Attachment 2- Revised Solicitation 72039121R00006.pdf

72039121R00006

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

04/06/2021REQ-391-21-000022

X

720391

USAID/Pakistan Ramna 5 Diplomatic Enclave Islamabad, Pakistan

1700 E 05/20/2021

Maria Hassan mahassan@usaid.gov

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Robert Parnell

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

SECTION B

U.S. Agency for International Development (USAID) Project Title: Investment Promotion Activity (IPA) Solicitation #: 72039121R00006 Page 8

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Performance Work Statement (PWS) specified in Section C for the Investment Promotion Activity.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section C, D and F and in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $_________. The fixed fee, if any, is $_________. The estimated cost plus fixed fee, if any, is $_________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_________. The Contractor shall not exceed the aforesaid obligated amount.

B.4 BUDGET

a) The inclusion of any costs in the budgets below do not obviate the requirement for prior approval by the contracting officer of cost items designated as requiring prior approval by any of the terms and conditions of this task order, including the applicable cost principles (see FAR § 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of cost, unless specifically stated elsewhere in this contract.

The budget for this contract is as follows:

Item No. Item Total

CLIN 0001 Objective 1 $TBD

Fixed Fee (if any) $TBD

Sub-Total $TBD

CLIN 0002 Objective 2 $TBD

Project Title: Investment Promotion Activity (IPA) Solicitation #: 72039121R00006 Page 9

Fixed Fee (if any) $TBD

CLIN 0003 Objective 3 $TBD

Fixed Fee (if any) $TBD

Sub-Total $TBD

CLIN 0004 Objective 4 $TBD

Fixed Fee (if any) $TBD

Total Fixed Fee $TBD

Total Estimated Cost $TBD

a) The contractor will not bill any amounts against this task order in excess of the amounts specified for each contract line item (CLIN) without the Contracting Officer’s approval.

b) The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract.

c) Without the prior written approval of the Contracting Officer, the Contractor must not exceed the total estimated cost set forth in the budget or the total obligated amount, whichever is less.

[*Offeror must set aside upto 30% of its total budget to provide Grants Under Contracts (GUCs), most of which will go to entities within the local system, this amount is exclusively reserved for GUCs. This amount does not include any relevant management or administrative expenses incurred by the Contractor]

[USAID will insert the final total estimates of each cost category provided by the contractor in its budget at award; see SECTION J, ATTACHMENT J.2 - BUDGET TEMPLATE that informs the development of the budget]

B.5 INDIRECT COSTS (DEC 1997)

For the Prime Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Solicitation #: 72039121R00006 Page 10

Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

For Major Subcontractor(s):

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined Period:

[A “Major Subcontractor” is a subcontractor that is performing 20% or more of the contract, or is deemed critical by the offeror in achieving the objectives and tasks in the contract.]

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will be made upon receipt of a proper invoice and shall directly correspond to the percentage of allowable costs being paid. Specifically, in accordance with FAR 52-216-8, Fixed Fee, the Contracting Officer (CO) will withhold 15% of the total fee or $100,000.00, whichever is less, until the required awards conditions under the reference clause have been met.

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Section E of the same and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement to the Contracting Officer’s Representative (COR) in accordance with performance standards specified in Section E. Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

Below table details the Fee Payment Schedule. The fee payment schedule may be adjusted during the life of the contract to reflect the changing nature of implementation. The contract’s fee remains fixed, the fee assigned to deliverables in the schedule may be adjusted every year based on the

Solicitation #: 72039121R00006 Page 11 project’s needs and USAID’s preferences. Any unpaid fee due to the contractor not achieving a certain result beyond its manageable control — such as the changing needs of local counterparts

— can be reallocated among other or new deliverables in the work plan for the upcoming year.

USAID will review the fee payment schedule with each annual work plan allowing the contractor to readjust and reallocate effort and resources as needed to achieve the most results attainable within the total estimated cost.

