET" level, or have received approval for unescorted access to FBI facilities.

2. To obtain a security clearance or unescorted access to FBI facilities, the following forms must be completed:

a. Standard Form 86 (SF 86), Questionnaire for National Security Positions.

b. FD-258, (2) Completed FBI Fingerprint Cards.

c. DOJ–555 Disclosure and Authorization Pertaining to Consumer

Reports Pursuant to the Fair Credit Reporting Act.

d. FD-979 Personnel Consent to Release Info.

Facility Access Approval (All Other Personnel):

3. All subcontractors, all job supervisors; and all site workmen of the general contractor and its subcontractors will be required at a minimum to have "Facility Access" approval.

4. Facility Access Approval requires the following forms to be completed:

a. FD-816 Access of Non-FBI Personnel to FBI Facilities.

b. Authority To Release Information Form.

c. FD-484 Privacy Act Notification Statement.

d. FD-258, (2) Completed FBI Finger Print Cards.

Individual Reporting Requirements to Maintain Clearances and Facility Access:

5. All personnel shall immediately report the following information to the COR:

Foreign travel (30 days prior to departure); unplanned foreign travel (as soon as possible); contact with law enforcement (traffic violation under $100 shall not be reported); financial problems before they situation becomes unmanageable; contact with foreign nationals.

6. Key Personnel shall also immediately report the following to the COR: change in marital status; change in name; change in status of room/house mates (roommates shall be reported 30 days prior to move in, if stay will be longer than 30 days, and not an immediate family member); employment outside of the Contracting agency (outside employment shall be authorized by the Bureau 30 days prior to starting); suspicious contact from any individual(s) trying to obtain FBI information; any change in personnel relationship which may cause a safety concern to the individual or coworkers; court cases involving: divorce, bankruptcy, moving traffic violations (over $100), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

Contract Security Representative: The Contractor shall designate one of his staff as a Contract Security Representative (CSR). The name of the CSR shall be submitted to the COR within 5 calendar days of award of contract and the Contractor will insure that the so named individual shall not be removed from this position without written approval from the COR.

The CSR shall be the individual who will deal with the FBI on all security matters. For the purposes of this Project, all security matters will be handled through the COR. All security clearances and access approvals for the Contractor, the subcontractors, and all employees of these firms, shall be handled through the COR. Additionally, the CSR's responsibilities will include:

7. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

8. Return all Government-issued property to the COR.

9. The General Contractor’s (GC) CSR shall maintain a drawing log, to include (1) Set Number; (2) Subcontractor Company Name; Subcontractor’s Point of Contact (person responsible for drawings), address, phone number and facsimile number, at a minimum. At the completion of the contract, the GC shall return all drawings, including all drawings that have been issued AFTER BID, such as bulletins, ASI’s, changes and etc.

10. The General Contractor and subcontractors should plan that the above described forms and information shall be completed and delivered to the COR by the CSR at least thirty (30) working days prior to the arrival of any individual at the FBI facility where the Work is to be performed.

Background Investigation: A background investigation, the scope of which will be at the discretion of the FBI, will be conducted on all Contractor personnel. At the discretion of the FBI, personnel may also be interviewed by the FBI regarding foreign travel, associates, residences, or other matters of concern to the FBI, in deciding whether to grant access to its facilities or property. Refusal or failure to accurately complete the forms, or to be interviewed to resolve any questionable matters, shall be deemed reasonable cause for denial of access to FBI facilities.

Interim Security Clearances and Facility Access Approval: Will be issued within ten (10) working days after receipt of necessary forms described in paragraphs (g) and (h) above. The COR will advise the CSR when Security Clearances are approved.

11. Security clearances and facility access approval to FBI facilities shall be issued only to United States citizens.

12. No personnel shall be allowed on site until access is granted by the FBI.

13. Project Information: The contractor shall not allow access to project information prior to receiving notification of the favorable completion of the FBI investigation and clearance approval.

Access to FBI Facilities: Access to FBI Facilities or property will be granted only after preliminary verification of the accuracy and completeness of submitted information shows no disqualifying factors.

14. Access to FBI facilities or property will be granted only where such access is clearly consistent with the mission and responsibilities of the FBI. If, for any reason, a contract individual is denied access to any FBI facility or property, the FBI will not disclose to the Contractor the reason for denial, nor will the FBI be liable for any expense in the replacement of the individual, or any costs incurred by the Contractor, as a result of such denial.

