SOLICITATION 36C24821R0095.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 66

36C24821R0095

X

07-27-2021

675-21-3-3495-0007

675-21-103

36C248

Department of Veterans Affairs Network Contracting Office (NCO) 8

2500 Lakemont Avenue, Rm. #114 Orlando FL 32814

Department of Veterans Affairs Network Contracting Office (NCO) 8

2500 Lakemont Avenue, Rm. #114 Orlando FL 32814

Elizabeth Romero (407) 646-4062

Project Title: Design-Build (DB) Replace Lake Baldwin Cooling Towers at Orlando VAMC Project Number: 675-21-103 Project Location: Orlando VA Healthcare System, 5201 Raymond Street, Orlando, FL 32803 Magnitude of Construction: IAW VAAR 836.204 (f), the magnitude range of this project is between $1,000,000 & $5,000,000.

NAICS: 236220 - Commercial and Institutional Building Construction Service Code: Y1NB - Construction of Heating and Cooling Plants This solicitation will be evaluated on a Tradeoff basis. As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB): This requirement is set-aside for VIP certified SDVOSB.

Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/.

THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

Orlando VAMC is considered a smoke-free facility. Contractors, in order to enter the campus, you must have picture ID.

All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on campus.

All contractors will be screened at the entrance of the campus. A series of questions will be asked and temperature taken. While working on the Medical Center (both inside or outside) the contractor will be responsible to wear a face covering at all times. PPE is not provided.

Refer to solicitation instructions for Phase One cutoff date for submission of Request for Information (RFI), or Questions (if any). No Site Visit will be conducted during Phase One of this solicitation.

All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24821R0095 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

15 360

X X 52.211-10

X 10

VIA EMAIL 11:00 AM

08-18-2021

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 5

36C248

Department of Veterans Affairs Network Contracting Office (NCO) 8

2500 Lakemont Avenue, Rm #114 Orlando FL 32814

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Elizabeth Romero NCO816L2-1631 Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

DESCRIPTION-SPECIFICATIONS-STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

CONTRACT CLAUSES

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.6 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2020)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (FEB 2021)

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.13 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.14 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.18 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.19 IT CONTRACT SECURITY

4.20 GENDER

4.21 CONTRACTOR'S COST BREAKDOWN

4.22 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.23 OWNERSHIP OF ORIGINAL DOCUMENTS

4.24 RETENTION OF REVIEW DOCUMENTS

4.25 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.26 COORDINATION WITH MEDICAL CENTER

4.27 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF DOCUMENTS-EXHIBITS-AND-OTHER-ATTACHMENTS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

6.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

6.2 52.216-1 TYPE OF CONTRACT (APR 1984)

6.3 52.228-1 BID GUARANTEE (SEP 1996)

6.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE TWO EVALUATION FACTORS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 DESIGN-BUILD

SERVICES: Design-Build services for Project 675- 21-103, "Replace Lake Baldwin Cooling Towers" at Orlando VA Medical Center, Orlando, FL.

Item 1 (Base Bid): Furnish all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal

(RFP).

1.00 JB __________________ __________________

0002 Item 2 (Deduct Alternate 1 is inclusive of Base Bid minus Item 15 (Chiller Plant Optimization):

Remove requirement for all labor, materials, tools and equipment, and design-build services for the work associated with the installation of new chiller optimization software (item 15). Found in Section B.

Project Overview.

1.00 JB __________________ __________________

0003 Item 3 (Deduct Alternate 2 is inclusive of Base Bid minus Item 14 (CHW meter tie-in into BAS): Remove requirement for all labor, materials, tools and equipment, and design-build services for the work associated with the tie-in of the new CHW meters in into the JCI MetaSys BAS (item 14). Found in Section B. Project Overview.

1.00 JB __________________ __________________

GRAND TOTAL __________________

DESCRIPTION-SPECIFICATIONS-STATEMENT OF WORK

STATEMENT OF WORK

DESIGN-BUILD

REPLACE LAKE BALDWIN COOLING TOWERS

PROJECT NO. 675-21-103

ORLANDO VA HEALTHCARE SYSTEM

5201 RAYMOND STREET ORLANDO, FL 32803

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the

Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team

(Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

O. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility.

P. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

Provide all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project. Contractor shall not match existing materials but shall use hospital grade as designated in the Department of Veterans Affairs (DVA) technical information library (TIL) and/or industry standards for healthcare facilities relevant to space usage. Reference Section VII. Resources, below.

B. Project Overview:

This project will design and construct all the elements to install two (2) new cooling towers at the Lake Baldwin VA campus and associated piping and equipment, including, but not limited to, pumps, variable frequency drives (VFDs), flow meters, electronic valves, HVAC controls, etc. The existing ceramic cooling towers will be abandoned in place. Project requirements are further defined below:

1. Install two (2) new cooling towers, properly sized to provide the required condenser water flow rates, capacity, and redundancy to the chillers. New towers shall be installed in the cooling tower yard, adjacent to the existing Marley cooling tower (CT-3).

2. Remove and demo all fill media material, nozzles, piping, and other items inside the ceramic cooling towers, and drain the sump.

3. Replace and upsize the existing 12” header piping (condenser water) and the entire condenser water piping system. This includes demolition and replacement of any strainers, valves, insulation, flow meters, etc.

4. All new condenser water piping shall be sized and configured so that any cooling tower can service any chiller. Refer to the VA HVAC Design Manual.

5. Install new flow meters, VFDs, electronic valves and other devices for new condenser water piping system and equipment. All new valves and devices shall be controlled from the BAS computer in the Central Energy Plant (CEP). Provide power and communications for these valves and devices where none is available.

6. Install New Direct Digital Control (DDC) control points for all new equipment and integrate into the existing Metasys DDC control system to support the optimization of the plant.

7. Replace all existing pneumatic valves on the chilled water and condenser water systems with new automatic control valves and tie into the BAS.

8. Replace all four (4) condenser water pumps with new pumps that are appropriately sized to more closely match the required chiller design flowrates and improve pump efficiency.

9. Replace the three make-up water assemblies with one single make-up water assembly. Modify the controls of the make-up water so make-up water will not be filling a non-operational cooling tower.

10. Demolish all existing condenser water piping that will not be part of the new condenser water system.

10. Install equalizer piping between the new cooling towers and CT-3.

11. New LED lighting shall be installed for the cooling tower area.

12. Upgrade CEP restroom with new toilet, sink, mirror, finishes, ceiling, flooring, lighting (LED), exhaust fan, and door. Provide temporary air-conditioned portable toilet trailer for the duration of this this restroom work.

13. Provide and install two (2) new flow meters on the main chilled water lines (one on the supply and one on the return piping) leaving and returning to the CEP from the rest of the campus. Flow meter measurement parameters shall at minimum include flow rates, water temperatures, and pressure of the chilled water (CHW) supply and return, with the capability to record data readings and interface with existing building management systems, where this data can be retrieved.

14. New CHW flow meters in item 14 above shall be tied into the existing JCI MetaSys BAS. Where power and/or HVAC controls communication is non-existent. The Contractor shall install all new electrical work and communications infrastructure in order for the BAS to connect and communicate with the new CHW meters.

15. Install chiller plant optimization technology, Optimum Energy’s proprietary panel and Hartman Loop optimization software, or equal, capable interfacing with the JCI Metasys control system. This optimization control system shall continuously modulate primary chilled water pump speed, condenser water pump speed, cooling tower fan speed and chiller selection to keep the power consumption of the plant to the lowest level lowest level possible while maintaining system control.

16. Contractor shall perform all required modifications to the chilled water and condenser water systems at the CEP for proper operation of the HVAC system including the seamless operation of the BAS with the new installed equipment controls.

17. Conduct a water system balance (condenser water system) and ensure that the system operates within acceptable parameters for a typical system as specified in the project specifications.

18. Conduct commissioning for the new condenser water system (including the cooling towers) and submit the commissioning report to the VA COR for review and acceptance. Commissioning agent shall be an independent third-party, not associated with or under control/ management of the firm performing or designing this project. The Commissioning Agent shall be involved during the design phase (ref. Whole Building Commissioning Process Manual).

