Solicitation_36C25523Q0761.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-24-1-2710-0001

36C25523Q0761 09-27-2023

Teresa Cabanting, teresa.cabanting@va.gov 913-946-1976 10-12-2023

11:00 AM CDT

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

561621

$25 Million

N/A

X

Topeka VAMC

2200 SW Gage Blvd.

Topeka KS 66622

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Fire Alarm Maintenance and Repair | Topeka VAMC

Provide fire system testing, maintenance and repair services for the Topeka VAMC in accordance with the Statement of

Work.

1) For all questions E-mail Teresa Cabanting at teresa.cabanting@va.gov. All questions shall be sent via

On or before October 10, 2023, by 11:00 a.m. Central.

2) See FAR Clause 52.237-1 Site Visit for all Site Visit info.

3) See FAR Clause 52.212-1 Instructions to Offerors for all specific instructions how to submit an offer/quote.

It is anticipated that this will be awarded in FY24.

See CONTINUATION Page

X X

Teresa Cabanting

Contracting Officer mailto:teresa.cabanting@va.gov mailto:teresa.cabanting@va.gov

36C25523Q0761

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATIVE DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATMENT OF WORK

B.4 IT CONTRACT SECURITY

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...39

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.237-1 SITE VISIT (APR 1984)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATIVE DATA

1. All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name:

Address:

City, State, Zip:

Phone: Office E-mail:

UEI#:

b. GOVERNMENT: Department of Veterans Affairs Teresa Cabanting, Contracting Officer

Network Contracting Office (NCO) 15 3450 S. 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer -Other than System for

Award Management

3. INVOICES: Invoices shall be submitted in arrears:

[X] UPON ACCEPTANCE OF ITEMS

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin, TX

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/einvoice.asp

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

The Contractor shall provide all labor, tools, materials, equipment, technology, and supervision to perform preventive maintenance, testing and repairs in accordance with the Statement of Work.

Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

1.00 HR __________________ __________________

Repairs - NOT TO EXCEED $25,000.00.

Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and technology, and supervision to perform preventive maintenance, testing and repairs in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 10-02-2024 POP End: 10-01-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 1 POP Begin: 10-02-2024 POP End: 10-01-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and technology, and supervision to perform preventive maintenance, testing and repairs in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 10-02-2025 POP End: 10-01-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 2 POP Begin: 10-02-2025 POP End: 10-01-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and technology, and supervision to perform preventive maintenance, testing and repairs in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 10-02-2026 POP End: 10-01-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 3 POP Begin: 10-02-2026 POP End: 10-01-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and technology, and supervision to perform preventive maintenance, testing and repairs in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 10-02-2027 POP End: 10-01-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 4 POP Begin: 10-02-2027 POP End: 10-01-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

A. GENERAL REQUIREMENTS

1. The Colmery-O'Neil, Topeka, Veterans Affairs Medical Center (VAMC), Topeka, KS is protected by an existing fire detection alarm system, wet and dry sprinkler systems, standpipes, portable fire extinguishers, and special suppression systems. The building fire detection/alarm system is a SIMPLEX system. The system includes the following building interfaces: (Heating, Ventilation, and Air Conditioning (HVAC) shutdown, elevator recall, smoke control, fire doors, etc.).

2. The Contractor shall provide parts, labor, material, preventive maintenance services, testing and emergency call back for the fire alarm and sprinkler system to include fire alarm, kitchen hoods, specialty suppression systems, monthly/annual fire extinguisher inspections, monthly standpipe and sprinkler valve inspections, annual and five-year fire hydrant tests, annual inspection of rolling/sliding fire doors, fire panel programming and related components at the Topeka VAMC as indicated herein. Contractor will be responsible for providing automatic notification for the fire alarm systems in all buildings. All services shall be performed in accordance with all current applicable National Fire Protection Association (NFPA) codes, local codes, and manufacturer’s recommended procedures.

3. The Contractor shall be trained and certified by the Simplex factory authorized training and capable in Testing, Maintenance and Inspections and any necessary repairs to the major equipment manufacturer Johnson Controls/Simplex system. Additionally, the Contractor shall provide capable individual(s), or Subcontractors, who are adequately trained and certified and capable in Testing, Maintenance and Inspections and any necessary repairs to the major equipment manufacturer Johnson Controls/Simplex system.

4. The Contractor shall deliver a written report that describes the test and inspection results and services performed. A list of system components is enclosed within this document. The report shall contain the following:

a) System information (make, model, all device types).

b) Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location on the facility.

c) Any comments on system (or device) condition as it pertains to service life and dependability.

d) Customizing the inspection reports shall be at no cost to the Government. The reports shall be acceptable to the Contracting Officers Representative (COR) and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards and contain device summary sheets on all tested components.

5. The Contractor shall provide all transportation, shipping, labor, tools equipment and material to accomplish the following:

a) All work to be completed between 7:00 a.m. and 4:00 p.m. Monday through

Friday, except as requested or approved by the COR for special circumstances.

b) Contractor must respond within four hours of receiving a call for emergency service.

c) All tests and inspections are to be performed in accordance with the most recent edition of NFPA 101, 25, 72, 10, and 13 or any other NFPA code standard as applicable.

d) Contractors need to have at least 5 years’ experience providing technical expertise and performing maintenance, testing and inspections on Fire Alarm & Sprinkler systems.

e) No valves, gauges, or other parts will be replaced and charged to the Government without prior approval from the Contracting Officer, COR and Occupational Safety and Health

f) No system will be left out of service at the end of a workday or over a weekend without permission of the Occupational Safety and Health Office (OSHA). All systems must also be verified that they are reset prior to end of workday.

g) Contractor will provide the COR a fully completed written inspection form & electronic within 15 calendar days of the completing of inspection.

h) Unlimited service calls shall be provided 24 hours a day, 7days a week, for repairs associated with normal equipment failures (provided during normal or after normal working hours Mon-Fri, times specified above, excluding holidays). This provision includes labor, travel, and mileage associated with equipment failures and as per contractual requirements. Emergency service will be provided within four hours of notification or per NFPA or contractual requirements Monday through Fridays as per times specified above. This provision covers all labor to troubleshoot and diagnose system problems.

i) A key for most locked areas will be provided by the Safety Office. Those locked areas requiring VA assistance will require approximately one-half hour advance notice from the Contractor to the Safety Office.

j) Contractor must provide all tools, supplies, equipment and personnel to perform the work of this contract. Contractor is expected to work independently once oriented, with adequate personnel to accomplish all testing in an efficient manner.

k) Contractor must possess and furnish written proof of a current National Institute for Certification in Engineering Technologies (NICET) Certified or State Certified or other NFPA 72, NFPA 25, and NFPA 10 acceptable certification for personnel. Contractor shall also furnish information about qualifications, ability to perform the work, and references regarding related experience in health care facilities. Any NICET certifications must be on file with the VA Contracting Office.

l) Contractor should assume the need and have them (the Government will not provide) for two hand-type two-way radios or touch-to-talk phones for communication between two contractor employees.

m) Work is to be conducted in a manner which would present the least amount of disruption to the Topeka VAMC healthcare facility.

n) Warranty: upon completion and acceptance of all work, the Contractor shall provide the COR, VA Safety Office and/or Engineering service with the manufacturer’s standard one year warranty on all parts and workmanship.

o) In those cases where the Contractor is required to verify that alarms operate and transmit to VA main fire panel, the Contractor will need to have a person at the building’s fire alarm panel to confirm the signal.

p) Work dates must be scheduled with the COR/Safety Office at least 48 hours in advance.

q) If any services must be disconnected, even temporarily, due to scheduled contract work, the Contractor will notify the COR at least 48 hours in advance. If the discontinued service is due to an emergency breakdown, the Contractor will notify the COR as soon as possible.

r) Buildings covered under this agreement include buildings – 1, 2, 3, 4, 5, 6, 9, 20, 21, 22, 23, 24, 25, 26, 40, 41, 42, 43, 44, 45, 46, 47, 48, 50, 51, 52, 53-57, 58, 60, 61, 251, 269,

s) Written and electronic reports shall be provided. Written reports shall be hand delivered to the COR / Safety Office.

t) Contractor shall report to the Safety Office, prior to starting and after completion of the work.

