Solicitation.pdf

Solicitation #19J01025R0001

1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR14921616

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19J01025R0001

6. SOLICITATION ISSUE DATE

January 27, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME:

Haitham AlZuhlof

AmmanRFQQuestions@state.gov

b. TELEPHONE NUMBER (No collect calls)

+ 962 6 5906025

8. OFFER DUE DATE/ LOCAL

TIME

14:00, February 26, 2025

9. ISSUED BY CODE 19J010 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

General Services Office (GSO) SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

American Embassy – Amman, Jordan HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Tel: + 962 6 5906025 - Fax: + 962 6 5907957 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19J010 16. ADMINISTERED BY CODE

General Services Office (GSO)

American Embassy – Amman, Jordan

See item 9

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office (FMO)

American Embassy - Amman – Jordan

E-mail: AmmanBilling@state.gov

CODE 19J010

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Gardening Services See Continuation Pages for Details.

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE (1) COPY

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Wael B. Mekhimar

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

(REV. 02/2012) PREVIOUS EDITION IS NOT USABLEComputer Generate Prescribed by GSA - FAR (48 CFR) 53.212 mailto:AmmanRFQQuestions@state.gov mailto:AmmanBilling@state.gov

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19J01025R0001, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19J01025R0001, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19J01025R0001

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment, and services, for the U.S. in Amman, Jordan. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The

Government will pay the Contractor the fixed price per month for standard routine services that have been satisfactorily performed.

Gardening services will start from the date the Contracting Officer accepts the required insurance certificates and will continue for 12 months, with four (4) one-year optional periods for renewal at the discretion of the Contracting Officer. The initial period of performance will include any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Routine Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The Contracting Officer's Representative (COR) shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the

Contractor to provide Temporary Additional Services with 24-hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 100 square meters. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 2,500 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional

Services, if applicable, provided and requested under Temporary Additional Services. The

Contractor shall also include a copy of the COR’s written confirmation for the Temporary

Additional Services.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.2. BASE PERIOD

2.2. BASE PERIOD OF PERFORMANCE

CLIN

Sub-

0001 1.

Base Year Firm-Fixed Price for Standard Routine Services for this Contract

“Compound”:

1a. Price per Month JOD x 12 months JOD /per Year

2.

Base Year Firm-Fixed Price for Standard Routine Services for this Contract

“Embassy Residence”:

2a. Price per Month JOD x 12 months JOD /per Year

3. Base Year Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Base

Year 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Base Year (Total = items 3a x 3b)

JOD

0001 4. Base Year Total for All Services (Total = items 1a + 2a +3c) JOD

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

2.3. FIRST OPTION YEAR PRICES

2.3. OPTION YEAR 1 PERIOD OF PERFORMANCE

1001 1.

Option Year 1 Firm-Fixed Price for Standard Routine Services for this Contract

“Compound”:

1a. Price per Month JOD x 12 months JOD /per Year

2.

Option Year 1 Firm-Fixed Price for Standard Routine Services for this Contract

“Embassy Residence”:

2a. Price per Month JOD x 12 months JOD /per Year

3. Option Year 1 Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Option

Year 1 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Option Year 1 (Total = items 3a x 3b)

JOD

1001 4.

Option Year 1 Total for All Services (Total = items 1a + 2a

+3c)

2.4 SECOND OPTION YEAR PRICES

2.4. OPTION YEAR 2 PERIOD OF PERFORMANCE

2001 1.

Option Year 2 Firm-Fixed Price for Standard Routine Services for this Contract

“Compound”:

1a. Price per Month JOD x 12 months JOD /per Year

2.

Option Year 2 Firm-Fixed Price for Standard Routine Services for this Contract

“Embassy Residence”:

2a. Price per Month JOD x 12 months JOD /per Year

3. Option Year 2 Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Option

Year 2 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Option Year 2 (Total = items 3a x 3b)

JOD

2001 4.

Option Year 2 Total for All Services (Total = items 1a + 2a

2.5 THIRD OPTION YEAR PRICES

2.5. OPTION YEAR 3 PERIOD OF PERFORMANCE

3001 1.

Option Year 3 Firm-Fixed Price for Standard Routine Services for this Contract

“Compound”:

1a. Price per Month JOD x 12 months JOD /per Year

2.

