Solicitation 70FA5026Q00000007.pdf

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

This is a combined synopsis/solicitation for commercial products prepared in accordance

Revolutionary FAR Overhaul (RFO), FAR overhaul, Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 70FA5026Q00000007 is issued as a request for quotation (RFQ) for

[Broadcasting equipment required for Mount

Weather Emergency Operations Center (MWEOC);

19844 Blue Ridge Mountain Road, Bluemont, VA

20135.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This contract is a rated order under the

Defense Priorities and Allocations System -

DPAS (DPAS (15 CFR 700)

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

70FA5026Q00000007

The contractor shall provide the requested products in accordance with the attached

Statement of Work. Brand name requirements:

MWEOC has standardized broadcast television systems to maintain parity with existing equipment, Mission Partner (MP) functions, and to meet the Government’s broadcast television, television control room automation, and control related computing requirements (increase security posture, and efficiency). Brand name is required; no substitutions in product or quantity.

Delivery shall be to Mount Weather Emergency

Operations, 19844 Blue Ridge Mountain Road, Bluemont, VA 20135

Contract Type: Firm Fixed Price

Response times. All offers (Quotations) are due no later than Friday, July 17, 2026 at 2:00 p.m. Eastern Time.

Period of Performance: 07/31/2026 to

08/30/2026

0001 4 EA4K/HDMI/USB Optical 20x PTZ Camera with PoE+

(White)

Manufacturer Part# SRGX40UH/W

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0002 10 EAATSC-SDI 4i HDTV Tuner with SDI & HDMI

Manufacturer Part# 5111-001

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0003 8 EAAnalog Video 1x9 openGear Distribution

Amplifier

Manufacturer Part# OG-C10DA-R0

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

0004 4 EA12G-SDI and HDMI 2.0 Up, Down, Cross-Conversion with Frame Sync

Manufacturer Part# UDC-4K

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0005 5 EA2-Channel 12G-SDI/LC Single Mode LC Fiber to

Receiver, Dashboard Support

Manufacturer Part# OG-FIDO-2R-12G

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0006 5 EA1-Channel 12G-SDI/LC Single Mode LC Fiber

Transceiver, Dashboard Support

Manufacturer Part# OG-FIDO-TR-12G

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0007 8 EADual 1x4 12G-SDI Distribution Amplifier, Dual

Input Channels with 4x 12G-SDI Outputs, Dashboard Support

Manufacturer Part# OG-12GDA-2x4

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0008 4 EAopenGear 12G-SDI - Analog Audio

Embedder/Disembedder

Manufacturer Part# OG-12G-AMA-R0

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0009 4 EADual 12G-SDI/DANTE 64-Channel

Embedder/Disembedder, Dashboard Support

Manufacturer Part# OG-DANTE-12GAM

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

0010 4 EAHDMI to 3G-SDI with Region of Interest Scaling, Dashboard Support

Manufacturer Part# OG-ROI-HDMI

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0011 2 EAHDMI to SDI with Region of Interest Scaling and

HDMI Loop Through

Manufacturer Part# ROI-HDMI-R0

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0012 10 EA12G-SDI to HDMI 2.0 Conversion

Manufacturer Part# HI5-12G-R0

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0013 2 EAopenGear OGX Frame with Cooling and Advanced

Networking

Manufacturer Part# OGX-FR-CN

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0014 2 EA600 Watt Universal Power Supply for OGX Frame

Manufacturer Part# PS-OGX

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0015 1 EA12G/6G/3G/HD/SD/MADI Distribution Amplifier 2

In / 16 Out with full rearmodule

Manufacturer Part# DRA-8902-16-R3

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0016 8 EA12G-SDI/4K 16-Channel Mini-RG59 Belden 4855R16

UHD BNC to HD-BNCMale Snake Cable - 6 Foot

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Manufacturer Part# 4855R16-BMB-006

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0017 100 EAStraight Crimp Plug 12G HD-BNC Connector for

Belden 4855R or 1855ACable - 75 Ohm

Manufacturer Part# 034-1107-12G

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0018 1 EA12G BNC Connector for Belden 1855A/4855R

