Solicitation 95 RFP Final~3.docx

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

REQUEST FOR PROPOSAL (MAP)

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Proposal submissions for this Request for Proposal must be submitted through ARBuy, the State’s eProcurement system. It can be accessed at https://arbuy.arkansas.gov. Proposals received after the submission deadline may be rejected as untimely. See Section 1.2 for information regarding Live Proposal Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

Section 1 – GENERAL INFORMATION AND INSTRUCTIONS

· Do not provide responses to items in this section unless specifically and expressly required.

INTRODUCTION

This Request for Proposal (RFP) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas Department of Corrections (“DOC” or “Department”) to obtain pricing and a contract for Prison Population Projections.

Contract awarded will be made to the Prospective Contractor determined to have submitted the proposal that is the most advantageous to the State. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS OSP, not the Department.

LIVE PROPOSAL OPENING

Use the information below to view the proposal opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/89741953787?pwd=bUJUam5KQmdSb21KeGR5Wjlnd0NCZz09 Meeting ID: 897 4195 3787 Meeting Password: 282619 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

TYPE OF CONTRACT

A. As a result of this RFP, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is May 25, 2022, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed proposal in response to the RFP, the Prospective Contractor represents and warrants that it will honor its proposal as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the Contractor and Department, the contract may be renewed by TSS OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

SOLICITATION SCHEDULE

For informational purposes, TSS OSP is providing a Solicitation Schedule; however, dates listed and noted with an asterisk (*) are anticipated dates only and are subject to change at the discretion of the State. All times are listed in Central Time.

TABLE A: TENTATIVE SOLICITATION SCHEDULE

BIDDERS CONFERENCE

A. TSS OSP will host a bidders conference to provide additional information and clarification regarding the RFP.

1. The conference will take place on the date and time listed in Section 1.4 Table A.

2. The conference is important for Prospective Contractors to understand the tasks a Prospective Contractor shall complete when submitting a proposal (“Submission Requirements”).

3. Prospective Contractors may attend the conference via Zoom.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/88031877272?pwd=QlFvSGdSNTlLclpRVWF2VmUyVHJ5UT09 Meeting ID: 880 3187 7272 Meeting Password: 804264

4. The bidders conference presentation will be posted to the Solicitation posting in ARBuy.

CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the Solicitation posting in ARBuy by the date and time listed in Section 1.4 Table A.

1. For each question submitted, Prospective Contractor should reference the specific Solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and responded to by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the Solicitation posting in ARBuy by the close of business on the date provided in Section 1.4, Table A. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Proposal. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a proposal.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the proposal opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this Solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. “Prospective Contractor” means a responsible offeror who submits a proposal in response to this solicitation.

C. The terms “Request for Proposal,” “RFP,” and “Solicitation” are used synonymously in this document.

D. “Requirement” means something required.

E. “Responsive Proposal” means a proposal submitted in response to this solicitation that conforms in all material respects to this RFP.

F. “Shall” and “Must” mean the imperative and are used to identify requirements.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

RESPONSE DOCUMENTS

A. All proposal responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Technical Proposal Packet

1. Responses within the Information for Evaluation and Exceptions sections must not contain the Prospective Contractor’s name or any other identifiers, including without limitation names of staff members, projects, products, and addresses.

2. Prospective Contractors shall utilize the Technical Proposal Packet to submit their responses.

3. The following items are proposal Submission Requirements and must be submitted as part of a Prospective Contractor’s proposal response.

a. Signed Proposal Signature Page. Signature may be ink or digital. (See Technical Proposal Packet.)

b. Technical Proposal response to the Information for Evaluation section included in the Technical Proposal Packet. Proposal response must be in the English language.

c. Completed Pricing Response. Official Solicitation Price Sheet attached to solicitation posting. Pricing must be proposed in U.S. dollars and cents. See instructions for filling out the Official Solicitation Price Sheet in section 2.5 Pricing of this document.

d. Recommended Options Form. The Recommended Options form included in the Technical Proposal Packet allows Prospective Contractors to identify any recommended options or optional service ideas that may benefit the State that were not included in the Requirements and the proposed solution.

e. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

f. Exceptions Form.

g. Copy of Prospective Contractor’s Equal Opportunity Policy.

4. The following items, which must be submitted prior to a contract award to the Prospective Contractor, may also be included with the Prospective Contractor’s proposal:

a. EO 98-04: Contract and Grant Disclosure Form.

b. Voluntary Product Accessibility Template (VPAT), if applicable.

5. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

C. Redacted Copy of the Technical Proposal Packet and Completed Pricing Response

1. One (1) redacted (marked “REDACTED”) copy of the Prospective Contractor’s proposal response (see Section 6 of the Solicitation Terms and Conditions referenced in Section 1.10.)

ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this RFP by listing them on the Exceptions Form (see Technical Proposal Packet), Prospective Contractor understands and agrees its submission of a proposal to represent that its proposal meets all such Requirements.

B. A Prospective Contractor’s proposal may be rejected if a Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this RFP.

ADDITIONAL TERMS AND CONDITIONS

A. This RFP incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website found at transform.ar.gov.

1. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

B. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Services Contract (SRV-1) Fillable Form by listing them on the Exceptions Form (see Technical Proposal Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor.

1. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State.

2. The Services Contract (SRV-1) Fillable Form can be viewed on the TSS OSP website here.

C. A Prospective Contractor’s proposal may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in Sections 1.10.A and 1.10.B.

SECTION 2 – REQUIREMENTS

· Do not provide responses to items in this section unless specifically and expressly required.

OBJECTIVE AND GOALS

The Arkansas Department of Corrections (DOC) is soliciting requests for proposals from qualified vendors to provide projections for populations in the custody of or subject to the supervision or monitoring of divisions of the DOC.

CURRENT ENVIRONMENT

A. It is a statutory duty of the Board of Corrections, in conjunction with sentencing policy developed by the Arkansas Sentencing Commission, to coordinate resources for the corrections system in a fashion that best serves the needs of the State, the entities encompassed, and individuals served by and affected by corrections.

B. In order to properly coordinate correctional resources, it is vital for the Board of Corrections to have projections for correctional populations.

C. The resulting contract will allow the DOC to create a balanced correctional plan for the State of Arkansas.

GENERAL REQUIREMENTS

For purposes of work performed pursuant to any agreement resulting from this Solicitation, the Chief of Staff, or designee, will serve as the primary point of contact between DOC and the Contractor.

A. The Contractor shall conduct an initial analysis of data extracts provided by the Arkansas Department of Corrections (DOC) and provide a preliminary review which includes potential data issues and trends which may merit consideration in the projections report.

1. Prior to the beginning of the full report, the Contractor shall meet with personnel from the DOC to discuss the findings of the initial analysis.

2. The Contractor shall provide DOC with an opportunity to rectify any data issues and determine which notable trends should be further explored for the full report.

3. Upon contract award, Contractor shall sign a data sharing agreement provided by DOC.

B. The Contractor shall assist DOC in developing a ten (10) year population projection of adult correctional populations.

1. The projection must be created using the Contractor’s projection model and must include, at minimum, the following:

a. Establishing, reviewing, and evaluating the fitness of key projection assumptions and the modification of said assumptions for the model.

b. Determining and/or enhancing the elements of the model, such as but not limited to prison intake, prisoner identifications, prisoner statuses, and prisoner movements.

c. Recommending changes that may be dictated by changes in policies and practices.

d. Determining and analyzing data needed for the model.

e. Entering data into the model.

f. Assisting in the preparation of automatic loading of the model.

g. Evaluating the reasonableness of the projections.

2. The Contractor shall include a detailed summary of the major assumptions and trends underpinning the estimates with the population projections.

3. The Contractor shall conduct the population projections on an annual basis for the following groups:

a. Offenders sentenced to the Division of Correction (ADC).

b. Offenders sentenced to the ADC but judicially or administratively transferred to a Community Correction Center (CCC).

c. Offenders sentenced to a term of probation or suspended imposition of sentence.

d. Offenders subject to the supervision by the Division of Community Correction (ACC) pursuant to a specialty court order.

e. Offenders on parole.

f. Offenders subject to a sanction in a secured facility pursuant to a violation of probation or parole or as a condition of probation or Suspended Imposition of Sentence (SIS).

4. Projections must be for ten (10) years from the date of the projection and in all cases must be by year and month.

5. For projections of populations of ADC inmates, the Contractor shall include separate projections for the total population, the male population, and the female population.

6. The Contractor shall work with the DOC to develop models of population subgroups based on evolving trends and legislation. Examples of possible population subgroups may include, but are not limited to:

a. Offenders by type of offense, such as violent, sex, drug, and property.

b. Offenders by age or medical grade.

c. Inmates by type of statutory release eligibility.

d. Inmates by security level.

e. Supervised offenders by supervision level.

f. Offenders impacted by prior legislation.

g. Inmates by number of returns to prison.

h. Inmates for whom administrative transfer is not authorized by the court.

i. Sanctioned offenders by length of sanction.

C. The Contractor shall provide technical assistance and expertise where necessary, including but not limited to:

1. Data extraction.

2. Data interpretation.

3. Evaluation of key assumptions.

4. Developing alternative scenarios based on legislative and policy proposals.

5. Presenting findings or recommendations of DOC administrators, policy groups or legislative bodies.

a. Pricing for the presentation must be included in the mandatory meeting and/or the supplemental meetings. See Section 2.4 Pricing.

D. The Contractor shall schedule and conduct a minimum of one (1) and a maximum of three (3) onsite meetings each State fiscal year with DOC personnel.

1. The Contractor shall bid each onsite meeting individually for proper billing. See the Section 2.4 Pricing.

2. Supplemental meetings must be conducted upon the request of DOC.

3. Each meeting should allow for a minimum of two (2) night’s stay to accommodate a full day of presentation or training.

4. During onsite visits, the Contractor shall address subjects specified by DOC, such as but not limited to:

a. Presenting projections to the Board of Corrections.

b. Presenting to legislative committees.

c. Providing ongoing training on model maintenance and execution.

d. Assisting in the extraction of appropriate data from the electronic Offender Management Information System (eOMIS).

e. Providing other technical assistance as identified by the DOC.

E. Contractor shall provide Prison Population Projections annually in a report and format as agreed upon between the Contractor and DOC.

F. Contractor shall present Prison Population Projections to the Board of Corrections, as requested by DOC, in order to allow planning for the best utilization of future correctional resources.

PRICING

A. Prospective Contractor shall include all pricing on the Official Solicitation Price Sheet attached to the solicitation in ARBuy only. If any cost is not identified by the Contractor but is subsequently incurred in order to achieve successful operation, the Contractor shall bear this additional cost.

B. The Official Solicitation Price Sheet has two (2) tabs.

1. Tab 1, also called Table 1, Contractor shall enter pricing for all items listed in column A for the initial term of the contract.

a. Table 1 will be used for low-cost determination.

2. Tab 2, also called Table 2, Contractor shall enter all pricing for all items listed in column A for the remainder six (6) years of the contract. The State accepts that the prices in Table 2 are estimates and could change at renewal.

a. Table 2 will not be used for low-cost determination.

PERFORMANCE STANDARDS

A. State law requires that qualifying contracts for services include Performance Standards for measuring the overall quality of services that a Contractor shall provide.

B. The State may be open to negotiations of Performance Standards prior to contract award, prior to the commencement of services, or at times throughout the contract duration.

C. Performance Standards shall not be amended unless they are agreed to in writing and signed by the parties.

D. Failure to meet the minimum Performance Standards as specified will result in the assessment of damages.

E. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or respond to the insufficiency. The State has the right to waive damages if it determines there were extenuating factors beyond the control of the Contractor that hindered the performance of services. In these instances, the State has final determination of the performance acceptability.

F. Should any compensation be owed to the Department due to the assessment of damages, Contractor shall follow the direction of the Department regarding the required compensation process.

SECTION 3 – selection

· Do not provide responses to items in this section.

SELECTION PROCESS

A. TSS OSP will review each Technical Proposal Packet to verify submission Requirements have been met. Technical Proposal Packets that do not meet submission Requirements will be rejected and will not be evaluated.

1. The State may conduct cost checks based on the cost submitted by each Prospective Contractor on the completed Pricing Response.

a. Prospective Contractors submitting Responsive Proposals with a proposed cost that falls twenty-five percent (25%) or more from the average submitted cost may be asked to justify their submitted cost.

b. Should TSS OSP request clarification and/or additional information regarding cost, Prospective Contractors shall provide clarification and/or additional information as specified by the request.

B. A Department-appointed Evaluation Committee will evaluate and score qualifying Technical Proposals. Evaluation will be based on Prospective Contractor’s response to the Information for Evaluation section included in the Technical Proposal Packet.

1. Members of the Evaluation Committee (Evaluators) will individually review and evaluate proposals and complete an Individual Score Worksheet for each proposal. Individual scoring for each Evaluation Criteria will be based on the following Scoring Description.

2. After initial individual evaluations are complete, the Evaluators will meet to discuss their individual ratings. At the initial consensus meeting, each Evaluator will be afforded an opportunity to discuss his or her rating for each evaluation criteria.

