Solicitation 7571MN26R00051.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

561311

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OROMAS-MN

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/22/2026 1200 ET

09/09/2026

Azeb Mengistu (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

7571MN26R00051

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 44 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Rockville MD 20852

5600 Fishers Lane

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

OMAS Mission Support WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

44 2 of

Solicitation: 7571MN26R00051

Specialized Legal Recruiting

SECTION B - Supplies or Services and Prices/Costs

Section B – Fixed Price

B.1 BRIEF DESCRIPTION OF SERVICES

This requirement is to obtain highly specialized recruiting services for attorneys including executives and senior managers with specific, extensive expertise in areas of critical need for The Office of the General

Counsel (OGC) and the Department.

B.2 TYPE OF CONTRACT

The acquisition will result in a firm-fixed-price purchase order with fixed unit prices for successful placements. Quotations shall not propose percentage-based fees, salary multipliers, contingent percentage commissions, or fees calculated from a candidate’s salary, grade, step, bonus, relocation amount, or other compensation.

B.3 SEVERABLE SERVICES

The services acquired under this contract are severable services. Funds are only available for use for the contract line item (CLIN) to which they are obligated. Unused funds from one CLIN may not rollover for use in other periods.

B.4 CONSIDERATION AND PAYMENT

In consideration of satisfactory performance of the work as described throughout this purchase order, the

Contractor shall be paid only for accepted placement milestones at the fixed unit prices established in the order. The estimated placement quantities are provided for evaluation and planning purposes and do not guarantee any number of placements unless otherwise stated in the order. If options are exercised, funding will be obligated by modification to the purchase order. The base period and option periods are priced as follows:

CLINs Contract Period Estimated Placement

Quantity

Fixed Unit Price /

Extended Price

CLIN 1 Base Period 22 $

CLIN 2 Option Period 1 12 $

CLIN 3 Option Period 2 8 $

CLIN 4 Option Period 3 5 $

CLIN 5 Option Period 4 3 $

TOTAL EVALUATED PRICE (Base + Options) $

Payment shall be made only after COR acceptance of the applicable milestone in accordance with the following fixed, non-percentage payment structure:

Fixed Placement Payment Structure

The Contractor shall quote a fixed unit price per successful placement for each CLIN period.

For each successful placement, payment shall be made in two installments: (1) forty percent (40%) of the applicable fixed unit price after the candidate enters on duty (EOD) and the COR accepts the final placement report; and (2) sixty percent (60%) of the applicable fixed unit price after the candidate remains continuously employed in the position for thirty (30) calendar days following EOD and the COR accepts the 30-day onboarding confirmation.

1) No separate referral payment is authorized. Candidate referrals, candidate assessment packages, recruitment status reports, and other pre-placement deliverables are included in the applicable fixed unit prices and are not separately billable unless expressly stated in the purchase order.

2) The Contractor shall not submit an invoice for a placement milestone until the COR has accepted the applicable milestone deliverable.

If a hired candidate voluntarily leaves before one year for reasons not caused by the Government, the

Contractor shall perform one replacement search at no additional charge. In the case of Option Year 4, if a candidate leaves before six months for reasons not caused by the Government, the Contractor shall perform one replacement search at no additional charge. Amounts already paid for the departing hire shall be credited against payment for the replacement placement, and no additional payment is due until the replacement candidate reaches the applicable unpaid milestone.

The Government will not owe payment for a candidate who is hired if that candidate submitted an application or was already under active Government consideration independent of Contractor efforts before the Contractor presented the candidate to OGC. At each Task 1 intake meeting, the COR will provide a list of candidates already under active consideration for that position.

SECTION C - Description/Specifications/Statement of Work

C.1 PROGRAM DESCRIPTION AND BACKGROUND

Purpose

The Office of the General Counsel (OGC), U.S. Department of Health and Human Services (HHS), requires specialized legal recruiting services to identify and refer highly qualified attorney candidates for hard-to-fill positions supporting the Department’s healthcare, public health, litigation, and regulatory missions. OGC seeks a proficient and experienced recruitment specialist organization (hereinafter “the

Contractor”) with established contacts in public health and life sciences law to identify, screen, and present qualified candidates for attorney positions requiring specialized experience.

