Solicitation 72039121R00006- IPA 04062021.pdf

U.S. Agency for International Development (USAID) Project Title: Investment Promotion Activity (IPA) Solicitation #: 72039121R00006 Page 1

Issuance Date: April 6, 2021 Closing Date and Time for Submission of Questions: April 20, 2020 /

5:00 P.M. Pakistan Time Closing Date and Time for Submission of Proposals: May 20, 2021/

5:00 P.M. Pakistan Time

Subject: Request for Proposals (RFP) Number 72039121R00006 Investment Promotion Activity (IPA)

The United States Agency for International Development (USAID) is seeking proposals to provide technical assistance and support to USAID/Pakistan’s Office of Economic Growth and Agriculture (EGA) for their Investment Promotion Activity as described in the attached Request for Proposals

(RFP).

USAID anticipates the award of a Cost-Plus-Fixed Fee (CPFF) Completion type contract for an anticipated five-year period. The procurement will be conducted through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, and nonprofit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply. The North American Industry Classification System (NAICS) code for this acquisition is 541990. The authorized geographic code is 937.

The overall estimated cost of this procurement is between $15 million and $17.5 million. The Government is in no way obligated to make any award within the maximum estimated cost identified. Offerors should not strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic and reasonable, and in accordance with the proposed approach for achieving results. Cost proposals will be evaluated as part of a best value determination.

Please refer to Section L for information regarding proposal requirements. Offerors should take into account the expected delivery time required by the proposal transmission, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

Solicitation #: 72039121R00006

This RFP can be viewed and downloaded from https://beta.sam.gov/. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, Robert Parnell Supervisory Contracting Officer Office of Acquisition and Assistance (OAA) https://beta.sam.gov/

Solicitation #: 72039121R00006 Page 3

TABLE OF CONTENTS

Table of Contents

PART I - THE SCHEDULE 8

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE AND SERVICES 8

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 8

B.4 BUDGET 8

B.5 INDIRECT COSTS (DEC 1997) 9

B.6 COST REIMBURSABLE 10

B.7 PAYMENT OF FIXED FEE 10

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D - PACKAGING AND MARKING 13

D.1 AIDAR 752.7009 MARKING (JANUARY 1993) 13

D.2 BRANDING POLICY 13

D.3 DELIVERABLES IN PAPER FORM 14

D.4 DELIVERABLES IN ELECTRONIC FORM 14

SECTION E - INSPECTION AND ACCEPTANCE 15

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE 15

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 15

SECTION F - DELIVERIES OR PERFORMANCE 17

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD 17

F.3 PLACE OF PERFORMANCE 17

F.4 REPORTS AND DELIVERABLES OR OUTPUTS 18

A. Financial Reporting 18 F.4.A.1 Quarterly Financial Report 18 F.4.A.2 Accruals 19 F.4.A.3 Foreign Tax Reports 19 B. Performance Reporting 19

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F.4.B.1 Pre-Mobilization Plan and Budget 21 F.4.B.2 Annual Work Plan 21 F.4.B.3 Monitoring, Evaluation, and Learning Plan 22

b. Data Quality Assessment (DQA): 23 F.4.B.4 Quality Assurance Surveillance Plan (QASP) 24 F.4.B.5 Weekly Updates 24 F.4.B.6 Quarterly Progress Reports and Annual Progress Reports 25 F.4.B.7 Final Progress Report 28 F.4.B.8 Branding Implementation Plan (BIP) and Marking Plan (MP) 29 F.4.B.9 Situation and stakeholder analysis report 29 F.4.B.11 PakInfo (USAID/Pakistan Management Information System) 29 F.4.B.12 Demobilization/Close-out Plan 30 F.4.B.13 Technical Products and Adhoc/Special Reports 30

F.5 KEY PERSONNEL 30

F.6 AUTHORIZED WORK DAY/WEEK 31

SECTION G - CONTRACT ADMINISTRATION DATA 32

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 32

G.2 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID 33

G.3 CONTRACTING OFFICER'S AUTHORITY 33

G.4 ADMINISTRATIVE CONTRACTING OFFICER 34

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT 34

G.6 CONTRACTOR'S PAYMENT ADDRESS 34

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 34

SECTION H - SPECIAL CONTRACT REQUIREMENTS 37

H.1 LANGUAGE REQUIREMENTS 37

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 37

H.3 AUTHORIZED GEOGRAPHIC CODE 37

H.4 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES 37

H.5 AIDAR 752.204-72 ACCESS TO USAID FACILITIES AND USAID’S

INFORMATION SYSTEMS (APRIL 2018) 37

H.6 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 39

H.7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

(APRIL 2018) 39

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H.8 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO.

M/OAA-DEV-FAR-18-2C) 40

H.9 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS

INCIDENT REPORTING (APRIL 2018) 42

H.10 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(DEVIATION NOS. M/OAA-DEV-FAR-18-2C AND M/OAA-DEV-AIDAR-18-2C)

(APRIL 2018) 46

H.11 DEFENSE BASE ACT (DBA) INSURANCE 47

H.12 EXECUTIVE ORDER ON TERRORISM FINANCING 47

H.13 ELECTRONIC PAYMENTS SYSTEM 47

H.14 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCTOBER 2014) 48

H.15 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014) 50

H.16 752.222-71 NONDISCRIMINATION (JUNE 2012) 51

H.17 752.222-70 USAID DISABILITY POLICY (DECEMBER 2004) 51

H.18 ADS 302.3.4.13 GRANTS UNDER CONTRACTS (GUC) 52

H.19 ENVIRONMENTAL COMPLIANCE 55

H.20 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS. (FEB

2012) 55

H.21 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 56

H.22 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT

EMPLOYEES (MAR 2015) 57

H.23 AIDAR 752.245-70 GOVERNMENT PROPERTY USAID REPORTING

REQUIREMENTS (OCT 2017) 58

H.24 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984) 60

H.25 SUBCONTRACTING CONSENT 60

H.26 SECURITY CONDITIONS AND REPORTING 61

H.27 ANTI- FRAUD HOTLINE 62

H.28 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS 62

H. 29 AMERICAN CITIZENS SERVICES REGISTRATION 62

H.30 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN

COVERED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (SECTION 889) (JANUARY 2021) 63

PART II - CONTRACT CLAUSES 64

SECTION I - CONTRACT CLAUSES 64

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I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 68

I.3 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016) 68

I.4 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL

2014) 70

I.29 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 90

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 91

SECTION J - LIST OF ATTACHMENTS 91

PART IV - REPRESENTATIONS AND INSTRUCTIONS 92

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER 92

STATEMENTS OF THE OFFEROR 92

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY 92

REFERENCE 92

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS OCT 2018 92

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 93

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

K.4 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) 98

K.5 52.204-24- REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT 99

K.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018) 101

K.7 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016) 103

K.8 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (JUN 2018) 103

K.9 52.215-6 PLACE OF PERFORMANCE (OCT 1997) 105

K.10 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014) 105

K.1 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.12 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 110

K. 13 52.225-2 BUY AMERICAN CERTIFICATE (MAY 2014) 110

K.14 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

OPERATIONS IN SUDAN-CERTIFICATION (AUG 2009) 110

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K.15 52.226-2 HISTORICALLY BLACK COLLEGE OR UNIVERSITY AND

MINORITY INSTITUTION REPRESENTATION (OCT 2014) 111

K.16 52.226-3 DISASTER OR EMERGENCY AREA REPRESENTATION (NOV 2007)

K.17 52.227-6 ROYALTY INFORMATION (APR 1984) 113

K.18 52.227-7 PATENTS-NOTICE OF GOVERNMENT LICENSEE (APR 1984) 113

K.19 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND

RESTRICTED COMPUTER SOFTWARE (DEC 2007) 114

K.20 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCT 2015) 114

K.21 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE

CHANGES (APR 2005) 117

K.22 52.234-2 NOTICE OF EARNED VALUE MANAGEMENT SYSTEM-

PREAWARD INTEGRATED BASELINE REVIEW (NOV 2016) 118

K.23 52.234-3 NOTICE OF EARNED VALUE MANAGEMENT SYSTEM-POST

AWARD POST AWARD INTEGRATED BASELINE REVIEW. 119

K.24 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 120

K.25 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING

REQUIREMENTS 120

K.26 INSURANCE - IMMUNITY FROM TORT LIABILITY 120

K.27 SIGNATURE 120

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS 121

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 121

L.2 52.216-1 TYPE OF CONTRACT (APR 1984) 122

L.3 52.233-2 SERVICE OF PROTEST (SEPT 2006) 122

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD 142

M.3 DETERMINATION OF COMPETITIVE RANGE 144

M.4 COST/PRICE EVALUATION 144

M.5 SOURCE SELECTION 146

ATTACHMENTS 147

SECTION B

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PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Performance Work Statement (PWS) specified in Section C for the Investment Promotion Activity.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section C, D and F and in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $_________. The fixed fee, if any, is $_________. The estimated cost plus fixed fee, if any, is $_________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_________. The Contractor shall not exceed the aforesaid obligated amount.

B.4 BUDGET

a) The inclusion of any costs in the budgets below do not obviate the requirement for prior approval by the contracting officer of cost items designated as requiring prior approval by any of the terms and conditions of this task order, including the applicable cost principles (see FAR § 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of cost, unless specifically stated elsewhere in this contract.

The budget for this contract is as follows:

Item No. Item Total

CLIN 0001 Objective 1 $TBD

Fixed Fee (if any) $TBD

Sub-Total $TBD

CLIN 0002 Objective 2 $TBD

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Fixed Fee (if any) $TBD

CLIN 0003 Objective 3 $TBD

Fixed Fee (if any) $TBD

Sub-Total $TBD

CLIN 0004 Objective 4 $TBD

Fixed Fee (if any) $TBD

Total Fixed Fee $TBD

Total Estimated Cost $TBD

a) The contractor will not bill any amounts against this task order in excess of the amounts specified for each contract line item (CLIN) without the Contracting Officer’s approval.

b) The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract.

c) Without the prior written approval of the Contracting Officer, the Contractor must not exceed the total estimated cost set forth in the budget or the total obligated amount, whichever is less.

[*Offeror must set aside upto 30% of its total budget to provide Grants Under Contracts (GUCs), most of which will go to entities within the local system, this amount is exclusively reserved for GUCs. This amount does not include any relevant management or administrative expenses incurred by the Contractor]

[USAID will insert the final total estimates of each cost category provided by the contractor in its budget at award; see SECTION J, ATTACHMENT J.2 - BUDGET TEMPLATE that informs the development of the budget]

B.5 INDIRECT COSTS (DEC 1997)

For the Prime Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

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Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

For Major Subcontractor(s):

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

[A “Major Subcontractor” is a subcontractor that is performing 20% or more of the contract, or is deemed critical by the offeror in achieving the objectives and tasks in the contract.]

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will be made upon receipt of a proper invoice and shall directly correspond to the percentage of allowable costs being paid. Specifically, in accordance with FAR 52-216-8, Fixed Fee, the Contracting Officer (CO) will withhold 15% of the total fee or $100,000.00, whichever is less, until the required awards conditions under the reference clause have been met.

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Section E of the same and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement to the Contracting Officer’s Representative (COR) in accordance with performance standards specified in Section E. Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

Two exceptions to paying fixed fee in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend

Solicitation #: 72039121R00006 Page 11 further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage. Subject to the Contracting Officer’s discretion, if the Contractor subsequently completes the delayed work such that costs incurred are proportionate to work completed, the Contracting Officer may approve payment of the amount of the fee that was suspended.

(b) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract.

In the event of termination of the work, in accordance with FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined. The fee will be recalculated to reflect the work actually performed. Any fee amount exceeding the recalculated amount to be paid to the contractor that has already been paid, must be repaid by the Contractor.

There will be no Fixed Fee applied to Grants under Contracts (“GUCs”) component.

B.8 SECURITY COSTS

The Contractor must provide USAID/Pakistan a security plan (referenced in Section H. 26 and Attachment J.10 of the solicitation) and budget for security costs as part of the proposal. The Security Plan and budget must delineate and justify the reasonableness of all costs and provide a coherent, overall integrated security plan that demonstrates that the Contractor has undertaken a thoughtful review of their security needs and includes analysis of the various elements of a security plan.

[END OF SECTION B]

SECTION C

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SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see SECTION J, ATTACHMENT J.1 - STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.]

[END OF SECTION C]

SECTION D

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SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

Branding Strategy Implementation and Markings under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy, as detailed in ADS Chapter 320.

BRANDING STRATEGY

In accordance with ADS 320 – Branding and Marking, and USAID’s overall policy, all assistance delivered through this program shall be clearly credited to the American People. This Branding Strategy (BS) outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. To implement the BS, Offerors shall develop two separate plans with different but related purposes as described below:

A. Branding Implementation Plan (BIP) The BIP shall describe how the program shall be promoted to beneficiaries and host country citizens, specifically how the Offeror shall incorporate, and publicize the message “This assistance is from the American People”, in its communications and materials.

B. Marking Plan (MP) The MP shall detail the public communications, commodities, program materials, and other items that shall visibly bear or be marked with the USAID identity.

http://www.usaid.gov/branding

SECTION D

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[USAID will insert the contractor’s Branding Implementation Plan and Marking Plan as an attachment to the contract at award. See SECTION J, ATTACHMENT J.4 - BRANDING

STRATEGY, BRANDING IMPLEMENTATION PLAN (TEMPLATE), AND MARKING

PLAN (TEMPLATE) for the USAID/Pakistan Investment Promotion Activity]

D.3 DELIVERABLES IN PAPER FORM

(a) The cover page of all deliverables submitted in paper form, if any, shall include the USAID logo (or the name of the Agency written out) prominently displayed, the contract number (see the cover page of this contract), Contractor name, the publication or issuance date of the document, document title, author name(s), project/activity number, and project/activity title). All materials shall include the name, organization, address, and telephone/fax/internet number/address of the person submitting the materials.

(b) Deliverables submitted in paper form, if any, shall be prepared on non-glossy paper (preferably recycled and white or off-white) using black print. Elaborate artwork, multicolor printing, and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides.

D.4 DELIVERABLES IN ELECTRONIC FORM

(a) Deliverables submitted in electronic form must utilize the Office 2010 program and shall be submitted with the following descriptive information:

i. Name of application software used to create the files on the diskette;

ii. The format for any graphic and/or image files included, e.g., TIFF-compatible; and

iii. Any other necessary information, e.g., special backup or data compression routines/software used for storing/retrieving submitted data.

(b) The Contractor shall also comply with the clause of this contract entitled "Rights in Data - General" (FAR 52.227-14 with any Alternates).

[END OF SECTION D]

SECTION E

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Pakistan (U.S. Embassy) Ramna 5, Diplomatic Enclave, Islamabad, 44000, Pakistan or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

Acceptance of goods/services and reports or other deliverables by the cognizant COR will form the basis for payments to the Contractor and will form the basis of the contractor ‘s permanent performance record with regard to this contract.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

http://acquisition.gov/far/index.html

SECTION E

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The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the Activity.

[END OF SECTION E]

SECTION F

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2 PERFORMANCE PERIOD

[Note to Offerors: This language will be added to the award if it is based on the Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

(a) The period of performance for this contract is 5 years subject to the conditions set forth in Section H. 34, “FAR Part 4.21 Prohibition On Contracting for Certain Covered Telecommunications And Video Surveillance Services or Equipment (Section 889) (January 2021)”

(b) The Contractor is also required to: (i) obtain registration(s) with any relevant agency of the Government of Pakistan (GOP); (ii) obtain any necessary Non-Objection Certificate(s) (NOCs) from the Ministry of Interior or other relevant GOP agency, and (iii) enter into any necessary Memoranda of Understanding with the relevant governmental body. The Contractor may only initiate mobilization of staff and resources under this Contract once the pre-mobilization phase of all required and necessary registrations and NOCs are completed and communicated to the Contracting Officer. The Contracting Officer, subject to internal clearances and approvals, may extend the period of performance of the Contract to offset the time it takes to obtain the registration(s)/NOC(s) and the delay of implementation caused by the restrictions of COVID 19, if any, so that the project implementation period remains five years (See Section F.4.B.1 for details on Pre-Mobilization Plan and Budget).

(c) The Contractor must ensure that the Contracting Officer approved adjustments to the original estimated completion date, if any, do not result in costs incurred that exceed the total estimated cost of the contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the contract price.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in the Islamic Republic of Pakistan.

http://acquisition.gov/far/index.html

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F.4 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to providing the services described in Section C, and in accordance with AIDAR 752.242-70, “Periodic Progress Reports (OCT 2007),” the Contractor must submit reports, deliverables, or outputs as further described below to the COR. All reports must be in the English language unless otherwise directed by the COR. The Contractor must promptly notify the COR of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the Contract. All activity outputs and deliverables will be submitted to the COR in electronic format, unless only hard-copies are possible or are requested by the COR.

The timing, nature, number, and schedule of reporting to USAID/Pakistan shall be determined in consultation with USAID/Pakistan prior to award to include, but not limited to the following: For the purpose of this section all references to days refer to calendar days.

A. Financial Reporting

The Contractor shall prepare and submit to USAID all financial reports as may be required under the contract.

FINANCIAL

REPORT

FREQUENCY DUE DATE DISTRIBUTION

Quarterly Financial Report

Quarterly, covering the periods Jan-Mar, Apr-Jun, Jul-Sep, and Oct-Dec

30 days after the end of each quarter, except the final quarter

Copy to the CO and

COR

Accruals Quarterly, covering the periods Jan-Mar, Apr-Jun, Jul-Sep, and Oct-Dec

15 days before the end of each quarter

COR

Foreign Taxes Reports

Annually covering each fiscal year

April 15 Copy to the CO and

COR

F.4.A.1 Quarterly Financial Report The Contractor must provide pipeline and financial reports to the COR in a useful format to allow an examination of the cost of carrying out the Activity interventions (i) on a quarterly basis within 30 calendar days following the end of each quarter; (ii) before each contract modification/ incremental funding; and (iii) otherwise as required by the COR.

Financial reports must be disaggregated at the task area and contain, at a minimum:

● Total contract budget;

● Total funds awarded (obligated) to date by USAID into the Contract;

● Total funds previously reported as expended by Contractor;

● Total funds expended in the current quarter by the Contractor;

● Total funds expended (actual plus estimated accrued) towards the end of the report period;

● Total unliquidated obligations;

● Unobligated balance of USAID funds;

● Estimated expenditures for remainder of year; and

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F.4.A.2 Accruals Accruals information will be provided no later than 15 days before the end of each quarter of each year, covering the period through the end of the reporting quarter.

F.4.A.3 Foreign Tax Reports AIDAR clause 752.229-70 requires contractors to report the amount of foreign taxes assessed by the foreign government on commodities financed with U.S. Foreign Assistance funds. Standard report will be provided for each Fiscal Year and delivered prior to April 15 of each year.

B. Performance Reporting

In addition to the requirements set forth in Section C as proposed by the Contractor, the following reports, plans and deliverables or outputs will be submitted to the COR. Each of the plans, reports or deliverables will be submitted electronically, unless otherwise required by the COR. Electronic versions of the reports will be submitted using unlocked Microsoft Word, Excel, or Portable Document Format, or PowerPoint software.

All written documentation (correspondence, reports, information sheets, updates) submitted to USAID must be written in professional-level English and plans are subject to written final approval and acceptance by the COR and/or the CO. Reports will be submitted in Times New Roman 12-point font unless otherwise agreed or directed by USAID. In addition to the reports outlined below and elsewhere in this contract, the fluid nature of the planned program may require the Contractor to respond quickly to information requests, often with little preparation time. The reports listed below are the initial reports required from the Contractor. Based on the evolving needs of the contract, USAID may approve modified reporting requirements.

USAID will approve reports and plans within 30 days from the due date of its submission.

PERFORMANCE REPORT FREQUENCY DUE DATE DISTRIBUTION

Pre-mobilization Plan and budget

One time Within 10 days of signing of Contract

CO and COR

Annual Work Plans Within 60 days of Notice to Proceed (NTP) and then annually covering the period Oct-Sep

Within the first 60 days of NTP and subsequently by September 1 of each following year

COR

Contractor will be required to present this orally as well.

Monitoring, Evaluation and Learning Plan (MELP)

One time with updates as necessary.

Within the first 30 days of work plan approval and as required.

COR

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Quality Assurance Surveillance Plan (QASP)

One time with updates as necessary.

Within the first 60 days of NTP and as required.

COR

Weekly Updates Weekly Every Monday 1200 pm

COR

Quarterly Progress Reports Quarterly according to USG fiscal year quarterly reporting Oct-Dec, Jan-Mar, Apr-Jun, and Jul- Sep, 30 days after the end of each quarter COR with copy to the DEC

Annual Progress Report The annual report should be combined with the Quarter 4 Progress Report

30 days after the end of each USG fiscal year, except the final year

COR with copy to the DEC

Final Progress Report One time Draft report due 60 days before the end of the Contract.

COR with copy to the DEC

Final Branding Implementation Plan (BIP) and Marking Plan

(MP)

One time with updates as necessary.

Within the first 60 days of NTP and as required.

COR

Situation and stakeholder analysis report highlighting legal, policy, regulatory and institutional bottlenecks to ease of doing business ( w.r.t. Foreign Direct Investment), bilateral trade and investment, and recommendations for improvement with respect to past initiatives and future opportunities including the economic impact of the COVID- 19 pandemic.

One time with updates periodically as directed by the

COR.

Within 180 days of the

NTP.

COR

Contractor may be asked to present this orally as well.

Gender Action Plan One time with updates as necessary.

30 days after the approval of the work plan

COR

PakInfo (USAID/Pakistan Management Information System)

Quarterly; Within two days of approval of quarterly/

PakInfo

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Demobilization/Close-out Plan Once 180 days prior to completion of award

COR

Technical products and Adhoc/Special Reports

As requested As requested COR with copy to

DEC

F.4.B.1 Pre-Mobilization Plan and Budget The Contractor must submit a pre-mobilization plan and budget to meet the requirements of the host government for registration and issuance of NOCs. The pre-mobilization plan must contain only the necessary administrative staff and resources required to comply with the aforementioned registration and NOC requirements. The pre-mobilization budget will serve as a budget ceiling for the Contractor until notice to proceed from the Contracting Officer. The Contractor must not exceed this budget ceiling. The Contracting Officer will issue a Notice to Proceed to the Contractor, after the Contractor obtains all necessary registrations and NOCs, to initiate the mobilization phase and launch of the project.

F.4.B.2 Annual Work Plan Within 60 days of award of the contract, the Contractor will submit for COR approval its first Annual Work Plan that covers from the period of award date through September 30, 2021. The second Annual Work Plan covering the period October 1, 2021 – September 30, 2022 must be submitted on September 1, 2021. Each subsequent year the Annual Work Plan covering the fiscal year period October 1 to September 30 must be submitted on September 1 of each calendar year until project completion. In addition to the submission of an electronic copy, the Contractor must present the Annual Work Plan to the COR and other interested USAID staff on an annual basis. The presentation is usually held in September of each year and organized in collaboration with the COR.

The Annual Work Plans submitted must include:

● Introduction;

● Implementation Plan Matrix organized according to project objectives/results that identify proposed accomplishments for the fiscal year, tasks, activities, timeframe, expected outputs or progress toward achieving contract results, indicators, and targets linked to the Monitoring, Evaluation, and Learning Plan;

● Detailed Budget, including planned expenditures and actual expenditures to date;

● The approach that the Contractor will use to ensure coordination, collaboration, and information sharing with USAID Missions and other USAID partners;

● Environmental Monitoring Plans to ensure compliance with USAID Environmental

Procedures, Reg. 216;

● A description of any planned communications materials (including training and education materials). These materials will be submitted for approval by the COR at the design stage prior to printing, reproducing, disseminating, or airing. COR approval will focus on the materials’ technical content, presentation, and compliance with the Branding Strategy and Marking Plan. The Contractor must ensure that all branding and

Solicitation #: 72039121R00006 Page 22 marking specifications laid out in the Branding Strategy and Marking Plan have been followed prior to submitting the material for COR approval;

● Procurement Plan;

● Strategy for inclusion of women and other vulnerable populations in work plan activities;

● List of all anticipated international travel.

● Annual Work Plans must be consulted with relevant stakeholders. Annual Work Plans may be modified by the Contractor to accommodate the changing policy environment or to formalize activities in response to Mission or Host Country Government requests.

Modified implementation plans require the approval of the COR. The Contractor must provide contract management necessary to fulfill all the requirements of this Contract.

This includes cost and quality control.

F.4.B.3 Monitoring, Evaluation, and Learning Plan USAID/Pakistan views overall program performance management as an iterative, collaborative approach in which assessment, planning, and design are continuous processes requiring ongoing rolling analysis and real-time monitoring and evaluation to assure flexibility and responsiveness of the program. The Contractor is responsible for specific results under the process, but must also work with USAID/Pakistan to ensure that contract results contribute to higher-level program objectives within the USAID/ Pakistan Country Development Cooperative Strategy (CDCS). The Contractor must support this continuous process through regular reviews and an integrated monitoring and evaluation system.

The contractor’s program performance management will be documented in its Activity Monitoring Evaluation, and Learning Plan (MELP) which will include, at a minimum, the following:

● Logic Model that is aligned with the approved USAID/Pakistan CDCS with a clear indication of the project’s contribution to relevant Development Objectives and use of relevant CDCS indicators;

● Theory of change with critical assumptions;

● Performance indicators at various levels (from output to outcome and impact) including baseline values and targets to show progress over time;

● Performance indicator tracking table that includes baseline, targets, baseline time frame, data sources, etc.

● Performance Indicator Reference Sheets for each indicator that include detailed description of performance indicators to be tracked, source, method and schedule of data collection, known data limitations, and planned actions to address the limitations;

● Evaluations, special studies, assessments and surveys that will be conducted as part of monitoring and evaluation of the project;

● A learning plan that identifies opportunities to generate new knowledge and evidence around identified and unplanned questions, to share findings with identified multi-level stakeholders to foster collaborative learning and partnership, and to course correct and respond to unintended effects and changing/emerging realities and priorities;

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● Monitoring, Evaluation and Learning task schedule that includes routine tasks such as data collection, evaluations, assessments and reporting of results including roles and responsibilities;

MELP Considerations

a. Targets/Indicators:

The Contractor will develop explicit targets, including base line, quarterly update, annual, and end-of-project reporting on progress. Indicators that involve people will be disaggregated by sex (male, female) as well as any other disaggregation criteria that might be relevant for the Mission (for example, ethnicity, indigenous group affiliation, or geographic location). Indicators should be at both the output and outcome level, include relevant USAID standard indicators (https://www.state.gov/foreign-assistance-resource-library/#managing) and custom indicators, and meet USAID criteria for performance indicators - they must be direct, objective, practical, adequate, management useful, reflect progress toward achieving results, and be attributable to USAID. USAID performance indicators are subject to change and/or modification.

b. Data Quality Assessment (DQA):

An initial DQA will be conducted within the first six months of the project’s MEL Plan approval to ensure that the performance indicators meet USAID’s data quality standards on Validity, Precision, Reliability, Integrity, and Timeliness. Periodic DQA will be conducted to ensure data collection and quality remains accurate.

c. Gender:

In order to ensure USAID assistance makes the optimal contribution to gender equality, the MELP must include gender-sensitive indicators and sex disaggregated data. Quantitative and qualitative data must address gender impacts included in the overall analysis of the project and anticipated results. The MELP will also include other gender metrics, both the standard Foreign Assistance (F) indicators and custom indicators.

d. Illustrative Activity Indicators:

USAID proposes the illustrative activity indicators below, based on its anticipation of the tasks to be performed by the Contractor in support of activity objectives specified in Section C. The Contractor shall propose its own standard or custom indicators to track anticipated activity outputs and outcomes.

Illustrative Indicators Type Value (in US dollars) of foreign direct investment as a result of USG assistance

Custom

Value (in US dollars) of U.S. - Pakistan trade as a result of USG assistance Custom Number of days to start a business for foreign investors Custom Burden of government regulations Custom Number of economic growth policies advanced as a result of USG assistance Custom https://www.state.gov/foreign-assistance-resource-library/#managing https://www.state.gov/foreign-assistance-resource-library/#managing

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Value (in US dollars) of private sector investment leveraged to support FDI through USG assistance.

Custom

Number of trade facilitation measures implemented to promote U.S.- Pakistan trade

Custom

Value (in US dollars) of U.S.-Pakistan bilateral trade and investment leverage through USG assistance

Custom

Number of trade and transit facilitation policies supported with USG assistance

Custom

Person hours of USG-supported training completed in trade and investment USAID Standard

EG.2-1

Average time (in hours) to trade goods along trade corridor receiving USG assistance

USAID

Standard

EG.2.1-2

Number of firms receiving USG assistance that have obtained certification with (an) international quality control institution(s) in meeting minimum product

USAID

Standard

EG.2.2-2

Number of private sector enterprises with increased access to finance due to USG assistance

USAID

Standard

EG. 2-12

F.4.B.4 Quality Assurance Surveillance Plan (QASP) Quality Assurance Surveillance Plan (QASP) outlines a surveillance schedule and clearly describes the surveillance methods to be used. The purpose of the QASP is for USAID to better understand the Contractor’s internal monitoring system to ensure timely and quality products and services. The QASP is a demonstration of how the Contractor will manage their performance and risk through the life of the contract. The plan must include roles and responsibilities for surveillance throughout the duration of the contract. The QASP must align with the PWS and focus on the quality and timeliness of the output to be delivered and not just on the steps required or procedures used to provide the service. The plan must provide for prevention and ready detection of any challenges, and for timely and positive corrective action. Contractor should review FAR Subpart 46.4. [See ATTACHMENT J.6

- QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (TEMPLATE) that informs further the development of the QASP]

F.4.B.5 Weekly Updates These are submitted as an e-mail or an attachment. Weekly reporting must be written in the form of brief paragraphs or bullet points summarizing and analyzing key points that can be communicated directly to the Ambassador and to the Mission Director (for recently completed and upcoming activities), and to USAID/Washington. These weekly reports may include important political or other events that relate to programs, or have an impact on program activities. Weekly reports should also normally include a brief write-up of any significant events that the project undertook that week. USAID will work with the

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Contractor during mobilization to provide specific guidance on how these write-ups should be structured.

F.4.B.6 Quarterly Progress Reports and Annual Progress Reports Quarterly Progress Reports: Thirty (30) days after the end of the first, second and third quarters, on January 30, April 30, and July 30 respectively, the Contractor will provide quarterly progress reports to describe activities undertaken, report on progress made toward achieving results, and make necessary adjustments for activities that will be undertaken in the next quarter. It will also contain a separate financial report containing a summary page that reflects cumulative spending by line item for both the quarterly reporting period and for the life of the project to date, followed by a detailed breakdown of all spending under each line item. The financial report must show by contract line item, the cumulative totals for the previous reporting period and the total for the quarter being reported upon, the new cumulative total and the amount remaining to be expended for each line item and for the Contract as a whole. The Contractor is solely responsible for not exceeding obligated amounts. The Contractor must report according to earmarks, as required.

The fourth quarterly report must also serve as the Annual Progress Report and must be submitted on October 30 of each year. Any implementation problems must be discussed in the reports as well as proposed corrective actions and the costs associated with the delay.

These reports must include a section on compliance with USAID Environmental Procedures, Reg. 216, including environmental mitigation measures monitoring.

Annual Progress Reports: The fourth quarter report must be subsumed into the annual progress report and must be submitted on October 30 of each year.

Reports must be concise and not repeat information or updates contained in previous reports, yet still convey all relevant program activities. Oftentimes, narratives from reports are extracted for use in USAID reports and publications, and therefore need to be developed by the contractor with this in mind. All Reports must be submitted to the COR and be grammatically correct. Financial information that is contained within Reports must be submitted to the COR in a separate attachment.

All reports must use the following format:

a. Table of Contents

b. List of Acronyms: Acronyms may be listed at the beginning of the report document in lieu of in the narrative. Only list acronyms referenced in the report content.

c. Introduction and Background: A brief introduction summary must provide context to readers that may not be familiar with the project, its history, evolution, and activities or objectives. The introduction and background must be no longer than one (1) page in length.

d. Executive Summary: The executive summary must briefly summarize key accomplishments and challenges during the quarter. This summary must compare

Solicitation #: 72039121R00006 Page 26 planned versus actual progress on reaching agreed upon quantitative targets. The summary must be no longer than two (2) pages in length, as more detailed descriptions can be provided in other sections of the report.

e. Project Activities: A narrative describing project activities for the quarter must be organized by work plan objective, activity, or other work plan structure.

Descriptions must include status of project progress and performance, activities completed and not completed, activities planned during the following quarter, and any constraints or opportunities. Any anticipated or actual delays will also be explained and a plan for corrective actions provided. Any accomplishments and/or difficulties will be described both quantitatively and qualitatively as they relate to the contract. An update on gender activities and/or gender concerns must be included in the reports. Once all updates for work plan activities have been given, other activities performed during the reporting period may be described. These activities could include project management or any other relevant matter.

f. Project Specific Performance Indicators: A set of core indicators has been established quarterly reports will provide accurate quantitative information on the indicators as part of the project’s Monitoring, Evaluation and Learning Plan. The annual report will incorporate a summary report that includes annual cumulative results data and indicators.

g. Success Story: USAID publishes a…