1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 ??

36C25526R0166

X

09-16-2026

657-27-107

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Y Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048

GISLAINE DORVIL 913-946-1139

The Department of Veteran Affairs, NCO 15, intends to awarda Construction Contract for project 657-27-107 Replace Select Hot Water Heating System, located at the Saint Louis, Missouri VA Medical Center This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Proposals received in response to this solicitation will be evaluated in accordance with the Federal Acquisition Regulation FAR 15.101-2, Best Value using Tradeoff source selection process.

NOTE: The term offer, and bid are interchangeable for this solicitation.

There is a Guarantee Period of Service for a period of one (1) year after completion and acceptance of the Heating Syst.

Payment and Performance bonds are required.

Those offerors not providing the documentation outlined in the "Proposal Instructions to Offeror" will be deemed non-responsive to the terms of the solicitation. The NAICS code for this project is 236220 ($45.0M) Commercial and Institutional Building Construction.

Estimate of construction magnitude for this project is $500,000.00 to $1,000,000.00.

There will be one site visit for this project. The site visit is scheduled Tuesday, 09/22/2026, 2026 at 10:30am CT.

Location: John Cochran Bldg. #16, Room #A208 on 2nd Floor. .

All questions pertaining to this project are due by 09/25/26, by 2PM CST: Send all questions to Gislaine.Dorvil@va.gov.

**PHYSICAL COPIES OF PROPOSALS WILL NOT BE ACCCEPTED FOR THIS SOLICITATION.

ORIGINAL BID BONDS MUST BE RECEIVED AT THE CONTRACTING OFFICE PRIOR TO THE SOLICITATION CLOSING AT:

ATTN: GISLAINE DORVIL, 3450 S. 4th STREET, LEAVENWORTH, KANSAS66048. CALL ONE OF THE FOLLOWING NUMBERS FOR BID BOND

DOCUMENTS TO BE RECEIVED UPON ARRIVAL: 913-946-1139

A single award will be made on CLIN 0001 with a guaranteed period of service.

All Contractors and Offerors shall submit pricing for each CLIN. All contractors and joint ventures must be registered in SAM and VetBiz by the proposal due date in order to be eligible for award.

Provide Unique Entity Identifier Number: __________________________

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212 (d).

**Period of Performance will vary depending on CLIN awarded, see CLIN Items on page ____ Specification Section 01 00 00, Para 1.3 for description and periods of performance for each CLIN item.**

10 120

X X 52.211-10

X 10

Digital 2PM CDT

10-16-2026

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Price to be submitted on Pages 3 of 6 this solicitation.

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

GISLAINE DORVIL

BID ITEMS

Saint Louis VAMC JC

657-27-107 Replace Select Hot Water Heating Systems

CLIN 0001, GENERAL CONSTRUCTION: BASE PROPOSAL: Work includes general construction, alterations to replace select water heating systems, JC. This project is for the removal and installation of four domestic hot water generators for heating in room B018-01-JC.

and certain other items as required by the specifications, drawings, and other documents expressed in Drawings, Statement of Work and Specifications. Period of Performance 240 days.

GUARANTEED PERIOD SERVICES- Will be awarded along with CLIN 0001 or an Alternate above.

CLIN 0002: Guarantee Period Services. Furnish complete inspection and maintenance service for a period of one (1) year after completion and acceptance of all the hot water heating systems. This maintenance service shall run in accordance with the warranty.

Monthly $__________________ Total (12 Months) $_____________________

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

SPECIAL NOTICE GUARANTEE PERIOD SERVICES

PROPOSAL SUBMITTAL INSTRUCTIONS

PRICE BREAKDOWN AND CALCULATION OF SELF-

PERFORMED/SUBCONTRACTED WORK - Appendix 1

APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.8 52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (DEVIATION)

(NOV 2025) ALTERNATE I (NOV 2025)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.3 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

4.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

4.10 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.11 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

4.12 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.13 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.14 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.15 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.16 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.17 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.18 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

4.19 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.20 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.21 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (NOV 2025) (DEVIATION) 73

4.22 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

4.23 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.24 DBA and SCA Wage Rates

4.25 List of Attachments

ATTACHMENT

STATEMENT OF WORK

Project: 657-27-107JC FCA - Replace Select Hot Water Heating Systems, JC

Scope of Work

This scope of work details the sequential activities for the installation of four new domestic hot water generators for heating, their commissioning, and the subsequent removal of the existing four generators. The process ensures continuous hot water service throughout the transition.

1. Pre-Installation Planning and Coordination

• Conduct site assessment and review existing system schematics.

• Develop detailed schedule and coordination plan to minimize service disruption.

• Notify relevant personnel and schedule work activities.

2. Installation of New Hot Water Generators

• Prepare the installation area for the new units, including necessary modifications.

• Deliver and inspect the four new hot water generators / Water Heaters. The capacity of the water heaters is 45 Gallons per each generators.

• Install and secure 4 of the new generators in designated locations.

• Connect the new units to the existing hot water system piping, ensuring proper flow and secure connections.

• Integrate controls, instrumentation, electrical wiring, and safety devices.

• Perform pressure testing, leak checks, and verification of connections.

3. Commissioning of New Hot Water Generators

• Fill and purge the new generators, venting air as needed.

• Power up and perform operational checks on the new units.

• Calibrate controls and safety devices.

• Verify that the new hot water generators are functioning correctly and supplying hot water at the desired parameters.

• Monitor system performance and make adjustments as necessary.

• Document commissioning results.

4. Transition and Removal of Old Generators

Once the new units are fully operational and confirmed to meet performance requirements:

• Isolate and depressurize the existing hot water system.

• Drain residual water from the old generators.

• Disconnect electrical power, controls, and piping from the old units.

• Remove all four old hot water generators, including associated ancillary equipment

• Properly dispose of or recycle old equipment, adhering to environmental regulations.

• Ensure the system is stabilized and ready for continued operation with the new generators.

5. Final System Checks and Documentation

• Conduct a comprehensive system performance review.

• Complete any required testing, balancing, and adjustments.

• Provide as-built drawings, operation and maintenance manuals for the new units.

• Conduct a walkthrough with facility management.

• Provide training on the operation and maintenance of the new hot water generators.

6. Project Closeout

• Remove all tools, materials, and debris.

• Confirm all work is completed.

• Obtain necessary approvals and sign-offs.

• Schedule follow-up maintenance or inspections if needed.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

SPECIAL NOTICE GUARANTEE PERIOD SERVICES

A. Offerors are advised that this solicitation and any resulting contract contain Guarantee Period Services. The specifics of these services are listed in specification SECTION 28 05 00.

B. A Service Contract Act Wage Determination has been included in the solicitation. Payment for employees performing work under the Guaranteed Period Services portion of any resulting contract shall be in accordance with the wage determination and/or any amendments thereto.

C. Guarantee Period Services are awarded at the same time as the construction project. The contractor will be required to submit a schedule of costs/values with a cost breakdown of the branches of work with its construction proposal. This breakdown will include a contract line item cost for the Guarantee Period Services portion of the contract for the hot water heating system. The cost must state both the one-year total and the monthly total cost for the services.

Contractor is also required to provide monthly and one-year total cost for Guaranteed Period Services on the following bid item pages. The payment clause VAAR Clause 852.232-70 and its ALT1 requires the prime contractor, to furnish the total cost and the number or work hours required to perform the guarantee period services in accordance with the specifications.

These costs will be evaluated and must be determined reasonable. The payment clause also provides the contracting officer the right to withhold payment should performance be unsatisfactory.

D. The original installer of the equipment shall be required to provide the Guarantee Period Service.

E. Performance and Payment Bonds will be required in the amount of 100% of the contract price upon acceptance. The bonds must include coverage for the Guarantee Period Services portion of the contract. Upon completion of the actual construction, the value of the bonds may be adjusted downward for this portion of the contract but must maintain enough bonding to cover the one-year Guaranteed Period Services portion of the contract, following complete acceptance of the electronic key installation.

F. Requests for payment for the Guarantee Period Services are to be in the form of a certified invoice and may be invoiced monthly or quarterly in arrears. Payments will be made upon receipt and certification of the invoice in accordance with the appropriate payment clause.

G. The entire construction contract will not be closed out until required Guarantee Period Services have been provided. Please take note that the performance period (completion time) for the construction portion of the contract will vary depending on bid item awarded.

H. The term of the Guarantee Period Services commences after completion and acceptance of the hot water heating systems.

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: 657-27-107 Replace select Hot Water Heater Systems

PROJECT LOCATION: Saint Louis, Missouri VA Medical Center 915 N Grand Blvd, Saint Louis, MO 63103

MAGNITUDE OF PROJECT: Between $500,000.00 and $1,000,000.00 (RFO 36) (VAAR 836.204)

TYPE CONSTRUCTION: GENERAL CONSTRUCTION

NAICS: 263220, Commercial and Institutional Building Construction standard $45M

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 calendar days for the base bid. The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: 09-22-26 at 10:30 AM CST. Location: Saint Louis VAMC Building #16, Room #A208 on the 2nd Floor. The building is located directly across from the Emergency Room.

BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $30,000 shall require Payment Protection (Bonds) (See Clause 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade 6.9%

Goals for Minority Participation for each trade 12.7% The Geographical covered area for this solicitation (project) is Kansas City, Missouri

LIQUIDATED DAMAGES: (__ ) YES or (_X _) NO (reference Contract Clause 52.211-12)

Amount Per Day: _____NA_______

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: (X) YES or ( ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or ( X) NO (reference VAAR 852.236-90)

Description: ____NA_____________________________________

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product, (reference VA Handbook 0100, Metrics).

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

Davis Bacon - General Decision Number: MO20260089 9/3/2026

Submit questions pertaining to this project by September 25, 2026 at 2:00 PM CT to

Gislaine.Dorvil@va.gov

PROPOSAL DUE DATE: October 16, 2026, at 2PM CT to Gislaine.dorvil@va.gov

Basis for Award: Best Value using Tradeoff Source Selection Process

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

mailto:Gislaine.Dorvil@va.gov mailto:Gislaine.dorvil@va.gov

A designated and qualified site superintendent shall be present on the job site at all times. This individual must have a minimum of 3 years’ experience as a site superintendent/foreman and must have OSHA 30 training documentation.

SECURITY REQURIEMENTS:

For non-PIV and full PIV badges, contractors must meet HSPD-12 requirements. Station is responsible for all additional costs associated with this non-PIV/PIV badging requirements.

Contractor backgrounds are required to be processed through the CO to the VHA Service Center.

The COR is required to either escort or arrange escorts for un-cleared contractor personnel while on the premises performing work under the contract during non-business hours. The escort has to be a government official i.e. VA employee.

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

SOLICITATION: 36C25526R0166

PROJECT: 657-27-107 Replace Select Hot Water Heater Systems LOCATION: Department of Veteran Affairs, Saint Louis, Missouri VAMC

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposal (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The Five (5) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Experience of Proposed Key Staffing

4. Technical Construction Experience of Proposed Manufacturer, Suppliers, Installer OR

Related Subcontractors.

5. Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Gislaine.Dorvil@va.gov . The email(s) shall include the following as attachments:

(a) Part 1 - Technical Proposal (Item 2.c. below)

(b) Part 2 - Price Proposal (Item 2.a. and 2.b. below)

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

Original Bid Bonds must still be received at Attn: Gislaine Dorvil Network 15 Contracting Office (NCO15) 3450 S. 4th Street Trafficway Leavenworth, KS 66048 US Postal Service or other courier prior to the solicitation closing time.

Project # 657-27-107 Replace Select Hot Water Heater Systems

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the envelope identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

mailto:Matthew.Finley@va.gov

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Experience of Proposed Key Staffing

4. Technical Construction Experience of Proposed Manufacturer, Suppliers, Installer OR

Related Subcontractors.

5. Contractor Safety Plan

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR.

To be Technically Acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), relevant previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations.

To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

A. Replacement of Hot water Heating Systems at a hospital or medical facility, as a prime contractor.

B. A dollar magnitude equal to, or greater than $1,000,000.00.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work; and

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR.

To be technically acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than ONE (1) and no more than THREE (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation (236220, Commercial and Institutional Building Construction), that involved work similar in scope and size in a medical facility.

B. Work of a dollar magnitude equal to, or greater than $1,000,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. Work where the offeror self-performed at least Fifteen percent (15%) of the cost of the project labor performed on site, using the offeror's own employees or employees of other eligible SDVOSB concerns IAW with VAAR 852.219-10.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical work similar in scope and size with construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the construction project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars.

(4) The percentage and type of total labor self-performed by the offeror's employees.

(5) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 236220 involving construction work that was technically similar to the project work under this Solicitation.

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING.

Qualified offerors must submit a detailed resume of each key individual.

To be technically acceptable, this information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

(a) Project Manager; Must have a minimum of 5 years’ experience as a project manager and must provide a minimum of 3 projects with similar scope of this project, i.e.

new build/add-on. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

(b) Quality Control (QC) manager; Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the following information of the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.;

Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

(c) On Site Safety Officer; must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer.; provide a list of safety training completed, which includes, at a minimum, life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with similar scope of this project, where they have acted as the safety officer.

Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including:

the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

(d) Site Superintendent: Must have minimum of 5 years’ experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Factor 3 Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Key Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 4: TECHNICAL CONSTRUCTION EXPERIENCE OF PROPOSED

MANUFACTURER, SUPPLIERS, INSTALLERS OR RELATED SUBCONTRACTORS.

