Attachment 5 - SOW Attachment 3 - Milwaukee Specification Design Checklist FY26.xlsx

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Solicitation - Y1EZ--Construct Chiller Plant | Design Build Milwaukee, WI VAMC | 695-24-101
Solicitation number
36C77626R0024
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About this file

This is an Architect/Engineer (A/E) Specification and Design Checklist for the Milwaukee VA Medical Center, serving as a comprehensive guidance document for design procurement and construction project management. The checklist establishes detailed design responsibilities between the A/E firm and the Contracting Officer's Representative (COR), with separate tabs addressing design phases, specifications, drawings, required inspections, waste management, equipment sourcing, data cabling standards, and risk baseline assessments.

The checklist outlines mandatory deliverables across four design phases: Charrette Report, 35% Schematic Design, 65% Design Development, and 95/100% Construction Documents. Key requirements include coordination with users, infection control specialists, safety personnel, OI&T, facility management leadership, and specialty consultants. Critical items requiring COR identification and approval include asbestos abatement testing, bid items, equipment layouts, medical gas requirements, phasing plans, sole-source versus basis-of-design determinations, commissioning requirements, and 19 separate categories of VA-provided/approved systems. The document specifies sole-source vendors for systems including Johnson Controls (HVAC controls/PACS), Systec (fire alarm/nurse call), and established design standards for equipment such as Guldmann patient ceiling lifts, Swisslog pneumatic tubes, and Herman Miller modular furniture. Required inspections span 25 checkpoints from pre-site conditions through final inspection, with detailed specifications for utility metering, electrical panel nomenclature, data cabling (Cat 6A with LC connectors), and division-by-division specification edits. The checklist includes mandatory compliance with VA standards for interior finishes, hardware scheduling with Medeco 7-pin cores, infection control barriers, and construction waste management per LEED requirements.

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INDEX

RFP Attachment 5 - A/E Specification and Design Checklist List - Milwaukee VA
TabDescriptionA/E Design ResponsibilityCOR Responsibility
A/E DesignInhouse Design
Deliverable Checklist - COR ResponsibilityChecklist to ensure required items are included in the design at various phases.Incorporate the information the COR ProvidesUse the checklist to provide answers to the A/E and document when provided if in the SOW. This is to be used for every project.Use the checklist to provide answers to the A/E and document when provided if in the SOW. This is to be used for every project.
AE Design ChecklistDesign considerations for all projects to be discussed and incorporated as applicableIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
SpecificationsEdits to the VA Master Specification sections required for all projects at the Milwaukee VAIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
DrawingsNotes to be added to drawings and design considerations for drawings that must be incorporatedIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
Required InspectionsRequired inspections to be added to the specification section 01 32 16.15 AND add to the respective drawing sheet under general notes. Edit as applicable for the project SOW.Incorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
017419 Checklist 1Required table to be included in this spec sectionIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
017419 Checklist 2Required table to be included in this spec sectionIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
Sole Source or Design BasisItems sole sourced or the basis of design for productsIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
Mke Basis of DesignMaterial basis of design for all Milwaukee projects to include interior finishes, lights, sinks, ice machines, etc.
OIT DesignDesign considerations for all OI&T RequirementsIncorporate as requiredVerify changes are incorporated
Edit specs and incorporate changes
Telecom Standards
Risk BaselineReview of impacts to utility systems as part of the projects what mitigation measure will be incorporated into the projects. Mitigation will need to be shown on the drawings and in the specifications.Discuss impacts with VA and COR and incorporate mitigation measure into the projects.Leads the review and completion of this table, ensures A/E incorporates.Leads the review and completion of this table, ensures requirements are incorporated in the drawings and specifications.
Metering StandardsStandards for utility metering on the campusIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
Elect Panel NomenclatureMilwaukee VA Electrical Panel LabelingIncorporate notes and requirementsVerify changes are incorporated
Edit specs and incorporate changes
Pneumatic Tube SystemPneumatic Tube System Electrical Panel Connectionif change or addition, ensure correct electrical connection.Verify changes are incorporated
N/A - will not be part of in-house design
Door HardwareSample Door Hardware schedule