B. REQUIREMENTS:

1. Contractor shall perform inspections and maintenance in accordance with the most current editions of the following:

a) SIN 561 001 Fire Alarm System Preventive Maintenance and Repair Services in its entirety.

b) SIN 561 002 Water Based Fire Suppression System Preventive Maintenance and

Repair Services in its entirety.

c) Amendment to SIN 561 001 and 561 002:

▪ NPFA 72 shall be the most current edition

▪ NFPA 25 Shall be the most current edition

▪ NFPA 10 Shall be the most current edition

▪ SIN 561 001 and 561 002 Full Inspection, Testing and Maintenance #5: The

Contractor shall repair at Contractors’ expense water-based fire suppression system and fire alarm problems costing less than $1,000.00 per device as part of normal maintenance. Prior to repair, for items exceeding $1,000.00, the Contractor will submit a proposal to the Contracting Officer for approval. The proposal will detail a Statement of Work (SOW) to be completed and will reflect the Contractor’s agreed upon initial responsibility of $1,000.00. Any additional labor and equipment will be listed with itemized cost. The portion of the repair in excess of $1,000.00 shall be ordered through associated CLIN’S in the option years. The pricing for all repairs will be submitted quarterly to the COR for review and audit and shall follow the section titled; Repairs and Unscheduled Work.

B.1 Specific Requirements

1) Contractor shall Perform inspections and maintenance in accordance with the most current editions of the following manuals:

• Manufacturer’s maintenance manuals

• Manufacturer’s recommendations.

• NFPA

• National Electrical Code (NEC)

• National Fire Code

• Joint Commission requirements. (See below)

2) Smoke Detectors:

• All detectors shall be tested with a listed spray test smoke.

• All detectors shall be tested in all areas accessible to the Contractor.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.

3) Heat Detectors:

• All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

• Non-restorable heat detectors SHALL NOT be tested using a heat source.

4) Pull Stations:

• All pull stations shall be tested

• Check for any physical damage

• Validation of all building interfaces shall be noted on test report (HVAC, Shut-down, elevator recall, etc.).

5) Sprinkler Water flow Devices:

• Check for any physical damage.

• The Contractor shall activate each flow switch utilizing the inspectors test valve.

• Time delay of alarm activation shall not exceed 90 seconds

6) Sprinkler Main Drain Test:

• Fully open each control valve and record the static and residual pressures

7) Tamper/Supervisory Devices:

• Each system valve tamper device shall be tested by partially closing the valve to initiate a tamper trouble signal. Each supervisory device shall be partially closing to initiate a supervisory alarm.

8) Sprinkler Dry Valve:

• Test pressure switch using the inspectors test located on valve.

• Verify the low air pressure switch setting and adjust if necessary

• Check, drain, and document all low points on dry sprinkler systems

9) System Checks:

• Verify receipt of fire signal to central station monitoring facility.

• Building Interfaces: HVAC shutdown, elevator recall, smoke evac, fire partition, door locks, etc.

• All strobes, horns and bells should operate properly, and be free from any visible tampering.

• Visually check batteries for leakage or damage and load test each quarter.

• Disconnect battery for supervision signal.

• Open dedicated electrical breaker for supervision signal.

B.2 ADDITIONAL WORK HYDRANTS, STANDPIPES AND FIRE PUMPS

The Contractor will provide all labor, tools, equipment, materials and supervision for the monthly standpipe & sprinkler valve visual inspection, annual hydrant flow test and 5-year GPM calculation for each hydrant and quarterly & annual flow tests on the fire pumps. Annual and 5-year test, inspection and maintenance of the fire hydrants per NFPA specifications are to be done during the month of August or as agreed to by the COR and Topeka VAMC. Locations of the hydrants are to be provided by the COR/Safety Office.

The Contractor shall contact Safety, Engineering, and city water department before flow testing of any hydrants.

1) Monthly, Quarterly & Annual fire pump tests:

a) Fire pumps shall be conducted monthly and quarterly no flow tests and annual flow tests conducted on all fire pumps. Fire Pumps are located in Buildings B and 122.

b) Fire Pumps Info: 500 GPM, Electric

c) The Contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor condition, current voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open. The inspector will record the date, total flow rate, test meter GPM, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total GPM, pump motor current, voltage and speed, and sign for each fire pump. Performance curves will be documented showing pressure at 0%, 100%, and 150% flow rate of pump.

d) This graph will be in accordance with NFPA 20-11.3.