3. After Evaluators have had an opportunity to discuss their individual scores with the committee, the individual Evaluators will be given the opportunity to change their initial individual scores, if they feel that is appropriate.

4. The final individual scores of the Evaluators will be recorded on the Pre-Interview Consensus Score Sheets and averaged to determine the group or consensus score and rank for each proposal.

5. Other agencies, consultants, and experts may also examine documents at the discretion of the Department.

C. Prospective Contractors submitting Responsive Proposals will be contacted by TSS OSP to schedule an interview.

1. Prospective Contractors shall attend the interview as scheduled by TSS OSP.

2. Evaluators will complete an Individual Score Worksheet for each interview. Evaluation will be based on Prospective Contractor’s responses to questions presented during the interview Individual scoring for each interview will be based on the Scoring Descriptions in 3.1.B.1.

3. During a final consensus meeting, after all interviews are complete, Evaluators will have the opportunity to discuss the interviews and change their individual interview scores on the Post-Interview Consensus Score Sheet, if they feel that is appropriate.

4. The final individual scores of the Evaluators will be recorded on the Post-Interview Consensus Score Sheets and averaged to determine the group or consensus score and rank for each proposal.

D. During the final consensus meeting, cost information will be provided to the Evaluators to allow them to determine if moving forward with the highest-ranking Prospective Contractor is the most advantageous to the State.

E. Should the State request clarification and/or additional information Prospective Contractors’ responses, Prospective Contractors shall provide clarification and/or additional information as specified by the State.

F. TSS OSP will submit responses and pricing received from the interviewed Perspective Contractors, along with the Evaluation Committee’s recommendation to the Department for review and approval to move into Discussions.

G. The State will move forward into Discussions with the highest-ranking Prospective Contractor based on the Grand Total Score for each proposal, unless the highest-ranking Prospective Contractor’s response is determined to not be the most advantageous proposal to the State.

EXPLANATION OF THE SUB-SECTIONS OF THE TECHNICAL PROPOSAL

H. Experience

1. The Experience sub-section included in the Technical Proposal Packet allows Prospective Contractors to differentiate themselves based on their experience, technical capability, and understanding of the State’s specific needs.

2. Prospective Contractors should identify expertise in the form of a claim and provide relevant experience to support each claim.

3. Prospective Contractors should use verifiable metrics (number of accounts, size of accounts, years of experience, customer satisfaction ratings) to support each claim.

I. Solution

1. The Solution sub-section included in the Technical Proposal Packet allows Prospective Contractors to differentiate themselves based on their proposed solution and/or approach to solve the State’s specific needs.

2. Prospective Contractors should provide a high-level overview of the Prospective Contractor’s proposed solution and/or approach to services using the Requirements outlined in the RFP.

3. Proposed solutions should be non-technical and include the Prospective Contractor’s recommendations for meeting the objectives and Requirements of the RFP.

4. Additional service options and recommendations above and beyond those included in proposed solution should be included in the Recommended Options Form.

J. Risk

1. The Risk sub-section included in the Technical Proposal Packet allows Prospective Contractors to identify and prioritize major risks that they reasonably foresee could potentially prevent or impair the Prospective Contractor’s delivery of the solution as offered in the proposal or to otherwise fail to meet the State’s desired outcome, specifications, and performance standards, and how they will mitigate, manage, and/or minimize each risk listed.

a. Prospective Contractors should include sources, causes, or actions that are both within and beyond the control of the Prospective Contractors that they reasonably foresee may cause cost increases, delays, amendments, or dissatisfaction to the State.

b. Risks should be described in simple, clear, and non-technical terms.

c. Prospective Contractor should explain how the Prospective Contractor will mitigate, manage, and/or minimize each risk listed.

i. The Documented Performance cell should include details such as how many times any identified risk was previously mitigated and the impact on the Prospective Contractor’s performance in terms of time, cost, and client satisfaction.

K. Interview

1. The Interview will allow Prospective Contractors to further demonstrate their experience in providing the services outlined in the RFP.

a. Each Prospective Contractor meeting the submission requirements will be contacted by TSS OSP to schedule an interview. Prospective Contractors shall attend the interview as scheduled by OSP.

b. Prospective Contractors shall identify one (1) Project Lead at the time of interview confirmation who shall attend the interview as part of the evaluation process.

c. The Evaluation Committee will interview the Prospective Contractor’s identified Project Lead using a pre-determined set of interview questions. Follow up questions may be asked based on responses given by the Project Lead.

TECHNICAL PROPOSAL SCORE

L. The Information for Evaluation section has been divided into sub-sections.

1. In each sub-section, items/questions have each been assigned a maximum point value of ten (10) points. The total point value for each sub-section is reflected in the table below as the Maximum Raw Points Possible.

2. The Department has assigned Weighted Percentages to each sub-section according to its significance.

INFORMATION FOR EVALUATION

SUB-SECTIONS

MAXIMUM RAW POINTS POSSIBLE

*Sub-Section’s Percentage Weight x Total Technical Maximum Weighted Score = Maximum Weighted Score Possible for the sub-section.

M. The proposal’s weighted score for each sub-section will be determined using the following formula:

(A/B)*C =D

A = Actual Raw Points received for sub-section in evaluation B = Maximum Raw Points possible for sub-section C = Maximum Weighted Score possible for sub-section D = Weighted Score received for sub-section

N. The proposal’s weighted scores for sub-sections will be added to determine the Total Technical Score for the proposal.

O. Proposals that do not receive a minimum Total Technical Score of 325 will not be subject to further consideration in the solicitation process. The pricing for proposals that do not receive a minimum Total Technical Score of 325 will not be scored.

COST SCORE

A. When pricing is opened for scoring, the maximum amount of cost points will be given to the proposal with the lowest cost for initial term as shown in Table One (1) on the completed Pricing Response. (See Grand Total Score for maximum points possible for cost score.)

B. The amount of cost points given to the remaining proposals will be allocated by using the following formula:

(A/B)*C =D

A = Lowest Estimated Cost B = Second (third, fourth, etc.) Lowest Estimated Cost C = Maximum Points for Lowest Estimated Cost D = Total price points received

GRAND TOTAL SCORE

The Technical Score and Cost Score will be added together to determine the Grand Total Score for the proposal. The State may move forward to discussions with the Prospective Contractor determined reasonably susceptible of being selected for award.

MAXIMUM POINTS POSSIBLE

DISCUSSIONS

A. During the Discussions Kick Off Meeting, the Prospective Contractor shall provide the following documents to the State:

1. A detailed scope of work clearly identifying the Prospective Contractor’s understanding, implementation, and performance of services required in this RFP, including all activities required by the Contractor and all activities expected by the State/Participating Entities.

2. A Risk Management Plan intended to mitigate any risks, including but not necessarily limited to, the risks identified in the Risk Plan submitted in the Prospective Contractor’s Technical Proposal Packet.

3. A proposed financial summary, including:

a. The completed Pricing Response and Recommended Options Form submitted in the Prospective Contractor’s Technical Proposal Packet.

b. A proposed payment schedule.

4. Proposed project management and reporting templates.

B. During the Discussions Kick Off Meeting, the Prospective Contractor shall address questions and/or concerns the State may have to the satisfaction of the State.

C. During Discussions, the Prospective Contractor shall revise the discussions documents until agreement is made and the State has provided final approval.

1. The Prospective Contractor shall attend follow up Discussions meeting as determined necessary by the State. Reasonable effort will be made to accommodate scheduling conflicts.

D. During Discussions, the Prospective Contractor shall present a final draft of the Discussions documents to the State, including, at minimum:

1. A summary of all plans and scope of work developed during the discussions process and mutually agreed upon by the State and the Prospective Contractor.

2. A detailed scope of work clearly identifying the Prospective Contractor’s implementation and performance of services required in this RFP, including all provisions negotiated and agreed upon by the State and the Prospective Contractor since the Discussions Kick Off Meeting.

3. Description of deliverables in terms of simplified metrics.

4. The Risk Management Plan.

5. Project management and reporting templates.

6. Financial summary, including:

a. The completed Pricing Response submitted in the Prospective Contractor’s Technical Proposal Packet.

b. A list of agreed upon and accepted recommended options (with impact to price).

c. A payment schedule.

7. Contact information for the Prospective Contractor’s key personnel.

E. During Discussions, the Prospective Contractor shall present the final drafts of the items and shall summarize the coordination and planning completed during the discussion process.

F. Once approved by the State, final drafted documents will become part of the resulting contract.

G. The Prospective Contractor may determine which key personnel will attend the Discussions meetings.

PROSPECTIVE CONTRACTOR ACCEPTANCE OF EVALUATION TECHNIQUE

The submission of a Technical Proposal Packet signifies the Prospective Contractor’s understanding and agreement that some subjective value judgments will be made during the evaluation and scoring of the technical proposals.

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