Mini-RG59 Coax Cable - 100Pack

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0019 4 EA2RU 12G VIDEO PATCHBAY, NORMAL THRU

Manufacturer Part# 32MCKA-ST-2U

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0020 6 EA12G MICRO VIDEO PATCH CORD 4FT BLACK

Manufacturer Part# MCVPC004F BLACK

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

0021 1 EAShipping and Handling

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING

AND

REPRODUCING EQUIPMENT

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation AUG 2025)

52.212-2 Evaluation-Commercial Products and Commercial Services. (NOV 2021) (Deviation AUG 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(i) Price; and

(ii) Technical Acceptability

Acceptable: Conforms to the requirements stated in the combined synopsis solicitation and SOW; and provides all required documentation, in accordance with SOW, in its entirety.

Unacceptable: Quote does not include ALL items required by the SOW; and documentation is determined to be unacceptable upon technical review.

Offerors receiving an unacceptable rating for its Technical Factor will not receive further consideration.

Basis for award is Lowest-Price Technically Acceptable (LPTA). Technical is approximately equal to price.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (Deviation AUG 2025)

52.212-5 Reserved

52.223-23 Sustainable Products. (MAY 2024) (Deviation Effective Date)

B - Supplies or Services/Prices

C - Description/Specifications

D - Packaging and Marking

E - Inspection and Acceptance

F - Deliveries or Performance

G - Contract Administration Data

Invoice Instructions (Fixed Price)

INVOICE INSTRUCTIONS

The contractor shall submit a monthly invoice upon delivery and acceptance of all supplies or services as specified in the Section B clause, “Consideration and Payment”. Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered.

The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034 – Fixed Price

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract.

When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page [Insert Total Amount here] of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

[Insert Name here]

(Name of Official)

[Insert Title here]

(Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS

SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. -

Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

INVOICE APPROVAL

INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver

Name: Emily Morgan

Title: Program Manager

Phone: 202-322-5690

Email: emily.morgan@fema.dhs.gov

IDENTIFICATION OF GOVERNMENT OFFICIALS

IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Arlene Warren

Phone: 202-215-4628

Email: arlene.warren@fema.dhs.gov

Fax: [Insert CO Fax here]

Contract Specialist:

Name: Arlene Warren

Phone: 202-215-4628

Email: arlene.warren@fema.dhs.gov

Fax: [Insert CS Fax here]

Contracting Officer’s Representative:

Name: Emily Morgan

Phone: 202-322-5690

Email: emily.morgan@fema.dhs.gov

Fax: [Insert COR Fax here]

BILLING INSTRUCTIONS

BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA- Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

H - Special Contract Requirements

I - Contract Clauses

AI Language

The Contractor will not use or deploy the use of Artificial Intelligence, as defined by 15 U.S.C. 9401(3), unless expressly authorized by the Contracting Officer.

The term 'artificial intelligence' means a machine-based system that can, for a given set of human-defined objectives, make predictions, recommendations or decisions influencing real or virtual environments.

Artificial intelligence systems use machine and human-based inputs to –

(A) perceive real and virtual environments;

(B) abstract such perceptions into models through analysis in an automated manner; and

(C) use model inference to formulate options for information or action.

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (Deviation NOV 2025)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (Deviation Effective Date)

52.215-8 Order of Precedence-Uniform Contract Format. (OCT 1997) (Deviation OCT 2025)

52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (Deviation OCT 2025)

52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (Deviation OCT 2025)

52.222-50 Combating Trafficking in Persons. (OCT 2025) (Deviation Effective Date)

52.226-7 Drug-Free Workplace. (MAY 2024)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

52.233-1 Disputes. (MAY 2014) (Deviation Effective Date)

52.233-3 Protest after Award. (AUG 1996) (Deviation AUG 2025)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (Deviation AUG 2025)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of clause)

52.252-6 Authorized Deviations in Clauses. (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR CFR 1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

(End of clause)

J - List of Documents, Exhibits and Other Attachments

Attachment Number Title Date

K - Representations, Certifications, and Other Statements of Bidders

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation. (NOV 2015) (Deviation NOV 2025)

52.223-1 Biobased Product Certification. (MAY 2024) (Deviation OCT 2025)

L - Instructions,Conditions, and Notices to Bidders

NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for disputes resolution, Alternative Dispute Resolution (ADR).

