Solicitation_and_Quote_Sheet_-_Overhead_Door_(Modified_COTS).pdf

Combined Synopsis/Solicitation

SOLICITATION # FA813226Q0051– OVERHEAD DOOR (MODIFIED COTS)

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, ROAD A, BLDG 3705, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, anticipates the award of a Firm Fixed Price (FFP) contract for OVERHEAD DOOR (MODIFIED COTS). See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial products prepared IAW the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation is being issued IAW RFO Part 12, and the RFO Defense FAR Supplement (R-DFARS) Part 212.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This acquisition is a 100% Small Business Set-aside Large businesses are not eligible for award

NAICS Code 238290 ($22 mil) and 238990 ($19 mil) The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

SITE VISIT

Date & Time: 20 AUG 2026, 9:00 AM CDT Attendance at site visit is required to submit a quote

Please submit name and email of attendee to the emails below by 12 AUG 2026, 12:00 PM (Noon) CDT Kylie.mcmichael@us.af.mil; Margaret.king.1@us.af.mil

*More information and instructions will be provided after confirmation of attendants*

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below By 26 AUG 2026, 12:00 PM (Noon) Central Daylight Time

Kylie McMichael, kylie.mcmichael@us.af.mil, Contract Specialist Margaret King, margaret.king.1@us.af.mil, Contracting Officer

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

http://www.acquisition.gov/ mailto:Kylie.mcmichael@us.af.mil mailto:Margaret.king.1@us.af.mil mailto:kylie.mcmichael@us.af.mil mailto:margaret.king.1@us.af.mil https://sam.gov/

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government;

do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO) – https://www.google.com/url?q=https://www.acquisition.gov/far-overhaul/far-part-deviation-guide Revolutionary FAR Overhaul Defense Federal Acquisition Regulation Supplement (R-DFARS) – https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.212‐1 ‐‐ Instructions to Offerors – Commercial Products and Commercial Services

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items

General Information: The Government plans to issue a one-time Purchase Order for this requirement. This is a firm-fixed-price type contract. The Contracting Officer (CO) and the Contracting Specialist (CS) are the sole points of contact for this acquisition.

Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located on page 1 of the solicitation.

The Ombudsman for this acquisition is AFSC/PZC. This does not diminish the authority of the program director or CO, but communicates vendor concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of quotations; interested parties are invited to call AFSC/PZC at (405) 739-2372

General Instructions: This acquisition will be conducted under the procedures of RFO Part 12 -- Acquisition of Commercial Products and Commercial Services. This acquisition will utilize technical acceptability and price as evaluation factors. Award will be made to the vendor who is technically acceptable with the lowest total price and whose quote conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications).

Vendors shall complete provisions/clauses as required. Vendors must complete the annual representations and certifications electronically via the System for Award Management (SAM) at https://www.sam.gov.

https://piee.eb.mil/ https://www.google.com/url?q=https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html https://www.sam.gov/

North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear on page 1 of the solicitation cover sheet of this solicitation. However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not manufacture itself, is 500 employees.

Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with RFO 4.202), or alternative commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

Multiple purchase orders. The Government may issue purchase orders for any item or group of items of a quotation, unless the vendor qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit price(s) quoted, unless the vendor specifies otherwise in the quotation.

Unique Entity Identifier (UEI). The UEI applies to all quotations submitted in response to solicitations that require the vendor to be registered in the System for Award Management (SAM) database. Place your UEI that identifies the vendor’s name and address on page 8. Also, if applicable, place your Electronic Funds Transfer (EFT) indicator on page 8.

Notification to Unsuccessful Vendors. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award. Unsuccessful Offerors may not be notified, but can find the award information, which will be posted at www.SAM.gov within 24 hours of award.

Tailored Instructions (RFO 52.212-1):

(a) Submission of quotations. Submit the quote sheet included within the solicitations (page 8-9) to the office specified in this solicitation at or before the exact time specified in this solicitation. The quote sheet must be filled out completely, signed, and dated. In addition to the quote sheet, offerors may submit their quote on their own company letterhead stationery. However, as a minimum, all quotations must include the information below:

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the vendor;

(4) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) Expected delivery timeframe;

(8) “Remit to” address, if different than mailing address;

(9) A completed copy of the representations and certifications at RFO 52.212-3 (see RFO 52.212-3(b) for those representations and certifications that the vendor shall complete electronically);

(10) Acknowledgment of Solicitation Amendments;

(11) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(12) If the quotation is not submitted on a Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of quotations. We must receive your quotation at the address specified on page 1 by the deadline specified on page 1. We will not consider any quotation that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not unduly delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quotation impossible, we will extend the deadline by one working day.

(d) Issuance of purchase order. The Government intends to evaluate quotations and issue a purchase order without interchanges.

Therefore, the vendor’s initial quotation should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges with one, some, or all vendors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received. The Government reserves the right to reject any or all quotations, if such action is in the public interest.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

[End of provision]

52.212‐2 ‐‐ Evaluation – Commercial Products and Commercial Services

Addendum to RFO 52.212-2 -- Evaluation – Commercial Products and Commercial Services

1.0 Basis for Contract Award:

This acquisition will be conducted under the procedures of RFO Part 12 – Acquisition of Commercial Products and Commercial Services. In accordance with RFO 12.203(c)(2), the procedures prescribed in RFO Part 15 are not mandatory, and therefore, the evaluation procedures established herein are within the Contracting Officer’s broad discretion as applied under RFO Part 12. This acquisition will utilize technical acceptability and total lowest price as evaluation factors. Award will be made to the vendor who is technically acceptable with the lowest total price and whose quotation conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications). The Government intends to award without interchanges. However, the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer (ref. RFO 52.212-2 Addendum, section 1.3).

