Solicitation - 36C77626R0024 - Construct Chiller Plant - DB - Milwaukee WI 4.22.26 - Posted.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 85

36C77626R0024

X

04-22-2026

695-24-101

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Shardae Webb (216) 791-3800 x49668

Project 695-24-101: Construct Chiller Plant Design-Build project at the Clement J. Zablocki VA Medical Center (VAMC) in Milwaukee, WI

This acquisition is being conducted as an unrestricted procurement using a two-phase design-build procedures.

The contractor is to provide design and construction services to complete the Construct Chiller Plant Design-Build project in accordance with this solicitation, specifications and all applicable attachments.

NAICS: 236220

PSC: Y1EZ

This project is located at:

Clement J. Zablocki VAMC 5000 W. National Ave.

Milwaukee, WI 53295

The VAAR magnitude of the project is between $50,000,000 and $100,000,000

Attachments 3 and 4 are reserved during Phase I. These attachments , which contain the chiller plan Study report and drawings, will be released to firms participating in Phase II.

10 (ten) 730 x x

X 10 (ten)

0 (zero) 12:00 EDT

05-22-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

William Henkel

VA-VHA-RPOC-2026-0009

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

1.4 TAXES:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

2.2 SITE VISIT:

2.3 TECHNICAL QUESTIONS:

2.4 AMENDMENTS:

2.5 PREPARATION OF PROPOSALS:

2.6 SELECTION PROCEDURES:

2.7 PROPOSAL REQUIREMENTS:

2.8 DETERMINATION OF RESPONSIBILITY:

2.9 VETS 4212:

2.10 PROJECT LABOR AGREEMENT:

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM):

2.12 SUBCONTRACTING PLAN:

2.13 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT SYSTEM (CPARS):

2.14 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

2.15 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

2.16 DEVIATION NOTICE (FEB 2025)

2.17 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.18 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-SECONDARY SITE

OF THE WORK (MAY 2014)(DEVIATION NOV 2025)

2.19 52.222-33 NOTICE OF REQUIREMENT FOR PROJECT LABOR AGREEMENT

(NOV 2025) (DEVIATION) ALTERNATE II (NOV 2025)

2.20 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.21 52.228-1 BID GUARANTEE (SEP 1996)

2.22 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.23 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

2.24 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.25 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.26 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.27 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.28 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)(DEVIATION NOV 2025)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (NOV 2021) (DEVIATION NOV 2025)

3.3 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (SEP 2025) (DEVIATION)

3.4 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION SEP 2025)

3.5 SPECIAL NOTES REGARDING FAR 52.229-3: FEDERAL, STATE AND LOCAL

TAXES(DEVIATION SEP 2025):

3.6 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025) (DEVIATION NOV 2025)

4.4 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023) (DEVIATION NOV 2025)

4.5 52.227-4 PATENT INDEMNITY—CONSTRUCTION CONTRACTS (DEC 2007)

ALTERNATE I (DEC 2007)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.10 MANDATORY WRITTEN DISCLOSURES

4.11 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.12 GENDER

4.13 CONTRACTOR'S COST BREAKDOWN

4.14 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.15 OWNERSHIP OF ORIGINAL DOCUMENTS

4.16 RETENTION OF REVIEW DOCUMENTS

4.17 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.18 COORDINATION WITH MEDICAL CENTER

4.19 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION

OF

SUPPLIES/SER

VICES

QUANT

ITY

UNI

T UNIT PRICE AMOUNT

1.00 JB ___________

Design Services: This project is the design-build of a new Chiller Plant Bldg153 to serve the cooling needs of the Main Hospital, Bldg111. To accommodate the construction of the new Chiller Plant it is expected that Bldg109 will be demo'd and Bldg113 will be modified.

1.00 JB ____________

Construction Services: This project is the design-build of a new Chiller Plant Bldg153 to serve the cooling needs of the Main Hospital, Bldg111. To accommodate the construction of the new Chiller Plant it is expected that Bldg109 will be demo'd and Bldg113 will be modified.

GRAND

TOTAL

NOTICE

1. Line Item 0001 (Design) and Line Item 0002 (Construction) contain all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Design), Line Item 0002 (Construction) and Grand Total. Offerors failing to provide a lump sum price for Line Item 0001 (Design), Line Item 0002 (Construction) and the Grand Total shall be rendered technically unacceptable outright and shall not be eligible for award.

3. Award will be made on Grand Total (Line Item 0001 Design and Line Item 002 Construction).

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction.

Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to: https://sam.gov/.

2.2 SITE VISIT:

A formal site visit will be scheduled during Phase II for this project.

All potential offerors, subcontractors and suppliers participating in Phase II are strongly encouraged to attend this site visit.

2.3 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to:

Shardae Webb at Shardae.Webb@va.gov and William Henkel at William.Henkel@va.gov. The subject line of each e-mail must read: Milwaukee Construct Chiller Plant - Phase I Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS MAY 5, 2026 at 12:00 PM Eastern Time.

2.4 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging material amendments to the solicitation. Failure to acknowledge a material amendment renders a proposal technically unacceptable outright and shall not be eligible for award.

2.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.6 SELECTION PROCEDURES:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.101-2. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.104. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without negotiations;

however, the Government reserves the right to conduct negotiations if necessary.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of five (5) Offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project.

Phase II proposals will be evaluated in accordance with FAR Part 15, the three (3) Non- Price evaluation factors listed below, and Price for Phase II. The Government intends to award a contract resulting from this solicitation to the responsible Offeror using a Trade- Offs method, after evaluations, in accordance with the factors in the Two-Phase Design- Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors; *further information can be found in Section 2.7:

Phase I

1. Technical Approach

2. Technical Qualifications

3. Past Performance

Phase II

1. Technical Solution

2. Draft Project Schedule

3. Small Business Participation

4. Price

2.7 PROPOSAL REQUIREMENTS:

GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number

36C77626R0024. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: Shardae Webb at Shardae.Webb@va.gov and William Henkel at William.Henkel@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted. Other than e-mailed proposals will be deemed technically unacceptable and the offeror shall not be considered for award.

4. Bid Bond (PHASE II ONLY):

i. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond will be requested by the VA, after the award selection.

ii. Failure to furnish the required bid guarantee on the proper form and for the proper amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Pages submitted in excess of the page count will not be evaluated. *Page count does not apply to Phase II.

A. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed a total of THIRTY-FIVE (35) pages. Factor 3: Past Performance information does not count towards this page limitation. The Offeror shall not include any price or price related material in the Phase I proposal. Any offeror that does include price related material in Phase I proposals will be deemed technically unacceptable and the offeror shall not be considered for award. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding capacity must be outlined in a letter dated no earlier than the solicitation release date. Failure to submit this letter renders the proposal technically unacceptable outright and shall not be eligible for award. Capability to perform will not count towards the page limitation.

3. Evaluation Factors – 1-3 are of equal importance:

Factor 1: Technical Approach (Technical)

Submission Criteria: Provide a brief narrative (page limitation: five (5) pages) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design package, projected timelines, ‘Construction Packages & phases, and coordination of work.

Describe techniques and methods if/how the project could proceed most efficiently/expeditiously, allowing individual construction packages to proceed in advance of the overall AE Design & Approval Process. For example, how soon could the construction package of site demo, foundation excavation, pouring of footings, building erection proceed after contract award, in advance of the 35%, 65% formal Design Approval Process.

Evaluation Methodology: The VA will evaluate Technical Approach, and use as an aid, to help determine that the Offeror understands the complexity and risks of performing all the required elements of this project. The Technical Approach will be evaluated for inclusion of the technical areas listed in the criteria. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation..

Factor 2: Technical Qualifications (Technical)

Submission Criteria: The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

The Offeror shall provide resumes that describe the design build team’s qualifications, to include education and/or certification(s), of the following personnel (page limitation, two (2) pages per requested resume). Failure to provide this information in its entirety shall render the proposal technically unacceptable and shall not be eligible for award:

Design-Build Project Manager Construction Project Manager/Site Superintendent Onsite Quality Control Specialist Lead Architect Lead Civil Engineer Lead Structural Engineer Lead MEP Engineer Lead Electrical Engineer Lead Controls Engineer Lead Startup Testing & Commissioning Engineer Fire Protection Engineer

*Dual hatting will not be allowed.

For each of these required key personnel, the offeror shall identify the available capacity and any current projects they are working on with the anticipated completion dates. The Offeror shall describe its approach for managing performance under this solicitation, including techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard performance. The Offeror shall describe proposed Design-Build Peer Review techniques along with the Quality Assurance/Quality Control Plan.