Option Year 3 Firm-Fixed Price for Standard Routine Services for this Contract

“Embassy Residence”:

2a. Price per Month JOD x 12 months JOD /per Year

3. Option Year 3 Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Option

Year 3 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Option Year 3 (Total = items 3a x 3b)

JOD

3001 4.

Option Year 3 Total for All Services (Total = items 1a + 2a

2.6 FOURTH OPTION YEAR PRICES

2.6. OPTION YEAR 4 PERIOD OF PERFORMANCE

4001 1.

Option Year 4 Firm-Fixed Price for Standard Routine Services for this Contract

“Compound”:

1a. Price per Month JOD x 12 months JOD /per Year

2.

Option Year 4 Firm-Fixed Price for Standard Routine Services for this Contract

“Embassy Residence”:

2a. Price per Month JOD x 12 months JOD /per Year

3. Option Year 4 Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Option

Year 4 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Option Year 4 (Total = items 3a x 3b)

JOD

4001 4.

Option Year 4 Total for All Services (Total = items 1a + 2a

2.7 FAR Clause 52.217-8 OPTION TO EXTEND SERVICES (NLT 6-MONTHS) NOTE:

Price information in the table below is for price evaluation for award purposes only. The proposed price in the table below will not be incorporated in the overall cost of the contract at the time of award.

The Contracting Officer may exercise a FAR clause 52.217-8 extension of services for no more than six-months, if determined to be in the best interest to the Government.

2.7. OPTION TO EXTEND SERVICES 52-217-8 PERIOD OF PERFORMANCE

5001 1.

Option Period FAR 52.217-8 Firm-Fixed Price for Standard Routine Services for this

Contract “Compound”:

1a. Price per Month JOD x 6 months JOD /6 months

2.

Option Period FAR 52.217-8 Firm-Fixed Price for Standard Routine Services for this

Contract “Embassy Residence”:

2a. Price per Month JOD x 6 months JOD /6 months

3.

Option Period FAR 52.217-8 Firm-Fixed Price for Temporary Additional Services for this Contract:

3a. Price per Square Meter for additional Services JOD

3b.

Estimated Number of Temporary Square Meters for Option

Period FAR 52.217-8 2,500

3c.

Total Temporary Additional Services Not to Exceed (NTE)

Price for Period FAR 52.217-8 (Total = items 3a x 3b)

JOD

5001 4.

Option Period FAR 52.217-8 Total for All Services (Total = items 1a + 2a +3c)

2.8 GRAND TOTAL

2.2 Base Year JOD

2.3 First Option Year JOD

2.4 Second Option Year JOD

2.5 Third Option Year JOD

2.6 Fourth Option Year JOD

2.7 FAR 52.217-8 Option to Extend Service JOD

Grand Total – Base plus All Option Years JOD

CONTINUATION TO SF-1449

RFQ NUMBER 19J01025R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at the U.S. Embassy Amman, Jordan. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.13. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. SUPERVISION

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the

Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.

Government staff. The supervisor shall have supervision as his or her sole function.

1.3.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall have access to deliver standard routine services between the hours of 7:00 AM and 7:00 PM Sunday through Thursday. Work schedules for each location shall be submitted to the COR for approval. Certain areas (such as rooftops) require an Escort and can only be entered during scheduled times. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.3. QUALITY CONTROL

The Contractor shall be responsible for quality control through the implementation of a Quality

Management Plan. The Contractor shall perform monthly inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract. A copy of the inspection report shall be provided to the COR withing five business days of inspection. The Contractor shall meet monthly with the COR to address any issues related to this contract. The Contractor shall take meeting notes (minutes) and send them to the COR within four business days after the meeting for COR acceptance and approval.

1.3.4. TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with at least two years’ experience in the climate and soil conditions found locally to give technical guidance to the

Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care. The Horticulturist shall inspect all sites at minimum every 6 months, as well as when needs arise or as requested by the COR. A written report including technical advice, best practices, improvements, and other suggestions will be delivered to the COR from the Horticulturist within five business days of each semi-annual inspection.

1.3.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 15 days after contract award. The Contractor shall submit an update to the Ground Maintenance

Plan semiannually following the initially approved plan. Updates shall continue through the life of the contract on a semiannual basis unless instructed otherwise, showing the work plan for the following billing cycles up through the end of the current period of performance.

1.3.5.1. The Grounds Maintenance Plan shall include a week-by-week timeline, broken down daily, indicating daily, weekly, monthly, quarterly, semi-annual, and annual activities, and shall also include the following:

a) Confirmation of all grounds and landscaping services performed for that previous month for each location. This report shall provide a detailed description of what was performed, what tasks were completed, and where.

b) The planned schedule for the upcoming month covering all applicable services under this contract. The method, frequencies, dates of grass cutting, hedging, trimming, weeding, and turf repair for each property. Depending on the weather, dates may be flexible for relevant activities.

c) Problems/damages found or anticipated on vegetation, ground soil, and manmade or natural installations, e.g., planters, ponds, stone lanterns, and corrective measures for those problems/damages, if any.

d) Suggestions for improving aesthetics and value of landscapes.

e) Other matters concerning grounds maintenance and landscaping services, if any.

1.3.5.2. The contractor shall propose in the Grounds Maintenance Plan any new planting of trees, shrubs, or bushes, and shall not commence with new plantings until approved by the COR.

Any unauthorized plantings will be immediately removed by the contractor and the areas restored to acceptable conditions.

1.4. LAWN & GROUND-COVER CARE

1.4.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

1.4.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.4.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds (or other unintentional vegetation) on rooftops, lawn, and landscapes. The contractor shall control weeds to maintain uniformity of vegetation that follows the landscape design. For example, expanses of grass lawn shall be one species of grass and free of other types of vegetation. The contractor shall maintain all sidewalks, curbs, paved surfaces, rooftops and landscaping rocks free of weeds. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs, but alternative weed removal techniques such as consistent manual removal is preferred. The Contractor shall obtain approval of the COR for all applications of weed pesticides.

1.4.5. TURF REPAIR, SOIL EROSION, AND GROUND-COVER RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil, and gas, building repairs, and normal foot traffic, and any type of ground cover erosion and settling regardless of the cause, at no increase to the contract price. The affected area shall be filled in and leveled and then replanted, seeded or sodded as necessary and maintained to conform to adjacent areas.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.4.7. FLOWERBED AND PLANTER MAINTENANCE

The Contractor shall maintain the established planters and flowerbeds to ensure good health and appearance. Annual plants shall be replaced as appropriate according to the seasons. Perennial plants shall be replaced at times as required to maintain the flowerbeds for good appearance.

1.5. PRUNING AND TREE TRIMMING

1.5.1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers at all locations.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance

Plan, showing the method, frequencies, and dates of pruning. The Contractor shall ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

a) Direct and encourage plant growth in directions desired,

b) Remove dead and unsightly growth,

c) Maintain a neat and attractive appearance, and maintain proper shape at all times,

d) Maintain a clear zone along perimeter walls as instructed by the COR

e) Prevent growth from blocking or inhibiting sidewalks, walk-ways, and roads.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

1.5.4. The Contractor shall quarterly trim trees and remove vines or other vegetation growing over perimeter walls and fences. All concertina and razor wire must be free from vegetation at all times.

1.5.5. When the Contractor is pruning, any cuts greater than 25 millimeters in diameter shall be covered with a commercial tree wound dressing compound to protect against rotting, insect entry, or disease. The Contractor shall be responsible to provide the proper equipment for pruning and trimming.

1.5.6. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. The Contractor shall obtain approval from the COR prior to relocating or replacing any tree, shrub, arbor or plant life.

1.6. LEAF REMOVAL

The Contractor shall at a minimum weekly remove leaves and pine needles from all surfaces

(hardscape & softscape) at the properties listed in 1.13 to prevent buildup and ensure good and clean appearance of the grounds.

1.7. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.7.1. The contractor shall manage the Government furnished composting system, ensuring that it is operated and maintained according to manufacturer’s specifications. Products produced by the composting system shall be used on all properties listed in 1.13. where possible. Any issues or malfunctions of the composting system shall be immediately reported to the COR.