FEE PAYMENT SCHEDULE

[TBD]

Subject to FAR 52.216-8 “Fixed Fee” and the following, the Contractor will be paid the proportion of the fixed fee that corresponds to the proportion of allowable direct costs incurred by the Contractor during the period covered by the invoice. Notwithstanding the foregoing, the Contractor’s fixed fee is in consideration of the accomplishment of the deliverables or outputs described in Sections C, D, and F, as well as complying with all Contract requirements.

Two exceptions to paying fixed fee in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage. Subject to the Contracting Officer’s discretion, if the Contractor subsequently completes the delayed work such that costs incurred are proportionate to work completed, the Contracting Officer may approve payment of the amount of the fee that was suspended.

(b) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract.

In the event of termination of the work, in accordance with FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined. The fee will be recalculated to reflect the work actually performed. Any fee amount exceeding the recalculated amount to be paid to the contractor that has already been paid, must be repaid by the Contractor.

There will be no Fixed Fee applied to Grants under Contracts (“GUCs”) component.

B.8 SECURITY COSTS

The Contractor must provide USAID/Pakistan a security plan (referenced in Section H. 26 and Attachment J.910 of the solicitation) and budget for security costs as part of the proposal. The Security Plan and budget must delineate and justify the reasonableness of all costs and provide a coherent, overall integrated security plan that demonstrates that the Contractor has undertaken a thoughtful review of their security needs and includes analysis of the various elements of a security plan.

[END OF SECTION B]

SECTION C

Solicitation #: 72039121R00006 Page 12

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see SECTION J, ATTACHMENT J.1 - STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.]

[END OF SECTION C]

SECTION D

Solicitation #: 72039121R00006 Page 13

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

Branding Strategy Implementation and Markings under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy, as detailed in ADS Chapter 320.

BRANDING STRATEGY

In accordance with ADS 320 – Branding and Marking, and USAID’s overall policy, all assistance delivered through this program shall be clearly credited to the American People. This Branding Strategy (BS) outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. To implement the BS, Offerors shall develop two separate plans with different but related purposes as described below:

A. Branding Implementation Plan (BIP) The BIP shall describe how the program shall be promoted to beneficiaries and host country citizens, specifically how the Offeror shall incorporate, and publicize the message “This assistance is from the American People”, in its communications and materials.

B. Marking Plan (MP) The MP shall detail the public communications, commodities, program materials, and other items that shall visibly bear or be marked with the USAID identity.

http://www.usaid.gov/branding

SECTION D

Solicitation #: 72039121R00006 Page 14

[USAID will insert the contractor’s Branding Implementation Plan and Marking Plan as an attachment to the contract at award. See SECTION J, ATTACHMENT J.4 - BRANDING

STRATEGY, BRANDING IMPLEMENTATION PLAN (TEMPLATE), AND MARKING

PLAN (TEMPLATE) for the USAID/Pakistan Investment Promotion Activity]

D.3 DELIVERABLES IN PAPER FORM

(a) The cover page of all deliverables submitted in paper form, if any, shall include the USAID logo (or the name of the Agency written out) prominently displayed, the contract number (see the cover page of this contract), Contractor name, the publication or issuance date of the document, document title, author name(s), project/activity number, and project/activity title). All materials shall include the name, organization, address, and telephone/fax/internet number/address of the person submitting the materials.

(b) Deliverables submitted in paper form, if any, shall be prepared on non-glossy paper (preferably recycled and white or off-white) using black print. Elaborate artwork, multicolor printing, and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides.

D.4 DELIVERABLES IN ELECTRONIC FORM

(a) Deliverables submitted in electronic form must utilize the Office 2010 program and shall be submitted with the following descriptive information:

i. Name of application software used to create the files on the diskette;

ii. The format for any graphic and/or image files included, e.g., TIFF-compatible; and

iii. Any other necessary information, e.g., special backup or data compression routines/software used for storing/retrieving submitted data.

(b) The Contractor shall also comply with the clause of this contract entitled "Rights in Data - General" (FAR 52.227-14 with any Alternates).