C. Specific Project Requirements:

Two New Cooling Towers – Install new cooling towers in a manner that ensures that the Central Energy Plant (CEP) does not lose cooling capacity and the chilled water HVAC system is operational at all times. The cooling towers affect the CEP and there are no outages permitted unless redundancy is provided. Requirements for installation of the new towers must include, but is not limited to, related wiring, controls, concrete, fill dirt, and piping for any blow down and/or makeup water.

• The contractor is responsible for the removal and disposal of both existing cooling towers per VA TIL spec 01 74 19.

• The contractor is responsible for draining both ceramic cooling towers and necessary piping and properly disposing of the waste.

• The contractor shall purchase and install two (2) new cooling towers that are adequately sized to support the chillers in the CEP.

• The contractor shall determine the proper size, height, shape, and location for the new cooling towers.

• Cooling towers shall be of stainless-steel design, with a design that allows the basin/sump water not exposed to sunlight

• The new cooling tower shall fit comfortably inside of the cooling tower yard (the enclosure size to be field verified) and allow enough space for maintenance crews to work in the area.

• The contractor shall modify piping as required to properly position the new cooling towers.

• All new and old chilled water lines within the confines of the cooling tower yard shall be coated with an approved industrial coating used in marine type applications.

• A temporary cooling tower shall be utilized during the entire construction period to ensure the chillers are able to run at capacity.

• New cooling towers shall receive new adequately sized variable frequency drives (VFD) on the fans to meet the capacity and provide redundancy with the option of the government to hold onto the existing VFDs.

• The new cooling towers and associated equipment shall be monitored and controlled by the existing Building Automation System (BAS). Where power and/or HVAC communications is not available, contractor shall provide run new power and communications wiring, cabling, and conduit.

• Cooling tower shall have all OSHA approved attached ladders, railings and toe kicks to ensure maintenance can be safely completed.

• Contractor shall test existing chilled water system for chemical levels for existing towers before installing new tower and connecting to existing system.

• Contractor shall fill tower and all piping once new tower is installed for operation.

• Contractor shall chemically treat new tower condensate water to match levels of existing system to prevent entire system from being improperly chemically treated. System shall be treated with the following chemicals:

o Inhibitor CW-C3163-30 o Biocide BLB-110-30 o Biocide BLB-100-30

• Contractor shall test entire chilled water system once new tower is complete and chemically treated to ensure entire chilled water condensate water system is not under or over treated with the following chemicals:

o Inhibitor CW-C3163-30 o Biocide BLB-110-30 o Biocide BLB-100-30

Install New LED Lighting – The existing lighting to the cooling tower enclosure is dim or inoperable and does not allow for maintenance/inspections to be easily conducted in low light. New LED lights will have photoelectric sensors so the area will have abundant lighting at all times.

• The contractor is responsible for the removal and disposal of all existing lights in the cooling tower enclosure (including those mounted along walls).

• The contractor shall replace each light with a new LED light with photoelectric sensors.

• Contractor shall add additional lights to the existing count if lighting level is inadequate.

• The new LED lights shall be sized similar to the existing lights.

• The contractor is responsible for all wiring (if necessary) and mounting hardware for the LED lights.

Install Chiller Plant Optimization – The Optimum Energy system, or equal chiller optimization system, shall be installed to continuously monitor the chilled water system component power consumption (chiller, pumps and fans) and display plant performance (kW/ton) in real time for visibility to the VA.

• Contractor shall provide and install one (1) JACE 8000 device (or equal) to connect directly the Johnson Controls BAS to read real-time data and provide control points back to the BAS for implementation. Coordinate location with COR and VA CEP staff.

• Contractor shall install a second JACE 8000 device to export data from the plant to the Optimum Energy server, equal, for measurement and verification, trending, and graphical purposes. This is a one-way communication and no remote access of the chilled water plant is allowed by any 3rd parties. Coordinate location with COR and VA CEP staff.

• Contractor shall provide a one-year subscription for any required software, providing access to support and reporting services. This subscription will allow Optimum Energy, or equal vendor, and VA facilities personnel to remotely access the system for monitoring and user support through unidirectional data transfers of chilled water plant data as needed.

• Contractor shall be responsible for ensuring that all new devices under this effort are connected to the JCI MetaSys BAS and are properly communicating. If not properly communicating, Contractor shall correct communications issue. This may include running new power and communications to each device that will be the Contractor’s responsibility to provide.

D. Bid Deducts

1. Item 1 (Base Bid): Furnish all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal (RFP).

2. Item 2 (Deduct Alternate 1 is inclusive of Base Bid minus Item 15 (Chiller Plant Optimization):

Remove requirement for all labor, materials, tools and equipment, and design-build services for the work associated with the installation of new chiller optimization software (item 15). Found in Section B. Project Overview.

3. Item 3 (Deduct Alternate 2 is inclusive of Base Bid minus Item 14 (CHW meter tie-in into BAS): Remove requirement for all labor, materials, tools and equipment, and design-build services for the work associated with the tie-in of the new CHW meters in into the JCI MetaSys BAS (item 14). Found in Section B. Project Overview.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Work shall be performed during regular business hours (7:00 am – 5:00 pm, Monday through Friday).

Any work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) must be requested by the Contractor at least 14 calendar days in advance. Request must be made in writing to the COR and MUST be coordinated with the project’s COR so as not to interfere with normal Hospital functions. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project

1. Project will have a 180-calendar day design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to

25% within 45 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 90 calendar days. Allow 15 calendar days for VA review.

c) Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 135 calendar days. Allow 15 calendar days for VA review.

d) Design-Build Team A/E shall submit Construction Document drawings to 100%, which incorporates the VA’s comments on the 75% submission within 180 calendar days. Allow 15 calendar days for VA review.

2. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase MUST be completed in no more than 180 days from Design completion and Government acceptance.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure area prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Low Risk Group, Class II project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.).

Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

B. Contractor shall submit documentation proof of OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

B. RECORDS MANAGEMENT:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities - Mission Critical Facilities (VA Handbook

0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum.

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the

Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive

2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND

SCALD CONTROL.

L. Department of Veteran Affairs Personnel:

1. Engineering Facilities Management (FMS),

a) Primary:

(1) COR Name: Dimos Triantafillu

(2) COR Email: dimos.triantafillu@va.gov

b) Secondary:

(1) COR Name: Damian Luna-Luna

(2) COR Email: damian.luna-luna@va.gov

2. Contracting Office – Elizabeth Romero

a) Contracting Officer Email: elizabeth.romero@va.gov

VIII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program

Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building.

Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials.

VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. THE DESIGN-BUILD TEAM A/E SHALL PROVIDE PROMPT, WRITTEN NOTIFICATION TO THE

CONTRACTING OFFICER CONCERNING CONFLICTS WITH, OR RECOMMENDED DEVIATIONS FROM CODES, LAWS, REGULATIONS, STANDARDS, AND OPINIONS OF REVIEW OFFICIALS AS DESCRIBED ABOVE. NO WORK ALTERING OR INCREASING THE SCOPE OF THIS CONTRACT SHALL BE UNDERTAKEN PRIOR TO

RECEIPT OF WRITTEN APPROVAL FROM THE CONTRACTING OFFICER.

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

http://www.fgiguidelines.org/ mailto:dimos.triantafillu@va.gov mailto:damian.luna-luna@va.gov

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted.

The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB team’s receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project

Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage, a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

4. Each review submission package shall include 3 hard copy sets (2 Full Size & 1 Half Size) and 1 PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO). and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7. Contractor will be responsible to submit as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2018 or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in

AutoCAD version 2018 or PDF format for use in preparing the construction drawings if possible.

Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2010 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2010 and backward compatible format. Designer/contractor will submit an AUTOCAD copy (as build drawings) after the completion of the project and before closeout to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design-Build Team

A/E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 50% and 75% submission package reviews and will…