1.1 Solicitation Requirements (Terms and Conditions)

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and meet the item description requirements, in addition to the technical and price factors. Failure to comply with the terms and conditions of the solicitation may result in the vendor being ineligible for award. Vendors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quotation, therefore, ineligible for award.

1.2 Number of Contracts to be Awarded:

The Government intends to select one contractor for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the quotation, prices submitted, and the availability of funds.

1.3 Interchanges

In accordance with RFO 1.102-2(c)(3) the Government shall exercise discretion, use sound business judgement, and comply with applicable laws and regulations during the course of this acquisition. The Government intends to award without interchanges but reserves the right to conduct interchanges if necessary. Therefore, it is imperative that vendors submit their best terms initially.

If during the evaluation of quotations, it is determined to be in the best interest of the Government to conduct interchanges, the Contracting Officer may conduct interchanges with one, some, or all vendors before issuing any purchase order.

Interchanges are information sharing between the Government and vendors after receipt of quotations which can be conducted to address any aspect of the quotation. Interchanges may be oral or written. Written interchanges take the form of Interchange Notices (IN)s. INs are used to accurately capture contemporaneous sharing of information. If interchanges are conducted, the Government may request final quotation revisions at the conclusion of interchanges.

2.0 Evaluation Factors Used to Evaluate Each Quotation:

Award will be made to the vendor quoting the combination of factors deemed most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

Factor 1: Technical

Factor 2: Price

2.1 Factor 1 – Technical

After all quotes are received, the three lowest quotes will be sent for technical evaluation. The Technical evaluation will be based on each vendor’s approach for meeting the technical requirements in accordance with (IAW) the item description and the site visit requirement. The evaluation focuses on the technical approach as described in each quotation. The technical evaluation does not consider price. To be determined technically acceptable at the factor level, the vendor must meet all the criteria in the item description and have attended the site visit. Failure to meet any criteria will result in an unacceptable technical rating. The technical evaluation will also consider risk in determining overall acceptability. Risks pertain to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall technical rating. The technical ratings are defined as follows:

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The minimum technical evaluation requirement is met when the vendor’s quotation thoroughly substantiates all the following essential criteria will be met:

Technical Criteria:

See Item Description for specifications.

2.2. Factor 2 – Price

Price quotations will be evaluated as follows:

2.2.1 Completeness

Quotations will be reviewed for completeness. Incomplete quotes will be considered ineligible for award. See page 3 (a) Submission of quotations numbers 1-12.

2.2.2 Price Reasonableness

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in RFO 12.209.

2.2.3 Price Realism

The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in RFO 12.209. The Government may also use other evaluation techniques, as needed. To be realistic, the proposed price must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

2.2.4 Unbalanced Pricing

Vendors’ quotations will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the vendor explaining variances that appear unbalanced. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line-items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

[End of provision]

52.212-4 -- Contract Terms and Conditions – Commercial Products and Commercial Services

Clauses/Provisions IAW RFO 12.205:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management-Registration (Deviation 2026-O0038) 52.204-13, System for Award Management-Maintenance (Deviation 2026-O0038) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation 2026-O0038) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Deviation 2026-O0038) 52.219-6, Notice of Total Small Business Set-Aside (Deviation 2026-O0038) 52.222-3, Convict Labor (Deviation 2026-O0038) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Deviation 2026-O0038) 52.222-36, Equal Opportunity for Workers with Disabilities (Deviation 2026-O0038) 52.222-50, Combating Trafficking in Persons (Deviation 2026-O0038) 52.222-90, Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) 52.223-23, Sustainable Products and Services. (DEVIATION 2025-O0004) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award (Deviation 2026-O0038) 52.233-4, Applicable Law for Breach of Contract Claim (Deviation 2026-O0038) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (Deviation 2026-O0038) 52.240-91, Security Prohibitions and Exclusions (Deviation 2026-O0038) 52.244-6, Subcontracts for Commercial Products and Commercial Services (Deviation 2026-O0038)

Other RFO Clauses/Provisions:

52.204-19, Incorporation by Reference of Representations and Certifications 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.219-28, Post Award Small Business Program Representation 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions

52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblowers Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.211-7003, Item Unique Identification and Valuation 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.247-7023, Transportation of Supplies by Sea

Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (Primary) Ms. Susan Skaggs, 3001 Staff Drive, Tinker AFB OK 73145, Phone: (405) 739-2372, Susan.skaggs@us.af.mil, (Alternate) Ms. Janet Kuruvilla 3001 Staff Drive Tinker AFB OK 73145 Phone: (405)-736-2427 Janet.kuruvilla@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

[End of clause]

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Item Description 23 July 2026 2 mailto:Susan.skaggs@us.af.mil mailto:Janet.kuruvilla@us.af.mil

QUOTE SHEET

Solicitation # FA813226Q0051 - OVERHEAD DOOR (MODIFIED COTS)

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

_________ Days after Receipt of Order

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

PRICE

0001 MOTOR OPERATED ROLLING OVERHEAD DOOR

(MODIFIED COTS)

Contractor will provide One (1) MOTOR OPERATED ROLLING OVERHEAD DOOR (MODIFIED COTS) for the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Item Description.

1 EA $ $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE