Solicitation 6100064142_Addendum 3.docx
DOCX document 110 KB Posted
- Attached to
- Hewlett Packard 4301FDW
- Solicitation number
- 6100064142
- Issued by
- Franklin County, Pennsylvania
About this file
This document is Solicitation Addendum 3 issued by the Commonwealth of Pennsylvania's Sexual Offenders Assessment Board (SOAB) for the procurement of 28 Hewlett Packard 4301FDW multifunction devices (MFDs) for their home-based investigative team. The electronic bid solicitation (Number 6100064142) is due on August 8, 2025, at 3:00 PM Eastern time, with the addendum clarifying several key vendor questions regarding device specifications, potential future purchases, and contract terms. The solicitation allows for potential additional device purchases at the original quoted price and provides flexibility for model replacements or equivalent devices if the current model is discontinued.
The addendum addresses vendor inquiries about device usage, indicating an estimated monthly print volume of 300 black and white pages and 50 color pages per device. The Commonwealth will permit the awarded contractor to install remote device monitoring software and negotiate price adjustments with evidence of manufacturer price increases. Vendors are authorized to provide equivalent current HP models or refurbished devices under specific circumstances. The procurement allows for potential additional quantity purchases up to 10% of the original order within 60 days of initial delivery, with the Commonwealth reserving the right to award the contract on a line-item or total bid basis to the most advantageous proposal.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Statement of Work.docx | DOCX document | |
| Terms and Conditions.pdf | ||
| Solicitation 6100064142_Addendum 2.docx | DOCX document | |
| Attachment 3 - Delivery Locations.docx | DOCX document | |
| locating and responding to a solicitation (004).pdf | ||
| Solicitation 6100064142_Addendum 1.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM
| Date: |
| 8/1/25 |
| Subject: |
| Hewlett Packard 4301FDW’s |
| Solicitation Number: |
| 6100064142 |
| Due Date/Time: |
| 8/8/25 @ 3:00 PM Eastern (15:00) |
| Addendum Number: |
| 3 |
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
Question 1: Can SOAB provide a threshold, a maximum number of black pages and maximum number of color pages to be printer per device per month, that can be used to estimate the number of toners SOAB users will require each year and determine an appropriate price for annual "automatic ink replenishment"
Answer: We estimate an average of 300 black and white pages and 50 color pages a month per user.
Question 2: SOAB indicates that this is a one-time need for MFDs, however, SOAB reserves the right to request additional MFDs throughout the life of the contract at the original quoted price. Will the awarded contractor be authorized to negotiate price increases as HP increases prices semi-annually, with evidence from the OEM that the MSRP for the device has increased?
Answer: Yes Question 3: If HP refreshes this series and discontinues the awarded model, will the awarded contractor be authorized to provide the equivalent current HP model? If SOAB will not accept the equivalent HP model in the above case, will SOAB accept refurbished devices?
Answer: Yes Question 4: If SOAB will not accept the equivalent HP model in the above case, will SOAB accept refurbished devices?
Answer: Yes Question 5: Will the awarded contractor be authorized to install remote device monitoring software to view/manage device status and supply levels?
Answer: Yes
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Respectfully,
| Name: | Amanda Wasko |
| Email: | ra-cenpurchsap@pa.gov |
BOP-1305
Revised 05/20/2015 image1.png
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