Deliverable Checklist-COR VAMC Milwaukee AE Design Checklist

This design checklist and the AE SOW need to be considered together early in the design procurement phase. The intent of the checklist is to confirm AE design considerations and VA standards during design are followed. COR should review checklist during 35/65/95 Design Review meetings. This design checklist should also be sent to AE along with AE SOW and Specification Checklist during design procurement.
The Milwaukee Project Manager / COR is responsible for this checklist.
Project Name: _______________________________________________________________
Project Manager: ____________________________________________________________Project No: ________________________
No.DescriptionDate Completed/ ConfirmedRemarks or Comments
VA includes the following in the AE SOW
1A/E As-Builts included in package
2Modular Furniture Design as part of AE Contract
3Testing Included - Soil borings, equipment testing, HVAC pre-balance, ACM, LB Based Paint, etc
4Any applicable past studies as reference
5What equipment will be purchased by Bio Med and what will be included in the construction contract and construction cost (ceiling lifts, equipment booms, Xray, etc.)
AE delivers Charrette Report (N/A if no Charrette requirement in AE SOW)
1VA provides review of Charrette Report and schedules Charrette Review Meeting with Users +
2After review of Charrette Report and Charrette Report Meeting (invite Users+), VA COR must issue formal authorization to proceed to 35% SDs via GLAC to the AE.
AE delivers 35% Schematic Design (SD) Deliverable - ensure AE SOW required documents are reviewed/updated
1TOC/Index Specifications - PDF and Word document
2Drawings - PDF and CAD Documents. Drawings shall include preliminary phasing plan for affected spaces for discussion at review meeting with Users+
3Basis of Design Report - PDF Document
4Construction Cost Estimate and preliminary Construction Duration
5VACO AE 35% checklists for each discipline
6All other requiements per Section X of the AE SOW
VA provides / identifies / determines / approves the following for AE to incorporate in the 65% Design Development (DD) SubmissionFor 65%, COR to
1ACM Abatement Testing of Homogeneous Areas
2AutoCAD files reviewed by FM Eng Tech for compatibility, layers, plot styles, VA standards, etc.
3Bid Items - VA and AE develop, Approved by Director
4Biomed - Wander guard required?
5Mixing Values for Legionella (ASARAE Std 188)
6Add Notes for Key Cylinders to be pinned by GC.
7Equipment Layout Plan Keyed to Equipment Schedules (New, Existing and Relocated)
8Casework Layout Plan, Keyed to Casework Schedules, and Enlarged Floor Plans and Elevations.
9Architecture, electrical and mechanical demolition plans on separate demolition sheets.
10Card Readers
11Construction Cost Estimate
12Contractor Staging Requirements
13Cubical Curtains
14Data/Telephone Requirements
15Door Frames (Hospital Stop vs Reg)
16Duration - AE to provide estimate
17Duress Alarms
18Electrical Light Fixtures & Equipment approved by VA
19Elevator Interior Finishes if applicable
20Elevator Requirements for Debris removal
21Eyewash stations
22Final design signed off by user and TMT
23Fire Alarm Certifications NFPA 72 (1-7.2) - in specs
24Fire Extinguisher and Location Signs meeting VA Standard
25Floor materials - approved by EMS and Interiors
26GEMS Review and NEPA form completed
27Hardware Requirements
28High Tech High Cost Equipment Requirements
29HVAC Equipment approved by VA
30Infection Control Barrier Layout on Plans
31List of inspections added to Spec
32Med Gas Requirements - ZVB and AAP labeling (per Milwaukee VA standards) and this is added to the station inventory list
33Meterings Requirements - Utilities
34Nurse Call Requirement - pillow speakers, TV connections, master station
35Panel Schedules and Names
36Patient Lifts and electrical box for transfer
37PCRA form, completed and reviewed by Projects Supervisor, and entered into as an attachment to 010110-SN
38Perimeter FCU vs CU's
39Phasing - Approved by user and Chief Engineer and incorporated in drawings
40Plumbing fixtures approved by VA
41Power Distribution Requirements: E, LS, Q, N
42Programming of electronic locks as design req't
43Pyxis Pharmacy - Power and data connections
44Pyxis Supply - Power and data connections (Clean Utility Rooms)
45Review - Electrical by PM&R
46Review - HVAC by Graphics and PM&R
47Review - Plumbing by PM&R
48Room Numbering - VA to provide the A/E with the new room numbers, coordinate with facility planner and chief engineer
49Security Cameras and Security Devices
50Signage for all Rooms (type and wording) and Wayfinding requirements - work with interior designer to confirm
51Spare Parts Identified
52Sprinklers - preaction valve automatic & manual tests
53User and Division Manager Sign off of Layout/Plan
54VA patient/ staff move requirements approved by TMT
55VFCI - VA Furnished Contractor installed items
5601 Specification Sections - COR completes all 01 Specifications and provide to A/E to incorporate in the 65% submission.
57Commissioning Requirements for utiltiies to be added to the specifications
AE delivers 65% Design Development (DD) Deliverable - ensure AE SOW required documents are reviewed/updated
1Outline Specifications: Individual WORD and PDF documents for each specification. A single combinded PDF document for entire spec package.
2Drawings - PDF and CAD Documents. Updated based on 35% review.
3Basis of Design - PDF Document. Updated based on 35% review.
4Construction Cost Estimate. Can be part of BoD Report. Updated from 35% review.
5Construction Duration. Can be part of BoD Report.
6Equipment Schedules: Specifically New, Existing, Relocated equipment from BioMed survey of equip to remain and new equipment. Also includes lighting and plumbing fixture cutsheets. All Basis of Design equipment shall be forwarded at 65% for VA review.
7Milwaukee Spec Checklist - signed by AE team
8VACO AE 65% checklists for each discipline
9Drawings include (as applicable to the project):

- pneumatic tube drawings

- interior furniture layout (that is part of the construction contract)

- cubicle curtain layouts

10Back check notes from VA's 35% Review Comments
11Verify correct equipment labeling per Milwaukee standards, including Med Gas which must be coordinated w/ master table. See lead engineer.
VA provides / identifies / determines / approves the following for the AE to incorporate in the 95% Construction Document (CD) submission
1Attic Stock additional material & spare parts per spec
2Dumpsters - use VA or require separate
3Fire Safety Review - and reports sent to A/E and updated in PTR
4Historic Signatory Review Comments to be incorporated
5Integral Base or Vinyl Base for flooring - approved by EMS and Interiors
6Interiors - Color Scheme / materials - approved by Interiors
7Moveable Furniture Required communicated to FM Interior Designer for ordering
8Order new cores and Keying of doors
9Outage Phasing
10Requirement of temporary site facilities, trailers, etc.
11Staff employee training programs in specifications
12System flush certificate requirements
13Systems start-up requirements in specifications
14VFCI Glove Boxes
15VFCI Paper Towel Dispenser
16VFCI Purell Dispenser - ensure adequate number shown for installation
17VFCI Sharps Containers
18VFCI Soap Dispenser
19VFCI Toilet Paper Dispenser
AE delivers 95% Construction Document (CD) Deliverable - ensure AE SOW required documents are reviewed/updated
1Specifications - PDF document (full set) as well as updated individual WORD and PDF specs
2Drawings - PDF Documents and individual DWG/Revit files
3Basis of Design - PDF Document
4Construction Cost Estimate
5Equipment Schedule (New, Existing, Relocated)
6Milwaukee Spec Checklist - signed by AE team
7VACO AE 95% checklists for each discipline
8Back check notes from VA's 65% Review Comments
AE delivers 100% Construction Docuements (CD) Deliverable - Drawings and Specifications
1Specifications - PDF document (full set) as well as updated individual WORD and PDF specs
2Drawings - PDF Documents and individual DWG/Revit files
3Basis of Design - PDF Document
4Construction Cost Estimate
5Equipment Schedule (New, Existing, Relocated)
6Milwaukee Spec Checklist - signed by AE team
7VACO AE 100% checklists for each discipline
8Back check notes from VA's 95% Review Comments
9Submittal Log / Register

Page &P of &N

AE Design Checklist VAMC Milwaukee AE Design Checklist

This design checklist and the AE SOW need to be considered together early in the design procurement phase. The intent of the checklist is to confirm AE design considerations and VA standards during design are followed. COR should review checklist during 35/65/95 Design Review meetings. This design checklist should also be sent to AE along with AE SOW and Specification Checklist during design procurement.

Project Name:
Project Manager:Proj No:
Div.DescriptionAE Acknowledge InitialCOR Review Initial
AE SOW Template is located: FM PROJECT MANAGEMENT > 14-Procurement Package Documents > 01-AE Design Procurement.

Coordinate with Users+ to update the AE SOW while you review this DESIGN CHECKLIST.

Note: Users+ = Users, Infection Control Nurse, Safety (Fire Marshall/Construction Inspector), OI&T/Telecom, FM Leadership, Interiors Dept, GEMS, Logistics, Patient Safety, EMS, Police, BioMed, Pharmacy (PYXIS?), Shops.

PD = Pre-Design; these items need to be considered during AE SOW development and can be finalized during early design review meetings with AE.

GEN = General Design Checklist note

PDEquipment procured outside construction contract? High-Tech/High-Cost equipment may be procured by Biomed/Users/Logistics. Coordinate early during SOW development.
PDPyxis Supply - Power and data connections (Clean Utility Rooms). Discuss Pyxis with Users and Pharmacy. Ensure minimum requirements for power/data/space are available.
PDSole Source versus Basis of Design: COR to review material requirements and make the determination between Sole Source and Basis of Design. Review light fixtures, plubming fixtures, ceiling tile, paint, sole source list (see SN Spec) and any other material issue that may become a basis of design/sole source issue. AE SOW must inform AE what our design standards (Basis of Design and Sole Source) are. COR prepares justification documents w/ AE preparing cost of sole source items. AE shall provide list of Basis of Design. Sole Souce list in Special Notes specification will need to be edited by the COR. Sole Source justification documents are part of the Construction Procurement Package, so work with AE to get cost breakdown of each.
PDPhasing and Moves shall be roughed out by SD deliverable. Will the construction and construction phasing require moves of staff? If so, begin discussing this with Users+ and ensure phasing notes allow for time for VA to move staff as necessary prior to turning over each phase to the contractor. Moves of patients and staff shall be reviewed and approved by FM Leadership and TMT. Final phasing plans and move plans shall be approved by Users and Director and incorporated in drawings.
PDReview Sole Source or Design Basis tab this file - coord with FM Leadership, Users+ to make correct plans for equipment that needs to be sole sourced or made basis of design (with allowable equal). There will be spec work as needed.
PDEnsure AE has most current version of MILWAUKEE SPEC CHECKLIST to include the HARDWARE SPEC GUIDE.
PDCoordinate with BioMed and users+ for review on Wanderguard, Ceiling Lifts, Nurse Call, Temp Track and all new medical equipment. Review potential locations on 35% SDs. Arch plans and reflected ceiling plan need to be coordinated. Nurse Call Requirements: confirm where pull stations are required, dome/zone lighting, pillow speakers, TV connections, and master (annunciator) stations.
PDIf Bid Deducts are part of the project - these need to be identified in AE SOW and therefore part of the AE's proposal. Bid Deducts require FM Leadership and TMT approval.
PDCADD/Revid/BIM Standards - coordinate with VA CADD/GIS Department on providing design standards and reference documents, as-builts, utility maps. Forward CAD/Revit files to for review by FM Eng Tech for compatibility, layers, plot styles, VA standards.
PDIf a Charrette Meeting/Report are required - update SOW accordingly. AE shall be responsible for all survey & investigations, development of the questionaire, option renderings and report. Charrette Planning Meeting can be same day as Design NTP meeting.
PDCommissioning. Will the project require commissioning? As of June 2022 GLAC has BPA for CX services via task orders. If so - do you want CXA to provide CX services during design? If so, CX procurement package starts same time as AE procurement package. If not, CX procurement package will begin with construction procurement package. If no CX needed, Div 1 CX spec probably not needed, but individual MEP CX specs may be required for HVAC, Plumbing, Elec.All mechanical (AHU/controls) systemes will require CX. Others may/may not depending on Shops and FM Leadership input. Discuss with FM Leadership and AE whether Div 1 Commissioning Spec is required and if VA will procure CXA services via a third party contract.
PDSOW validation meeting with AE once they have RFP from GLAC. Keep record/notes of SOW validation meeting and whether AE declines.
PDVFCI Items/Equip: Discuss in detail VA provided equipment/furniture that is Contractor installed (VFCI). AE shall have a detailed schedule/table in the drawings making these items clear. COR to review VA provided toilet room/exam room equipment with EMS and ensure updated cut sheets are provided to AE. This includes Paper Towel Dispensers (eMotion or tri-fold), Sharps Containers, Soap Dispensers (liquid or foam), Hand Sanitizer Dispensers, Glove Box Holders, Toilet Paper Dispensers and Sanitary Napkin Boxes. Other items to consider: TV mounts, computer mounts, mirrors, grab bars, exam room wall panels (otoscopes). See FM PROJECT MANAGEMENT > 05-Design > 02-Equipment (VFCI).
PDGeotechnical Engineering. Is sampling/testing Included? Soil borings, soil characteristics, geoprobes… If a full geotechnical report is required it must be a part of the specifications. This affects structural design and is required anytime we are moving earth. Ensure AE SOW mandates they produce all structural design.

If we are turning over any soil on the project please ensure AE SOW considers pot-holing or engineering investigations to identify buried infrastructure/utilities. Work with Shops/CADD/GIS Dept on utility locates. Consider FLOWABLE FILL to replace native (always assume native soils are contaminated) soil - especially under any flatwork, roadway, asphalt, curb/gutter or other area where structural fill is beneficial.

If soil borings are required, the Geotechnical Report shall be included as an attachment to the Div 31 specifications. Ensure soil borings are at least 10 feet below lowest elevation of footing, caisson, pier, piling, slab, or other adjacent foundation structure. Include a dewatering clause for all contracts. Clause to be worded accordingly for the type of earthwork required that the contractor is solely responsible for this work.

PDWill there be new Kiosks (Veteran Check in Stations)? Coordinate with Darcel Ehley and Master Planner.
PDCOR will complete the NEPA document in the Planning Folder with GEMS assistance.
PDCOR shall begin the Risk Baseline - share with AE - update throughout design
PDReview format of Submittal Register/Log in Excel with Opcenter CORs to ensure it is compatible with Opcenter. AE SOW should state that creation of the Submittal Register/Log is the responsibility of the AE. Format provided by VA.
PDCoord with Users+ for survey of existing space(s) for equipment to move to new space and prepare list of new equip needed. BioMed shall input if Wanderguard, Nurse Call, Ceiling lifts, TempTrack, and new med equip are required. EMS and Logistics needs to be involved as well to consider what can be salvaged and/or re-used in new design (if practical). OI&T get involved re: new computers and phones. Note - Kay/EMS will procure CPU hangers (under desks) upon coordination with OI&T. Talk to Users about printers and RICOHs and fax machines. Send users+ Pre-Charette checklist prompting initial thoughts on type and quantities of equipment for relevant space.
PDReview work in data closets (Telecommunications Rooms) with OI&T/Telecom. Will new switches be required?
01TIL: Ensure AE downloads most current version of VA Specifications and Design Manuals from VA TIL.
01COR/Project Manager is responsible for all applicable Division 1 specifications with exception of 01 42 19 and 01 45 29 (review AE SOW). COR/Project Manager is also responsible for Specification 02 82 11. Coordinate abatement activities spec with AE's Hazmat drawings and GEMS review. Review that part of the AE SOW Template and update accordingly if modified.
01Infection Control. VA will provide overall classification of construction with regards to IC. Based on "type" of construction (A/B/C/D) and "patient risk group" (low/medium/high/highest), VA will determine CLASS of construction based on IC matrix (Class I/II/III/IV). This may be for overall construction or by phase. Phasing is very important if there are different classes of construction. VA and AE to coordinate placement/design of IC barriers on drawings when needed.
01IC/CN Barriers - Fire rated plastic will only be allowed to be used for a five (5) continuous calendar days (including days not worked such as weekends).
01IC/CN Barriers - consider the use of adjustable/mobile hard construction barriers (like Edge Guard) to create IC/CN barriers around jobsites. They are great for ante-rooms. They do not have a 1-hour fire-rating however.
01Specifications - COR is responsible for the following specifications: 01 00 00, 01 01 10 SN, 01 32 16.15, 01 33 23, 01 35 26, 01 57 19 and 01 74 19. Work with GEMS for 01 57 19 and 01 74 19 and ensure sample CWMP is added to 01 74 19. Ensure dates in these Division 1 specs match the pre-construction timeline in the Construciton Procurement Package SOW document for GLAC.
01Provide Opcenter access to AE in project folder for DESIGN document file transfer - from reference documents to aid in proposal to receipt of AE deliverables and sharing of VA comments.
02Hazardous Survey in AE SOW? Hazardous materials bulk sampling is to include a materials sample from every wall in the room and the ceiling, at a minimum. Contractor sampling asbestos to identify homogeneous area and identify areas to be abated based on OHSA and WDNR interpretations. ACM/Lead - Testing and Sampling by AE hired consultant? Coordinate with GEMS, VA Safety, and A-Team. Consider scope of hazardous sampling. This, too, needs to be detailed in depth in AE SOW.
ACM / Hazardous abatement - if there's hazmat to abate, the Division 2 specs are required and a deep review of this spec is required by GEMS, A-team, COR and AE to ensure specification requirements match the drawings. Consider lead stabilization and not lead abatement.
02Lead stabilization. We tend to not include lead paint abatement specifications. Demo activities will resolve lead paint issues if found during AE specialty consultant hazmat survey. Lead STABILIZATION specification to be inlcuded if existing lead-painted walls/ceilings are to be impacted. Coordinate with GEMS, VA Safety and A-Team.
02ACM abatement - regarding dielectric unions on perimeter heating/cooling HVAC piping system: For the replacement of dielectric unions, assume two (2) per perimeter riser. Replace dielectric unions with full-port ball valves. COR is responsible for spec 02 82 11.
06Wall blocking (06 10 00; 09 22 16); add note as applicable in drawings as well for as much wall blocking as necessary. Provide details and notes for contractor to install wall blocking for all wall hung equipment, devices, items, etc., to include blocking for wall-mounted door stops (Div 08 71 00). Add following spec sections as related work sections: 06 10 00; 08 71 00. Designer shall consider wall blocking as much as possible.
08AE shall ensure that CONSTRUCTION DOORS are included in the contractor's door/hardware requirements and shall be on the hardware/door schedule. Infection Control/Construction doors shall be fire-rated (1hr), hollow metal doors, with closing devices as required by NFPA 241 and the Safety and Special Notes Specifications.
08Doors/Frames/Hardware - ensure AE has updated spec guides. Have discussion with FM Leadership/Arch Shop/EMS/Users re: hospital stop vs regular stop frames. When door frames with hospital (terminated) stops are installed, a 6" cove base will be used.
08Stairwell doors - coordinate changes to stairwell doors (hardware, access control) with VA Locksmith, Users and Fire Marshall/Safety.
08Hardware/Auto Openers/Card Readers: Coordination between Div 08, 26 and 28 is paramount in the drawings. Who supplies power supplies for electrified hardware (strikes, openers, panic bars, card readers, etc.)? Arch/Elec Power/Elec Tech sheets and hardware schedules need to be coordianted.
08Hardware: AE needs to review the current VA Patient Privacy and Dignity Design Guide.
08Hardware: AE shall work with the COR and VA Locksmith to prepare a core schedule. This must be created prior to 100% deliverable, and will be completed during the construction hardware submittal phase. This core schedule shall include doors, access doors, millwork and cabinetry: all doors receiving cores.
08Hardware: Specify Mortise Locksets and Latches (Sargent Series 8200) for all hardware with the exception of toilet rooms (Cylindrical OK).
08You will need a separate Hardware meeting between 35% and 65% with Users, AE, AE hardware consultant and VA Locksmith. Result of this meeting is the hardware pinning/keying schedule. Ensure hardware schedule is clear: GC provides all hardware listed in each group, however SFIC cores are shipped directly to VA Locksmith. COR is responsible for Medeco letter during construction. Cores shall be pinned/keyed to the keyway/series as prescribed by a provided core spreadsheet during construciton submittals. AE shall provide a narrative in hardware schedule for each door regarding how it opens/how you ingresss/egress through the door. Sample spreadsheet is next tab.
08Exterior louvers (08 90 00) to match existing architecture of building (including color). All louvers to have insect screen.
09Review with COR and Interiors Designer for need for a color board for each exterior and interior design work.
09There shall be no carpeting incorporated into any renovations. AE shall coordinate with VA Interiors for flooring materials.
09All interior finishes/colors/styles and materials are reviewed by Interior Designer and EMS. This includes elevator cabs, cubicle curtains, furniture, flooring, bathroom tile, painting, wall/door protection, artwork, baseboard and sconce lighting/accessories.
09Finishes Schedule review - Interior Designer to review finishes schedule (drawings), and specification 09 06 00. Also - if AE SOW required a finishes "sample" board, that should be received at 65% and forwarded for review. This includes flooring materials, window treatments, paint.... Consider separate meeting with Arch Shop to discuss finishes as well for spec edits based on historical maintenance issues. Coordinate with Users+ to order loose furniture for the project if needed (chairs, end tables...)
10Signage (interior): VA sole source to 2/90 Sign Systems. Coordinate with VA Interior Designer. There will be a signage schedule in the Arch drawings. Signage type can be listed on hardware spreadsheet for each room. Signage and wayfinding requirements include specialty signs for fire extinguishers, water fountains and eye wash stations.
10Cubicle Curtain track system shall be BASIS OF DESIGN to coordinate with VA Miwaukee hospital standard. Track system manufacturers shall be the Curtain Track Rail Support System (CTRSS) Barrier Free Lift RX-6001 or PRVC Cubicle Curtain System by PRVC Systems. Fabric pattern shall be Momentum / Respite / Vessel (Product # 09168905). Coordinate requirements with EMS and Interiors. Patient Privacy design alert means privacy curtain around door and second privacy curtain to separate "provider" space from "patient" space inside exam rooms.
10Wall Protection. Add IRWC/RWC to any rooms where beds/carts/equip are frequently moved in/out. IRWC shall be ROLLED GOODS at every opportunity to reduce seams in our finished products. There is a spec checklist edit for 102600 to cover this. Wall protection in corridors shall be 48" AFF (handrails over the top). Wall protection inside rooms shall be 42" to 48", coordinated with all wall-mounted equip and cutin boxes for switches, outlets, thermostats, push-plates. Ensure AE creates general elevation detail on architectural drawings.
10Note that VA EMS provides paper towel dispensers (fold/roll), toilet paper dispensers, soap dispensers and hand sanitizer dispensers. Get cutsheets from EMS and provide to AE for blocking and locations in toilet rooms, exam rooms, break rooms. Talk to users and Logistics about Sharps Containers, Glove Box Holders. Talk to Kay/OIT/Biomed about any required computer/CPU/monitor mounting.
11Coordinate with BioMed, Safe Patient Handling Coordinator, and users+ for review on Patient Ceiling Lifts. Guldmann is preferred vendor and shall be Basis of Design in the AE's drawings and specs. Design includes electrical box for transfer. Power is from emergency circuit and at special height.Review potential locations on 35% SDs. Arch plans and reflected ceiling plan need to be coordinated. We cannot sole source Guldmann, so COR and AE need to write tight specification (see 7AS/7AN specs as templates) listing Guldmann as basis of design and the salient characteristics required. Electrical drawings shall show combination lock/transfer switch, conduit and gangbox at the lift's battery charging station location. Update specs accordingly (Div 26 / 11 73 00) to indicate installation responsibilities between electrcial contractor, general contractor and specialtiy install contarctor.
12Modular Furniture (Herman Miller is sole sourced) design as part of AE contract (COR to update SOW). There are two kinds of furniture: affixed (HM, part of contract) and free-standing (usually from Interiors/Kay - not part of contract). Review furniture needs with Interiors Dept, Users and AE. BSI is a local vendor that sells HM furniture. HM furniture shall be sole sourced in the AE SOW and construction documents. AE shall utilize VA Interiors for initial design concept(s) and coordiante with local HM rep/vendor. This needs to be in AE SOW.
12Casework layout plan(s) need to aling with casework schedules. Note that all custom millwork/casework drawers/cabinets are to receive SFIC just like doors. Ensure casework layout plan(s) also align with enlarged floor plans and elevations. Note: built-in furniture and custom millwork/casework shall be on different drawings in Arch set.
14Pneumatic Tube System (PTS) is no longer sole sourced. Specs shall list basis of design preferred vendor Swisslog. COR/AE shall write a tight spec around Swisslog as VA's preferred vendor. Try to get Swisslog to work with AE during design for drawings/specs. We cannot insert Swisslog drawings into the plan set; so AE (mechanical engineer) will need to create these sheets with Swisslog support.
14Design elevators or cart-lifts in accordance with latest VA and NFPA code requirements in regard to fire protection services. Provide one vertical and one horizontal elevator interior control panel to match existing panels in main hospital building 111. These are specifically designed for SCI and wheel chair bound patients. Emergency phones in each elevator car shall communicate with main hospital building 111 Police Desk. Elevators shall be monitored by the existing elevator monitoring systems located in buildings 111 and 113.