To be Technically Acceptable, the offerors must provide evidence that the proposed contractor has the technical qualifications and experience needed to meet the technical performance requirements of this project. As such, provide evidence of qualifications of such contractor in accordance with project scope, size and Specification.

Acceptability of products or services of proposed manufacturer, suppliers and installers will be contingent upon submission by Contractor of documentation evidencing the following:

1. Proposed contractors are currently and regularly engaged in modernization of work similar in scope and size as one of his principal products.

2. Installer has technical qualifications of at least five years of successful experience, trained supervisory and installation personnel, and facilities to perform work similar in scope specified herein.

3. Proposed Contractor shall submit a list of two or more prior hospital construction projects similar in scope he proposes to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications; include the names and addresses of the Medical Center and the names of the Medical Center Administrators.

4. Approval of proposed contractor will be contingent upon the contractor having a permanent and satisfactory maintenance service branch which shall render services within two hours of receipt of notification. Proposed contractor shall submit the names and addresses of his authorized branch or service department which will render service to this installation.

Factor 4 Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

FACTOR 5: CONTRACTOR SAFETY PLAN

To be technically acceptable, Offerors must provide a complete construction safety plan:

1.The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum, shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines, and their safety incentive plan.

2.The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

d. PRICE PROPOSAL.

Price is to be submitted on page 5 of the solicitation. Offerors must provide a price for each CLIN item. In addition, offerors shall use Appendix 1, which includes a breakdown of material and labor costs, by specification division for each CLIN item and identifies which divisions will be completed by SDVOSB contractors. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated see Appendix 1.

Note: It is intended that award will be made on CLIN item 1. Guaranteed Period Services and will be awarded with CLIN Item I.

3. BASIS OF AWARD.

VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. Note that offers that are not technically acceptable cannot be selected for award, regardless of price.

4. Special Contract Requirements

SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

A. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project.

If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee.

The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

B. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

PRICE BREAKDOWN AND CALCULATION OF SELF-

PERFORMED/SUBCONTRACTED WORK - Appendix 1

Offerors for Commercial and Institutional Building Construction Contractors (NAICS code 236220) must provide at least 25% for of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service-disabled veteran-owned small business concerns. Below is the required format.

THIS DOCUMENT MUST BE COMPLETED FOR EACH BID ITEM.

Specification Division

SDVOB Vendor (Y or N)

Personnel Cost Material/Equipment Costs

TOTAL COSTS

Division 01 $ $

Division 02 $ $

Division 03 $ $

Division 04 $ $

Division 05 $ $

Division 06 $ $

Division 07 $ $

Division 08 $ $

Division 09 $ $

Division 10 $ $

Division 11 $ $

Division 12 $ $

Division 13 $ $

Division 14 $ $

Division 21 $ $

Division 22 $ $

Division 23 $ $

Division 25 $ $

Division 26 $ $

Division 27 $ $

Division 28 $ $

Division 31 $ $

Division 32 $ $

Division 33 $ $

Division 34 $ $

Division 48 $ $

Sub Total (Personnel Costs, Material/Equipment Costs)

Profit $

Home Office Overhead

Bond $

Grand Total $

Calculation of self-performed personnel costs:

1. Total personnel costs * both prime and all subcontractors: $_________________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $__________________

3. Remainder is Total amount of work to be self-performed under the Contract: $__________________

4. Self-performed work = Line 3/Line 1 x 100 = _____%

LIST THE NAMES OF ALL SDVOSB CONTRACTORS THAT WILL BE WORKING THE ABOVE

DIVISIONS. SDVOSB MUST BE SMALL FOR NAICS 236220 TO BE USED TO MEET THE 25%

REQUIREMENT AS STATED IN ACCORDANCE WITH VAAR 852.219-10(a)(1)(iii).

I certify the above representations are true and correct to the best of my knowledge.

Signed: _________________________________ ___________ Date (Typed Name of Authorized Representative)

(Title of Authorized Representative)

APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

Information provided below is current and applicable to Solicitation 36C25526R0166:

Company Name: ______________________________________________

Address: _____________________________________________________

Telephone: ______________________ Fax: ________________________

Email: _______________________________________________________

Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Category 2026 2025 2024 2023

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

2. Provide six-digit North American Industrial Classification System (NAICS) Code for this acquisition: __________________________________

3. Who administers your company’s Safety and Health Program?

http://www.osha.gov/pls/publications/publication.html

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction…