Solicitation Document 19HK3026Q0020 Elevator Maintenance Service.pdf

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.

02/2012) PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16127643

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19HK3026Q0020

6. SOLICITATION ISSUE DATE

August 11, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER(No collect calls) email:

hkprocurementbids@state.gov

8. OFFER DUE DATE/ LOCAL

TIME September 21, 2026.

17:00hr local date and time

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

US Consulate General Hong Kong 26 Garden Road, Hong Kong

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Consulate General Hong Kong 26 Garden Road, Hong Kong Attn: GSO/Procurement hkprocurementbids@state.gov

U.S. Consulate General, Hong Kong 26 Garden Road, Central Hong Kong Attn: FAC

17a. CONTRACTOR/

OFFERER

Offeror: please fill this out.

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY U.S. Consulate General, Hong Kong 26 Garden Road, Central Hong Kong Financial Management Office

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Elevator Maintenance Services per Statement of Work

1 Year

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

SBU - CONTRACTING AND ACQUISITIONS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Solicitation # 19HK3026Q0020 Elevator Maintenance Services

Consulate Building Office, 26 Garden Road, Hong Kong

Solicitation Document

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19HK3026Q0020, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19HK3026Q0020, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 - List of Elevators to be Maintained

• Attachment 2 - List of Tasks to be Performed

• Attachment 3 - Government-Furnished Property

• Attachment 4 – Scope of Work for Routine Scheduled Maintenance

• Attachment 5- Supplementary Scope of Work for Annual No Load Test (Category 1)

• Attachment 6 - Supplementary Scope of Work for 5-Year Full Load Test (Category 5)

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449 RFQ Number 19HK3026Q0020

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S Consulate General in Hong Kong at 26 Garden Road, Hong Kong requires services to maintain building elevators in safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228- 4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN Description QTY Type of services

No. of service

Unit price / service

(HK$)

Total per year (HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

001-A Annual No Load Safety Test Elevator #1 as described in Attachment 5

1 Annual 1

Routine Monthly Scheduled Maintenance Passenger Elevator #2 as described in Attachment 4

Monthly

(2 services per month)

002-A Annual No Load Safety Test Elevator #2 as described in Attachment 5

1 Annual 1

Total Base Year Price

2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, for a period of 12 months.

No. of service

Unit price / service

(HK$)

Total per year

(HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

101-A Annual No Load Safety Test Elevator #1 as described in

Maintenance Passenger Elevator #2 as described in Attachment 4

Monthly

(2 services per month)

102-A Annual No Load Safety Test Elevator #2 as described in Attachment 5

1 Annual 1

Total Option Year 1 Price

2.4 Option Year 2 - The Contractor shall provide the services shown below for Option Year 2 for a period of 12 months.

No. of service

Unit price / service

(HK$)

Total per year (HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

201-A Annual No Load Safety Test Elevator #1 as described in

Maintenance Passenger Elevator #2 as described in Attachment 4

Monthly

(2 services per month)

202-A Annual No Load Safety Test Elevator #2 as described in Attachment 5

1 Annual 1

Total Option Year 2 Price

2.5 Option Year 3 - The Contractor shall provide the services shown below for OptionYear 3 for a period of 12 months.

No. of service

Unit price / service

(HK$)

Total per year (HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

301-A Annual No Load Safety Test Elevator #1 as described in

Maintenance Passenger Elevator #2 as described in Attachment 4

Monthly

(2 services per month)

302-A Annual No Load Safety Test Elevator #2 as described in Attachment 5

1 Annual 1

Total Option Year 3 Price

2.6 Option Year 4 - The Contractor shall provide the services shown below for Option Year 4 for a period of 12 months.

No. of service

Unit price / service

(HK$)

Total per year (HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

401-A 5-Year Full Load Safety Test Elevator #1 as described in Attachment 6

Maintenance for Passenger Elevator #2 as described in Attachment 4

Monthly (2 services per month Monthly

402-A 5-Year Full Load Safety Test Elevator #2 as described in Attachment 6

1 Annual 1

Total Option Year 4 Price

2.7 Option to Extend 6-months The Contractor shall provide the services shown below for 6-months services

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

Option to Extend 6 months Services Total

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CLIN Description QTY Type of services

No. of service

Unit price / service

(HK$)

Total per year (HK$)

Consulate Office Building, 26 Garden Road

Routine Monthly Scheduled Maintenance for Passenger Elevator #1 as described in Attachment 4

Monthly

(2 services per month)

Maintenance for Passenger Elevator #2 as described in Attachment 4

Monthly (2 services per month Monthly

Total for CLIN 501 and CLIN 502

CONTINUATION/ADDENDUM TO SF-1449

RFQ Number 19HK3026Q0020

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Consulate General in Hong Kong requires the Contractor to maintain the elevators identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications. Under this contract the Contractor shall provide:

• the services of a trained elevator mechanic on a Twice-monthly to check and repair equipment operation and perform scheduled and preventive maintenance;

• 24 hours/day, 7 days/week emergency response service;

• appropriate, same day, service in response to an elevator malfunction trouble call; and

• after-hours emergency minor adjustment callback service

• Provide a full service maintenance agreement written in English. Full service maintenance means that all parts, materials, supplies and labor are included with the exception of repairs made due to acts of force majeure and misuse.

• Monthly, scheduled maintenance visits which follow the systematic approach defined in the approved maintenance check chart. See PMSC Elevator Maintenance Checklist document.

• 24 hour call back service. Entrapments or accidents involving vertical transportation equipment are automatically an emergency call back, as is a condition where all units are out of service. These calls should have a 1 hour maximum response time. Other call backs should carry a maximum response time of 24 hours. This work is inclusive to the contract pricing and is not billable unless caused by acts of force majeure and/or misuse.

• Labor rates for work that is billable. This includes work not covered by the terms (i.e.

vandalism repairs) and overtime rates. This should include rates for a mechanic/technician and an apprentice/helper.

• A term that follows the 1+4 option year(s) model and will not automatically renew annually. Provide pricing for: Base Year & Option Years 1-4, with any applicable escalations.

• Payment terms are for services rendered and not in advance.

• Clear and concise qualifications which prove an aptitude for the specific types of equipment. This should include any specific training the contractor has and other locations with similar equipment. With this, a list of technicians who will visit Post to service the equipment.

• Included in the price, the contractor will obtain, in a timely fashion, any spare parts required to restore safe operations.

• An equipment specific maintenance check list that will be filled out during each visit.

This document should reflect the specific maintenance requirements for a piece of equipment and is required to be posted in the elevator machine space.

• A schedule that defines the exact day, each month, maintenance will occur, and the duration of time required. Also, a list of tools being brought on site.

• Provisions for testing. The contractor should provide Post with “point of contact” information for a local Qualified Elevator Inspector (QEI) who will witness testing of the equipment. The third-party inspector cannot work for the contractor and should be paid by Post directly. Testing requirements are: Annual “No-Load” Safety Tests and Five Year “Full Load” Safety Tests in accordance with local regulations unless otherwise stated. The contractor shall provide all necessary procedures, labor, testing equipment and test weights.

• Inclusive to the price will be the following:

a. To supply and replace batteries for the emergency lighting.

b. To maintain the in-car emergency communication device in working order.

c. To supply and replace any key switches which operate elevator components.

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:30 a.m. to 5:30 p.m. Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative

(COR).

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S.

Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators' hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the

COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

4.0 WORK REQUIREMENTS

4.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are in a safe and efficient operating condition at all times. In the event of a breakdown, the Contractor shall make every effort to immediately return the elevator to an operating condition.

4.2 Summary of Services - Traction and Winding Drum Elevators

To maintain the designated "Traction" type elevators, (including geared, gearless, DC drive and AC drive machines), and "Winding Drum" type elevators in accordance with the manufacturer's specifications, the Contractor shall perform all of the following services:

• Examine, clean, lubricate, adjust, repair, and replace:

• elevator machines,

• motor generators,

• solid state drives,

• controllers,

• selectors,

• dispatcher & relay panels and parts thereof, including:

• hoisting motors,

• selector motors,

• worms & gears,

• bearings,

• rotating elements,

• brake magnet coils,

• brushes and commutators,

• brake shoes,

• brake linings & pins,

• windings & coils,

• contacts & relays,

• resistors & transformers,

• and solid state devices;

• keep guide rails properly lubricated except where roller guides are used;

• repair or replace guide shoe gibs or rollers;

• replace inoperative position indicator and car/hall call lamps;

• repair or replace control cables;

• examine clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, buffers, overspend governors, car & counterweight safeties, limit switches, landing & slowdown switches, door protective devices and alarm bells;

• replace wire ropes and equalize the tension of the hoisting ropes;

• examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves and compensating sheaves;

• examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans;

• clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops;

• dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies;

• refasten/resocket the hoisting ropes, using the babbitt socketing method procedure, on an annual basis for winding drum machines located over the hoist way or on a 2-year basis for machines located below or at the side of a hoist way.

• provide "emergency service" assistance defined in 6.2 to correct major elevator problems occurring after normal working hours.

5.0 SCHEDULED ROUTINE MAINTENANCE

5.1 General

5.1.1 The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

5.1.2. Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoist way door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

5.1.3 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

5.2 Checklist Approval - The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format similar to the one provided in Attachment 2. The Contracting Officer or COR must approve the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement.

5.3 Minimum Requirements - The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum of twice monthly. The elevator mechanic shall sign off on every item of the checklist. The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR's designate following that week's routine maintenance visit. This weekly inspection and servicing shall include, but not be limited to, the following tasks:

• Ride all cars to detect and repair any improper operation of the car doors, hoist way doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake;

• Check and make necessary repairs to assure proper operation of retractable doors;

• Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit;

• Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary;

• Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware;

• Trouble shoot any failure to equipment, lighting and receptacle electrical circuits;

• Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure;

• Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit;

• Maintain emergency light units in operable condition.

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General. The Contractor shall provide "around-the-clock" service coverage for elevator trouble calls as described below and which are not excluded by paragraph 8.0 below.

6.2 Emergency Response Service - The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be "on call" and shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR. Emergency situations include people trapped in an elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

6.3 Non-Emergency Response Service - The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction.

6.4 Callback Service - When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract.

8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract:

Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, carpets and other architectural features and accessories;

Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers;

Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units;

Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer;

Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000.00 which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

9.2.1 Employee Compensation of the Contractor’s employee:

9.2.2 Public liability to third party bodily injury and property damage:

For Any One Accident: HK$10 million For Any One Period of Insurance: Unlimited

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

10.0 PERMITS

No. of Employees Amount of Insurance Cover per Event Not more than 200 Not less than HK$100 million More than 200 Not less than HK$200 million

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

Reserved

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all elevator maintenance services set forth in the scope of work.

1. thru 13.

All required services are performed and no more than one

(1) customer complaint is received per month.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

LIST OF ELEVATORS TO BE SERVICED

The U.S. Consulate General at 26 Garden Road is requesting the services of a qualified elevator service company to provide full-service maintenance for 2 units. This includes the following:

1. Equipment Inventory:

Passenger Name: Elevator No:1 Date of Install: 2025 Manufacturer: Hyundai Elevator Co,Ltd Capacity: 1200kg, 16 Persons Speed: 1 meter per second Drive Type:

Date of Last Inspection:

Known Issues: Brand: Hyundai Model: GTLX Serial Number: K172AEA000468

Passenger Name: Elevator No:2 Date of Install: 2025 Manufacturer: Hyundai Elevator Co,Ltd Capacity: 1350kg, 18 Person Speed: 1 meter per second Drive Type:

Date of Last Inspection:

Known Issues: Brand: Hyundai Model: GTLX Serial Number: K172AEA000469

ATTACHMENT 2 - LIST OF TASKS TO BE PERFORMED

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week# 1 2 3 4 5 6 7 8 9 1

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables

Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Car Station Slow Down & Hatch Limit Switches

ATTACHMENT 2 (continued) – LIST OF TASKS TO BE PERFORMED: CLEAN & LUBRICATE

Week# 1 2 3 4 5 6 7 8 9 1

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes Hatch Limits & Slow Down Switch Brake Overhaul - Fill Out & Submit Report Blow Out Panels & Rotating Equipment

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week # 2

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Starter, Control & Relay Panel Connections & Wiring

Syncro Dials & Corr. Push Buttons Governor & Safety Test - Fill Out & Submit Report

Evaluation - Fill Out abd Submit Report

CLEAN & LUBRICATE

Week # 2

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY

Electricity

Attachment 4

SCOPE OF WORK

Routine Scheduled Maintenance Services

The Contractor shall provide a trained mechanic to inspect and service every elevator a minimum of tw, every month of the year. The elevator mechanic shall sign off on every item of the checklist. The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR's designate following that month’s routine maintenance visit. This monthly inspection and servicing shall include, but not be limited to, the following tasks:

Ride all cars to detect and repair any improper operation of the car doors, hoistway doors, acceleration, leveling accuracy on the floor stops, and the action of the machine brake;

Check and make necessary repairs to assure proper operation of retractable doors;

Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit;

Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary;

Examine car stations and call buttons and replace any damaged switches, burned out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware;

Trouble shoot any failure to equipment, lighting and receptacle electrical circuits;

Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure;

Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit;

Maintain emergency light units in operable condition.

Annual No Load Test (Category 1)

Description of Work The elevator maintenance company shall provide all of the tools and equipment necessary to perform no-load tests (category 1) on the specified elevator units in accordance with the applicable code (ASME A17.1 or EN-81). The elevator maintenance company shall provide an elevator service engineer capable of demonstrating the functionally of the safety devices, including but not limited to the following;

Test overview and checklist reference;

• Capacity; verify rated capacity.

• Rated speed; ensure the elevator is operating at the rated speed, adjust if necessary.

• T-1, Governor(s);

o Operate governor to ensure all parts are operating properly

• T-2 Safeties;

o Car and counterweight safeties shall be operated by manually tripping the governor with the car operating at the slowest operating speed in the down direction.

• T-3 Oil Buffer;

o Test the gravity and spring return-type oil buffers by fully compressing the plunger and verifying that it will return to a full extended position in 90 s.

• T-4 Ascending Over-speed Protection;

o Verify that ascending overspeed protection is operating in accordance with applicable code.

• T-5 Emergency Brake;

o Verify proper operation of emergency brake in accordance with applicable code.

• T-6 Unintended Movement Protection;

o Verify that unintended movement protection is operating in accordance with applicable code.

• T-11 Traction – Loss Detection Means (If provided) o Verify proper operation in accordance with applicable code.

The elevator service contractor shall provide all of the necessary tools and equipment to perform the required tests, including but not limited to the following;

• Copy of all pertinent drawings, specifications, data sheets, and required test procedures.

• Drill motor and rubber wheel for spinning the governor (if necessary).

• Tachometer (if necessary)

• “Out of Service” signs and/or barricades at hoist-way doors.

#END OF SOW FOR ANNUAL NO LOAD TEST#

Attachment 6

5-Year Full Load Test (Category 5)

Description of Work The elevator maintenance company shall provide all of the tools and equipment necessary to perform full load tests (category 5) on the specified elevator units in accordance with the applicable code (ASME A17.1 or EN-81). The elevator maintenance company shall provide an elevator service engineer capable of demonstrating the functionally of the safety devices, including but not limited to the following;

Test overview and checklist reference;

• Capacity; verify rated capacity.

• Rated speed; ensure the elevator is operating at the rated speed, adjust if necessary.

• T-1, Governor(s);

o Verify that the governor trip speed is consistent with code requirements and or manufacturer’s specifications for the rated speed. Adjust if necessary.

o Verify that the tripping speed of the governor over-speed switch (if applicable) is consistent with code requirements and or manufacturer’s specifications for the rated speed. Adjust if necessary.

• T-2 Car Safeties;

o Test car safeties with rated load in accordance with applicable code. (Example; Run the car down with the rated load at the rated speed and manually trip the governor, ASME A17.1) Verify stopping distance. Adjust if necessary.

• T-2 Counterweight Safeties;

o Test counterweight safeties in accordance with applicable code.

Verify stopping distance. Adjust if necessary.

• T-3 Oil Buffers;

o Test car and counterweight oil buffers in accordance with applicable code.

Verify buffer return, repair if necessary.

• T-4 Ascending Over-speed Protection;

o Verify that ascending overspeed protection is operating in accordance with applicable code.

• T-5 Emergency Brake;

o Verify proper operation of emergency brake in accordance with applicable code.

• T-6 Unintended Movement Protection;

o Verify that unintended movement protection is operating in accordance with applicable code.

• T-8 Emergency Terminal Stopping Means (if applicable) o Verify proper operation in accordance with applicable code.

• T-9 Leveling and Re-leveling o Verify leveling zone, leveling speed and car level to landing sill in accordance with applicable code.

• T-10 Machine Brake o Verify proper operation in accordance with applicable code. (Example; run car to lowest landing with 125% rated load at rated speed ASME A17.1)

• T-11 Traction Limits o Verify traction limits in accordance with applicable code. (Example; run the car down at rated speed with 125% rated load and initiate and emergency stop, ASME A17.1)

The elevator service engineer shall be on site the morning of the scheduled test, ready and able to preform the specified tests.

The elevator service contractor shall provide all of the necessary tools and equipment to perform the required tests, including but not limited to the following;

• Suitable test weights equaling 125% of rated load, to be on site the day before the scheduled test date.

• Copy of all pertinent drawings, specifications, data sheets, and required test procedures.

• Drill motor and rubber wheel for spinning the governor.

• Tachometer (m/s and fpm).

• “Out of Service” signs and/or barricades at hoist-way doors.

#END OF SOW FOR 5-YEAR FULL LOAD TEST#

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

SBU - CONTRACTING AND ACQUISITIONS

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15

__(9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub.

L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the…