14New elevators require independent (3rd party) inspection. Ensure specifications are updated accordingly.
14Elevator Controls - consider Tug and Fire Alarm interface
21Sprinklers - work with Safety for review of sprinkler head type and spec.
21Sprinkler and Fire Suppression - coordinate with VA Fire Marshall. Note FP is design-build. Preaction valve automatic and manual tests required. Bldg 111 fire pumps located in MER-1 adjacent to loading dock.
21Fire & Life Safety review - Forward 65% drawings for review. Contact Projects Supervisor.
22Eyewash stations - also require thermostatic mixing valves as water needs to be tempered and not cold
22Thermostatic mixing valves are required on every sink, faucet, shower, or eyewash station. Refer to VA plumbing design guide for more details and VHA Directive 1061. Recent Legionella directive needs discussion. Discuss the requirement of individual returns from each sink/lavatory/shower as well in the AE SOW.
22Med Gas naming convention must match with the master table at the Milwaukee VA. Designer to ask COR to refer to master table at Milwaukee in order to determine correct labeling / numbering sequence.
22Med Gas Requirements - review med gas requirements with Users and Shops. Some services utilize portable vac/suction equipment. Confirm medical vacuum capacity. Update Zone Valve Boxes during design accordingly. 3rd party testing required of med gas changes prior to commissioning system.
22Med Gas (22 62/63 00) - Refer to Milwaukee VAMC labeling standards in VA Special Notes Spec (3.22.B). Consider this valve labeling standard for any med-gas, med-vacuum, dental-gas or dental-vacuum modifications at VAMC Milwaukee.
22Med Gas - Chemetron shall be used as basis of design. Med Vac/Gas alarm panels: Puritan-Bennett (by BeaconMedaes) is Sole Source vendor. Alarm panels in Anesthetizing areas are to be on the upstream side of the source and downstream adjacent room. Alarm panels in all other non-critical areas are to be on the downstream side of the source.
22Purely Med Gas is the current VA Service Contract provider for system maintenance/service and new system inpsections and certifications. This may change year-to-year; COR to work with service contract COR and identify vendor and AE shall make note in specs that final inspections and certifications shall be provided by VA on the service contract and not part of the construction contract.
22Plumbing Fixtures (sinks, toilets, faucets, lavatories, mixing valves) and supporting appurtenances shall be approved by the VA. AE shall provide plumbing fixture schedule and cutsheet of fixtures with 65% deliverable. Laminar flow device to be 1.5 gpm for lavatories and handwashing sinks. Use check valves on all stop boxes for sinks. Flush Valves shall be battery operated.
22Water fountains (bubblers): Coordinate work with VA pipefitters.
22Ice Machines - if being spec'd/requested by users, ensure correct style being selected (VA to provide Basis of Design). Contact PM&R shop for details. Include drain pan detail if necessary (see Arch shop).
23UV / Germicidal Irradiation shall be incorporated into HVAC design. VA TIL spec does not include this item so VA Milwaukee will have to rely on AE spec edits. Coordinate with VA Shops.
23AE will have to work closely with Johnson Controls (JCI). JCI is sole source vendor for HVAC Controls (Metasys). Ensure AE SOW makes this clear and that sole source documents in Special Notes spec are updated accordingly.
23VA Chiller Plant coolant = 40% Ethylene Glycol / 60% Deionized Water, with pink dye; "Dowtherm" basis of design
23HVAC equipment - Building 111 uses the chilled water coil as a preheating coil in the winter months. Verify this for new design and retrofit on all existing AHUs.
23HVAC equipment (air handling units, pumps, fans, VFDs) reviewed by VA Utilities/Graphics/Elec Shop.
23HVAC hot water pumping. Consider magnetic strainers in new systems to remove ferrous sludge. Especially if magnet impeller (ECM) pumps are specified.
23HVAC equipment labeling - label per room serving. Example: Filter for room 2254 = F-2254, VAV for Room 3256 = VAV-3256. Refer to Milwaukee VAMC labeling standards in VA Special Notes Spec (3.22.A) for above ceiling labeling requirements. Consider this labeling standard for equipment modifications at VAMC Milwaukee.
23Perimeter Fan Coil Units vs Convection Units (fin tube). Are they being removed? Demo in phases affects floors below remodel. Fittings are ACM and di-electric unions shall be replaced with ball valves. Coordinate with VA Pipefitters.
25Meterings Requirements - Utilities - discuss if needed. See attached metering information tab as provided by Energy Engineer (Ken D). These equipment are Basis of Design.
26Electrical Distribution (VA grounds High Voltage Electrical Distribution System): 13,200 V; cables to be 15kV, XLPE 133% insulation, foil shield, 1/0 gauge copper. Load-break elbows should be specified. All connections should be made on equipment or on above-ground padmount junctions.
26Switchgear Circuit Breakers. New breakers provided for switchgears SG-1LS, SG-2CR, SG-3EQ, SQ-4EQ shall be Eaton Cutler-Hammer Digitrip 520MC with ground fault alarm only. New breakers provided for switchgears SG-1N, SG-2N, SG-3N, SQ-4N shall be Eaton Cutler-Hammer Digitrip 520MC with ground fault monitoring. If a neutral is involved for a 277/480v breaker a Current Transformer will have to be provided for the neutral. For straight 480v no neutral is required. The new circuit breakers need to be daisy chained into the existing metering signal system and them programmed into the facility's metering system (EATON Foreseer). If this infrastructure is required, sole source documentation for the Construction Procurement shall be completed by the COR.
26Spec 26 05 73 shall be required for every project that adds or modifies any electrical infrastructure. AE shall perform a Coordination Study or an Existing Condition Load Study on every project that adds or modifies any electrical infrastructure; ensure this is part of AE SOW. The intent is to ensure new electrical equipment meets the requirements of the 26 05 73 specification. This also means that AE design will include BASIS OF DESIGN mfr/vendor info (brand name). Specs will have to be edited for brand name or EQUAL. The "equal" caveat being the salient characteristics of the elec equipment PLUS the fact that equals must coordinate.
26New electrical equipment - labeling of new electrical equipment in the drawings shall be:

- per equipment identification number

- installation date

- area serving

- feeder services

- voltage

- amperage

- main breaker testing

26Electrical Light Fixtures (277V and 120V) and all other electrical equipment shall be approved by VA. AE shall provide elec fixture schedule and cutsheet of fixtures with 65% DD deliverable.
26Electrical Outlets - each outlet shall be a hospital grade "double duplex" or quad. Discuss special heights for TVs, kiosks, ceiling lifts or overhead doors.
26Electrical Panel Schedules and Names - follow VA standards. Reference Spec Checklist.
26Electrical Panels/Gear/MCCs/Disconnects - there are locations where new or replaced equpment may be forced to be under existing piping (water, HVAC, steam, condensate, sewer). This is OK but AE shall be responsible for design of "drip pans" to be installed above electrical equipment to prevent minor leaks from falling on new electrical equip.
26Electrical Panels: If electrical panels impacted by this project are original to the hospital, very old and/or you can not obtain new breakers or parts, they are to be replaced.
26Refer to VA Milwaukee Interior Light Fixture Standards tab this spreadsheet for all interior & exterior lighting standards. Review/incorporate required Federal Government lighting efficiency rules. Where conflicts arise due to VA Milwaukee standards, please advise the COR immediately.
26VFDs - ensure AE mentions ABB is manufacturer/vendor as "Basis of Design". Other VFD mfrs provide much larger units that meet performance specs but make install difficult in small spaces. VFD maximum size shall be specified in drawings if necessary.
27AE will have to work closely with Systec. Systec is sole source vendor for Nurse Call/Code Blue (Jerron 790). Ensure AE SOW makes this clear and that sole source documents in Special Notes spec are updated accordingly. Coordinate with Biomed.
27Coordinate with BioMed and users+ for review on Wanderguard and Nurse Call. Review potential locations on 35% SDs. Arch plans and reflected ceiling plan need to be coordinated. Nurse Call Requirements: confirm where pull stations are required, dome/zone lighting, pillow speakers, TV connections, and master (annunciator) stations.
27Duress Alarms - User determines needs along w/ VA Police. Determine wired or wireless. Under desk? Bosch wireless? Coordinate with Systec may be necessary.
27Low Voltage network cable to be Cat 6A with LC connectors. Design cable managment via CABLE TRAYS and not J-Hooks (make spec adjustments as necessary)
27Television - Coax closets and cable TV locations. Coordinate with Elec Shop for requirements and locations.
27WAPs - see OIT design considerations tab. Note that AE will not design WAP layout. Plan will be sent to OIT for outside WAP layout.
27Data/Telephone Requirements. Discuss quantity and location in rooms. Note that all non-patient phones will soon be VOIP (analog phone going away except for faxes/elevators/pt rooms). Discuss with Telecom the V/D covers required (update specs if necessary).
27Medical Clocks - new standard is low voltage, CAT6A powered, network clocks tied into our VA network. They don't need batteries and update automatically at Daylight Savings Time.
28AE will have to work closely with Johnson Controls (JCI). JCI is sole source vendor for Physical Access Controls Systems (PACS-P2000). Ensure AE SOW makes this clear and that sole source documents in Special Notes spec are updated accordingly.
28AE will have to work closely with Systec. Systec is sole source vendor for Fire Alarm (Siemens Pyrotronics). Ensure AE SOW makes this clear and that sole source documents in Special Notes spec are updated accordingly.
28Security Cameras. Coordinate with other Div 28 issues (PACS, specialty hardware and access control) and VA Police and JCI. Regarding cameras, Milestone is our separate server/system maintained by JCI.
28Card Readers coordinated with police and locksmiths. Card readers shall be noted in each hardware group when specified. Coordinate with Div 08 specs and architectural hardware schedule. Ensure technology and electrical sheets are coordinated. Card Readers by HID (manufacturer) are Basis of Design.
31Earthwork - never use short form specification 31 20 11. GEMS has significantly edited the 31 20 00 spec and this should be used as template for all earthwork activities on VA Milwaukee campus.
32For new asphaltic pavements, direct AE to use specification sections that are equivalent to State of WI DOT requirements. Edit specifications to provide for a recycled asphalt base course and a virgin surface course.
GENEquipment layout plan(s) need to align with equipment schedules (New, Existing and Relocated). Details of each room as needed to highlight floor and wall layout of miscellaneous equipment required in each room.
GENLayout/Plan shall be signed off by Users and Division Manager at end of 35% review meeting.
GENLogistics shall be part of design review for any changes to clean/soiled utility rooms. This includes adding new clean/soiled rooms - they have to review room size for carts/bins. Review VA requirement for Clean/Soiled Utility Rooms with regards to air pressure (pos/neg) and minimum air exhanges per hour.
GENSOC drawings: include floors for affected work areas.
GENSpare Parts requirements are identified inside MEP specifications for new equipment.
GENContractor Staging Requirements - shown on the plans and approved by FM Leadership
GENStructural Engineering/Foundation design - shall be complete as part of AE deliverables. No longer can be "design-build"
GENWaste Management: Coordinate with AE and GEMS location of contarctor dumpster if they will not be using Bldg 111 dumpster. Location of contractor fence, laydown area, dumpster shall be on plans.
GENAttic Stock additional material & spare parts per spec
GENReflected Ceiling Plans: coordinate ceiling lifts, privacy curtains, lighting, HVAC, sensors and all other ceiling mounted equipment.
GENCommissioning and Start-up - based on CX requirements, ensure MEP engineer details startup and acceptance procedures for startup, commissioning and acceptance procedures of new equipment. Ensure Divisional CX specs as well as Div 1 CX spec are reviewed/updated.
GENTraining - Ensure specifications are edited accordingly for required VA Staff/Shops training.

Specifications

DivSpecCommentVA Updated ChecklistDate AE Made CorrectionsCommentsAE Initials
Reference the "Drawings" tab of this file for notes and design requirements on the drawings.27-Aug-11
AllSearch for and delete/edit references to following:

1) Guarantee Period (a.k.a. guaranty period services)

2) Spec writer notes (a.k.a. notes to specifier) and the double slash "//"

3) Left and right brackets (because these indicate options). Search on "[" and "]" and when found, choose appropriate option to retain; delete others.

4) 00 72 00 General Conditions (this is the old reference to what is now 01 00 00)

5) Specifications sections referenced in Part 1 of each specification: if not used, say " - NOT USED"

6) Replace "Resident Engineer" with "COR" throughout specifications

7) Review applicable referenced spec sections and delete if they don't apply

8) Search for and remove ALL references to metric/SI units23-Aug-19
AllSpecification Section Header shall be consistent through all specs.

Left side, justified:

Milwaukee VAMC 695-XX-XXX Project Name/Title Milwaukee, WI 53295

Right side, right justified:

Month, Year (date of last Spec Update from TIL) Spec Deliverable (i.e. 65%, Bid Set, CB-02, etc.)

Date of Specification Deliverable21-Nov-15
000 01 15List of Drawings is required - Verify that this matches the Drawing Sheet Index21-Nov-15
101 00 00

01 01 10 SN

01 32 16.15 01 33 23 01 35 26 01 57 19 01 74 19 01 81 13

01 91 00These specification sections are required for ALL projects. COR is responsible for editing, updates and correct versions for inclusion. AE to coordinate with COR for updates and inclusion at 65%/95%/100%.15-Jan-21
101 00 00(1.2A) Delete paragraph. Add following statement: "See attached Scope of Work".

(1.2B) Change to "Visits to the site by Bidders may be made only as described in the solicitation in accordance with FAR 52.236-27 Site Visit (Construction).

(1.2C) Edit as appropriate.

(1.2D) Delete unless separate testing services are required for the construction.

(1.2E) Insert at end of paragraph: "Refer to Section 01 01 10-SN SPECIAL NOTES for fingerprint, badging, construction door access and parking requirements."15-Jan-21
101 00 00(1.3) changes to "STATEMENT OF BID ITEMS - SEE BID SCHEDULE"
Delete everything else.15-Jan-21
101 00 00(1.4) SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR
Change statement to " A. Drawings and specifications (contract documents) may be obtained from the SAM.gov website where the solictiation is posted. Hard copies will be the responsibility and expense of the contractor(s)."15-Jan-21
101 00 00(1.5) - determine if ISSO/PSO will require NDA for all contractor employees. If so, include "01 00 00a Non-Disclosure Agreement" as appendix to this spec and edit this paragraph accordingly.23-Oct-23
101 00 00(1.5) CONSTRUCTION SECURITY REQUIREMENTS

(1.5A) If Security Plan required, leave 1 and 2 in. Otherwise delete references to Security Plan.

ADD: Submit the Site Security Plan meeting requirements as listed below and in accordance with Specification 01 33 23 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES within 60 calendar days of the Notice to Proceed meeting.

(1.5B) Insert new paragraph 2: "A Special Agreement SAC form is required for every contract employee. See the SPECIAL NOTES specification for an example of this SAC form. This needs to be supplied to the COR for every contract employee on the jobsite. Even if the contractor has an active badge, a SAC form is needed for the COR’s records."

(1.5C) Delete this section.

(1.5D) Delete this section.

(1.5E) Edit the "Document Control" paragraph - delete parts #1, #3 and #7. Most likely the contractor will have no access to any VA sensitive information. This will be corroborated by the Appx A. COR can coordinate this re-wording with VA ISO/PSO if necessary based on the contractor's scope of work.

(1.5F) Delete paragraphs 1 and 2. New paragraph 1 should state: "Permits shall be issued for General Contractor and its employees for parking in designated areas only. See the SPECIAL NOTES Specification."15-Jan-21
101 00 00(1.6) OPERATIONS AND STORAGE AREAS

This entire section requires detailed review and edit with FM leadership.

(1.6E) Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. (Refer to the Special Notes Specification for more details.)

(1.6F) REPLACE WITH THE FOLLOWING: Maintain existing utility services in the Medical Center. Provide temporary facilities (including heat), labor, materials, equipment, connections, and utilities to assure uninterrupted services when needed. Where necessary to cut existing pipes (sanitary drain, roof drain, condensate drain), electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. Refer to Specification 26 05 11, 27 05 11 and 28 05 00 for additional requirements.

15-Jan-21

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