Solicitation 36C24823R0098.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 74

36C24823R0098

X

05-12-2023

675-23-2-746-0027

675-23-805

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando Veterans Affairs Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando Veterans Affairs Healthcare System 13800 Veterans Way Orlando FL 32827

Shaundrica Close (407) 284-8624

Project Title: Design-Build (DB) Install Ceiling Lifts at Lake Nona Project Number: 675-23-805 Project Location: Orlando Veterans Affairs Healthcare System (OVAHCS) (Lake Nona Facility), 13800 Veterans Way, Orlando, FL 32827

Magnitude of Construction: IAW Veterans Affairs Acquisition Regulation (VAAR) 836.204 (f)(2), the magnitude of construction for this project is between $2,000,000.00 and $5,000,000.00.

NAICS: 236220 - Commercial and Institutional Building Construction Service Code: Y1DA - Construction of Hospitals and Infirmaries

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in the solicitation, this procurement is a Two Phase Design Build, IAW FAR 36.3. One (1) solicitation will be issued covering both phases. In Phase I, proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs): This requirement is set-aside for VetCert certified SDVOSBs.

Vendor verification for SDVOSBs can be found at https://veterans.certify.sba.gov/.

THIS ACQUISITION IS SET-ASIDE FOR 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Refer to solicitation instructions for Phase I cutoff date for submission for Request for Information (RFIs), or Questions (if any).

VA Hospitals are smoke free facilities.

All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24823R0098 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

10 481

X X 52.211-10

X 10

VIA EMAIL 11:00 a.m.

05-31-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 6

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando Veterans Affairs Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Shaundrica Close, VA-VHA-RPOE-2022-22145 Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

A.4 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

2.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) .. 22

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.11 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.12 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.13 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.14 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.19 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 51

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.22 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

4.23 IT CONTRACT SECURITY

4.24 MANDATORY WRITTEN DISCLOSURES

4.25 GENDER

4.26 CONTRACTOR'S COST BREAKDOWN

4.27 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.28 OWNERSHIP OF ORIGINAL DOCUMENTS

4.29 RETENTION OF REVIEW DOCUMENTS

4.30 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.31 COORDINATION WITH MEDICAL CENTER

4.32 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

5.1 SOLICITATION ATTACHMENT ONE (1) – LAKE NONA SITE PLAN

5.2 SOLICITATION ATTACHMENT TWO (2) – SECTION 01 00 00 GENERAL

REQUIREMENTS

5.3 SOLICITATION ATTACHMENT THREE (3) – SOW ATTACHMENT ONE (1)

5.4 SOLICITATION ATTACHMENT FOUR (4) – EMR FORM

5.5 SOLICITATION ATTACHMENT FIVE (5) – PAST PERFORMANCE FORMS

5.6 SOLICITATION ATTACHMENT SIX (6) – EXPERIENCE INFORMATION SHEET 63

5.7 SOLICITATION ATTACHMENT SEVEN (7) – DAVIS BACON ACT WAGE

DETERMINATION INFORMATION

5.8 SOLICITATION ATTACHMENT EIGHT (8) – SITE VISIT MAP

5.9 SOLICITATION ATTACHMENT NINE (9) – INSTALLATION AND PHASING PLAN

5.10 SOLICITATION ATTACHMENT TEN (10) – HOSPITAL AND CLINIC

ARCHITECTURAL FLOOR PLANS

5.11 SOLICITATION ATTACHMENT ELEVEN (11) – REFLECTIVE CEILING PLANS

FOR HOSPITAL AND CLINIC

5.12 SOLICITATION ATTACHMENT TWELVE (12) – 100 PERCENT DESIGN

DRAWINGS SIMLEARN

5.13 SOLICITATION ATTACHMENT THIRTEEN (13) – 100 PERCENT DESIGN

DRAWINGS CLC COMPLETE SET VOLUME 1

5.14 SOLICITATION ATTACHMENT FOURTEEN (14) – 100 PERCENT DESIGN

DRAWINGS CLC COMPLETE SET VOLUME 2

5.15 SOLICITATION ATTACHMENT FIFTEEN (15) – STRUCTURAL DRAWINS FOR

HOSPITAL AND CLINIC

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

CLIN 0001 DESIGN-BUILD SERVICES - 481 calendar days after Notice to Proceed (NTP) issuance.