Objectives

The objectives are to:

• Reduce attorney vacancy rates.

• Improve time-to-fill for critical positions.

• Increase the quality of candidate pools.

• Expand access to passive candidates with specialized legal expertise.

• Support recruitment for positions requiring highly specialized healthcare, public health, regulatory, and complex litigation experience.

C.2 PERFORMANCE WORK STATEMENT

The Contractor shall furnish all of the necessary personnel, materials, services, facilities, (except as otherwise specified herein), and otherwise do all the things necessary for or incident to the performance of the work as set forth below:

C.2.1 Scope of Work

The Contractor shall provide specialized legal recruiting and executive search services to support OGC in identifying, attracting, screening, and presenting qualified attorney candidates for current and anticipated vacancies. A qualified candidate means an attorney who meets the minimal qualification requirements, applicable licensure requirements, and specialized experience requirements identified by OGC for the position. A qualified candidate is also available and willing to join OGC.

The Contractor shall leverage established professional networks, market intelligence, and recruitment expertise to identify candidates possessing the specialized legal knowledge, experience, and leadership capabilities required to support the Department’s healthcare, public health, regulatory, and litigation missions.

Services shall include workforce market research, candidate sourcing, outreach to active and passive candidates, preliminary qualification assessments, credential verification, candidate screening, interview coordination support, and recruitment reporting. The Contractor shall provide candidate recommendations that are aligned with the qualification requirements, competencies, and specialized experience identified in position descriptions provided by OGC Division heads (or their designees) to the recruitment specialist and vacancy announcements.

Recruitment support may be required for attorney positions at various grade levels, including attorney-advisor, supervisory attorney, deputy associate general counsel, assistant deputy associate general counsel, associate general counsel, and other attorney roles.

The Contractor shall identify qualified candidates with expertise in the following areas:

• Medicare, Medicaid, and Children’s Health Insurance Program (CHIP) laws and regulations;

• Drug pricing laws and regulations, including but not limited to the 340B program;

• Affordable Care Act (ACA) and Health Insurance Marketplace requirements;

• Healthcare fraud and abuse laws, including the Anti-Kickback Statute, Stark Law, and False

Claims Act;

• HIPAA, privacy, security, and health information governance;

• Health information technology, interoperability, information blocking, digital health, and emerging technologies;

• Complex federal litigation, including experience litigating complex cases involving the

Administrative Procedure Act (APA), constitutional and statutory challenges, intellectual property litigation involving pharmaceuticals, biologics, medical devices, and health technologies, and other complex civil litigation affecting federal healthcare and public health programs.

C.2.2 Contractor Requirements

The Contractor shall:

Task 1 – Recruitment Needs Assessment and Workforce Consultation

Consult with each relevant OGC division head, or their designee(s), to assess the individualized recruitment needs of each OGC division. The Contractor shall obtain and maintain an understanding of each position’s duties, required qualifications, specialized experience, technical competencies, leadership requirements, and organizational needs.

Under this task, the Contractor shall:

• Conduct intake meetings for each recruitment action;

• Review position descriptions, vacancy announcements, qualification requirements, and any supplemental hiring criteria;

• Identify critical skills, subject matter expertise, and experience necessary for successful performance of the position;

• Assess labor market conditions, candidate availability, and recruitment challenges associated with the position; and

• Develop recommendations to enhance recruitment efforts and candidate outreach.

The Contractor shall document the recruitment requirements for each search and use this information to develop a customized recruitment strategy.

Task 2 – Candidate Sourcing and Recruitment Strategy

The Contractor shall develop and execute targeted recruitment strategies designed to identify highly qualified attorney candidates who possess the experience, expertise, and competencies required by OGC.