[END OF SECTION D]

SECTION E

Solicitation #: 72039121R00006 Page 15

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Pakistan (U.S. Embassy) Ramna 5, Diplomatic Enclave, Islamabad, 44000, Pakistan or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

Acceptance of goods/services and reports or other deliverables by the cognizant COR will form the basis for payments to the Contractor and will form the basis of the contractor ‘s permanent performance record with regard to this contract.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

http://acquisition.gov/far/index.html

SECTION E

Solicitation #: 72039121R00006 Page 16

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the Activity.

[END OF SECTION E]

SECTION F

Solicitation #: 72039121R00006 Page 17

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2 PERFORMANCE PERIOD

[Note to Offerors: This language will be added to the award if it is based on the Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

(a) The period of performance for this contract is 5 years subject to the conditions set forth in Section H. 34, “FAR Part 4.21 Prohibition On Contracting for Certain Covered Telecommunications And Video Surveillance Services or Equipment (Section 889) (January 2021)”

(b) The Contractor is also required to: (i) obtain registration(s) with any relevant agency of the Government of Pakistan (GOP); (ii) obtain any necessary Non-Objection Certificate(s) (NOCs) from the Ministry of Interior or other relevant GOP agency, and (iii) enter into any necessary Memoranda of Understanding with the relevant governmental body. The Contractor may only initiate mobilization of staff and resources under this Contract once the pre-mobilization phase of all required and necessary registrations and NOCs are completed and communicated to the Contracting Officer. The Contracting Officer, subject to internal clearances and approvals, may extend the period of performance of the Contract to offset the time it takes to obtain the registration(s)/NOC(s) and the delay of implementation caused by the restrictions of COVID 19, if any, so that the project implementation period remains five years (See Section F.4.B.1 for details on Pre-Mobilization Plan and Budget).

(c) The Contractor must ensure that the Contracting Officer approved adjustments to the original estimated completion date, if any, do not result in costs incurred that exceed the total estimated cost of the contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the contract price.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in the Islamic Republic of Pakistan.

http://acquisition.gov/far/index.html

Solicitation #: 72039121R00006 Page 18

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to providing the services described in Section C, and in accordance with AIDAR 752.242-70, “Periodic Progress Reports (OCT 2007),” the Contractor must submit reports, deliverables, or outputs as further described below to the COR. All reports must be in the English language unless otherwise directed by the COR. The Contractor must promptly notify the COR of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the Contract. All activity outputs and deliverables will be submitted to the COR in electronic format, unless only hard-copies are possible or are requested by the COR.

The timing, nature, number, and schedule of reporting to USAID/Pakistan shall be determined in consultation with USAID/Pakistan prior to award to include, but not limited to the following: For the purpose of this section all references to days refer to calendar days.

A. Financial Reporting

The Contractor shall prepare and submit to USAID all financial reports as may be required under the contract.

FINANCIAL

REPORT

FREQUENCY DUE DATE DISTRIBUTION

Quarterly Financial Report

Quarterly, covering the periods Jan-Mar, Apr-Jun, Jul-Sep, and Oct-Dec

30 days after the end of each quarter, except the final quarter

Copy to the CO and

COR

Accruals Quarterly, covering the periods Jan-Mar, Apr-Jun, Jul-Sep, and Oct-Dec

15 days before the end of each quarter

COR

Foreign Taxes Reports

Annually covering each fiscal year

April 15 Copy to the CO and

COR

F.4.A.1 Quarterly Financial Report The Contractor must provide pipeline and financial reports to the COR in a useful format to allow an examination of the cost of carrying out the Activity interventions (i) on a quarterly basis within 30 calendar days following the end of each quarter; (ii) before each contract modification/ incremental funding; and (iii) otherwise as required by the COR.

Financial reports must be disaggregated at the task area and contain, at a minimum:

● Total contract budget;

● Total funds awarded (obligated) to date by USAID into the Contract;

● Total funds previously reported as expended by Contractor;

● Total funds expended in the current quarter by the Contractor;

● Total funds expended (actual plus estimated accrued) towards the end of the report period;

● Total unliquidated obligations;

● Unobligated balance of USAID funds;

● Estimated expenditures for remainder of year; and

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F.4.A.2 Accruals Accruals information will be provided no later than 15 days before the end of each quarter of each year, covering the period through the end of the reporting quarter.

F.4.A.3 Foreign Tax Reports AIDAR clause 752.229-70 requires contractors to report the amount of foreign taxes assessed by the foreign government on commodities financed with U.S. Foreign Assistance funds. Standard report will be provided for each Fiscal Year and delivered prior to April 15 of each year.

B. Performance Reporting

In addition to the requirements set forth in Section C as proposed by the Contractor, the following reports, plans and deliverables or outputs will be submitted to the COR. Each of the plans, reports or deliverables will be submitted electronically, unless otherwise required by the COR. Electronic versions of the reports will be submitted using unlocked Microsoft Word, Excel, or Portable Document Format, or PowerPoint software.

All written documentation (correspondence, reports, information sheets, updates) submitted to USAID must be written in professional-level English and plans are subject to written final approval and acceptance by the COR and/or the CO. Reports will be submitted in Times New Roman 12-point font unless otherwise agreed or directed by USAID. In addition to the reports outlined below and elsewhere in this contract, the fluid nature of the planned program may require the Contractor to respond quickly to information requests, often with little preparation time. The reports listed below are the initial reports required from the Contractor. Based on the evolving needs of the contract, USAID may approve modified reporting requirements.

USAID will approve reports and plans within 30 days from the due date of its submission.

PERFORMANCE REPORT FREQUENCY DUE DATE DISTRIBUTION

Pre-mobilization Plan and budget

One time Within 10 days of signing of Contract

CO and COR

Annual Work Plans Within 60 days of Notice to Proceed (NTP) and then annually covering the period Oct-Sep

Within the first 60 days of NTP and subsequently by September 1 of each following year

COR

Contractor will be required to present this orally as well.

Monitoring, Evaluation and Learning Plan (MELP)

One time with updates as necessary.

Within the first 30 days of work plan approval and as required.

COR

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Quality Assurance Surveillance Plan (QASP)

One time with updates as necessary.

Within the first 60 days of NTP and as required.

COR

Weekly Updates Weekly Every Monday 1200 pm

COR

Quarterly Progress Reports Quarterly according to USG fiscal year quarterly reporting Oct-Dec, Jan-Mar, Apr-Jun, and Jul- Sep, 30 days after the end of each quarter COR with copy to the DEC

Annual Progress Report The annual report should be combined with the Quarter 4 Progress Report

30 days after the end of each USG fiscal year, except the final year

COR with copy to the DEC

Final Progress Report One time Draft report due 60 days before the end of the Contract.

COR with copy to the DEC

Final Branding Implementation Plan (BIP) and Marking Plan

(MP)

One time with updates as necessary.

Within the first 60 days of NTP and as required.

COR

Situation and stakeholder analysis report highlighting legal, policy, regulatory and institutional bottlenecks to ease of doing business ( w.r.t. Foreign Direct Investment), bilateral trade and investment, and recommendations for improvement with respect to past initiatives and future opportunities including the economic impact of the COVID- 19 pandemic.

One time with updates periodically as directed by the

COR.

Within 180 days of the

NTP.

COR

Contractor may be asked to present this orally as well.

Gender Action Plan One time with updates as necessary.

30 days after the approval of the work plan

COR

PakInfo (USAID/Pakistan Management Information System)

Quarterly; Within two days of approval of quarterly/

PakInfo

Solicitation #: 72039121R00006 Page 21 annual report by COR

Demobilization/Close-out Plan Once 180 days prior to completion of award

COR

Technical products and Adhoc/Special Reports

As requested As requested COR with copy to

DEC

F.4.B.1 Pre-Mobilization Plan and Budget The Contractor must submit a pre-mobilization plan and budget to meet the requirements of the host government for registration and issuance of NOCs. The pre-mobilization plan must contain only the necessary administrative staff and resources required to comply with the aforementioned registration and NOC requirements. The pre-mobilization budget will serve as a budget ceiling for the Contractor until notice to proceed from the Contracting Officer. The Contractor must not exceed this budget ceiling. The Contracting Officer will issue a Notice to Proceed to the Contractor, after the Contractor obtains all necessary registrations and NOCs, to initiate the mobilization phase and launch of the project.

F.4.B.2 Annual Work Plan Within 60 days of award of the contract, the Contractor will submit for COR approval its first Annual Work Plan that covers from the period of award date through September 30, 2021. The second Annual Work Plan covering the period October 1, 2021 – September 30, 2022 must be submitted on September 1, 2021. Each subsequent year the Annual Work Plan covering the fiscal year period October 1 to September 30 must be submitted on September 1 of each calendar year until project completion. In addition to the submission of an electronic copy, the Contractor must present the Annual Work Plan to the COR and other interested USAID staff on an annual basis. The presentation is usually held in September of each year and organized in collaboration with the COR.

The Annual Work Plans submitted must include:

● Introduction;

● Implementation Plan Matrix organized according to project objectives/results that identify proposed accomplishments for the fiscal year, tasks, activities, timeframe, expected outputs or progress toward achieving contract results, indicators, and targets linked to the Monitoring, Evaluation, and Learning Plan;

● Detailed Budget, including planned expenditures and actual expenditures to date;

● The approach that the Contractor will use to ensure coordination, collaboration, and information sharing with USAID Missions and other USAID partners;

● Environmental Monitoring Plans to ensure compliance with USAID Environmental

Procedures, Reg. 216;

● A description of any planned communications materials (including training and education materials). These materials will be submitted for approval by the COR at the design stage prior to printing, reproducing, disseminating, or airing. COR approval will focus on the materials’ technical content, presentation, and compliance with the Branding Strategy and Marking Plan. The Contractor must ensure that all branding and

Solicitation #: 72039121R00006 Page 22 marking specifications laid out in the Branding Strategy and Marking Plan have been followed prior to submitting the material for COR approval;

● Procurement Plan;

● Strategy for inclusion of women and other vulnerable populations in work plan activities;

● List of all anticipated international travel.

● Annual Work Plans must be consulted with relevant stakeholders. Annual Work Plans may be modified by the Contractor to accommodate the changing policy environment or to formalize activities in response to Mission or Host Country Government requests.

Modified implementation plans require the approval of the COR. The Contractor must provide contract management necessary to fulfill all the requirements of this Contract.

This includes cost and quality control.

F.4.B.3 Monitoring, Evaluation, and Learning Plan USAID/Pakistan views overall program performance management as an iterative, collaborative approach in which assessment, planning, and design are continuous processes requiring ongoing rolling analysis and real-time monitoring and evaluation to assure flexibility and responsiveness of the program. The Contractor is responsible for specific results under the process, but must also work with USAID/Pakistan to ensure that contract results contribute to higher-level program objectives within the USAID/ Pakistan Country Development Cooperative Strategy (CDCS). The Contractor must support this continuous process through regular reviews and an integrated monitoring and evaluation system.

The contractor’s program performance management will be documented in its Activity Monitoring Evaluation, and Learning Plan (MELP) which will include, at a minimum, the following:

● Logic Model that is aligned with the approved USAID/Pakistan CDCS with a clear indication of the project’s contribution to relevant Development Objectives and use of relevant CDCS indicators;

● Theory of change with critical assumptions;

● Performance indicators at various levels (from output to outcome and impact) including baseline values and targets to show progress over time;

● Performance indicator tracking table that includes baseline, targets, baseline time frame, data sources, etc.