Design Phase: 116-calendar days from Government issuance of NTP.

Construction Phase: MUST be completed no more than 365-calendar days from Design completion and Government acceptance.

1 JB $________________

CLIN 0002 Ceiling Lift Motor - Standard 374 EA $________________

CLIN 0003 Ceiling Lift Motor - Bariatric 15 EA $________________

CLIN 0004 Trolley Assembly w/ Load Cell & Charger 389 EA $________________

CLIN 0005 Carry Bar (Standard) 374 EA $________________

CLIN 0006 Carry Bar (Bariatric) 15 EA $________________

CLIN 0007 Gantry System Trolley 389 EA $________________

CLIN 0008 Standard Sling (Accessory) 748 EA $________________

CLIN 0009 Bariatric Sling (Accessory) 30 EA $________________

CLIN 0010 Trans Gate 201 EA $________________

CLIN 0011 Ceiling Tracks (Regular, Curved, Super, Trans, etc.)

1 EA $________________

CLIN 0012 Miscellaneous (Caps, Bracket Assay, ramps)

1 EA $________________

GRAND

TOTAL

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

A.4 STATEMENT OF WORK

DESIGN-BUILD

INSTALL CEILING LIFTS AT LAKE NONA

PROJECT NUMBER 675-23-805

ORLANDO VETERANS AFFAIRS HEALTHCARE SYSTEM

13800 VETERANS WAY, ORLANDO, FL 32827

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the

Government, under one (1) contract, with one (1) firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

C. Project Manager (PM)/Contracting Officer’s Representative (COR): The COR responsible for administering contracts under the immediate direction of the CO.

D. Design Build Contract: This term, as used herein, refers to the contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, refers to the entire Design-Build Team

(Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PCRA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment shall be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The Orlando Veterans Affairs Healthcare System (OVAHCS) has a requirement for Design Build (D/B) services. The contractor shall provide all Design-Build services including labor, materials, tools, and equipment as necessary to construct the project described below and other specific tasks as further defined by this RFP. Design services shall include design layout, mounting location, and motion paths of each patient lift track system based on the constraints within each room receiving a patient lift.

Design services shall also include design structural supports for all patient lift track systems and provide construction documents for architectural, structural, and electrical disciplines. Construction services shall include demolition, electrical work, drywall penetration and patching, ceiling grid work, installation of metal framing, and infection control procedures.

B. Project Overview:

The OVAHCS (Lake Nona Facility) currently has Tollos lifts and rails, which have been issued an end-of-life letter from Tollos. This project will replace all existing ceiling mounted patient lift systems and install equipment for new configurations in areas without ceiling mounted patient lift systems throughout the OVAHCS.

C. Specific Project Requirements:

1. The contractor shall provide and install all ceiling mounted patient lift system equipment with necessary site preparations for the equipment.

2. The contractor shall ensure that the patient lift vendor has parts and service availability, continuous in-rail charging system for lifts, and required room coverages.

3. The contractor shall remove and dispose of all existing lifts, associated materials, and equipment.

This includes tracks and rails. Onsite waste storage will not be permitted on this contract. Debris and waste shall be removed from the site daily.

4. Onsite material and equipment storage will not be available to the contractor. The contractor shall bring needed equipment and materials onsite daily. The Government will not be responsible for storing any equipment or materials.

5. The contractor shall submit a Waste Management Plan in accordance with Veterans Affairs (VA) Technical Information Library (TIL) Master Construction Specifications. This shall require the contractor to use all reasonable means to divert construction, demolition and waste from landfills, incinerators, and facilitate their salvage and recycle.

6. Refer to attachment three (3) of the RFP for all locations that will require a new and replacement ceiling mounted patient lift system, site preparation requirements for these locations, and installation requirements for each location.

7. The contractor shall provide new patient lift track systems for all patient lifts listed in attachment three (3) to the RFP (this includes existing patient lift locations). The design of the patient lift track shall ensure patient lift coverage for the current configuration of rooms as outlined in attachment three (3) of the RFP.

8. The Inpatient Medical-Surgical (Med-Surg) rooms currently have double-bed configurations per room. The single patient lift system per room in these areas shall be functional for the double-bed room configurations serving both beds.

9. The contractor shall provide patient lift track support systems for all rooms. The contractor is permitted to re-use existing supports above ceiling grid for existing ceiling patient lifts ensuring the required room configuration is supported in accordance with attachment three (3) of the RFP.

10. The contractor shall provide dedicated electrical circuits with standard single phase (120 VAC 60 Hz) outlets for ceiling patient lifts in accordance with attachment three (3) of the RFP. All wiring shall be run in appropriate conduit and meet the National Electric Code.

11. The contractor shall access drywall ceilings in many cases to install rails and patient lift supports.

Contractor shall repair, patch, and paint all ceiling penetrations. The rooms requiring ceiling penetrations are listed in attachment three (3) of the RFP.

12. The contractor shall ensure ceiling patient lifts do not interfere with sprinkler heads. All applicable NFPA codes shall be followed.

13. The ceiling mounted patient lift system shall meet the following requirements (provide brand name of lift specified or equivalent for Government’s review):

a) Quantities, site preparation requirements, and room configurations shall be in accordance with attachment three (3) of the RFP.

1) 374 Standard Patient Lifts – Lifting Capacity of 600 pounds (lbs.).

2) 15 Bariatric Patient Lifts – Lifting Capacity of 1,000 lbs.

b) Complete track and rail configuration system:

1) All patient lift system rails shall be rated for 1,000 lbs.

2) The patient lift rail systems shall not require the alteration or cutting of doors or door frames where rail transitions from room to room are required.

c) Lifting Unit Motor Requirements:

1) The ceiling lift motor shall have a minimum 600 lbs. weight capacity for standard lifts and a minimum 1,000 lbs. capacity for bariatric lifts.

2) All lift motors shall have the capability to have their batteries replaced without removing them from the rails.

3) Internal motor gears shall be made of metal or be belt driven. Plastic internal gears are not acceptable.

4) Emergency brake must be available with motor.

d) Accessories:

1) Hanger bars shall be included with the lift system.

2) Two (2) disposable slings shall be provided with each lift with the proper weight capacity for the lift.

3) All standard lifts shall include a two (2) - point lift spreader bar with spring loaded clips that must be depressed to install or remove patient slings. Slings shall be prevented from being removed until spring clips are depressed on the lift bar.

4) All bariatric lifts shall include a four (4) - point spreader bar.

5) Strap lengths shall be a minimum of 90 inches long.

e) Electrical Requirements:

1) Battery Power Source fed by an emergency power outlet.

2) Charging shall be on a continuous rail charging system with the charging built into the rail system, and shall use standard single phase (120 VAC 60 Hz) outlets.

3) Batteries: Life cycle shall be in compliance with International Electrotechnical

Commission's (IEC) -61000-4-2.

4) Visual low battery indicator

5) Safety device that stops the motor from lifting when batteries are low, but still allows for emergency lowering at low or no battery

f) Hand Control Requirements:

1) A single hand control shall be used for the standard 600 lbs motors and for the bariatric 1,000 lbs motors. All lifts shall work and move as one (1) system, with one (1) hand control.

2) The hand control for the standard lifts shall allow for the control of raising and lowering the strap. Traverse movements along the track shall be allowed to be done manually without the use of the hand control for the 600 lbs. lifts.

3) The hand control for the bariatric lifts shall allow for the control of raising and lowering the strap; as well as controlling the traverse movements along the track.

