Solicitation 6100064142_Addendum 2.docx
DOCX document 110 KB Posted
- Attached to
- Hewlett Packard 4301FDW
- Solicitation number
- 6100064142
- Issued by
- Franklin County, Pennsylvania
About this file
This document is an Addendum issued by the Commonwealth of Pennsylvania for Solicitation 6100064142, specifically targeting the Sexual Offenders Assessment Board (SOAB). The solicitation seeks to procure 28 Hewlett Packard 4301FDW multifunction devices for a home-based investigative team, with an electronic bid submission deadline of August 8, 2025, at 3:00 PM Eastern. The addendum addresses four key vendor questions regarding installation services, printing fees, supply replenishment, and device specifications, clarifying that basic device installation is acceptable and the agency will purchase printers outright without additional printing fees.
The procurement allows for potential price adjustments in years 2-5 based on manufacturer price increases, subject to the Pennsylvania Department of Corrections' discretion. While no specific set-aside designations were detailed, vendors must comply with state regulations including Lobbying Certification, Iran Free Procurement Certification, and Reciprocal Limitations Act requirements. Contractors must be registered in the Commonwealth's Vendor Master file and the contract structure permits potential additional quantity purchases up to 10% of the original order within 60 days of initial delivery. The Commonwealth reserves the right to award the contract on a line-item or total bid basis, selecting the most advantageous proposal for these multifunction devices.
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Other files
| File | Type | Posted |
|---|---|---|
| locating and responding to a solicitation (004).pdf | ||
| Solicitation 6100064142_Addendum 1.docx | DOCX document | |
| Attachment 3 - Delivery Locations.docx | DOCX document | |
| Attachment 1 - Statement of Work.docx | DOCX document | |
| Terms and Conditions.pdf | ||
| Solicitation 6100064142_Addendum 3.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM
| Date: |
| 8/1/25 |
| Subject: |
| Hewlett Packard 4301FDW’s |
| Solicitation Number: |
| 6100064142 |
| Due Date/Time: |
| 8/8/25 @ 3:00 PM Eastern (15:00) |
| Addendum Number: |
| 1 |
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
Question 1: Will the awarded contractor be required to complete basic on-site device setup and installation services (install toner, initialize device, and connect device to network) or will the awarded contractor be required to complete more advanced installation services to include setup of the scan app, installation and configuration of device/supplies monitoring software, connecting devices to SOAB OneDrive/SharePoint systems, and basic user training?
Answer: Basic installation (install toner, initialize device, and connect device to network) is fine.
Question 2: Will the awarded contractor be authorized to charge a cost per page (invoiced monthly) for all pages printed, or charge a cost per each supply item at the time of replenishment, or charge for pages printed in excess of 1000 pages per month per device as the SOW estimates for the term of the agreement?
Answer: Since we are purchasing the printers outright, we would not expect there to be any fees for printing
Question 3: For automatic supply replenishment option terms covering years 2-5, will the awarded contractor be authorized to negotiate price increases as HP increases prices semi-annually, with evidence from the OEM that the MSRP for the impacted supply item has increased?
Answer: Yes, however, any increase in pricing outside the renewal period is at the sole discretion of the PA DOC.
Question 4: Section 3 of the SOW describes the minimum requirements for the device, and includes a specification requiring "100+ page paper feeder". It is unclear if this specification applies to the paper tray that feeds blank paper into the device for printing, or if the requirement applies to the automatic document feeder that feeds documents into the scanner. If the specification applies to the automatic document feeder that feeds documents into the scanner, the requested no substitution model, HP 4301, has a 50 page automatic document feeder that does not meet the specification. Please clarify the specification applies to the paper feeder that feeds blank paper for printing purposes, or relax the specification from 100+ pages to 50 pages so the requested model meets the requirement.
Answer: This specific printer model does come with a standard 50-page document feeder. The DOC would prefer an optional accessory for a larger capacity but will accept bids for the standard 50-page document feeder.
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Respectfully,
| Name: | Stan Pakoskey |
| Title: | Procurement Specialist |
| Phone: | 717.728.3918 |
| Email: | spakoskey@pa.gov |
BOP-1305
Revised 05/20/2015 image1.png
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