Evaluation Methodology: Technical Qualifications will evaluate the relevant management, required technical personnel, and subcontractor capabilities and qualifications of the team to provide the required planning, implementation, and completion of the project. The VA will consider education and certifications, as well as relevant experience in an operational health care facility. Spec 01 00 00, section 1.4, states the minimum requirements of experience for acceptability for this factor. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

Factor 3: Past Performance

The Government will conduct a past performance risk assessment based on the recency, relevance, and a quality assessment of the Offeror's past performance as it relates to the probability of successful accomplishment of the required effort for project #695-24-101. Offerors are cautioned that the Government will review available past performance data available in the Offerors Performance Assessment Reporting System (CPARS). The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance.

The Government will review aspects of the offeror’s past performance by the final costs, project schedule, and performance. Areas to be evaluated may include but are not limited to quality of construction service, timeliness of performance or adherence to performance schedules, controlling project cost, and/or effectiveness in program management (to include use and control of subcontractors).

Recent and Relevant Assessment: Offerors are required to provide their recent, substantially complete (>75% complete at time of submission), successful performance under contracts that demonstrate construction of a fully functional chiller plant.

Construction shall be similar in size, complexity, magnitude and scope to the Milwaukee VAMC Project #695-24-101, with performance as the prime contractor and within the last six (6) years from the date this solicitation was issued.

Magnitude: Each submitted project must have a total value exceeding $20 million.

Scope: Projects must involve construction of a fully functional chiller plant, demolition, electrical work, site development, utilities installation, and structural and mechanical construction. Preferably projects completed within VHA facilities.

Complexity: Projects must demonstrate chiller plant construction in an active healthcare setting, with minimal system downtime. This includes effective phasing, coordination of critical path activities, and a detailed understanding of the statement of work.

Offeror shall provide a detailed summary of least two (2) and no more than three (3) recent projects similar in size, scope, and complexity. Each summary shall include:

1. Owner Government Agency/Company which awarded contract and their contact information (Name, Title, Telephone Number, Email);

2. Contract Number;

3. Location (physical address) of project performance;

4. Project Name;

5. Project Description (Details of construction requirements, challenges, and solutions);

6. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.);

7. Project Performance Period (Initial and actual, schedule impacts and efficiencies); and

8. Subcontractors (Name, Roles, Responsibilities, Percent of work).

*May utilize RFP Attachment 7 – Project Information Sheet for Contractors to provide above information if preferred.

In addition, for each project submitted, Offeror shall provide a narrative describing successful performance in the construction of a fully functional chiller plant similar in scope to Milwaukee VAMC Project #695-24-101. The narrative shall include details on complexity, magnitude, challenges and degree of success. Offeror is encouraged to include supporting documents such as photographs. The narrative should address challenges with schedule, unforeseen site conditions, or other unusual factors, and explain how these challenges were overcome.

At least one of the projects submitted must have been completed by the Prime.

Offerors lacking relevant past performance history may submit information regarding predecessor companies or key personnel who have performed on other contracts. Such information shall, as a minimum, include: Name(s) of Predecessor Company/Sub-contractor and/or Key Personnel and include: Complete Address and Point of Contact;

Telephone Number; and email address.

For offerors that are joint ventures, the evaluation will take into account past performance of the joint venture as well as the past performance of each party to the joint venture. Offerors are cautioned that they must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

Quality Assessment: If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project identified. If a CPARS report is not available, a completed and signed Past Performance Questionnaire (Attachment 8 - PPQ) must be submitted in lieu of a CPARS report for the project. If an offeror has no relevant past performance history, the offeror must affirmatively state it possesses no relevant past performance history. Without this statement, the Offeror may be rated less favorably for failure to submit the required information.

Offerors without relevant past performance or for whom past performance information is not available cannot be evaluated favorably or unfavorably for this Factor. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided.

Offerors are reminded that the burden of proving low performance risk rests with the Offerors

Evaluation Methodology: The Government will conduct a performance risk assessment based on the recency, relevance, and quality assessment of the Offeror's past performance. This assessment will determine the degree of risk associated with the Offeror's ability to successfully perform the requirements of this solicitation. The overall performance risk assessment will be comprised of ratings assigned to relevancy, quality assessment, and recency of all the projects.

If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project identified. If a CPARS report is not available, a completed and signed Past Performance Questionnaire must be submitted in lieu of a CPARS report for the project.

If an offeror has no relevant past performance history, the offeror must affirmatively state it possesses no relevant past performance history. Without this statement, the Offeror may be rated less favorably for failure to submit the required information.

If a project is not recent, it will not be evaluated further meaning a relevancy rating nor performance risk rating will be assigned. Projects that are determined to be not relevant will not be assessed for quality.

Past performance demonstrating higher levels of success and quality on recent and relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Offerors should make every attempt to provide past performance for projects cited furnishing a Past Performance Questionnaire completed by the customer or a CPARS rating, if applicable and available.

Offerors without relevant past performance or for whom past performance information is not available, the offeror cannot be evaluated favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II PROPOSAL FORMAT AND EVALUATION:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. Technical (Non-Price), Price, and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price and Volume III: Administrative). The contractor shall include NO price information in Volume I, Technical. All three volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including, all non-price factors (Technical Solution, Draft Project Schedule, and Small Business Participation) is not restricted to a page limitation.

ii. Volume II including price only shall not exceed a total of Ten (10) pages following the formatting requirements stated in general proposal requirements. The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

iii. Volume III Administrative: Offerors shall include the following in Volume III.

All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

a. Offeror shall return a signed copy of all amendment(s) that are acknowledged in section 19 of the SF 1442 or on each SF 30.

b. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

c. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

d. Offeror shall provide their response to FAR 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

e. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

f. Offeror shall provide their response to FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

g. Offeror shall provide their response to FAR 52.219-28 items (h)(1), (h)(6), and (h)(7) Post-Award Small Business Program Representations.

2. Evaluation Factors - 1-3 are in Descending Order of Importance. Basis for award: All evaluation factors other than price, when combined, are significantly more important than price.

Factor 1: Technical Solution (Technical)

Submission Criteria: Based on solicitation documents, site visit, and the Offeror’s Phase 1 Technical Approach, provide a detailed narrative and design approach schematics describing the Offeror’s technical solution to the project to achieve design and construction objectives as described in the solicitation.

The Technical Solution will be evaluated for inclusion of the technical areas listed in the specifications, Statement of work, and phasing plan for demolition and construction.

Calling out major events or physical barriers that would need to be designed around.

The VA will evaluate Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

The Offeror’s narratives shall include the following technical areas:

Evaluation of the VA provided 35% Design Study, for suitability as 35% Schematic Design (SD). Comments provided to address the pros & cons of the Study and suggestions made to enhance the Study resulting in a

35% SD.

Design approach of site management, site preparations, construction methods, and consideration of the physical connection required to interconnect the new Chiller Plant (Bldg 153) though the existing Chiller Plant (Bldg 113) for best physical access and best means to serve the Main Hospital, Bldg 111 with chilled water.

Design approach to best address necessary utility shut-downs, relocations, or new connections throughout the construction phase(s).

Quality Control management and solutions.

Safety management.

The Offeror shall address the technical areas of concern listed above and describe how they will minimize any risks they identify associated with the identified areas of concern.

The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages in an operational hospital setting.

The Offeror shall address the technical areas of concern listed above and describe how they will minimize any risks they identify associated with the identified areas of concern.

The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages of a operational Chiller Plant in a hospital setting.

Note: The original team proposed for Phase 1 shall be maintained for Phase 2. All personnel proposed are subject to substitution requirements contained in this solicitation.

Evaluation Methodology: The VA will evaluate the Technical Solution and use as an aid to help determine that the Offeror understands the project and can perform all of the required elements. The Technical Solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. Attendance at the site visit and discussion within this section of their proposal may be given stronger evaluation consideration.

Factor 2: Draft Project Schedule (Technical)

Submission Criteria: The offeror shall demonstrate their understanding of the requirement and timeline by submitting a draft project schedule for design and construction that adheres to the requirements outlined in the attached Specification Section 01 32 16.16 Schedule for Design-Build. The Offeror’s schedule shall address, at minimum, the following:

The Offeror’s plan for performing design services to include internal quality control reviews before submission to the VA

Realistic timeframe for design services to be performed including time for VA review and resolution of design review comments

How to account for delays associated with: work hours & phasing, start of demo & construction, & demonstrate realistic timeframes for submittals, procurement, & construction.

