Solicitation - 38 RQS Free Fall training.pdf

CUI

Department of the Air Force 23D Contracting Squadron- Moody AFB, GA

Solicitation

Section I – General information.

This is a solicitation for commercial service prepared in accordance with (IAW) format in Federal Acquisition Regulation (RFO) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and A WRITTEN SOLICITATION WILL NOT BE ISSUED.

This solicitation incorporates provisions and clauses by reference, with the same force and effect as if they were given in full text. The full text may be accessed at www.acquisition.gov.

Requirement Title: 38 RQS Free Fall Training

Solicitation Number: FA483026Q0054

Solicitation Issue Date: 16 July 2026

Response Deadline: 9:00 AM, EST on 23 JUL 2026.

Contracting Officer: 1st Lt Nasir Smith, nasir.smith.1@us.af.mil, 229-257-3226

Contract Specialist: SSgt Maximos Ramirez, maximos.ramirez@us.af.mil, 229-257-4712

The solicitation number for this procurement is FA483026Q0054, and it is issued as an RFQ.

The 23D Contracting Squadron is soliciting Free Fall training support services in accordance with the Statement of Objectives (SOO)(attachment 3).

This acquisition is set aside 100% for Small Business concerns. All quotations will be evaluated according to the evaluation criteria stated in the solicitation and award will be made to the lowest price technically acceptable (LPTA) offeror.

Federal Acquisition Circular Effective 03/13/2026 Defense Federal Acquisition Regulation Public Notice Effective 05/07/2026 Department of the Air Force Federal Acquisition Circular Effective 10/16/2024

IAW RFO 52.219-1, the North American Industry Classification System Code (NAICS) and the small business size standard for this procurement is 611699 with a small business size standard of $16.5 million. The Federal Supply Classification code for this requirement is U006.

https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov mailto:nasir.smith.1@us.af.mil mailto:maximos.ramirez@us.af.mil

Section II – Requirement.

1. Description: The 38th Rescue Squadron (RQS) requires a comprehensive 5-day training support package to facilitate canopy control and relative flight stack flying operations in accordance with all outlines within the SOO (attachment 3). The contractor shall provide the necessary aviation support, dropzone access, securing rigging facilities, and certified rigging personnel to enable training. Internal academic instruction, MFF tactical instruction, and debriefs will be conducted by 38th RQS Pararescuemen (PJs).

All training shall be in strict compliance with the specification of the contract, and a Statement of Work shall be provided by the contractor in accordance with the SOO.

2. Period of Performance: 3 August – 7 August 2026 (5 Days).

3. Place of Performance: A contractor-provided facility and dropzone located within an 8-hour drive by vehicle from Moody Air Force Base, GA. Locations outside this range may be accepted, however, travel cost will be factored into Total Evaluated Price (TEP).

4. Questions and Answers:

Submission Deadline: 9:00 AM, EST on 20 JUL 2026. Questions submitted after this date may not be answered.

Instructions: All questions must be emailed to the POCs via Attachment 6, Questions and Answers form. Answers to all questions will be posted to SAM.gov through an amendment to the solicitation. Interested vendors are responsible for monitoring the solicitation for amendments and updates.

Section III – Instructions to Offerors

RFO provision 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services, applies to this acquisition.

General Information. This section of the instructions to offerors prescribes the format of the quotation and describes the approach for the development and presentation of quotation data.

The instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of the quotation. Include only information that is relevant to this requirement. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s quotation. Carefully review this section and its relationship to RFO 52.212-2, Evaluation prior to commencing quotation preparation. All solicitation amendments must be acknowledged.

1. Exceptions to Terms and Conditions. Offerors must clearly identify any exception to Solicitation terms and conditions and provide accompanying rationale.

2. Quotations shall contain the following information: RFQ Number; Time Specified for Receipt of Quotation; Name, Address, and Telephone Number of Offeror; Small Business Statue and any socioeconomic categories of Offeror; System for Award Management (SAM) UEI Number and CAGE Code; Name and Email address of Representative authorized to discuss quote; Any Discount Terms; and Acknowledgement of all Solicitation Amendments (if applicable). Completed Compliance with Contract Insurance, Attachment 5.

