Attachment 1 - SOW - CN Chiller Plant - DB Milw Final - R3.pdf
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- Solicitation - Y1EZ--Construct Chiller Plant | Design Build Milwaukee, WI VAMC | 695-24-101
- Solicitation number
- 36C77626R0024
About this file
This is a Statement of Work (SOW) for design-build services to construct a new Chiller Plant (Building 153) at the Clement J Zablocki VA Medical Center in Milwaukee, Wisconsin. The project is identified as Project 695-24-101 with a document date of October 16, 2025.
The Design-Build contractor must furnish all architectural and engineering (AE) design services, construction labor, materials, supervision, and administrative support for the complete project delivery. The contractor is responsible for demolishing Building 109, clearing the site, managing existing utilities, and constructing a fully functional chiller plant that meets VA design guides, International Building Codes, NFPA, OSHA standards, and VHA Directive 1061 requirements for healthcare-associated Legionella disease prevention. The new facility must include full generator backup, a 2nd floor walkway connection to the existing chiller plant (Building 113), exterior windows, secure perimeter fencing meeting VA physical security requirements, electrical and IT closets (80 square feet minimum unless waived), and interconnect components for rapid changeover from the old to new system. The contractor must also provide a Storm Water Pollution Prevention Plan (SWPPP), handle environmental and permitting requirements, manage construction phasing to maintain continuous access to the current chiller plant during 24/7 operations, and support third-party commissioning at no additional cost to the government.
The project schedule spans 730 consecutive calendar days from Notice to Proceed to completion, with design deliverables at 35%, 65%, 95%, and 100% phases. Construction packages may run parallel with design phases to meet the aggressive timeline. The contractor must maintain minimum site visit frequencies: 18 principal visits, 4 architect visits, 8 structural visits, 18 mechanical visits, and 4 civil visits. All construction work during normal hours is 6:00 AM to 6:00 PM Monday through Friday, with weekend and off-hours work requiring advance COR approval. Utility outages must be submitted on VA Outage Forms at least 21 days in advance and conducted after normal clinical facility operation hours. Contractor employees require VA badging in advance, must be OSHA 30 certified for supervisors and OSHA 10 certified for laborers, and cannot access VA personnel health information, personally identifiable information, or sensitive VA information or systems. All deliverables, including design documents, construction records, and as-built drawings, become property of the U.S. Government with unlimited rights to use or disclose.
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Project 695-24-101
STATEMENT OF WORK
for
DESIGN BUILD SERVICES
Construct Chiller Plant
October 16, 2025
Clement J Zablocki VA Medical Center
Milwaukee, Wisconsin 53295
1. PROJECT PURPOSE AND INTENT
1.1 This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional architectural, engineering, and construction services required for the Design Build effort here-in described.
The purpose of this project is to construct a new Chiller Plant, Bldg 153, at the Milwaukee
VAMC. The new Chiller Plant and equipment is necessary to upgrade and enhance Chilled water-cooling capabilities serving the Main Hospital, Bldg 111. Construction will be on a site currently (and generally described) as occupied by Bldg 109 and up to but excluding existing roads and alleys, the utilities services of which shall be protected &/or relocated as needed.
Bldg 109 is expected to be empty/vacated with access for demolition approximate October 1, 2026. The Chiller Plant shall be provided with full generator backup, connected by 2nd floor walkway across the alley to the existing/old Chiller Plant, Bldg 113, the new building having exterior windows behind the Graphics Operator Desk and in the Supervisors Office, along with all other requirements.
1.2 The Design Build (DB) contractor shall furnish:
1.2.1 Design: All AE design services, materials, supplies, equipment, investigations and project & demolition supervision, construction, construction period services, and startup associated with this contract.
1.2.2 Design shall meet VA Design Guides, Design Criteria, and VA Master Specifications found at the ‘technical information library’ TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire
Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), A
Plumbing Design Manual and VHA Directive 1061 design standards for protection against
Healthcare-Associated (HCA) Legionella Disease (LD), and VA Energy conservation guidelines and requirements.
1.2.3 Construction and Startup: All labor, materials, supervision, and administration for CN
Packages and the 35%, 65% & 95% and 100% design, and construction phase of this contract.
1.3 The project is located at the Clement J Zablocki VA Campus, Site of Bldg 109, 5000 W
National Avenue, Milwaukee, Wisconsin 53095.