15. Decisions concerning granting of access to FBI facilities or property are made on a case-by-case basis. The Contractor is cautioned that individuals with criminal histories such as arrest records, felony convictions, misdemeanor convictions, or those addicted to, or abusive of, alcohol or chemicals, are likely to be denied access to the building or job-site. The exact nature, extent, and time passed since these incidents existed will influence all access decisions.

16. Be advised illegal or undocumented aliens may be referred to other cognizant law enforcement agencies for appropriate action.

17. Individuals initially permitted access may be excluded at a later date upon discovery of disqualifying factors resulting from detailed verification of submitted Security Information.

18. Falsification of the forms or violation of the facility security, safety, or code-of-conduct requirements will result in access to FBI Facility being denied.

19. Willfully making a false statement or concealing a material fact could constitute a violation of Section 1001, Title 18, United States Code.

20. The CSR shall notify the COR of visitors and deliveries to the site at least 24 hours prior to their arrival.

Escorts: No uncleared persons will be allowed temporary access to the FBI space, unless they area escorted by FBI Personnel; and, without first obtaining permission from the FBI Security Officer.

Right to Revoke Access: The FBI reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the FBI's mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the FBI will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut, or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual.

21. The FBI shall have and exercise full and complete control over granting, denying, withholding, or terminating access for contract individuals.

Reinvestigation: The FBI reserves the right to reinvestigate contract individuals on a periodic basis (every five years) or, where facts or information indicates that continued access may no longer be clearly consistent with the FBI's mission responsibilities.

22. Should the contractor receive information regarding an employee which may affect the access of that employee to an FBI facility, i.e., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc.; the Contractor shall advise the FBI immediately.

Access Badges: Appropriate badges will be provided by the FBI authorizing escorted or unescorted access to the FBI facilities and property. The badge shall be worn at all times on the upper part of the body so as to be clearly visible; and will be returned by the CSR to the FBI whenever the individual is no longer employed on the project or leaves the site for more than 14 days.

Site Access: There are two access points to the CJIS Complex; Jerry Dove Drive Entrance and the Custer Hollow Road Entrance. Jerry Dove Drive Entrance is located west of I-79 exit 124, Jerry Dove Drive. Custer Hollow Road entrance is located west of I-79 Exit 121, Meadowbrook Road.

1) Cleared and badged Contractor personnel may access the site from either the Jerry Dove Drive or the Custer Hollow Road entrance. Random personnel and vehicle property inspections will be conducted by FBI security personnel.

2) All deliveries/mail/courier shall access the site from Custer Hollow Road. All delivery personnel and vehicles shall undergo personnel and vehicle property inspections each time they enter the site.

3) All courier services shall deliver all packages designated for the contractor to the CJIS Division Service Center for processing prior to deliver to the contractor on-site office.

Normal Working Hours: The FBI facility will be open to the contractor personnel between 7:00 a.m. and 3:30 p.m., Monday through Friday, excepting legal Federal holidays. Access will be denied at all other times except if alternate working hours are coordinated and approved through the COR.

Overtime: Work on weekends or outside of Normal Working Hours will occur only when the COR so approves. Requests for overtime and for access to the site outside of Normal Working Hours shall be made in writing to the COR not less than 5 working days in advance of need.

Photographs: No photographs shall be taken by other than the COR. The Contractor is hereby advised that no photographs shall be taken by the Contractor of the job site or work in progress. The Contractor shall ensure this clause is incorporated in any agreements reached with any subcontractor, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

Any person who knowing, willfully, of negligently discloses any FBI Information (to include but not limited to data, systems configurations, facilities, personnel, and procedures) to unauthorized persons without prior written FBI approval shall be subject to the appropriate penalties and sanctions under law ( i.e., Privacy Act, Computer Fraud and Abuse Act, National Security Act, or appropriate espionage statutes).

Claims: The Government shall not be liable for any costs incurred by the Contractor, Any subcontractor, or any contract employee, in the furnishing of required security information, or in complying with the FBI's security requirements during the entire term of the contract.

The Contractor agrees that no claim may be filed for Delay of Work due to any contractor, his subcontractors, or any employees thereof, failing to comply with the FBI's security requirements.

a. The FBI reserves the right to exclude or remove from the facility any contract employee that the FBI deems incompetent, careless, insubordinate, or who fails to meet and obey security requirements; or, whose access to the facility is deemed by the FBI to be contrary to the best interest of the FBI.

b. General Contractor cannot seek additional compensation if they are required to seek alternative subcontractor pricing due to subcontractor’s non-compliance of the security requirements and refusal by the FBI to allow the subcontractor access to the facility.

Request For Quote 15F06725R0000219

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

LIST OF ATTACHMENTS

Attachment Title A Statement of Work B Price Schedule C Wage Determination

The information provided in List of Attachments is for reference only. The documents in List of Attachments are not intended to change the RFQ and any conflict therein should be resolved by referring and relying upon the RFQ. Because the List of Attachments reference materials may be outdated or contain information that has not been recently verified for accuracy, the Government does not warrant the accuracy of the information for purposes of this RFQ.

SECTION E – SOLICITATION PROVISIONS

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible

Quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability Past Performance Price Schedule (Attachment B)

The Government shall award to the Quoter that submits the lowest priced technically acceptable (LPTA) quote.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Mailing Address:

Federal Bureau of Investigation McKenzie P. Bucher, Contracting Officer mpbucher@fbi.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

E.5 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The Quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

The following paragraphs under referenced provision FAR 52.212-1 is hereby deleted:

(e) Multiple offers

(h) Multiple awards

Quoters shall include the following with their quotes in order to be considered for award:

Communications between the Government and Quoters:

1. Questions regarding this solicitation prior to quote submission may occur for the purpose of clarifying elements of the solicitation.

a. Questions shall be submitted by e-mail to the Contracting Officer, McKenzie Bucher at mpbucher@fbi.gov. Question(s) must be received by 12:00 PM. Eastern Standard Time on May 5th, 2025. Questions received after this date and time will not receive a response.

Answers to questions will be posted no later than COB May 9th, 2025

2. The hour and date for receipt of offers is 12:00 p.m. Eastern Standard Time on May 12th.

2025. Quoters shall submit:

a. An electronic quote e-mailed to mpbucher@fbi.gov

b. one hard copy printed version of same.

NOTE: No hand deliveries. Late submissions are unacceptable (FAR 52.212-1(f)).

3. General Instructions:

a. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR 13.5. Offers will be evaluated using the criteria under Section E, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

b. The Quote. The submission of the documentation specified below will constitute the

Quoter's acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work Statement, and contract type.

c. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best technical proposal and prices in their initial proposal submission.

However, should discussions become necessary, the Government reserves the right to hold them. Submission of a quote that does not contain all of the items requested in the Instructions to Quoters may result in elimination from consideration for award. The Government reserves the right to make award solely on initial quotes received. Quoter bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designed office before the deadline specified in the solicitation.

This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

d. Quote Format and Structure – To provide a basis for sound evaluation by the Government, quoters must submit a complete quote. The information provided shall be concise, factual, complete, and demonstrate the quoter’s capacity and capability to satisfactorily perform the requirements outlined in the solicitation. Quotes will be considered only from quoters that are regularly established in the business and in the judgment of the Government, are deemed financially responsible and able to show evidence of appropriate experience.

e. The Government intends to award one contract as a result of this solicitation. Option Period, Equipment quantity requirements are listed as a Not to Exceed or UP TO quantity.

Option Period, Equipment quantity requirements are to be priced per unit. All Option Periods are subject to the Availability of Funds (FAR 52.232-18). Option period quantities are listed as an “UP TO” quantity or in other words, the Government may order zero or “UP TO” the listed quantity. Please use the enclosed template (Attachment 5) for your price quote.

f. Instructions outlined in FAR 52.212-1, as supplemented herein, prescribe the format for the quotation and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotations.

g. If an Quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Quoter shall immediately notify the Contracting Officer, in writing, with supporting rationale. The Quoter is reminded that the Government reserves the right to award this effort based on the initial quotation, as received, without discussion.

h. All referenced documents for this solicitation are available on the website at http://beta.sam.gov. Quoters are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

4. This is a Small Business Set-aside (FAR part 6.2) combined synopsis/solicitation for services and equipment as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotations must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s).

5. Each quote shall be submitted in one e-mail and separated via attachment in three (3) separate and distinct parts/volumes:

Volume I: Technical Capability Volume II: Past Performance Volume III: Price Schedule (Attachment B)

6. SUBMISSION OF OFFERS:

a. Quoters shall complete and return all information designated in:

i. Blocks 17(a) and 30(a-c) of SF 1449

ii. Contract Administration Data

iii. The Price Schedule, Attachment 5

iv. 52.212-1, Instructions to Quoters--Commercial Items

v. Proposal Submission Information

vi. 52.212-3, Representations and Certifications, or valid completion in SAM is acceptable

vii. All amendments issued shall be signed and dated.

7. By submission of a quote, the quoter acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Quoters who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful Quoter may be removed from further consideration for award. Quoters can register in SAM at https://www.sam.gov. Further, Quoter must have the identified NAICS listed in the SAM registration. This is also requirement for award.

8. Point of Contact

FBI Criminal Justice Information Services Division

Attn: McKenzie P. Bucher, Contracting Officer E-mail: mpbucher@fbi.gov

E.6 ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Basis for Contract Award

The Government will utilize a Lowest Price Technically Acceptable ("LPTA") evaluation method for this requirement. Trade-offs between cost/price and non-cost/price factors are not permitted. The Government will award a single contract to the Contractor whose proposal is technically acceptable and the lowest price. Subject to the provisions contained herein, the Government intends to award a single contract resulting from this solicitation to the Quoter who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), as supplemented, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, and all other information required by the solicitation), provides the Lowest Priced, Technically Acceptable offer to satisfy the requirements of this solicitation and the SOW.

Offers that fail to address all the requirements set forth in the Solicitation will be rejected.

The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter’s submission should contain their best terms from a cost and technical standpoint. The Government reserves the right to reject an offer upon initial submission and not consider it for contract award if any required data is absent or the data received conveys a misunderstanding of the requirement.

PROPOSAL SUBMISSION REQUIREMENTS

Each Quoter’s proposal MUST include the following components:

Volume I: Technical Capabilities:

Technical Capabilities: The Technical Capabilities evaluation provides an assessment of the Quoter’s ability to satisfy the Government’s minimum requirements. This volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Quoter’s quote. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined below. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Quoter intends to meet these requirements. Statements that the Quoter understands, can, or will comply with the SOW (including referenced publications, technical data, etc.); statements paraphrasing the SOW or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

Quoter shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Quoter’s proposal.

a. Quoter’s company shall demonstrate capability of reporting and forecasting on the inspecting, testing, maintaining and repairing of the CJIS Campus Fire Extinguishers in compliance with Occupational Safety and Health Administration (OSHA) 1910.157, National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 10; Standard for Portable Fire Extinguishers.

b. Quoter shall submit certification and demonstrate proposed technicians performing maintenance, test, inspection, and/or repairs in compliance with Occupational Safety and Health Administration (OSHA) 1910.157, National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 10; Standard for Portable Fire Extinguishers.

c. Quoter shall be fully licensed in the state of WV at the time of bid. It is required that quoter submits a West Virginia Business Registration Certificate.

d. Quoter shall be licensed under the West Virginia State Marshall to perform inspections at the time of bid. It is required that quoter submits all individual’s license with proposal.

e. Quoter shall live within a 150 Mile Radius of CJIS Campus (1000 Custer Hollow Road Module E-2 Clarksburg, WV 26306)

The Technical factor will be assigned an overall adjectival rating at the factor level. Quoter shall achieve a minimum rating of “Acceptable” in the Technical factor to be viable for award and shall demonstrate a sound approach that meets all requirements and objectives of the SOW.

TABLE 1

Technical Capabilities Ratings

Ratings Description Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation Note: Failure to provide a complete, detailed, realistic, and reasonable quote may reflect a lack of understanding of the requirements and may result in a determination that the Quoter’s quote is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an Quoter’s quote. Evaluations will be on an Acceptable/Unacceptable basis. A failure in any one of the above requirements may constitute an unacceptable proposal and will not be further evaluated.

Volume II: Past Performance:

This standard is based upon the Quoter’s ability to substantiate credible examples of past performance associated with their commercial and Government offerings, inclusive of performance, schedule, and customer satisfaction.

The Government will evaluate the Quoter’s Past Performance record to determine acceptability of a quote as follows:

Past Performance shall be evaluated on an Acceptable/Unacceptable basis. In the case of a Quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

The Quoter will be evaluated on how well the contractor performed on the 3 recent and relevant contracts submitted in the Past Performance quote.