4) Emergency switch lowering and stop device to offer disengagement then emergency lower at controlled speed with redundant, manual lowering device.

g) Scale Requirements:

1) All ceiling lifts shall include an independent digital liquid crystal display (LCD) patient weight scale with Class III accuracy that is compatible with the ceiling lift and its weight capacity.

2) The scale shall be a self-contained instrument that determines the weight of a person suspended from a portable patient lift mechanism.

3) Indicator to incorporate a locked-in weight feature, which stores the last weight reading when the unit is turned off and can be used where standard indicators are too large and cumbersome.

4) Battery power must have an automatic shut-off feature

5) All scales shall be calibrated and weigh in both pounds and kilograms.

14. Installation Requirements:

a) Contractor shall submit installations shop drawings for the ceiling mounted patient lift system which shall be included in the design construction documents.

b) Contractor shall install two (2) lift systems concurrently per day for all patient lifts that do not require either electrical or drywall work.

c) Contractor shall install two (2) lift systems concurrently every two (2) days for all patient lifts that require either drywall or electrical work.

d) Contractor shall install two (2) lift systems concurrently every three (3) days for patient lifts that require both drywall and electrical work.

e) Contractor shall provide work for electrical and dry wall ceiling penetrations in addition to ceiling lift installations in accordance with attachment three (3) of the RFP.

f) Contractor shall provide infection control containment for all rooms in accordance with the PCRA class identified in attachment three (3) of the RFP for each lift.

15. Contractor shall not bring materials or equipment onsite until it is being installed.

16. Contractor shall follow the installation plan and phasing as provided in attachment nine (9) of the

RFP.

III. RECORDS MANAGEMENT:

A. Citations to pertinent laws, codes and regulations shall apply to this contract, such as 44 United States

Code (U.S.C) chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 Code of Federal Regulations (CFR) Part 1222 and Part 1228.

B. Contractor shall treat all deliverables under the contract as the property of the United States (U.S.)

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government Information Technology (IT) equipment and/or Government records.

D. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

E. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) shall abide by Government and Agency guidance for protecting sensitive and proprietary information.

IV. SCHEDULING, PHASING, AND WORKING HOURS:

A. Design Phase:

All design related work (e.g., site visit, meeting, etc.) at the VA facility SHALL be coordinated with the project’s COR. All work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work after normal business hours, WHEN hours (Weekends, Holidays, Evenings and Nights) SHALL be requested by the A/E contractor at least 14-calendar days in advance.

B. Construction Phase:

All work hours SHALL be coordinated with the project’s COR. Work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday) so as to not interfere with Hospital and the Community Living Center (CLC) inpatient beds during evenings. Some VA areas will require work completed DURING WHEN hours (Weekends, Holidays, Evenings and Nights). Contractor shall coordinate work hours in accordance with attachment three (3) of the RFP. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

C. Length of Project:

D. Project will have a 116 calendar day design phase from Government issuance of the Notice to Proceed

(NTP). Please refer to Program Guide PG-18-15, Volume C for document requirements.

a. From NTP, Design-Build Team A/E shall submit Design Development drawings to 50% within 30 calendar days. Allow 14 calendar days for VA review.

b. Design-Build Team A/E shall submit Construction Document drawings to 95%, which incorporates the VA’s comments on the 50% submission within 30 calendar days of receiving VA comments.

Allow 14 calendar days for VA review.

c. Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 95% submission within 14 calendar days of receiving VA comments. Allow 14 calendar days for VA review.

E. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of the 100% drawings.

F. Project’s construction and equipment installation phase SHALL be completed in no more than 365 calendar days from Design completion and Government acceptance of the 100% drawings.

G. The contractor shall commence work upon issuance of the NTP and complete all work within 481-calendar days.

H. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

I. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

V. PROJECT CLASSIFICATION:

Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as the following in accordance with attachment three (3) of the RFP:

a) Type B, Medium/High Risk Group, Class II (ISLM Level I) Project.

b) Type B, Highest Risk Group, Class III (ISLM Level I) Project.

c) Type C, Medium/High Risk Group, Class III (ISLM Level I) Project.

VI. SAFETY REQUIREMENTS:

All Contractor's personnel are required to have completed an Occupational Safety and Health Administration (OSHA) approved ten (10) hour construction worker course prior to working on-site. The on-site general superintendent/supervisor is required to have completed an OSHA approved thirty (30) hour construction course prior to working on-site. The CO must receive a copy of current certificates identifying successful completion of training for every worker, prior to executing work for the Veterans Administration.

In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 Code of Federal Regulations (CFR) 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and Contractor employees. The VA CP does not take place of the Contractor’s CP, nor acts on their behalf.

The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage.

The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APA) as per Federal Acquisition Regulation (FAR) 52.236-13, prior to commencement of site activities. The Government shall have twenty-one (21) calendar days to review the AHA and APP.

VII. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VIII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/.

VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a. Master Construction Specifications Index (PG-18-1)

b. Design and Construction Procedures (PG-18-3)

c. VA Standard Details and CAD Standards (PG-18-4)

d. Equipment Guide List (PG-18-5)

e. Equipment Inspection Manual (Program Guide 7610.2)

f. Equipment Reference Manual (PG-18-6)

g. Space Planning Criteria (PG-18-9)

h. Design Manuals (by discipline) (PG-18-10)

i. Design Guides (graphical, by function) (PG-18-12)

j. Barrier Free Design Guide (PG-18-13)

k. Room Finishes, Door and Hardware Schedules (PG-18-14)

l. Minimum Requirements for A/E Submissions (PG-18-15)

m. Environmental Planning Guidance (PG-18-17)

n. Heating, ventilation, and air conditioning (HVAC) Design Manual for Hospitals Amendment B

o. Lighting Study

p. Design Alerts

q. Quality Alerts

r. VA Signage Design Guide

s. Fire Protection Design Manual – Latest Edition

t. Cost Estimating

u. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook

0730)

v. Information Security Handbook VA 6500

w. Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications shall be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost

Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

J. Physical Security Standard, compliance with Medical Center Policy 138-3 and Veterans Health Administration (VHA) Handbook 0730/2 (latest revision).

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive

2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND

SCALD CONTROL.

IX. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Section VIII, Resources” above.

2. See “Section F, Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a. Zoning laws:

b. Environmental and erosion control regulations; and

c. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building.

Also similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials.

VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection

4. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted.

The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed or other members impacted by the project. The Design-Build Team A/E members will each allow for one (1) full day for each package design review meeting. Design- Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project

Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control (QA/QC).

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Design Development (50%), Construction Documents (95%) and Final Documents (100%) completion stages. The (100%) review submission packages shall incorporate the final review comments from the (95%) review. If any package is not complete for the required stage, a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by the engineer and architect of record.

4. Each review submission package shall include three (3) hard copy sets (two (2) Full Size and one

(1) Half Size) and one (1) portable document format (PDF) sets on Compact Disc Read Only Memory (CD-ROM). The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA CO and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible for preparing and submitting for Government review and acceptance a full set of specifications (two (2) hard copies, two (2) electronic), specific to the project, from the Master Specifications located in the TIL. Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, international building code (IBC), Florida Building Commission (FBC), FGI Guidelines for Design and Construction of Health Care Facilities

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, material safety data sheets (MSDSs), and all required Contract submittals.

7. The Contractor shall submit as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings shall be executed in electronic format AutoCAD version 2020 or backwards compatible format.

2. The drawings included shall be available to the Design-Build Team A/E team in electronic format in

AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible.

Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications , final Construction Document submission specifications and other 8 1/2 by 11 formatted material shall be executed in electronic format Microsoft Word.

4. Specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2013 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. Construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. Designer/contractor shall submit an AUTOCAD copy (as built drawings) after the completion of the project and before close-out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package shall be submitted by the Design-Build Team

A/E for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package shall include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package shall incorporate all VA supplied comments from the earlier 50% and 95% submission package reviews and shall comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which shall be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E.

The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

H. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as…