2. PROJECT OBJECTIVES
2.1 The Design Build Contractor shall provide a fully functional and documented Chiller Plant for the Clement J Zablocki VAMC meeting chilled water-cooling needs and all requirements.
2.2 The Design Build Contractor shall provide for the design, construction, construction period services (CPS), startup, and documentation of the Chiller Plant. The VA will at our expense contract a 3rd Party Commissioning Agent (Cx); any additional time in the schedule, including completion date extension, shall occur at no additional cost the government for this purpose. Full access to the site, design, CPS, files, documents, and data shall be granted to the VA and Cx Agent. Discrepancies in compliance to be resolved at the discretion of the
VA. The intent is to ensure the design, construction, CPS, and startup performed by the contractor meets the intended SOW and requirements.
2.3 The Design Build Contractor shall size, design, construct-to, and start-up to VA and industry specifications and standards for Chiller Plants.
2.4 The Design Build Contractor shall provide a phased plan that demolishes Bldg 109, clear the site and existing utilities located on/in the project’s construction site. Other remaining utilities are to be protected during construction.
2.5 The Design Build Contractor shall provide construction phasing acceptable to VA to ensure access and functioning at all times of the current Chiller Plant.
2.6 The Design Build Contractor shall provide all utility connections required (water, sewer, electrical, data), properly integrated into the Zablocki VAMC systems.
2.7 The Design Build Contractor shall provide a Chiller Plant that meets VA physical security design guide requirements.
2.8 The Design Build Contractor shall ensure traffic and physical access is maintained into and adjacent the current Chiller Plant during 24/7 business hours during construction.
2.9 The Design Build Contractor is required to include interconnect (ie. flanges, Valves) to ensure short duration changeover time from old to new Chiller Plant, and demo unused equipment in Bldg 113, (old) Chiller Plant.
2.10 The Design Build Contractor shall provide secure perimeter and vehicle and personnel access throughout project duration.
2.11 The Design Build Contractor shall remove and reconnect all existing utilities per concept and existing drawings available. All utilities in/adjacent construction shall be protected.
2.12 The Design Build Contractor shall allow for vehicle access to the current Glycol Tank and access doors to Bldg 113. and ensure ease of access to inspect, repair, &/or replacement of all new equipment.
2.13 The Design Build Contractor shall provide required documentation for demolition and removing of Bldg 109.
2.14 The Design Build Contractor shall if required support VA with meeting administrative environmental and historic requirements. A CatEx and finding of no historical significance is expected for this project.
2.15 Ensure ACM requirements are met during any work, including but not limited to utility relocation, Bldg 113 access, Bldg 109 and adjacent Garage demolition.
3. PROJECT SCOPE
3.1 Site Development: To include ground level sidewalk (and catwalk) access, vehicle parking areas, access to Glycol Tanks and overhead door(s) to access and maintain (remove if necessary) new chillers (Bldg 153), and access old chiller plant (Bldg 113) to be demo’d floor. Provide delineation and security fencing around agreed upon construction site.
3.2 Site Utilities: Provide utility access as required for electrical, natural gas, data/security c, sanitary, storm water, and water connections.
3.2.1 The Contractor shall provide utility connections in accordance with VA requirements. The contractor is responsible for coordination of required shutdowns with VA to minimize impact to existing Chiller Plant or campus at large. Off season changeover may be required, the timing of which is to be clearly delineated in Project Schedules. All shutdowns that may affect the campus shall be done over weekends or as approved by the COR.
3.3 All construction work shall be considered normal hours if done between 6:00AM to 6:00
PM, Monday through Friday. Work outside these days and times must be approved in advance by the COR. Any work that affects traffic or makes noise deemed to impact or disturb patients &/or staff shall be addressed scheduled and approved by VA in advance.
3.4 Contractors shall minimize parking and traffic impacts on the campus and shall be responsible for providing and installing temporary traffic warning & directional signs, and coordinating temporary traffic changes and posting of Project Signage with the COR and the
VA police. Vehicles not parked within the fenced enclosure shall be parked in the
Contractors Parking Lot. Movement of transport trucks to be efficient and requires flagmen.
3.5 VA shall provide access to the existing Chiller Plant, Bldg 113 on an as need basis when scheduled and approved in advance. Contractors shall keep alleys and roads open for use by
VA vehicles and delivery trucks.
3.6 Provide a full Chiller Plant Design Construction CPS Package.
3.7 Provide new campus security fencing around Chiller Plant and Generator Building (if separated from Main Chiller Plant). Fencing shall meet required VA PSRDM requirements.
3.8 All utilities and telecom outages shall be conducted after normal operation hours of clinical facilities. Submit outage plan notice (using ‘VA Outage Form’) minimum 21 days in advance of the anticipated outage date, for all modifications to utility systems affected including but not limited to electrical, plumbing, lighting, etc.
3.9 Any State permitting and monitoring required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees. Campus Soils are considered contaminated for purposes of removing from site.
3.10 Any NEPA and environmental documentation required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.
3.11 The contractor shall be responsible for developing and maintaining a Storm Water
Pollution Prevention Plan (SWPPP), registering the project with the Storm Water Multiple
Application and Report Tracking System (SMARTS) registry, and if required paying all fees associated with the registration, implementation, and maintenance of the SWPPP and the
SMARTS.
3.12 The contractor shall hire and pay for a “qualified SWPPP Developer” (QSD), who will be responsible for developing a complete Storm Water Pollution Prevention Plan for project.
3.13 The contractor shall be responsible for hauling away and disposing of all excess soil in accordance with governing environmental ordinances. Campus Soils are considered contaminated, for purposes of removing from site.
3.14 See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the designed for construction, provided, and installed, as listed below.
3.14.1 Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architectural, civil, structural, mechanical, electrical, low voltage, plumbing, chilled water and cooling capacity.
3.14.2 Design for protection throughout all levels in the building, fencing, screening, rails ladders and walkways and all other means of safety shall be designed from the top deck (rooftop Cooling towers) down and between decks (open observation deck/floors to below) to ensure full safety of Staff (and suicide prevention). This can be found in VA design manuals requirements. VA PSRM Manual to be incorporated.
3.14.3 Design and install electrical room and separate combined IT closet. IT room shall be designed to meet VA space requirements of 80ft, unless VA deviation is granted.
3.14.4 Include all demolition drawings and items required to fully clear the site of existing structures and vegetation. Contractor is responsible for all site work demolition and clearing and grubbing of the site.
3.14.5 The Design-Build Contractor shall provide phasing of new Chiller Plant (including switchover) and roadways to allow traffic to the Glycol Plant and Chiller Plant site.
Any closure of roadways or major disruptions shall be made during off-hours, 6:00pm to 6:00am, and/or weekends and only with the expressed approval of COR.
3.14.6 AE Design Package to include Professionally Stamped design calculations to support the Design Package.
4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):
4.1 The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review will be required at 65%. The requirements are as follows:
4.1.1 Provide an outline of the actions that your firm will take during the design process
4.1.2 Two Weeks after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.
4.1.3 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.
5. CRITICAL PATH METHOD PHASING MEETINGS
5.1 The Design Build Contractor shall meet with the VAMC’s Project Manager to discuss CN
Packages and outline phasing requirements for the project. These requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project.
The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and vehicle traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.
5.2 Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.
5.3 Construction Packages: The Timeline for this Projected is seven-hundred-thirty (730) Days from Project award to completion. To support this timeline, it is acknowledged that experienced Offerors may define and offer for VA approval (with risks defined & apportioned) specific Construction (CN) Packages that will run parallel with & congruent to the formal design process of the integrated Project. For example, shortly after award, VA may review/approve a Grubbing Package Submittals. This may then be followed by
Packages for demolition, footing excavation and grading, footings CN, structural CN, façade
CN, mechanical, electrical, plumbing, etc. Final design & construction to be properly detailed in Project As-builts.
6. SCHEDULE FOR DESIGN BUILD
6.1 Design
Deliverable / Event
When
(NTP +
Calend ar
Days)
Duration
(Calendar Days)
*Changeable*
Notice to Proceed (NTP) & Kick-Off NTP
1 1
Includes - SOW validation walkthrough and discussion
Survey & Investigative Services and Site Visits Timeline
Commences
Conduct Site Visit for Survey, *Site Prep/Demo allowed as soon as reasonably practical.
*Bldg demo to presume ACM.
NTP
22 21
Deliver Design Quality Control Plan electronically via
OPCENTER and hard copy to COR
NTP
43 21
Deliver Schematic Design Documents (35% SDs) electronically via OPCENTER and hard copy to COR.
NTP
71 28
VAMC Review of 35% SDs 85 14
35% SDs Review Meeting at VA; Authorization to Proceed to 65% *Concurrent Construction Packages with VA review/approval.
NTP
86 1
Deliver Design Development Documents (65% DDs) electronically via OPCENTER and hard copy to COR
NTP
146 60
VAMC Review of 65% DDs 174 28
65% SDs Review Meeting at VA; Authorization to Proceed to 95% *Concurrent Construction Packages with VA review/approval.
NTP
175 1
Deliver Construction Documents (95% CDs) electronically via OPCENTER and hard copy to COR
NTP
235 60
VAMC Review of 95% CDs 263 28
95% SDs Review Meeting at VA; Authorization to Proceed to 100%
NTP
264 1
Deliver Construction Documents (100% CDs) electronically via OPCENTER and hard copy to VAMC COR
NTP
278 14
VAMC Review of 100% CDs
NTP
292 14
100% CDs Review Meeting VA; Authorization for
Stamped/Sealed Set
NTP
293 1
Deliver Construction Documents (100% CDs) electronically via OPCENTER and hard copy to VAMC COR
[STAMPED/SEALED]
NTP
300 7
6.2 Construction
ACTION
CALENDAR
DAYS
AFTER …
*Start Mobilization Process & Demolition of
Bldg 109 and Preparation of Construction
Site after 65% submittal turn-in
*45 *65% Design Submittal & Meeting
(Note Schedule Overlap)
Complete Demolition Phase (Demolition of
Bldg 109, Clearing of Site) *95
*Start Mobilization Process and
Preparation of Construction Site after
65% submittal turn-in
(Note Schedule Overlap)
Project Area is Available for Construction
Activities.
*14
Complete Demolition Phase Demolition
Bldg 109, Clearing of Site (Note
Schedule Overlap)
Site Earth Work Activities & Site Utilities
Installation Activities, Foundation *145
Project Area is Available for
Construction Activities.
(Note Schedule Overlap)
Construction of Structure, MEP, Installation, Interconnection, Testing, Startup *365 Site Work Activities
Final Punchlist Activities, 3rd Party Cx
Review/Concurrence *45
Construction of Plant, 3rd Party Cx
Review/Concurrence
End Date of Construction Contract *21 Final Punchlist Activities
TOTAL CONSECTUTIVE DAYS *730 End Date of B-B Construction Contract
*Please NOTE: All design review meetings to be held at the Milwaukee WI VAMC and/or
Teams Meetings at the discretion of Milwaukee VA (with Contractor Input).
7. DESIGN REQUIREMENT
7.1 VA design instructions, guide specifications and reference material are available at the VA
Office of Facilities Management website http://www.cfm.va.gov/TIL/, and Milwaukee VA
Spec Checklist and Standards. This design shall substantially meet all VA requirements. Any proposed changes to TIL requirements shall be brought to attention of CO/COR in writing.
7.2 Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise specifically changed and noted as a change in writing by this SOW.
7.3 Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.
7.4 Apogee Consulting Group (ACG) 35% Study/SD is provided for reference and incorporation into Design (See Attachment 15.2). Suggested changes to the 35% SD/Study may be allowed but the relative merits of suggested changes shall be discussed/approved with Milw VA.
7.5 Full 100% Civil Site Drawings, approved by VA, are required prior to Construction start.
8. DESIGN DELIVERABLES
8.1 Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).
8.2 VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.
http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc
8.3 Submittal Register identifying every submittal required by the drawing specifications. The
AE shall provide a draft submittal register at the 100% drawing submittal.
8.4 Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical
Information Library.
8.5 Submittals:
8.5.1 Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.
8.5.2 Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format.
Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order.
8.5.3 65% Design Submission: Hard Copy: 1 full-size set of drawings, 1 half-size set of drawings, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS
WORD and PDF, VA Criteria Deviation Log, etc.
8.5.4 100% Design Submission: Hard copy: 1 full-size set of drawings, 1 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, design calculations, etc.
8.5.5 100% Final Documents: Hard copy: 1 full-size sets of drawings (one loose), 1 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in
AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one
Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.
8.5.6 Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two
CDs each containing: each drawing to be a separate file, both in DWG and PDF (the
DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.
9. CONSTRUCTION SUPPORT SERVICES
9.1 The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents.
Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits
(weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The Design-Build (DB) A-E shall perform submittal reviews and provide recommendations for the range of acceptance, rejection, accepted as noted. Unless otherwise agreed, the VA will determine the outcome of all submittals.
9.2 Production Meeting participation. Weekly production meetings will be held at the job site.
A/E participation by phone/Teams is acceptable, unless unresolved construction issues require physical presence and review by AE.
9.3 Project record drawings - The DB contractor will maintain a set of construction documents
(field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings shall always be available for review by the COR. When requested by the COR, a complete legible updated and dated copy of the Field As-builts shall be provided within two (2) business days.
9.4 Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance, rejection, accepted as noted.
Responses shall be due within 15 business days of receipt.
9.5 Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments and field visits reports. Forward formal inspection reports to the
COR no later than seven (7) calendar days after the site visit. Provide minimum number of site visits as follows:
a. 18 Principal (ie. General & AE as required)Visits
b. 4 Architect Visits
c. 8 Structural Visits
d. 18 Mechanical Visits
e. 4 Civil Visits
9.6 Review and prepare response to construction contractor RFIs and submittals forwarded. VA shall be included in all RFI and submittals review and responses.
10. RISK CONTROL
10.1 The Milwaukee VAMC is an active hospital and therefore will require consideration to those areas with patients and staff.
10.2 The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor. Milwaukee VA ‘Badging’ of all
Contractor Staff working on or visiting campus is required in advance of being on campus.
10.3 The Government is authorized to restrict the employment under the contract of any
Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.
10.4 The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the
Contractor.
10.5 Contractor Parking: All employees of the contractors shall use Contractor Parking Lot, located to the east of General Mitchell Blvd (down the hill, by the creek). Contractors shall not park vehicles nor equipment in VA campus parking spaces.
11. Safety
11.1 As a minimum, Outages and Hot Work Permits will be required for this project. Both permits are required in advance, and typically valid for dates and times shown on permit.
11.2 Contractor Supervisors, Work Leads and Safety Officers are at a minimum to be OSHA 30
Safety Certified. All other general laborers to be OSHA 10 Certified, these records must be on file with the COR before staff begin work onsite. Expiration Dates of all OSHA
Certificates to be provided at submission.
12. Security: The Contractor shall be responsible for security of the Construction Site.
12.1 Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW. The contractor shall not have access to VA computers of networks.
12.2 The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network.
Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.
12.3 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.
13. RECORD MANAGEMENT
13.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR
Part 1222 and Part 1228
13.2 Contractor shall treat all deliverables under the contract as the property of the U.S.
Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
13.3 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government IT equipment and/or Government records.
13.4 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
13.5 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
13.6 The Government Agency owns the rights to all data/records produced as part of this contract.
13.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractors must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
13.8 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy
Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
13.9 No disposition of documents will be allowed without the prior written consent of the
Contracting Officer (CO). The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
13.10 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
APPLICABLE REFERENCES
# VA Standard Title/Section
1 Master Construction Specifications Index (PG-18-1)
2 VHA PROGRAM GUIDE (PG-18-3 Design and Construction Procedures)
3 National CAD Standard Details (PG-18-4)
4 Equipment Guide (PG-18-5)
5 Equipment Inspection Manual (Program Guide 7610.2)
6 Equipment Reference Manual (PG-18-6)
7 VA Handbook H-18-8, Seismic Design Requirements
8 Space and Facility Planning (PG-18-9) (Handbook 7610)
9 Design Manuals (PG-18-10)
10 Design Guides (PG-18-12)
11 Accessibility (PG-18-13)
12 Room Finishes, Door and Hardware Schedule (PG-18-14)
13 A/E Submission Instructions (PG-18-15)
14 A/E Design Submission Requirements (Submittal Guide PG-18-15)
15 Environmental Compliance Manual (PG-18-17)
16 Fire Protection Design Manual - Fourth Edition
17 VA Cost Estimating
18 Physical Security Design Manuals for VA Facilities - Mission Critical Facilities
19 VA Signage Design Guide
20 Sustainable Design and Energy Reduction Manual (Final Draft)
21 NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-54)
22 International Building Code 2012
23 National Electric Code – Latest Edition
24 VHA Directive 1061
25 VA Plumbing Design Manual
26 VA OHI Report No. 13-01189-267
27 OSHA Structure Demolition/Removal Requirements (ACM, Contaminated Soils)
28 ACG Study Phase II
29 Milwaukee VAMC Specification Design Checklist FY26
14. ATTACHMENTS
15.1 VA Submission Instructions for Minor & NRM Construction - Schematics, Design
Development, Construction, D-B Documents.
15.2 ACG Study Phase II.
15.3 Milwaukee Specification Design Checklist FY26.
File details come from the government source that posted it. Updated .