2) Annual & 5 Year Fire Hydrant Flow Tests:

a) Hydrant test will be performed as specified in most current NFPA 25 and NFPA 291.

b) Contractor will provide all tools required including a water diverter funnel which is necessary for fire hydrant testing.

c) VA will verify the Hydrant numbers and locations on first day of work.

d) VA will not provide any employees to assist contractor’s employees.

e) The work must be completed during month as approved by Safety

f) Conduct annual flows of all fire hydrants to check for proper operation and run until the water stream is clear.

g) Calculate and record GPM flow for each hydrant every five years.

B.3 FIRE ALARM SYSTEM

1) Initial Inspection and Test: The Contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with the current edition of NFPA 72, National Fire Alarm Code.

a) Testing Frequencies from the current edition of NFPA 72, Joint Commission & VHA requirements per NFPA.

b) Testing Methods from the current edition of NFPA 72 shall be used.

2) Maintenance, Inspection and Testing Records: Within 15 days after completing the inspection and testing, the Contractor will furnish a written record to the Fire Safety Specialist or Authority Having Jurisdiction that includes the following:

a) Contractor’s Inspection and Testing Form that includes all the information required by the current edition of NFPA code.

b) Date of manufacture of fire alarm system(s) and whether parts are readily available.

c) The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations. Findings noted shall include individual costs to correct/repair them. Each cost shall be broken down into both a parts cost and a labor cost.

d) The record shall be provided electronically (by E-mail) (formatted in Microsoft Word or Excel) and two sets of the reports, one for the Joint Commission books and a copy for the Topeka VAMC facility.

3) The Contractor shall contact the COR / Fire Safety Specialist for assistance in coordinating the Initial fire alarm inspection and test.

4) Notification: Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. Fire Safety Specialist, Boiler Plant, Telephone Operators, and Monitoring Company).

The Contractor will coordinate with the COR / Fire Safety Specialist to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those, previously notified, that the testing has been concluded.

5) After Hours: The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.)

shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the COR/Safety Office to coordinate after-hours access to the building.

6) Damage to Fire Alarm System: Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Safety Office may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

7) Safety Hazards: The Contractor shall immediately notify the COR or Safety Office of any recognized safety hazard that might severely affect the safety of the building occupants.

8) Annual Testing: The Contractor shall provide labor, time, materials and equipment necessary to perform annual testing and inspection of:

a) Each fire alarm system control panel, all input and all output devices, and load test on batteries.

b) Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any initiating device that fails to operate properly will immediately be communicated to the COTR/Safety Office via email, phone call, or in person.

c) Testing of Elevator Shunt Trip/Primary Recall/Secondary Recall

d) Testing and inspection of all smoke and heat detectors.

e) Inspection of all building alarm notification devices (audible devices, speakers, and visual devices)

f) Inspection and testing of all electro-mechanical releasing devices.

g) Inspection and testing of rolling/sliding fire doors.

9) Quarterly Testing: The Contractor shall provide labor, time, materials and equipment necessary to perform quarterly testing and inspection of:

• Fire alarm equipment for notifying off-site responders

• Fire alarm panel battery load tests

10) Semi-Annual Testing: The Contractor shall provide labor, time, materials and equipment necessary to perform quarterly testing and inspection of:

• Kitchen hood suppression systems.

➢ Preventive Maintenance to include cleaning of the nozzles and links changes.

11) Special Testing: The Contractor shall provide labor, time, materials and equipment necessary to perform all required NFPA 25 tests and inspections:

• All tests, inspections and associated documentation will adhere to the most current edition of NFPA code. Tests/Inspection to include:

12) Repairs:

a) The Contractor shall repair, at the Contractor’s expense, fire alarm system or sprinkler device problems up to $1,000.00 per device. This includes programming to assure all the panels are reporting the proper data, all control panel components including batteries, alarm initiation devices, notification devices, control devices, sprinkler tamper devices, sprinkler flow alarm devices, low pressure alarms, and communication problems between buildings. Not included under this contract is the fiber system between buildings, sprinkler piping & heads, and fire hydrant repairs or replacement.

b) For Repair parts cost totaling more than $1,000.00 per contract year period, the

Contractor shall follow the section titled, Repairs and Unscheduled Work.

B.4 FIRE SPRINKLER SYSTEM

The Contractor shall provide parts, labor, time, materials, testing, equipment and emergency call back necessary to maintain and perform testing and inspection of the wet/dry sprinkler systems and anti-freeze suppression systems at the proper frequency for all buildings at the medical center to meet or exceed the latest editions of NFPA Code 72, National Fire Alarm Code and NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. The Contractor shall generally follow the same initial inspection and testing requirements as indicated in the Fire Alarm System section above.

1) General Requirements:

a) Contractor will test and inspect entire Fire Sprinkler System per NFPA requirements.

b) Services consist of but are not limited to, the performance of monthly, quarterly, and annual inspections and testing of all mechanical devices including valves, wet and dry sprinklers, anti- freeze loops, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, post indicator valves, pressure switches, water flow switches, standpipes, backflow preventers, fire department connections, fire pumps and test headers, and fire hydrant flow testing.

c) This Service Agreement also includes 24/7 service call response to troubleshoot and diagnose fire sprinkler issues: Water Flow Devices, Low Pressure Switches, System Tamper Devices, Post Indicator Valve Devices, Fire Pumps, Fire Hydrants and Wall Post Indicator Valve Devices.

d) The Contractor shall repair, at the Contractor’s expense or sprinkler equipment and devices up to $1,000.00 per device. Not included under this contract is the fiber system between buildings, sprinkler system piping & sprinkler heads, and fire hydrant repairs or replacement.

2) Three Year Testing: Contractor will provide labor, time, materials, and equipment necessary for 3-year Dry Pipe System – Full Flow Test per NFPA 25 Code

3) Five Year Testing:

• Contractor will provide labor, time, materials, and equipment necessary for fire hydrant testing.

• Contractor will provide labor, time, materials, and equipment necessary for Pipe Flow testing.

• Contractor will provide labor, time, materials, and equipment necessary to conduct the 5-year manual standpipe flow test by the most current code.

• Contractor will provide labor, time, materials and equipment necessary to conduct the 5-year internal Pipe Inspection test by the most current NFPA 25 Code.

4) Annual Sprinkler Testing: Contractor shall provide labor, time, materials and equipment to perform inspection of:

a) A complete walk through of all sprinklered buildings to access sprinkler system operation and coverage.

b) All system riser main drains, tamper devices, supervisory devices, and anti-freeze loops.

c) Perform testing and maintenance on all fire pumps & jockey pumps.

d) Test all specialty suppression systems (MRI Trailer and Universal Waste Building)

e) Shall be conducted in October of each year.

5) Semi-Annual Testing: Contractor shall provide labor, time, materials and equipment to perform the semi-annual/annual inspection of wet system sprinkler systems:

a) Fire Sprinkler system main drain and water flow devices. Performance and documentation is to be in accordance with the most recent edition of the applicable National Fire Protection Association Standards 25 and 72.

b) Test all specialty suppression systems.

c) A complete walk-through of all sprinkled buildings to access sprinkler operation and coverage.

d) All system riser main drains, tamper devices, supervisory devices and anti-freeze loops.

e) Perform testing and maintenance on all fire pump and jockey pump.

f) Fire sprinkler system main drain and water flow devices. Performance and documentation is to be in

g) Shall be conducted in April and September of each year.

6) Quarterly Testing: Contractor to provide labor, time, materials and equipment to perform inspection and preventive maintenance of:

• Fire department connections (FDC’s)

• Inspect and run no flow test on all fire pumps and jockey pumps.

• Fire Department Connections

• Standpipe Hose Valves and Piping

• Sprinkler Waterflow Devices

• Valve Tamper Switches

• Riser Main Drain Test

7) Monthly Inspection: Contractor to provide labor, time, materials and equipment to perform inspection and preventative maintenance of:

• Sprinkler System - Visual inspection – Control Valves/Gauges

• Standpipe System – Visual inspection

• Inspect and run no flow test on all fire pumps and jockey pumps

8) 6-year Requirements:

a) Contractor will provide labor, time, materials, and equipment necessary for Smoke Dampers Testing.

b) Contractor will provide labor, time, materials, and equipment necessary for Fire Dampers Testing.

B.5 SPRINKLER TESTING

1. Contractor shall provide parts, labor, material, preventive maintenance services, testing and emergency call back for the fire alarm and sprinkler system to include fire alarm, kitchen hoods, specialty suppression systems, monthly/annual fire extinguisher inspections, monthly standpipe & sprinkler valve inspections, annual & 5 year fire hydrant tests, fire panel programming and related components at the Topeka VAMC as indicated herein.

2. Contractor will be responsible for providing automatic notification for the fire alarm systems in

Buildings C and 122. All services shall be performed in accordance with all current applicable National Fire Protection Association (NFPA) codes, local codes, and manufacturer’s recommended procedures.

3. Provide emergency call back necessary to maintain and perform testing and inspection of the wet/dry sprinkler systems and anti-freeze suppression systems at the proper frequency for all buildings at the medical center to meet or exceed the latest editions of NFPA Code 72, National Fire Alarm Code and NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems. The Contractor shall generally follow the same initial inspection and testing requirements as indicated in the Fire Alarm System section above.

4. Contractors need to have at least 5 years of experience in providing technical expertise in performing maintenance, testing and inspections on Fire Alarm & Sprinkler systems

a) Sprinkler Main Drain Test:

• Fully open each control valve and record the static and residual pressures

b) Tamper/Supervisory Devices:

• Each system valve tamper device shall be tested by partially closing the valve to initiate a tamper trouble signal. Each supervisory device shall be partially losing to initiate a Supervisory alarm.

c) Sprinkler Dry Valve:

• Test pressure switch using the inspectors test located on valve.

• Verify the low air pressure switch setting and adjust if necessary

• Check, drain, and document all low points on dry sprinkler systems

d) System Checks:

• Verify receipt of fire signal to central station monitoring facility.

• Building Interfaces: HVAC shutdown, elevator recall, smoke evac, fire partition, door locks, etc.

• All strobes, horns and bells should operate properly, and be free from any visible tampering.

• Visually check batteries for leakage or damage and load test each quarter.

• Disconnect battery for supervision signal.

• Open dedicated electrical breaker for supervision signal.

e) Wet System Specifications:

• Test of water flow alarms. All water flow alarm devices will be tested by the use of the inspector’s test valve.

• Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to the FACP.

• Inspect and service all fire department connections: On all fire department pumper connections, Siamese, etc. Remove caps; replace any missing/damaged caps. Lube treads.

• Inspect and service all main supply valves: Operate full close and reopen all P.I.V and OS&Y. valves on each system.

• Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

• Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. The Contractor furnishes wire seals.

• Test of water flow alarms:

➢ Water flow alarm switches will be tested by running water through inspector’s test valves.

➢ Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards. (90 seconds from water flow to alarm signal activation)

➢ Verify that alarm signals transmit to FACP.

• Test of supervisory alarms:

➢ Test of supervisory alarm on Main PIV Supply to Building (One PIV)

➢ Assure that supervisory alarm transmits to FACP.

• Inspect and service all fire department connections:

➢ All fire department (Siamese) pump connections shall be tested quarterly to include removing caps, visual inspection of interior, assure that swivels rotate freely & lubricate as needed, and repair or replace any missing caps.

• Inspect and service main supply valves:

➢ Tests operation for close and reopen all O.S.Y. main riser valves.

➢ Lubricate all threads and bearings, to assure normal operation.

➢ Re-seal with wire seals if sealed.

➢ Replace valve stem packing if leakage is evident.

• Inspect and service main supply valves:

➢ Tests operation for close and reopen all O.S.Y. main riser valves.

➢ Lubricate all threads and bearings, to assure normal operation.

➢ Re-seal with wire seals if sealed.

➢ Replace valve stem packing if leakage is evident.

• Test run fire pump in building 54 as specified in NFPA Annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent addition of NFPA 25. Test fire pumps quarterly for at least 10 minutes under no flow conditions.

f) Dry System Specifications:

I. Trip test of main dry pipe valves.

II. Trip test each main system riser dry valve by opening inspector’s test valve to simulate sprinkler flow.

• NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

III. Water supply valves function tests. Manually operate, fully close and reopen all OS&Y.

main valves and PIV’s to assure easy normal operation. Lubricate stems as necessary, turn to full closure and re-open of each valve.

IV. Test all electric supervisory alarm switches on supply valves: Concurrent with items, assure that all supervisory alarm switches are operating and transmitting to fire alarm system in boiler plant/telephone operators indicating valve closed and valve open.

V. Inspect and repair all fire department connections to include inspecting all fire depart.

connections, replace any missing caps, gaskets, etc. and lube all cap threads lube to prevent rust or seizure.

VI. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to building FACPs.

VII. Re-seal all valves in open position with wire/lead seal where sealed with wire. Re-secure all valves locked with chain/padlock with chain/padlock only. The Contractor furnishes wire seals.

VIII. Test all low-pressure alarms: Test to determine if air loss switches functions any building alarm local device and if building fire alarm interface transmits low air alarm signal to

FACP.

IX. Dry pipe system low points are to be drained upon completion of the trip tests and drained monthly during the monthly visual checks. Documentation is required.

• NOTE: Record delay time on each test reports.

The Contractor shall conduct a five year internal pipe inspection of all sprinkler systems in accordance with the latest addition of NFPA 25 and provide proper documentation with photographs during the 3rd quarter (April, May, June) of the BASE Period.

Inspection dates shall be scheduled in advance with Occupational Safety and Health.

All inspections shall be completed and written reports shall be submitted within 30 days to Occupational Safety and Health. Any critical deficiencies found shall be reported immediately to the Safety Officer or Chief Engineer.

B.6 FIRE EXTINGUISHERS:

1. The Contractor shall furnish all labor, material, tools, and equipment necessary for conducting annual & monthly inspections of fire extinguishers. There are an ESTIMATED 300 extinguishers throughout the campus.

2. The inspections are to be conducted in accordance with the most current edition of NFPA 10. In addition to documenting the completion of the visual check on mutually agreed upon tags (VA or contractor furnished) provided on each extinguisher, a physical check mark (initials and date) is to be made on the monthly inventory beside each fire extinguisher receiving the visual inspection verifying that each extinguisher has been visually inspected.

3. The annual maintenance is to be conducted by an approved NFPA 10 certified technician in accordance with the most current edition of NFPA 10.

4. The annual maintenance is to include a dusting/cleaning/wipe down of each unit and reinstallation of tamper seals and facility provided tags dated with the current year and properly filled out.

5. All work will be completed between the hours of 8:00 a.m. and 4:00 p.m. Central, Monday through Friday, or at a mutually agreed time as requested by the Safety Office for special circumstances. Inspections shall be completed each month by the 15th of the month and documentation submitted to Safety by the end of the month.

6. The Contractor shall use standard inspection reports for monthly and annual inspections. A fully completed inspection report will be provided for each annual visit to Safety Office using the

Excel formatted report.

7. The COR / Safety Office will assist or provide the entry key for locked areas. The Government will check out keys to the Contractor for majority of areas which are then to be checked back in by the end of normal business hours. Work dates must be scheduled with the Safety Office one week prior to the Contractor’s anticipated work.

8. The Contractor shall notify Safety of any fire extinguisher that fails the inspection before leaving the campus.

B.7 HYDRANTS, STANDPIPES AND FIRE PUMPS

1. Provide all labor, tools, equipment, materials and supervision for the monthly standpipe & sprinkler valve visual inspection, annual hydrant flow test and 5 year GPM calculation for each hydrant and quarterly & annual flow tests on the fire pumps.

2. Annual and 5 year test, inspection and maintenance of the fire hydrants per NFPA specifications are to be done during the month of August or as agreed to by VA.

Locations of the hydrants are to be provided by the COTR/Safety Office. The Contractor shall contact Safety, Engineering, and city water department before flow testing of any hydrants.

3. Quarterly & Annual fire pump tests:

➢ Fire pumps shall quarterly no flow tests and annual flow tests conducted on all fire pumps.

➢ Fire Pumps are located in Building 54.

➢ Fire Pumps Info: 500 GPM, Electric

➢ The Contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor condition, current voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

• The inspector will record the date, total flow rate, test meter GPM, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total GPM, pump motor current, voltage and speed, and sign for each fire pump.

• Performance curves will be documented showing pressure at 0%, 100%, and 150% flow rate of pump.

➢ This graph will be in accordance with NFPA 20-11.3.

B.8 Annual & 5 Year Fire Hydrant Flow Tests:

• Hydrant test will be performed as specified in NFPA 25 and NFPA 291.

• The Contractor will provide all tools required including a water diverter funnel which is necessary for fire hydrant testing.

• VA will verify the Hydrant numbers and locations on first day of work.

• VA will not provide any employees to assist contractor’s employees.

• The work must be completed during month as approved by Safety.

• Conduct annual flows of all fire hydrants to check for proper operation and run until the water stream is clear.

• Calculate and record GPM flow for each hydrant every five years

B.9 REPAIRS AND UNSCHEDULED WORK

1. Definition of Repairs. Repairs are defined as unscheduled work to repair or modify a fire alarm/fire sprinkler system, or to correct recurring system and/or equipment malfunction(s).

2. Repair Parts. The Contractor or Sub-Contractor who performs repairs under this contract shall be capable of providing replacement parts within 48 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment and systems back to normal operating conditions.

3. Correction of Deficiencies. The Contractor shall repair, at the Contractor’s expense any fire alarm /sprinkler system deficiency that is covered under the $1000.00 per device limit. Repairs under this contract includes all initiating devices, notification devices, trouble/supervisory devices, wiring, network problems, and programming.

4. Critical and Non-critical Repairs. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the COTR/Safety Office or Authority Having Jurisdiction, it is Critical or Non- Critical in nature. Critical Repairs are those repairs affecting the continued occupancy of a building or certain operations in a building that are critical in nature.

5. Critical Repair Response. Due to the emergency nature of Critical Repairs, the

COR/Safety or Authority Having Jurisdiction will normally make the requests for repairs verbally, following by a written repairs include:

6. After being notified of a repair request, make live voice contact with the COR/Safety Office or Authority Having Jurisdiction within one hour, have a qualified technician on-site within 4 hours, and complete the repair made within 48 hours.

7. If the local technical representative cannot identify the problem within 48hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary, to identify the problem and provide a solution.

8. If the fire alarm system cannot be repaired within 24 hours, the technical specialist shall notify the COR/Safety Office with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by the COR/Safety Office before proceeding with the work. A verbal approval will be followed by a written email request. Update the COR/Safety Office or Authority Having Jurisdiction on the status of the repairs at least every 24 hours until repairs are complete.

9. Non-Critical Repairs. Requests for repairs will be set forth in email requests listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for Non-critical Repairs include:

➢ After being notified of the need for repairs, make live voice contact with the Safety Manager or Authority Having Jurisdiction within two hours, have a qualified technician on-site within 24 hours, and complete the repair within 96 hours.

➢ If the fire alarm system cannot be repaired within 72 hours, the technical specialist shall notify the CORT or Contracting Officer with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by COR/Safety Office before proceeding with the work.

A verbal approval will be followed by a written email approval.

➢ Update the Ordering Official and Authority Having Jurisdiction on the status of the repairs every 48 hours until repairs are complete

10. Testing after repairs. All repairs shall be tested according to requirements of the current edition of NFPA 13 and NFPA 72. A representative of the Safety Office or their representative may witness testing. Notify the Safety or Authority Having Jurisdiction of the schedule for testing with sufficient notice to allow testing to be witnessed. The Contractor shall provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test.

11. The Contractor shall provide, in writing, before leaving the building:

➢ Suspected cause(s) of the malfunction(s), and actions to prevent reoccurrence.

➢ A list of components used to make the repair.

➢ Hours required making the repair.

12. Full System Repair Records. Upon request, the Contractor shall furnish a record of all repairs they have made to an individual fire alarm system.

13. Services shall comply with applicable requirements of the current edition of NFPA 25 & NFPA 72, which establishes the minimum requirements for the periodic inspection, testing, and maintenance of the fire sprinkler and fire alarm systems, except as modified herein.

14. Preventive maintenance shall be performed, by the Contractor, to keep the system equipment operable or and maintenance manuals, as-built installation drawings, and other system documentation shall be retained to assist in the proper care of the system and its components.

Frequency of maintenance is indicated in the appropriate chapter of the current edition of

NFPA 72.

➢ Note: Corrective maintenance shall be determined from the periodic testing and inspections of each system.

15. The Contractor shall not be responsible for upgrades that are required by code due to a change in occupancy, relocation of partitions, or types of materials stored by the building occupants.

16. Records shall indicate the procedure performed (inspection, test, or maintenance), the person/organization performing the work, the results, and date.

17. Test results shall be compared with those of the original acceptance test, if available, and with the most recent test results.