Covering letter_Quoters 3.pdf
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- Attached to
- BME Preventative Maintenance for Elevators at Consulate Office Building, 26 Garden Road, Hong Kong
- Solicitation number
- 19HK3026Q0020
- Issued by
-
Department of State US Embassy Hong Kong
About this file
This is a Request for Quotation (RFQ) issued by the Consulate General of the United States of America in Hong Kong for routine elevator maintenance services at 26 Garden Road, Hong Kong. The RFQ number is 19HK3026Q0020, issued on August 11, 2026. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest-priced acceptable offer based on initial quotations without discussions, though discussions may occur with companies in the competitive range if necessary.
Quotations must be submitted electronically to hkprocurementbids@state.gov by September 21, 2026 at 17:00 hours (local time) in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with a maximum file size of 30MB. All submissions must include completed SF-1449 forms, Section 1 pricing, Section 5 Representations and Certifications, additional information required in Section 3, and proof of SAM (System for Award Management) registration at https://www.sam.gov. An optional site visit is scheduled for August 20, 2026 at 10:00 a.m. (local time); interested attendees must register by August 18, 2026 at 12:00 noon by email. Proposals must be in English, and incomplete proposals will not be accepted. Failure to register in SAM prior to proposal submission may result in the offeror being deemed non-responsible.
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Text version
CONSULATE GENERAL OF THE
UNITED STATES OF AMERICA
Hong Kong
August 11, 2026
GSO/Procurement
To: Prospective Quoters
Subject: Request for Quotation number 19HK3026Q0020
Elevator Maintenance Services at 26 Garden Road, Hong Kong
Enclosed is a Request for Quotations (RFQ) for Routine Elevator Maintenance at 26 Garden Road, Hong
Kong If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form
1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
In conjunction with the RFQ, there will be a site visit on August 20, 2026 at 10am (local date and time) to go through the details of the requirements to interested potential bidders. If your firm would be interested in sending a representative to attend the site visit, please send e-mail with the full name of each attendee to e-mail: hkprocurementbids@state.gov no later than 12:00 noon on, August 18, 2026, (local date and time) to arrange entry to the building.
Quotations are due by September 21, 2026 17:00 hrs (local date and time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to hkprocurementbids@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe
Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1 pricing;
3. Section 5, Representations and Certifications;
4. Additional information as required in Section 3.
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Monica Edwards
Contracting Officer mailto:hkprocurementbids@state.gov mailto:hkprocurementbids@state.gov https://www.sam.gov/
File details come from the government source that posted it. Updated .