1.8. REMOVAL OF DEBRIS AND TRASH

The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the areas, at all service locations listed in 1.13. This includes outside the compound and parking area perimeter walls. The Contractor shall remove all debris and equipment from the work site to ensure areas are clean before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.9. WATERING

1.9.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment to provide sufficient irrigation coverage to areas not serviced by the Government furnished automatic irrigation system.

1.9.4. The Government shall furnish the supply of water. The Contractor shall operate the

Government furnished automatic irrigation system in addition to the Contractor provided irrigation equipment to ensure sufficient moisture levels are maintained, as specified in paragraph 1.9.1. Any damages or defects on the Government furnished automatic irrigation system shall be immediately reported to the COR. Any damages to the Government furnished automatic irrigation system caused by Contractor negligence shall be repaired or replaced at the

Contractor’s expense.

1.9.5. The Contractor shall regularly measure and log moisture penetration measurements at multiple locations to demonstrate compliance with paragraph 1.9.1. The log will be submitted monthly in conjunction with the Grounds Maintenance Plan.

1.9.6. If any areas of the government furnished irrigation system are not operational, or insufficient in any way, the Contractor shall use Contractor furnished irrigation equipment to ensure moisture levels are sufficiently maintained as specified in paragraph 1.9.1.

1.10. FERTILIZER AND AERATION

1.10.1. The Contractor shall fertilize, aerate and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing, aerating and liming in the Grounds Maintenance Plan. The fertilizer type must be approved by the COR prior to use. Compost-based or organic fertilizer is preferred. If artificial or chemical fertilizers are to be used, the Contractor shall submit the relevant Safety

Data Sheets (SDS) to the COR for review and approval prior to use.

1.10.3. The Contractor shall fertilize and aerate the soil under the lawn areas a minimum of two times per year.

1.10.4. The Contractor shall fertilize and aerate the soil underneath trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.11. PEST AND DISEASE CONTROL

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The

Contractor shall submit the relevant Safety Data Sheets (SDS) and obtain approval of the COR for all pesticides.

1.11.1. The Contractor shall present a plan for pest and disease control as a part of its Grounds

Maintenance Plan.

a) The Plan submittal shall include the following points as a minimum:

i) Target pests treated for.

ii) Common name and the registration number by the Department of Agriculture, Jordanian, or U.S. Environmental Protection Agency (EPA), for each pesticide product.

iii) Rate of application.

iv) Any special precautions not on label that will be taken to prevent environmental damage or personal injury.

b) Pesticide application. During preparation and application, the Contractor shall:

i) Keep safety equipment and spill kit available, and stored at a location approved by the

COR.

ii) Never leave equipment unattended while filling to prevent overflow.

iii) Use backflow preventers on hoses when connected to water outlets when filling spray tank.

iv) Inspect equipment and the area during application to ensure proper and safe treatment.

c) Pesticide spills and decontamination. The Contractor shall be responsible for properly cleaning, decontaminating, and reporting pesticide spills.

d) Remove and dispose of all excess pesticides, debris and empty containers off the U.S.

Government controlled premises at approved facilities for such disposal in accordance with

Jordanian laws and regulations.

e) Rinse water may be developed in a spray operation. The Contractor shall either empty the tanks by spraying on the treatment site, collecting the rinsing for future use, or save for disposal in accordance with Jordanian laws and regulations.

f) Records and Reports. The contractor shall prepare, maintain, and submit daily records of all pest control operations for safety and effect. The Contractor shall furnish reports to the COR within five (5) working days of the pesticide application, showing the results of the pesticide application plan.

1.12. HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement. Use of such substances are subject to approval by submitting relevant SDS to the COR. The Contractor shall report all instances of chemical safety mishap to the COR.

1.12.1. Labelling. All chemicals used for the provision of services under this contract shall be properly labelled in English. All chemicals must be labeled (according to OSHA standards using the Safety Data Sheet (SDS) forms and methods) and approved by the COR and A/POSHO, in writing, prior to their utilization. Chemicals shall remain in their original containers to preserve the manufacturers information and warnings. If another container is to be used, it must contain the same safety information and labeling as the original packaging.

1.12.2. Safety Measures. The Contractor shall submit a plan for safety measures to be taken regarding hazardous and toxic products. This plan shall be updated in accordance with both U.S.

and local health and safe regulations, as well as whenever the COR considers it necessary.

1.13. LOCATION FOR GARDENING SERVICES

All standard routine services are to be delivered on regular Post working days.

a) U.S. Embassy Compound, Abdoun, Amman. This location includes, but not limited to:

a. Ambassador’s Residence,

b. Playground areas,

c. Recreation and swimming pool areas,

d. Marine Guard’s House,

e. All planters inside and around the Compound,

f. Inside and outside of all entrances,

g. Outside perimeter walls and fences up to barriers,

h. All parking lots and roads/paths leading to them,

i. North Garden outside perimeter wall,

j. Dog Park outside perimeter wall,

k. Building rooftops, as needed,

l. New recreational area (formerly villas, west of perimeter wall).

b) Deputy Chief of Mission Residence (DCMR), Abdoun, Amman (Specific Address shall be provided after contract award). Approximately 1,500 square meters.

2. WORKING HOURS

All work shall be performed Saturday through Thursday between 7:00 AM and 7:00 PM except for the holidays identified in the Addendum in Section 2. Contractor shall provide a schedule as described in paragraph 1.3.2. Other hours may be approved by the Contracting Officer's

Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0. DELIVERABLES

The following items shall be delivered under this contract:

Description Delivery Date Delivery To:

Insurance Within 10-days after award CO

Grounds Maintenance Plan Within 15-days after award COR

List of Personnel Within 10-days after award COR

Transition Plan Within 15-days after award COR

Payment Request Monthly COR

Safety Plan Within 15-days after award COR

Quality Management Plan Included with the proposal CO/COR

Grounds Maintenance Plan 15 days after award and semi-annually thereafter COR

Schedules Monthly COR

Horticulturist Report 30 days after award and semi-annually thereafter COR

Pest Control Report Within 5 days of pesticide application COR

Contractor’s Quality Inspection

Report

Monthly, within 5 days of inspection COR

Irrigation penetration depth measurements log

Monthly COR

Minutes from monthly meeting between Contractor’s quality inspector and COR

Monthly, within 5 days of meeting COR

4. PERSONNEL REQUIREMENTS

4.1. GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by Contractor employees at the site. The

Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. The

Contractor shall provide at the minimum five (5) full-time gardeners at the U.S. Embassy compound and one (1) full-time at the DCMR, plus the site supervisor.

4.2. STANDARD OF CONDUCT

4.2.1. Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR).

4.2.2. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

a) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

b) Unauthorized use of Government property, theft, vandalism, or immoral conduct;

c) Unethical or improper use of official authority or credentials;

d) Security violations; or,

e) Organizing or participating in gambling in any form.

4.2.6. KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the

Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the

Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. PERSONNEL SECURITY

4.4.1. Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take around 90 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Copy of Passport Bio page

Copy of work permit for non-Jordanian labors

Non-Conviction Letter from the court.

For Egyptian: Police Cert. Fesha and Tashbeeh.

4.4.2. Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

4.4.3. GENERAL SAFETY RESPONSIBILITIES

a) Contractor shall demonstrate understanding of their responsibilities by addressing hazards in preplanning processes and meetings, Prior to starting a new task, the

Contractor shall be required to review the work site and identify hazards that may occur while performing the job.

b) The Contractor shall provide their employees with a safe and healthful condition of employment. The Contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract and all international and local Jordanian safety laws. The Contractor shall make sure that the safety features of the equipment like proper guards are installed and not to be removed during the performance of the services.

c) The contractor shall provide a "competent person" to implement site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, can identify workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

d) The contractor shall be responsible for the removal and/or disposal of hazardous waste generated from the project. Hazardous waste generated from the project must be removed and disposed of in accordance with the Department's Hazardous Waste Management

Policy as well as local rules and regulations.

e) The contractor shall ensure proper Safety, Health and Environmental requirements applicable to the project are followed.

f) The contractor shall report all accidents or mishaps to the post occupational safety and health officer (POSHO) for documentation, record keeping, and that corrective actions can be implemented.

g) The contractor shall not leave any equipment or tools unattended or lying on the grounds.

When not in use, all equipment and tools shall be stored in an appropriate storage facility.