Under this task, the Contractor shall:

• Conduct proactive candidate sourcing using professional networks, legal associations, industry contacts, online recruiting platforms, legal databases, referrals, and other appropriate recruitment channels;

• Identify both active and passive candidates;

• Develop and maintain a pipeline of qualified candidates for current and anticipated vacancies;

• Conduct outreach and engagement activities to generate candidate interest;

• Provide market intelligence regarding candidate availability, compensation expectations, recruitment trends, and competitive hiring conditions;

• Tailor recruitment strategies to the specialized legal practice areas and leadership requirements associated with each position; and

• Adjust recruitment efforts based on feedback received from OGC officials.

Task 3 – Candidate Screening and Qualification Assessment

The Contractor shall conduct preliminary screening and evaluation of prospective candidates to determine whether they satisfy the minimum qualifications, specialized experience requirements, and position-specific competencies established by OGC.

Under this task, the Contractor shall:

• Review resumes, writing samples, and other candidate materials;

• Conduct screening discussions to assess relevant legal experience, subject matter expertise, leadership capabilities, and interest in federal service;

• Evaluate candidates against established qualification requirements and specialized experience criteria;

• Assess candidate availability, relocation considerations, compensation expectations, and willingness to accept employment if selected;

• Identify potential suitability concerns or factors that may affect employment eligibility;

• In communication and coordination with the COR, consult with the applicable OGC division head or designee, as necessary, to validate screening criteria and candidate assessments; and

The Contractor shall provide written candidate assessments summarizing qualifications, strengths, relevant experience, and overall suitability for consideration.

Task 4 – Credential Verification and Candidate Due Diligence

The Contractor shall verify candidate credentials and qualifications prior to submission to OGC.

The Contractor shall provide preliminary review for the necessary requirements to be onboarded with

HHS consistent with HHS OHR policies and procedures, including:

• Verify active bar membership, licensure status, and disciplinary history, as applicable;

• Verify educational credentials, including law degrees and other relevant academic qualifications;

• Verify employment history and professional experience relevant to the position;

• Verify professional certifications, specialized training, publications, or other credentials identified as position requirements;

• Confirm that candidates meet all minimum qualification requirements and specialized experience requirements identified by OGC;

• Review candidates for potential eligibility to work in the federal government and identify any known issues that may affect employment suitability, security requirements, or background investigations; and

• Document verification results and provide a summary of findings with each candidate submission.

The Contractor shall ensure that all candidate information is handled in accordance with applicable privacy, confidentiality, and information security requirements.

Task 5 – Candidate Presentation and Referral

The Contractor shall present qualified candidates to OGC for consideration and provide complete candidate packages that enable hiring officials to evaluate each candidate’s qualifications and suitability for the position.

The Contractor shall:

• Submit candidate packages for individuals determined to meet the minimum qualifications and specialized experience requirements for the position;

• Provide a written candidate assessment summarizing the candidate’s relevant experience, qualifications, areas of expertise, leadership experience, interest in the position, and overall suitability for the position;

• Include supporting documentation, as applicable, such as resumes, curriculum vitae, licensure verification, credential verification summaries, writing samples, references, and other materials requested by OGC;

• Identify the candidate’s compensation expectations, availability, relocation considerations, and willingness to accept employment if offered;

• Present candidates in a timely manner consistent with the recruitment schedule established for each search;

• Maintain communication with referred candidates throughout the recruitment process; and

• Provide additional candidate information or clarification upon request by OGC.

The Contractor shall ensure that all candidate submissions are accurate, complete, and sufficiently detailed to support informed hiring decisions by OGC.

Task 6 – Interview Coordination, Selection Support, and Placement Services

The Contractor shall support OGC in OGC’s process consistent with HHS policies and procedures.

The Contractor shall:

• Coordinate interview scheduling between candidates and OGC officials, as requested;

• Facilitate communications between OGC and candidates regarding interview logistics and recruitment status;

• Maintain regular contact with candidates to assess continued interest and availability throughout the hiring process;

• Assist in addressing candidate questions regarding the position, organizational structure, federal employment, and onboarding process;

• Facilitate communications concerning candidate availability, compensation expectations, start-date availability, relocation questions, and onboarding logistics through the COR or other OGC-designated officials, but shall not negotiate or commit the Government to compensation, start date, relocation, appointment, or other terms of Federal employment; Notify OGC of any material changes affecting a candidate’s availability, qualifications, interest, or suitability;

• Assist OGC in maintaining candidate engagement through final selection and entry on duty

(EOD);

• Provide post-selection follow-up to confirm successful placement and onboarding; and

• Track recruitment outcomes and placement metrics for reporting purposes

The Contractor shall not conduct selection interviews on behalf of OGC, make or recommend Federal hiring decisions, negotiate or commit Government employment terms, or perform suitability, security, or background-investigation adjudications.

For purposes of this purchase order, a candidate shall be considered successfully placed when the candidate enters on duty (EOD) in the position and the COR accepts the final placement report. A candidate shall be considered successfully onboarded when the candidate has entered on duty and remained continuously employed in the position for thirty (30) calendar days following the EOD date.

The Contractor shall provide reasonable post-placement support during the onboarding period to facilitate successful integration of the selected candidate into the organization.

Task 7 – Reporting and Performance Metrics

The Contractor shall provide regular reports and performance data to enable OGC and the Contracting

Officer’s Representative (COR) to monitor recruitment activities, assess contractor performance, and evaluate progress toward hiring objectives.

The Contractor shall submit a written recruitment status report on a monthly basis, or more frequently upon request, that includes, at a minimum:

• A summary of all active recruitment actions;

• The status of each vacancy being supported;

• Recruitment activities conducted during the reporting period;

• Candidate sourcing efforts and outreach activities;

• Number of candidates identified, screened, referred, interviewed, selected, and onboarded;

• Identification of recruitment challenges, market conditions, or barriers affecting hiring efforts;

• Anticipated milestones and planned activities for the upcoming reporting period; and

• Recommendations for improving recruitment outcomes or addressing hiring challenges.

The Contractor shall promptly notify the COR of any circumstances that may materially affect the

Contractor’s ability to meet performance standards, recruitment timelines, or contract requirements.

All reports shall be submitted electronically in a format acceptable to OGC and the COR.

C.3 GOVERNMENT-FURNISHED INFORMATION

The Government will provide position descriptions, qualification requirements, and competencies.

Agency mission information for use in candidate recruitment also may be provided.

C.4 TRAVEL REQUIREMENTS

The Contractor shall not bill the Government for travel associated with:

- Meeting candidates

- Attending recruiting events

- Internal contractor activities

If the Contractor needs to travel in performing this contract and desires to bill the Government for said travel, the Contractor may do so only with prior written approval by the COR and in accordance with the

Federal Travel Regulation (FTR).

C.5 SECURITY AND PRIVACY

The Contractor shall protect all candidate information and comply with federal privacy and data-handling regulations, including safeguarding Personally Identifiable Information.

C.6 CONTRACTOR PERSONNEL

Contractor personnel shall possess significant experience in legal recruiting for attorneys with health and life sciences law specialties. At least two senior recruiters assigned to the contract shall possess a minimum of five (5) years of experience placing attorneys in health law, life sciences, healthcare regulatory, or related legal practice areas.

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The purpose of this Quality Assurance Surveillance Plan (QASP) is to establish the procedures and methods the Government will use to assess the Contractor’s performance under the Legal Recruiting

Services contract. The Government will evaluate performance against the standards and acceptable quality levels identified in the Performance Work Statement (PWS). The Contracting Officer’s

Representative (COR) will perform surveillance through review of deliverables, monitoring of performance metrics, customer feedback, and periodic performance assessments.

Performance Area Standard Surveillance

Method

Acceptable Quality

Level (AQL)

Timely initial candidate slate

Submit an initial qualified candidate for each vacancy within

30 calendar days of receiving a complete recruitment request

COR/hiring official review of deliverables

95% of recruitment requests meet the timeline

Candidate Qualification and Screening

Candidates submitted meet all minimum qualifications and licensing requirements specified in the position description and have completed recruiter screening and reference verification.

COR/hiring official review of deliverables

90% of submitted candidates meet all minimum qualifications upon

Government review.

Responsiveness Acknowledge Government inquiries within 1 business day and provide substantive responses or status updates within 2 business days.

COR tracking 95% compliance

Documentation Accuracy and Completeness

Submit complete candidate packages, including resume, licensure verification, education verification, employment history, relevant certifications, federal employment eligibility information, and vetting summary.

COR/hiring official review

98% accuracy

Recruitment Status

Reporting

Provide monthly written status reports identifying sourcing activities, candidate pipeline, barriers, and anticipated next steps.

Report review 100% of required reports submitted on time.

Offer Acceptance Rate Candidates are appropriately vetted regarding interest, compensation expectations, and availability.

COR tracking At least 65% of offers extended to recruiter-referred candidates are accepted.

SECTION D - Packaging and Marking

D.1 PACKAGING AND MARKING

All deliverables shall be delivered to the Contracting Officer’s Representative (COR) identified in Section

G and shall be marked as follows:

1. Name and address of the Contractor;

2. Contract Number;

3. Description of item contained therein; and

4. Consignee's name and address.

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc. to the Contracting

Officer or COR shall be paid by the Contractor.

SECTION E - Inspection and Acceptance

E.1 INSPECTION AND ACCEPTANCE

Pursuant to FAR clause 52.212-4, all work described in Section C to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer’s Representative (COR), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the

Contractor.

E.1.1 Inspection and Acceptance Criteria

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COR.

E.1.2 General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the

Contractor under this Statement of Work.

• Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of this Statement of

Work.

• File Editing - All text and diagrammatic files shall be editable by the Government.

• Format - Work Products shall be submitted electronically through Government-approved secure methods. Hard-copy submissions are not required unless specifically requested in writing by the

COR. Electronic copies must be editable by the Government and must be submitted in a format identified in the Deliverables Table or approved by the COR.

SECTION F - Deliveries or Performance

F.1 PERIOD OF PERFORMANCE

The period of performance shall be for a base period of 12 months with 4 (12) month option periods, as follows:

Base Period: 09/30/2026 through 09/29/2027

Option Period 1: 09/30/2027 through 09/29/2028

Option Period 2: 09/30/2028 through 09/29/2029

Option Period 3: 09/30/2029 through 09/29/2030

Option Period 4: 09/30/2030 through 09/30/2031

Option periods may be exercised in accordance with FAR Clause 52.217-9 entitled "Option to Extend the

Term of the Contract."

F.2 PLACE OF PERFORMANCE

Work will be performed at the Contractor’s primary place of performance with virtual coordination.

F.3 DELIVERABLES AND DELIVERY SCHEDULE

The contractor shall submit all required report(s)/deliverables in accordance with the following schedule:

All reports shall reference and cite the contract number.

Deliverable Due Date

Recruitment strategy Within 10 business days of intake meeting

Candidate assessment package With each referral

Initial candidate referral Within 30 calendar days for each position

Monthly status report 5th business day of each month

Final placement report Within 10 business days after EOD

The Contractor shall also submit a 30-day onboarding confirmation for each placed candidate after the candidate has remained continuously employed for thirty (30) calendar days following EOD. The confirmation shall identify the applicable CLIN, position, EOD date, 30-day completion date, and the payment milestone requested.

F.3.1 Timeline Requirements

The Government requires:

The Contractor shall provide qualified candidate referrals on a rolling basis for all vacancies assigned under this contract.

For each vacancy description received from OGC, the Contractor shall:

• Submit an initial qualified and vetted candidate within thirty (30) calendar days of receipt of a complete vacancy description and required qualifications.

• Continue sourcing, screening, and referring additional qualified candidates on a rolling basis until the vacancy is filled or OGC notifies the Contractor that recruitment efforts should cease.

• Submit replacement candidate referrals within twenty-one (21) calendar days when previously referred candidates are determined by OGC to be unqualified, withdraw from consideration, decline an offer, fail to enter on duty, or otherwise become unavailable.

For recruitment actions involving multiple vacancies with substantially similar qualification requirements, the Contractor shall not be required to submit separate candidate slates for each vacancy. Instead, the

Contractor shall maintain an active pipeline of qualified candidates and provide candidate referrals on a continuous rolling basis sufficient to support OGC’s hiring needs until all vacancies associated with the recruitment action are filled.

F.4 DELIVERY REQUIREMENTS

Pickup and delivery of items under this contract shall be accomplished between the hours of 8:30 a.m.

and 4:00 p.m. Monday through Friday unless changed by mutual agreement between the COR and the contractor. No deliveries shall be made on Saturdays, Sundays, and days of government closure or

Federal legal holidays found at: http://www.opm.gov/operating_status_schedules.

http://www.opm.gov/operating_status_schedules

SECTION G - Contract Administration Data

G.1 RESERVED

G.2 CONFERENCE EXPENSES

Unless the Contracting Officer provides explicit written approval for conference expenses, conference expenses are not allowable under this contract. For purposes of this contract, conference and conference expense are defined in the HHS Policy on Promoting Efficient Spending, specifically Attachment 1, Use of Appropriated Funds for Conferences and Meeting Space dated January 23, 2015. The attachment also provides a list of typical HHS meetings and events that are not considered conferences at Exhibit 2. The policy and associated attachments are located at the following site:

http://www.hhs.gov/grants/contracts/contract-policies-regulations/index.html)

G.3 GIFT CARD/CERTIFICATE EXPENSES

Unless the Contracting Officer provides explicit written approval for gift card/gift certificate expenses, such expenses are not allowable under this contract.

G.4 AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this contract:

Contracting Officer

Name: TBD

Email: TBD

All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:

Contract Specialist

Name: Azeb Mengistu

Email: Azeb.Mengistu@hhs.gov

Contracting Officer's Representative

Name: TBD

Email: TBD

Note: The Contracting Officer is the only individual authorized to modify the contract.

G.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUTHORITY

file://///PKLNFS03.itsc.hhs-itsc.local/PSC-Group/SAS/DQA/DQA%20Templates/SOLICITATION/Solicitation%20Templates/12%20Commercial%20Template/SAM.gov mailto:Azeb.Mengistu@hhs.gov

(a) Performance of work under this contract must be subject to the technical direction of the Contracting

Officer's Representative identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement.

The Contracting Officer's Representative does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

(d) The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers, Representative. If, in the opinion of the contractor, any direction of the

Contracting Officers, Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next

Government work day.

(e) Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

G.6 INVOICES

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

• All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System

(IPP).

• Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 included in commercial items contracts. The IPP website address is:

https://www.ipp.gov.

• The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in

SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

• Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

• The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

• If your company is already registered to use IPP, you will not be required to re-register.

• If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the

Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional: Office of Mission Acquisition Solutions (OMAS):

(i) The contractor shall submit invoices under this contract once per month. For indefinite delivery vehicles, separate invoices must be submitted for each order.

(ii) Invoices must break-out price/cost by contract line item number (CLIN) as specified in the pricing section of the contract.

(iii) For placement invoices, invoices must identify the candidate name or assigned candidate identifier, position, CLIN, applicable payment milestone, fixed unit price, milestone percentage, amount invoiced, and COR acceptance date. Invoices shall not include salary-based fee calculations or percentage-based fee calculations.

(iv) Invoices submitted to IPP are limited to 10MB. Backup support should be sent to the https://www.ipp.gov/ https://www.acquisition.gov/far/52.222-50 https://hhsgov.sharepoint.com/sites/HHSAP/ contracting officer, contract specialist, and COR in the event it causes the file size to exceed the limit.

G.7 SMALL BUSINESS SUBCONTRACTING PLAN

If the successful quoter is other than small and the subcontracting-plan requirement applies, the quoter shall submit an acceptable subcontracting plan upon Contracting Officer request before award.

SECTION H - Special Contract Requirements

H.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/

H.2 RESERVED

H.3 PROHIBITION AGAINST PERSONAL SERVICES

The Contractor shall not perform personal services under this contract. Contractor personnel are employees of the Contractor or its subcontractors and are under the administrative control and supervision of the Contractor. A Contractor supervisor must give all individual Contractor employee assignments and daily work direction. The Government will not supervise or direct Contractor employees in the performance of their assignments. If at any time the Contractor believes that any Government action or communication has been given that would create a personal service relationship between the Government and any Contractor employee, the contractor shall promptly notify the Contracting Officer of this communication or action. The Contractor shall not perform any inherently-governmental functions under this contract. No Contractor employee shall represent or give the appearance that he/she is a Government employee, agent or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. The Contractor is responsible for ensuring that all employees assigned to this contract understand and are committed to following these requirements.

H.4 CONTRACTOR PERFORMANCE EVALUATION(S)

Contractor performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15.

Interim evaluations will occur on an annual basis upon the completion of the first year of the contract.

The Contractor Performance Assessment Reporting System (CPARS) will be used for these reviews.

Information on CPARS is located at http://www.cpars.gov.

H.5 POST AWARD ORGANIZATIONAL CONFLICT OF INTEREST

a. General: The Contractor shall have programs in place to identify, report, and mitigate actual and potential conflicts of interest for itself, its employees, subcontractors and consultants. The existence of such programs and the disclosure of known actual or potential conflicts are material performance requirements of this contract.

b. Disclosure: The Contractor shall report all actual and potential conflicts of interest pertaining to this contract to the Contracting Officer, including those that would be caused by a contemplated modification to this contact or another contract. Such reports shall be in writing (including by email).

Upon request, the Contractor shall respond to a Contracting Officer's request for an OCI mitigation plan.

c. Resolution: In the event the Contracting Officer determines that a conflict of interest exists, based on disclosure from the Contractor or from other sources, the Contracting Officer shall take action https://www.acquisition.gov/far/52.222-53 https://intranet.hhs.gov/working-at-hhs/accessibility-at-hhs/508-operations-board which may include, but is not limited to, requesting a mitigation plan from the Contractor, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with applicable law, including FAR 9.503 as applicable.

H.6 CONTRACTOR PERSONNEL IDENTIFICATION

Contractor and subcontractor employees are required to identify themselves as contractor personnel in all contract related meetings with government personnel, or the general public, and in all contract related communication, to include oral and written correspondence.

At a minimum, emails and voicemails shall include the following details:

Name, Functional Job Title

Contractor Company Name

On assignment with:

Applicable HHS Office

Other contact details as necessary

H.7 DEVIATED DEFINITIONS

The following revised FAR Part 2 definitions apply, when applicable, in accordance with HHS FAR

Class Deviations 2025-01 and 2025-02.

2.101 Definitions.

Biobased product means a product determined by the U.S. Department of Agriculture to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR part 4270.2).

Sustainable products and services means:

(1) Products containing recovered material designated by the U.S. Environmental Protection Agency

(EPA) under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247)

(https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) Energy- and water-efficient products that are ENERGY STAR® certified or Federal Energy

Management Program (FEMP)-designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C)

(https://www.energy.gov/eere/femp/search-energy-efficient-products and https://www.energystar.gov/products?s=mega).

https://www.ecfr.gov/current/title-31/part-800/section-800.224#products https://www.energy.gov/eere/femp/search-energy-efficient-products https://hhsgov.sharepoint.com/sites/HHSAP/?s=mega

(3) Biobased products meeting the content requirement of the U.S. Department of Agriculture under the

BioPreferred® program (7 U.S.C. 8102) (7 CFR part 3201[7 CFR part 4270])

(https://www.biopreferred.gov).

(4) Acceptable chemicals, products, and manufacturing processes listed under EPA's Significant New

Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone (42 U.S.C. 7671l) (40 CFR part 82, subpart G)

(https://www.epa.gov/snap).

United States, when used in a geographic sense, means the 50 States and the District of Columbia, except as follows: * * *

(9) Reserved https://www.biopreferred.gov/ https://uscode.house.gov/view.xhtml

SECTION I - Contract Clauses

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ and https://www.acquisition.gov/hhsar

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1)

Clause Date Title

52.212-4 (Deviation) (RFO

Aug 2025)

Terms and Conditions-Commercial Products and Commercial Services

52.203-17 (Nov 2023) Contractor Employee Whistleblower Rights

52.203-19 (Jan 2017) Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

52.204-13 (DEVIATION)

(RFO NOV 2025)

System for Award Management—Maintenance

52.209-6 (DEVIATION)

(RFO NOV 2025)

Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 (DEVIATION)

(RFO NOV 2025)

Updates of Publicly Available Information Regarding Responsibility

Matters

52.209-10 (DEVIATION)

(RFO NOV 2025)

Prohibition on Contracting with Inverted Domestic Corporations

52.219-9 (Jan 2025) Small Business Subcontracting Plan

52.222-3 (June 2003) Convict Labor

52.222-19 (DEVIATION)

(RFO NOV 2025)

Child Labor—Cooperation with Authorities and Remedies

52.222-35 (DEVIATION)

(RFO NOV 2025)

Equal Opportunity for Veterans

52.222-36 (DEVIATION)

(RFO NOV 2025)

Equal Opportunity for Workers with Disabilities

52.222-37 (DEVIATION)

(RFO NOV 2025)

Employment Reports on Veterans

52.222-40 (Dec 2010) Notification of Employee Rights Under the National Labor Relations

Act

52.222-41 (Dec 2010) Service Contract Labor Standards https://intranet.hhs.gov/working-at-hhs/cybersecurity/ocio-policies https://www.acquisition.gov/far/52.226-6

52.222-50 (DEVIATION)

(RFO NOV 2025)

Combating Trafficking in Persons

52.222-54 (DEVIATION)

(RFO NOV 2025)

Employment Eligibility Verification

52.223-23 (May 2024) Sustainable Products and Services

52.224-3 (Jan 2017) Privacy Training

52.226-8 (May 2024) Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 (Oct 2018) Payment by Electronic Funds Transfer—System for Award Management

52.232-40 (Mar 2023) Providing Accelerated Payments to Small Business Subcontractors

52.233-3 (DEVIATION)

(RFO NOV 2025)

Protest After Award

52.233-4 (DEVIATION)

(RFO NOV 2025)

Applicable Law for Breach of Contract Claim

52.240-91 (DEVIATION)

(RFO NOV 2025)

Security Prohibitions and Exclusions

52.244-6 (Deviation) (RFO

Oct 2025)

Subcontracts for Commercial Products and Commercial Services

52.227-14 (May 2014) Rights in Data-General

HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER

3) CLAUSES

352.232-71 Electronic Submission of Payment Requests (FEB 2022)

Number Date Title

352.203-70 (JUN 2026) (RFO

DEVIATION)

Anti-Lobbying

352.208-70 (FEB 2026) (RFO

DEVIATION)

Printing and Duplication

352.224-71 (FEB 2024) Confidential Information

352.232-71 (APR 2026) (RFO

DEVIATION)

Electronic Submission of Payment Requests

352.233-71 DEC 2015 Litigation and Claims

352.204-72 (FEB 2024)

(DEVIATION)

Records Management (Deviation)

I.2 FAR CLAUSES IN FULL TEXT

I.2.1 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days at any time prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

I.2.2 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Health and Human Services Acquisition Regulations (48

CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

I.3 HHSAR CLAUSES IN FULL TEXT

I.3.1 352.204-72 RECORDS MANAGEMENT (FEB 2024) (DEVIATION)

(a) Applicability. This clause applies to contracts that include Federal records, as defined in paragraph (b).

(b) Definition. As used in this clause—

Federal record means all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. See 44 U.S.C. 3301.

(1) The term Federal record—

(i) Includes HHS records;

(ii) Does not include personal materials;

(iii) Applies to records created, received, or maintained by Contractors pursuant to their contract; and

(iv) May include deliverables and documentation associated with deliverables.

(2) Recorded information means all traditional forms of records, regardless of physical form or characteristics, including information created, manipulated, communicated, or stored in digital or electronic form. (See 44 U.S.C. 3301.)

(3) Personal materials means documentary materials belonging to an individual that are not used to conduct agency business. Personal files are excluded from the definition of Federal records and are not owned by the Government. (See 36 CFR 1220.18.)

(c) Requirements.

(1) The Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the

Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR chapter XII subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all Federal records, regardless of form or characteristics, mode of transmission, or state of completion.

(2) In accordance with 36 CFR 1222.32, all data created for Government use and…