ADR is an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA’s ADR services, please contact FEMA’s ADR office at the following address:

Federal Emergency Management Agency

Alternative Dispute Resolution Division

FEMA Office of Chief Counsel

400 Virginia Avenue, SW

Washington, DC 20472-3400

If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third-party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United

States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest.

Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103.

A. Definitions.

1. “Agency protest” is one that may be filed with either the contracting officer or the officer responsible for the resolution of all agency protests filed at the level above the contracting officer.

2. “Ombudsman” is the agency official above the level of the contacting officer designated by the Director of Acquisitions Operations to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the ombudsman.

3. “Day” is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is Saturday, Sunday, or a

Federal holiday, the period extends to the next day that is not a Saturday, Sunday, or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open.

B. Submission Guidelines.

1. Agency protests may be filed through the contracting officer or, at a level above the contracting officer, through the ombudsman either by facsimile transmission or by “Certified Mail” (Return Receipt Requested) as follows:

FEMA

[Insert CO Name here], [Insert CO Title here]

[Insert CO Address2 here]

[Insert CO Address3 here]

[Insert CO Phone here]

[Insert CO Fax here] or

FEMA

[Insert Ombudsman Name here], [Insert Ombudsman Title here]

[Insert Ombudsman Address2 here]

[Insert Ombudsman Address3 here]

[Insert Ombudsman Phone here]

[Insert Ombudsman Fax here]

2. The outside of the envelope or beginning of the FAX transmission must be marked “Agency Protest”. If the protester submits the protest directly through the ombudsman, the protester must also, within one (1) day of submitting the protest to the ombudsman, submit a copy of the protest to the responsible contracting officer either by FAX transmission or by “Certified Mail” (Return Receipt Requested).

3. To be filed on a given day, protests and any subsequent appeals must be received by 4:30 p.m., current-local time. Any protests received after that time will be considered to be filed on the next day.

4. Protest submission will not be considered filed until all of the following information is provided:

a. The protester’s name, address, telephone number and fax number;

b. The solicitation or contract number;

c. A detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced;

d. Copies of relevant documents;

e. A request for ruling by the agency;

f. A statement detailing the form of relief requested;

g. All information establishing that the protester is an interested party for the purposes of filings a protest; and

h. All information establishing the timeliness of the protest.

5. All protests must be signed by an authorized representative of the protester; and must be addressed to the contracting officer or the ombudsman.

C. Timeliness/Resolution of Protests.

1. Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation.

2. Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester, but shall be filed not later than 10 days after the date on which the debriefing is held.

3. Protests filed through the contracting officer within 20 days after the protest is filed through the contracting officer, the contracting officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by “Certified Mail (Return Receipt Requested)”.

D. Appeals.

1. Protesters who filed protests through the contracting officer may, within five days of receipt of the contracting officer’s written ruling, appeal to the ombudsman.

2. Requests for appellate review must be submitted to the ombudsman by facsimile transmission or by “Certified Mail” (Return Receipt

Requested).

3. The ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by “Certified Mail (Return

Receipt Requested)” within 10 days of receipt of the request for appellate review of the contracting officer’s decision.

4. In accordance with FAR 33.103(d)(4) and 4 C.F.R. 21.2(a)(3), if there is an agency appellate review of the contracting officer’s decision on the protest, it will not extend GAO’s timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within 10 days of knowledge of initial adverse agency action.

E. Protests filed through the ombudsman:

1. If the protester protests directly through the ombudsman, the ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by “Certified Mail (Return Receipt

Requested)” within 35 days after the protest was filed.

2. Protests filed directly through the ombudsman cannot be appealed within the agency.

F. Dismissal of Protests. The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely or the protest fails to clearly state legally sufficient grounds of protests).

52.204-7 System for Award Management-Registration. (NOV 2024) (Deviation AUG 2025)

52.214-34 Submission of Offers in the English Language. (APR 1991)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of provision)

52.252-5 Authorized Deviations in Provisions. (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

(End of provision)

M - Evaluation Factors for Award