5. MATERIALS AND EQUIPMENT

5.1. The Government shall provide items listed in Attachment 1, Government Furnished

Property. The Contractor has the option to reject any or all Government furnished property or items. However, if rejected, the Contractor shall provide all necessary property, equipment, or items, adequate in quantity and suitable for their intended purpose, to perform all the work and provide all the services at no additional cost to the Government. All government furnished property or items are provided in an “as is” condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from the time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall inform the COR of any malfunction or damage to Government furnished property. The

Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

5.2. The Contractor shall provide the tools and equipment as described in Attachment 2, Contractor-Furnished Property. The Contractor shall be responsible for any additional materials and equipment beyond what is described in Attachment 2 that may be necessary to perform services required by the statement of work (SOW) at no additional cost to the Government. The

Contractor shall provide industrial type, commercial-grade heavy equipment, appropriate for the work to be undertaken, and include all standard safety features.

5.3. The Contractor shall maintain all Contractor provided equipment in good and safe working order and shall make timely repairs to all contractor provided equipment. Failure to fully meet the requirements of the statement of work due to inoperable equipment is not acceptable under this contract.

5.4. The Contractor shall routinely inspect all garden hoses and immediately repair or replace any leaking hose or hose connection. All hose connections must make a watertight seal with the hose bib free of water leaks and drips. Wrapping hose connections in rubber strips is not an allowable method to achieve a watertight fit under this contract.

5.5. When not in use, the contractor shall keep all materials and equipment in the areas designated by the COR at each service location. These areas must be kept tidy and orderly and free of non-gardening, service-related materials or equipment, including personal property of contract employees. All equipment and materials must be returned to a designated area at the completion of the workday. Equipment, tools, and materials shall not be left at a site for continuation of work at a later time.

5.6. Equipment and materials in use must never be left unattended. Equipment must be secured before Contractor’s employees go on break or depart the worksite for any reason.

5.7. Contactor provided carts, wheeled bins, dollies or other means of transporting debris, materials, tools, and equipment throughout the service sites must be of a design intended for the applied use. For example, a wheeled dumpster is not an acceptable means for transporting tools.

Furthermore, all transportation equipment must be kept in a clean and presentable condition so that they will not detract from the overall appearance of the grounds.

5.8. The Contractor shall store all flammables, such as fuel, in an appropriate flammables-rated storage cabinet. Flammables cabinets may not be used for general-purpose storage.

5.9. The Contractor shall operate all equipment in the manner intended by the manufacturer and only with the appropriate expendable materials. For example, weed trimmers must use weed trimmer line intended for that purpose, use of zip-ties in place of trimmer line is prohibited.

Furthermore, any manufacturer installed safety features shall not be disabled or removed.

6. INSURANCE

6.1. AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2. GENERAL LIABILITY

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in Jordanian Dinar (JOD):

Per Occurrence 7,000.00 JOD

Cumulative 35,400.00 JOD

2. Property Damage stated in Jordanian Dinar (JOD):

Per Occurrence 17,700.00 JOD

Cumulative 35,400.00 JOD

6.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4. For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

6.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7. Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the Department of

State," as an additional insured with respect to operations performed under this contract.

6.8. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The

Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting

Officer of the conflict and of the Contractor's proposed course of action for resolution by the

Contracting Officer.

7.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

8. TRANSITION PLAN

Within 15 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

9. QUALITY

9.1 QUALITY MANAGEMENT PLAN (QMP)

(a) The Contractor shall submit a QMP that addresses and measures quality management throughout the performance of the contract. The QMP shall be submitted in draft form at the time of proposal submission for evaluation. The QMP will later be approved by the

COR and used as the tool for which the COR using the QASP can measure quality control in contract performance

9.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

(a) This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all gardening services set forth in the scope of work.

1. thru 8.

All required services are performed and no more than one

(1) customer complaint is received per month.

(b) SURVEILLANCE.

1. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. The COR will conduct unannounced inspections for compliance of the work elements of Section I, Performance Work Statement.

(c) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES.

1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

2. The COR will complete appropriate documentation to record the complaint.

3. The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

4. If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

8. Repeat customer complaints are not permitted for any services.