3. Period for Acceptance of Offerors. The Offeror agrees to hold the price in its quote firm for ninety (90) calendar days from the date specified for receipt of quotations unless another time period is specified in an addendum to the solicitation.

4. Multiple Offers. Multiple offers will not be accepted nor evaluated. Alternative line items will not be accepted nor evaluated.

A. Quotation Format. The quotation shall be submitted in Adobe (.pdf) format. A page is defined as 8 ½” x 11” one face of a sheet of paper containing information and excludes such things as blank pages, title pages, and tables of contents. All material must be contained within the page limits identified for each volume. The pricing portion shall be on Pricing Schedule Worksheet, Attachment 4 in Microsoft Excel format.

1. Quotation Structure. The composition of each quotation shall be such that extensive searching throughout the document is not required to locate and evaluate any area. Total page count will be determined by the number of printed pages. The quotation shall contain sufficient information to enable evaluators to make complete analyses of the quotations.

2. The offer shall consist of the following separate volumes:

i. Volume I – Price Quotation/Contract Documents – Submit one (1) copy

ii. Volume II – Technical Quotation: Statement of Work - Submit one (1) copy

iii. Volume III – Past Performance Information - Submit one (1) copy

Offeror shall submit all volumes in electronic format. It is the Offeror's responsibility to ensure the necessary items are provided. The electronic copies of the quotation shall be submitted in a "bookmarked" PDF format readable by Adobe Acrobat. The pricing Schedule shall remain in Excel format.

Response Time. Quotations will be accepted electronically no later than 9:00 AM, EST on 23 JUL 2026. Quotations will only be accepted electronically. Offeror(s) is responsible for submitting a quotation in response to this solicitation which shall include completed the Certificate of Compliance with Insurance Requirement form (Attachment 5). The subject line of the email shall contain the solicitation number (FA483026Q0054) and your company name. It is the responsibility of the Offeror to ensure that the quote, and all required attachments, are received by all solicitation POCs prior to the close date and time of the solicitation. Amendments must be acknowledged in writing, or the quote may be ineligible for evaluation and award. It is the Offeror's responsibility to check SAM.gov for amendments issued against this solicitation and respond; accordingly, otherwise, quotations will not be accepted. Quotes and all attachments must be received in the following POCs email addresses: maximos.ramirez@us.af.mil, and nasir.smith.1@us.af.mil. Quotes that are received late (i.e. after the date and time shown in the preceding sentence), incomplete, or at any location other than the e-mail box identified in the previous sentence will be late and will not be evaluated by the Government. E- mail transmission is not instantaneous and delays in transmission may occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an e-mail quote.

VOLUME 1: PRICE and OTHER CONTRACTING CONSIDERATIONS

A. Volume 1 Organization. The Price and Other Contracting Considerations Volume shall be organized according to the following general outline:

1. Cover Page

2. Section A- Solicitation/Contract Standard Form 1449

3. Attachment 5, Certificate of Compliance with Insurance Requirement

4. Summary Page(s)

5. Pricing Schedule, Attachment 4

B. Offerors are to utilize Attachment 4 - Pricing Schedule Worksheet. Ensure a dollar value is entered, with the decimal rounded to the nearest hundredth, two decimal places.

C. Summary Page(s). To aid the Government's understanding, describe how the proposed price is reasonable and matches the proposed technical approach to meet the requirement.

The summary Page(s) shall not exceed two (2) pages.

D. Other Contracting Considerations.

1. Cover Page. The Offeror shall provide the official company/division street address, CAGE code as reflected in the System for Award Management (SAM) registration.

2. Section A - Solicitation SF 1449 and all Amendments SF 30 (if applicable).

Offerors are required to complete blocks 12, 17a, 30a, 30b, and 30c of the SF 1449 and blocks 15A, 15B, and 15C of SF 30. An official having the authority to bind the Offeror's company contractually shall wet or digitally sign and date the SF 1449 and all amendments. By submission of the quotation, the Offeror agrees to all solicitation requirements, including terms and conditions, as written in the RFQ.

3. Certificate of Compliance with Insurance Requirement, Attachment 5.

4. Alternate Quotations. Alternate quotations will not be accepted.

5. Incurred Expenses. The Government is not responsible for any costs incurred or associated with preparation and submission of a quotation in response to this solicitation. NO OFFEROR WILL BE COMPENSATED FOR SUBMITTING A

QUOTATION.

mailto:maximos.ramirez@us.af.mil mailto:nasir.smith.1@us.af.mil

VOLUME 2: TECHNICAL, STATEMENT OF WORK

A. Volume 2 Organization. Technical Volume shall be organized according to the following general outline:

1. Statement of Work

The Offeror shall submit a Statement of Work (SOW) that clearly demonstrates a complete and realistic plan to meet the requirements IAW the SOO (See Attachment 3). Legibility, clarity, and coherence are very important.

Offeror shall ensure to respond to each objective outlined in the SOO in their SOW.

VOLUME 3: PAST PERFORMANCE

A. Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

1. Table of Contents

2. Summary Page(s)

3. Past Performance Information (PPI)

Summary Page(s). Describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide PPI. The Summary Page(s) shall not exceed two (2) pages.

Past Performance Information (PPI). In the quote, please submit accurate information on a maximum of three (3) recent contracts with the federal, state and/or local government. The Government may collect additional references from other sources during the evaluation of past performance. It is the Offeror's responsibility to ensure the POC information provided in the PPI is accurate, is available, and is knowledgeable of the performance provided under that contract.

B. Late submissions, modifications, revisions, and withdrawals of quotes.

It is the responsibility of the Offeror to ensure that the quote, and all required attachments, are received electronically via email by all solicitation POCs prior to the close date and time of the solicitation.

Any quote, modification, or revision received after the time specified for receipt of quotes is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotes would not unduly delay the acquisition.

However, a late modification of an otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

Offerors may withdraw their quotes by written notice to the Government received at any time before award.

C. Contract award. The Government intends to evaluate quotes and award a contract without negotiations with Offerors. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms. However, the Government reserves the right to conduct negotiations, if necessary. A written notice of the award will be furnished to the successful Offeror. Both the Offeror and Government shall sign to make the contract binding.

(End of Provision)

Section IV – Evaluation.

RFO 52.212-2 Evaluation- Commercial Products and Commercial Services, applies to this acquisition.

The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose solicitation response conforming to the solicitation will be most advantageous to the Government, and judged to represent the best value to the Government based on the following factors:

A. Evaluation Factors (in order of importance):

1. Price

2. Technical Acceptability

3. Past Performance

The Government is utilizing the Best Value Continuum, Lowest Price Technically Acceptable (LPTA) source selection process. All technically acceptable quotes with an acceptable past performance rating shall be treated equally except for their prices. Failure to meet a requirement may result in an offeror being determined technically unacceptable. By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. The Government intends to award a single, Firm-Fixed Price contract as a result of this solicitation to an Offeror who is deemed to be responsible in accordance with RFO subpart 9.1 and as supplemented.

B. Evaluation Approach.

Step 1: All Offerors will be evaluated for responsiveness. Responsiveness is determined by verifying compliance with RFO 52.212-1 and its addendum.

Step 2: All responsive Offerors will be ordered, by price, from the lowest to the highest Total Evaluated Price (TEP). Offerors are required to use Attachment 4, Pricing Schedule Worksheet to calculate the TEP. The TEP is comprised of the total contract value.

Step 3: Technical evaluations will start with the lowest TEP quote and continue until two

(2) quotes are determined to be technically acceptable, or until all quotation responses have been evaluated. In the event that all proposals have been reviewed before determining two technically acceptable, the Government reserves the right to award to the one responsible, technically acceptable offeror, if determined in the best interest of the Government and the price is determined fair and reasonable.

Step 4: The quotation responses determined to be technically acceptable will then be evaluated for past performance until two (2) technically acceptable quotation responses have been determined to have acceptable past performance. Steps three (3) and four (4) will continue until two (2) quotation responses have been determined acceptable in both technical and past performance, or until all quotation responses have been evaluated.

Step 5: The Government will make a determination of price fair and reasonable.

Volume I. Pricing Evaluation.

The Government will evaluate quotes for award purposes based on their TEP.

For offerors who propose a location outside of the 8-hr driving radius, travel costs will be considered for evaluation purposes and calculated in accordance with the Joint Travel Regulation (JTR), including per diem rates provided in the attached documentation and a mileage rate of $0.725 per mile, with travel distances up to 400 miles per 10 hours factored into the calculation.

The award will be based on the Lowest Price Technically Acceptable (LPTA), where the total price, including the training and (JTR) travel costs, will be evaluated to determine the best value to the Government.

A. Travel Costs Calculation:

Travel costs will be calculated based on the Joint Travel Regulation (JTR). Contractors should calculate the mileage for the travel to the training location using the rate of $0.725 per mile.

Additionally, the contractor will need to account for per diem rates (for meals and lodging), which are provided in the attached documentation.

To calculate travel costs, contractors should:

1. Measure the total distance from Moody AFB to the training location.

2. Multiply the total miles by $0.725 per mile to get the total mileage reimbursement.

3. Add the per diem (meals and lodging) for each day of travel.

4. The total travel costs will be included in the proposal and evaluated as part of the overall cost.

B. Price Evaluation Cont.

1. Initially, solicitation responses shall be ordered from lowest to highest TEP, as previously defined.

2. The TEP will be evaluated to determine whether it is reasonable. In instances where an Offeror's proposed price(s) appears exceptionally low, offerors may be requested to address this disparity by providing evidence of their capability and/or performance at similar price(s). The burden of proof as to price credibility rests with the offeror. An exceptionally or unrealistically low quote that's left unexplained may pose an unacceptable risk to the Government and may be a reason to reject an offeror's solicitation response.

3. The Government anticipates adequate price competition and intends to award a single, Firm-Fixed Price contract without communicating with respective Offerors. The Government, however, reserves the right to communicate if deemed in its best interest.

Volume II. Technical Evaluation.

To be considered technically acceptable and eligible for award, the offeror’s quote must submit a Statement of Work that demonstrates a clear and comprehensive understanding of all requirements outlined in the SOO. A quote/SOW that merely restates, paraphrases, or mimics the verbiage of the SOO will be deemed technically unacceptable. A clear understanding is not demonstrated by simply repeating the requirements. Instead, a technically acceptable proposal must provide a detailed and convincing narrative that explains how the offeror will meet the stated requirements.

Volume III. Past Performance:

The Offeror's past performance efforts will be assessed in three categories: Recency, Relevancy, and Performance Quality. The Government will only evaluate Performance Quality on past efforts that are determined to be both recent and relevant. Past performance will be evaluated on an Acceptable/Unacceptable scale as defined below.

1. Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown: Acceptable

2. Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort:

Unacceptable

Recency Assessment. An assessment of the PPI will be made to determine if it is recent. To meet the definition of recency, contract performance of at least one (1) year in length and within the last five (5) years from the date of the issuance of this solicitation.

Relevancy Assessment. The Government will conduct an evaluation of recent performance information obtained to determine how closely the services performed relate to the Scope/Complexity, Magnitude, Contract Type and Contract Environment of efforts described in this solicitation. Relevancy definitions are provided below.

a. Scope/Complexity – Responsible for Free Fall/Jump or parachute training support Services for other Pararescue/Special operations members, which is relevant to Moody AFB’s 38 RQS Free Fall training SOO, performed as a Prime Contractor or Subcontractor (Relevant). All other PPI (Not relevant).

b. Magnitude – Performed on contracts/task orders concurrently or consecutively with a combined value of at least $50K (Relevant). All other PPI (Not relevant).

c. Contract Type – Performance under a FFP task order or purchase order (Relevant). All other PPI (Not relevant).

d. Contract Environment – Contract performance on Federal, State, or Local Government property within the United States (Relevant). All other PPI (Not relevant).

Performance Quality Assessment. The government will determine how well the offeror performed on past contracts that are both recent and relevant, and, based on an integrated assessment, assign a rating of "Acceptable" or "Unacceptable" as described.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance IAW RFO 15.202(c)(1). Therefore, the Offeror shall be determined to have unknown past performance. Unknown or neutral past performance, in the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

(End of Provision)

Attachment List:

1. Solicitation - 38 RQS Free Fall Training

2. SF 1449

3. Statement of Objectives (SOO)

4. Pricing Schedule Worksheet

5. Insurance Compliance

6. Questions and Answers form

7. 2026 Joint Travel Regulation Per Diem Rates

8. Wage Determination 2015-5473 Rev. 28, 13 May 2026