Solicitation Amendment SRC000456 after Questions Closing.docx
DOCX document 18 KB Posted
- Attached to
- Commercial Food Products
- Solicitation number
- SRC000456
- Issued by
- Stark County, North Dakota
About this file
This is a Solicitation Amendment issued by the State of North Dakota Office of Management and Budget, State Procurement Office (SPO) for solicitation SRC000456 titled "Commercial Food Products." The amendment was issued on October 20, 2026, following the closure of the questions period for this Invitation for Bid (IFB). The State seeks to award contracts to three vendors to provide a statewide contract for commercial food products, enabling the state to purchase products at the lowest possible price from multiple sources. The original proposal deadline was October 20, 2026, at 12:00 PM CT, with the solicitation originally issued on October 13, 2026. A significant amendment corrects the Contract Opening Date Conference Call to November 3, 2026, at 2:00 PM CT (not November 2 as originally stated). Notably, suppliers who submitted responses prior to this amendment must resubmit their responses, either identical or revised, to be considered in the evaluation process.
The amendment addresses six questions and clarifications submitted by potential bidders. Key clarifications include confirmation that the market basket uses 2020 bid pricing for estimated usage purposes only; direction to use the Bismarck market for stocking information in column J; and explanation that markup is included in the price calculation as defined in Section 1.02 Cost Definitions, which combines the vendor's invoice offered price per case with inbound freight costs minus customer allowances. The Excel file labeled "1-Proposal" is required as part of submission and serves as part of the NDBuys questionnaire requesting the bidder's full name. No set-asides are specified in this amendment. All questions regarding the amendment must be submitted in writing to Procurement Officer Lindsey Matter at Lmatter@nd.gov or 701-328-7163.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment 3 ND DOCR Security Instructions.doc | DOC document | |
| Attachment 1 MBL Cost Response.xls | XLS spreadsheet | |
| IFB-053_Commercial_Foods-_ after Questions Amendment.docx | DOCX document | |
| Attachment 2 Response Form Order Levels.doc | DOC document | |
| IFB-053 Commercial Foods- FINAL 10-13-2026.docx | DOCX document |
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Text version
State of North Dakota Office of Management and Budget, SPO 600 East Boulevard Avenue Bismarck, ND 58505
Solicitation Amendment SRC000456
October 20, 2026
Solicitation Number: SRC000456
Title: Commercial Food Products
Deadline for Receipt of Proposals: October 20, 2026, 12:00 PM CT
Solicitation Issued: October 13, 2026
This solicitation is amended as follows:
Solicitation Number: SRC000456 titled Commercial Food Products established a Deadline for Submission of Questions and Requests for Clarification. The responses, including any necessary amendments, are as follows:
Questions Related to IFB:
1. & 2. Please confirm the price date is 10/16/2026. The price date on the market basket states 10/16/2020? Can you confirm the market basket includes the current price list. Is it the same as the 2020 bid?
Response: The market basket being used is the “2020 bid pricing”. It is only utilized to provide estimated usage.
This solicitation is not amended.
3. This is currently serviced out of two markets- which one would you like us to use for stocking on the MB in column J? Grand Forks and Bismark.
Response: For column J, please use the Bismarck market for stocking information. Please use warehouse closest to you.
No Amendment Needed
4. Is the mark-up included in the price for column K?
Response: Refer to page 17, Section 1.02 Cost Definitions, B. Defined Cost: The total of the Vendor’s invoice offered price per case, combined with factors that will include inbound freight, minus customer allowance and the other off invoice allowances. This will be used to determine the invoiced “State Price” per selling unit.
No amendment needed
5. Could you please confirm whether any action or response is required for the Excel file labeled “1-Proposal” ([insert full file name]) as part of the RFP submission?
Response: This is part of the submission. This is part of the NDBuys questionnaire that requests full name of bidder. Please submit with your other submission documents.
No amendment needed
6. When is the Conference Call for the opening? November 2 or November 3?
Response: Conference Call for the opening is November 3, 2026, at 2:00 PM CT
IFB is amended to reflect the correct Contract Opening Date of November 3, 2026, at 2:00 PM CT.
Note: If a supplier has already submitted a response to the solicitation before this amendment was posted, the same response or a revised response needs to be submitted again in order to be considered in evaluation for the solicitation.
Questions regarding this amendment must be submitted in writing to the Procurement Officer.
Thank you.
Lindsey Matter State Procurement Officer E-mail: Lmatter@nd.gov Telephone: 701-328-7163 TTY Users call: 7-1-1
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