● Performance Indicator Reference Sheets for each indicator that include detailed description of performance indicators to be tracked, source, method and schedule of data collection, known data limitations, and planned actions to address the limitations;

● Evaluations, special studies, assessments and surveys that will be conducted as part of monitoring and evaluation of the project;

● A learning plan that identifies opportunities to generate new knowledge and evidence around identified and unplanned questions, to share findings with identified multi-level stakeholders to foster collaborative learning and partnership, and to course correct and respond to unintended effects and changing/emerging realities and priorities;

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● Monitoring, Evaluation and Learning task schedule that includes routine tasks such as data collection, evaluations, assessments and reporting of results including roles and responsibilities;

MELP Considerations

a. Targets/Indicators:

The Contractor will develop explicit targets, including base line, quarterly update, annual, and end-of-project reporting on progress. Indicators that involve people will be disaggregated by sex (male, female) as well as any other disaggregation criteria that might be relevant for the Mission (for example, ethnicity, indigenous group affiliation, or geographic location). Indicators should be at both the output and outcome level, include relevant USAID standard indicators (https://www.state.gov/foreign-assistance-resource-library/#managing) and custom indicators, and meet USAID criteria for performance indicators - they must be direct, objective, practical, adequate, management useful, reflect progress toward achieving results, and be attributable to USAID. USAID performance indicators are subject to change and/or modification.

b. Data Quality Assessment (DQA):

An initial DQA will be conducted within the first six months of the project’s MEL Plan approval to ensure that the performance indicators meet USAID’s data quality standards on Validity, Precision, Reliability, Integrity, and Timeliness. Periodic DQA will be conducted to ensure data collection and quality remains accurate.

c. Gender:

In order to ensure USAID assistance makes the optimal contribution to gender equality, the MELP must include gender-sensitive indicators and sex disaggregated data. Quantitative and qualitative data must address gender impacts included in the overall analysis of the project and anticipated results. The MELP will also include other gender metrics, both the standard Foreign Assistance (F) indicators and custom indicators.

d. Illustrative Activity Indicators:

USAID proposes the illustrative activity indicators below, based on its anticipation of the tasks to be performed by the Contractor in support of activity objectives specified in Section C. The Contractor shall propose its own standard or custom indicators to track anticipated activity outputs and outcomes.

Illustrative Indicators Type Value (in US dollars) of foreign direct investment as a result of USG assistance

Custom

Value (in US dollars) of U.S. - Pakistan trade as a result of USG assistance Custom Number of days to start a business for foreign investors Custom Burden of government regulations Custom Number of economic growth policies advanced as a result of USG assistance Custom https://www.state.gov/foreign-assistance-resource-library/#managing https://www.state.gov/foreign-assistance-resource-library/#managing

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Value (in US dollars) of private sector investment leveraged to support FDI through USG assistance.

Custom

Number of trade facilitation measures implemented to promote U.S.- Pakistan trade

Custom

Value (in US dollars) of U.S.-Pakistan bilateral trade and investment leverage through USG assistance

Custom

Number of trade and transit facilitation policies supported with USG assistance

Custom

Person hours of USG-supported training completed in trade and investment USAID Standard

EG.2-1

Average time (in hours) to trade goods along trade corridor receiving USG assistance

USAID

Standard

EG.2.1-2

Number of firms receiving USG assistance that have obtained certification with (an) international quality control institution(s) in meeting minimum product

USAID

Standard

EG.2.2-2

Number of private sector enterprises with increased access to finance due to USG assistance

USAID

Standard

EG. 2-12

F.4.B.4 Quality Assurance Surveillance Plan (QASP) Quality Assurance Surveillance Plan (QASP) outlines a surveillance schedule and clearly describes the surveillance methods to be used. The purpose of the QASP is for USAID to better understand the Contractor’s internal monitoring system to ensure timely and quality products and services. The QASP is a demonstration of how the Contractor will manage their performance and risk through the life of the contract. The plan must include roles and responsibilities for surveillance throughout the duration of the contract. The QASP must align with the PWS and focus on the quality and timeliness of the output to be delivered and not just on the steps required or procedures used to provide the service. The plan must provide for prevention and ready detection of any challenges, and for timely and positive corrective action. Contractor should review FAR Subpart 46.4. [See ATTACHMENT J.6

- QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (TEMPLATE) that informs further the development of the QASP]

F.4.B.5 Weekly Updates These are submitted as an e-mail or an attachment. Weekly reporting must be written in the form of brief paragraphs or bullet points summarizing and analyzing key points that can be communicated directly to the Ambassador and to the Mission Director (for recently completed and upcoming activities), and to USAID/Washington. These weekly reports may include important political or other events that relate to programs, or have an impact on program activities. Weekly reports should also normally include a brief write-up of any significant events that the project undertook that week. USAID will work with the

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Contractor during mobilization to provide specific guidance on how these write-ups should be structured.

F.4.B.6 Quarterly Progress Reports and Annual Progress Reports Quarterly Progress Reports: Thirty (30) days after the end of the first, second and third quarters, on January 30, April 30, and July 30 respectively, the Contractor will provide quarterly progress reports to describe activities undertaken, report on progress made toward achieving results, and make necessary adjustments for activities that will be undertaken in the next quarter. It will also contain a separate financial report containing a summary page that reflects cumulative spending by line item for both the quarterly reporting period and for the life of the project to date, followed by a detailed breakdown of all spending under each line item. The financial report must show by contract line item, the cumulative totals for the previous reporting period and the total for the quarter being reported upon, the new cumulative total and the amount remaining to be expended for each line item and for the Contract as a whole. The Contractor is solely responsible for not exceeding obligated amounts. The Contractor must report according to earmarks, as required.

The fourth quarterly report must also serve as the Annual Progress Report and must be submitted on October 30 of each year. Any implementation problems must be discussed in the reports as well as proposed corrective actions and the costs associated with the delay.

These reports must include a section on compliance with USAID Environmental Procedures, Reg. 216, including environmental mitigation measures monitoring.

Annual Progress Reports: The fourth quarter report must be subsumed into the annual progress report and must be submitted on October 30 of each year.

Reports must be concise and not repeat information or updates contained in previous reports, yet still convey all relevant program activities. Oftentimes, narratives from reports are extracted for use in USAID reports and publications, and therefore need to be developed by the contractor with this in mind. All Reports must be submitted to the COR and be grammatically correct. Financial information that is contained within Reports must be submitted to the COR in a separate attachment.

All reports must use the following format:

a. Table of Contents

b. List of Acronyms: Acronyms may be listed at the beginning of the report document in lieu of in the narrative. Only list acronyms referenced in the report content.

c. Introduction and Background: A brief introduction summary must provide context to readers that may not be familiar with the project, its history, evolution, and activities or objectives. The introduction and background must be no longer than one (1) page in length.

d. Executive Summary: The executive summary must briefly summarize key accomplishments and challenges during the quarter. This summary must compare

Solicitation #: 72039121R00006 Page 26 planned versus actual progress on reaching agreed upon quantitative targets. The summary must be no longer than two (2) pages in length, as more detailed descriptions can be provided in other sections of the report.

e. Project Activities: A narrative describing project activities for the quarter must be organized by work plan objective, activity, or other work plan structure.

Descriptions must include status of project progress and performance, activities completed and not completed, activities planned during the following quarter, and any constraints or opportunities. Any anticipated or actual delays will also be explained and a plan for corrective actions provided. Any accomplishments and/or difficulties will be described both quantitatively and qualitatively as they relate to the contract. An update on gender activities and/or gender concerns must be included in the reports. Once all updates for work plan activities have been given, other activities performed during the reporting period may be described. These activities could include project management or any other relevant matter.

f. Project Specific Performance Indicators: A set of core indicators has been established quarterly reports will provide accurate quantitative information on the indicators as part of the project’s Monitoring, Evaluation and Learning Plan. The annual report will incorporate a summary report that includes annual cumulative results data and indicators.

g. Success Story: USAID publishes a wide variety of material for government and public audiences. Experience shows that readers best understand our programs when they are explained through stories of project beneficiaries. Therefore, each quarterly report must include a success story submission as a separate annex for use in the production of online and print content to promote land tenure and property rights issues, programs, and best practices. Stories must be between 350-500 words and contain direct quotes from project beneficiaries and project staff or local officials. Full names must be provided for any individual quoted or referenced, unless they prefer to remain anonymous. Stories must also be accompanied by four

(4) photographs, the standards for which are referenced at the end of this guidance.

To allow for any necessary follow up by USAID, success stories must be accompanied by the author name, or point of contact, along with their email and phone number.

h. Project brief update: An update to (or initial creation of) the Project Brief will be submitted as a separate annex within each quarterly report. Project briefs are two

(2) page documents that provide a summary of the project objectives, activities and key results to general audiences. Used as a marketing and informational tool in print and online, briefs contain narrative and graphics. The text must contain an overview, summary and status of activities/objectives, successes, challenges, and future activities. Graphics must include a minimum of two (2) photos with captions and a text box highlighting significant narrative (or any other appropriate visual element). Photographs must meet the standards referenced at the end of this guidance.

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i. Media: Electronic copies (scans) and web links for any USAID approved media, such as Photographs, YouTube videos, blogs, letters to the editors, etc. produced or published under, by, or for project use must be submitted as part of the quarterly report, if applicable. Optional items to submit: electronic copies or web links to local or international blogs and/or news articles pertaining to land tenure and property rights in the project country, which may or may not be directly related to the project.

j. Project Staff: A table containing all home office and in country project staff names and email addresses. New staff and those leaving the project must be designated as such. This list must be maintained diligently, as it will affect access to information sharing platforms among the consortium.

k. Data: This includes any geospatial or open data and/or survey data.

The annual progress report must follow the same format as the quarterly reports, but additionally focus on:

● The extent to which objectives and targets contained in the Annual Work Plan have been achieved;

● Highlights of major achievements during the year;

● Significant implementation problems encountered during the year and progress toward achievement of results;

● Actions taken to resolve problems;

● Accomplishments, progress and problems toward achievement of results, performance measures, and indicators, tied to the Annual Work Plan and Progress Monitoring Plan targets, for the quarter and for the entire previous fiscal year;

● Include a summary of lessons learned, observations, and recommendations that might be relevant to programming, design, and implementation of similar activities;

● Environmental compliance required as indicated in the USAID Environmental Threshold Decision;

● Activities or steps that have been taken during the year to effectively coordinate, collaborate, and share information with USAID Missions and other USG implementation partners;

● Considerations relating to gender or vulnerable populations in implementation and performance during the year; and

● Success stories for publication.

The annual progress report must also consolidate data from the previous quarterly reports in order to present annual totals for the numerical targets. Annual progress reports are not to exceed 35 pages in length, including an Executive Summary. Additional supporting information may be included in annexes.

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Copies of all approved reports must be submitted to USAID/Pakistan Management Information System and to USAID’s Development Experience Clearinghouse (DEC) which describe, communicate, or organize project development assistance activities, methods, technologies, management, research, results, and experience as outlined in the Agency's ADS Chapter 540. Information may be obtained from the COR. These reports include: assessments, valuations, studies, development experience documents, technical and consultant reports, quarterly reports, and annual reports. The Contractor must also submit copies of information products including training materials, publications, databases, geo-coded data or other GIS related data (i.e., shape files and mapping files), computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The reports, in English, must be submitted to USAID’s DEC:

https://dec.usaid.gov/.

Report on Non Expendable Property Acquired by Contractor: The Contractor will submit an Annual Non Expendable Property Report, including any government furnished property or property acquired by the Contractor to the COR as an attachment to the annual progress report. The format for this report can be found in AIDAR 752.245-70.

The annual progress report will also contain a separate financial report containing a summary page that reflects cumulative spending by line item for both the…