Complete contract closeout activities to include Commissioning, final inspections, punch list corrections, and submission of closeout documents, submittals, record drawings, etc.

The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued fourteen (14) calendar days after the award date. (Note: that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

Evaluation Methodology: The VA will evaluate the Draft Project Schedule and use as an aid to help determine that the Offeror understands and can perform all the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the project schedule submitted in the Phase 2 proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on SF 1442 [Block 11]).

Note: The performance period proposed by cannot exceed the time specified in the solicitation, and FAR 52.211-10, Commencement, Prosecution, Completion of work.

Completion dates that are shorter than specified in the solicitation and FAR 52.211-10, Commencement, Prosecution, and Completion of Work, may be given more favorable consideration if supported by narratives that explain methodologies and innovative approaches to accelerate delivery, while fully mitigating risks to the execution and quality of design and construction. Proposed accelerated project schedule and completion dates shall become contract requirements upon award.

Factor 3: Small Business Participation (Technical)

Submission Criteria:

Veteran Participation: For SDVOSBS/VOSBs: In order to receive full credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEVIATION). Offerors are cautioned that they must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

Non-SDVOSBs/VOSBs: To receive partial credit under this Factor, an Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract, and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB subcontractors must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ in order to receive some consideration under the Veteran’s Involvement Factor and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of proposal submission and time of award.

Evaluation Methodology: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran- Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for an Offeror (prime contractor) which is a Service-Disabled Veteran- Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ database at time of proposal submission and at time of award and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation.

Non-SDVOSB/VOSB Offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

Factor 4: Price

Submission Criteria: Carefully follow “Instructions, Conditions, and Notices to Offerors”, Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the price schedule when submitting price offers. Enter the proposed dollar amount for each line item in the Price Schedule.

The price must be Firm Fixed Price. An offeror taking exception to the Government's terms results in a counter offer and renders that proposal technically unacceptable outright and shall not be eligible for award.

Evaluation Methodology: The total evaluated price will be determined by the Offeror's price provided on the Price Schedule inclusive of all line items.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into negotiations with those offerors who are determined to be within the competitive range.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer shall reject the proposal and exclude the Offeror from further negotiations.

B. FINAL PROPOSAL REVISIONS (section only applies if negotiations are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Negotiations may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested.

Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.8 DETERMINATION OF RESPONSIBILITY:

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent awardee prior to processing the award. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary. NOTE: Any information received by the Government that would be cause for a negative determination of responsibility may make the offeror ineligible for award.

2.9 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.10 PROJECT LABOR AGREEMENT:

The use of a project labor agreement (PLA) for contractors and subcontractors engaged in construction on this project is required. In accordance with FAR 52.222-33 Alternate II and FAR 52.222-34 Alternate I, a PLA must be submitted after contract award. PLAs are NOT to be submitted with offer.

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM):

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award. The initial screening of proposals includes reviewing SAM.gov for compliance with this section. The Offeror shall be registered at time of Phase I submission, Phase II submission, and award.

For offerors that are joint ventures, offerors are cautioned that they must be registered sam.gov and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://search.certifications.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

2.12 SUBCONTRACTING PLAN:

(a) Small Business Subcontracting Plan. Each large business offeror shall provide a Small Business Subcontracting Plan that contains all of the elements required by FAR 52.219-9. If the large business does not have an approved Master Plan or approved Commercial Plan, then an Individual Subcontracting Plan must be submitted that includes an assurance that small businesses will be given the maximum practicable opportunity to participate in contract performance. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a large business, and the Plan, as negotiated, will be incorporated into any resultant contract. Upon request by the CO, the apparent successful offeror (if a large business) shall submit and negotiate a subcontracting plan. Plans are NOT to be submitted with initial proposals.

(b) The subcontracting plan must address all requirements defined in FAR 19.704, Subcontracting plan requirements, including proposed subcontracting to SDVOSBs or VOSBs. The 2026 VA subcontracting goals listed below are based upon total procurement dollars expended and are the suggested minimum goals for VA administered subcontracting plans.

SB 29.0%

VOSB 5.0%

SDVOSB 5.0%

SDB 5.0%

WOSB 5.0%

HUBzone 3.0%

2.13 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials.