Solicitation 19NP4025R0003 Water Treatment Maintenance Services.pdf

SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 18 or SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19NP4025R0003, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19NP4025R0003, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15164578

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19NP4025R0003

6. SOLICITATION ISSUE DATE

Jul/15/2025

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Sanju Gurung

b. TELEPHONE NUMBER (No collect calls)

014234000

8. OFFER DUE DATE/

LOCAL TIME

Aug/14/2025

9. ISSUED BY CODE

10. THIS ACQUISITION IS

American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

X UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS EMERGING SMALL BUSINESS

HUBZONE SMALL BUSINESS SMALL BUSINESS

SERVICE-DISABLED VETERAN OWNED 8(A)

NAICS: 924110

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO: Code 16. Administered by:

American Embassy Kathmandu Attn: General Services Officer Maharajgunj, Kathmandu ktmcontracts@state.gov

General Services Officer American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE

18a. PAYMENT WILL BE MADE BY Financial Management Officer American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT in US$

Water treatment maintenance services at the Singh House Compound, U.S. Embassy, Kathmandu, Nepal in accordance with Scope of Work (SOW).

(Use Reverse and/or Attach Additional Sheets as Necessary) all

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED.

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA X ARE ARE NOT ATTACHED.

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2___

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

William J Miskelly

31c. DATE SIGNED mailto:ktmcontracts@state.gov

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FOR 1449 (REV3/2005)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48

CFR)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (PRINT) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location) 42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 3/2005) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER SNP 19NP4025R0003

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this solicitation is for to provide water treatment maintenance services at the Singh House Compound, U.S. Embassy, Kathmandu, Nepal in accordance with Attachment A Scope of Work (SOW).

B. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs

Performance Threshold

Services.

Water treatment maintenance services at the Singh House

Compound, U.S. Embassy, Kathmandu, Nepal in accordance with Scope of Work (SOW)

Whole SOW

All required services are performed and no more than one

(1) customer complaint is received per month.

II. PRICING

SCHEDULE, SUPPLIES/SERVICES, SF-1449 Continuation Page

Base Year: 12 Months (Actual time frame for services will be decided from notice to proceed letter/NTP)

Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Potable Water

Treatment System

Semi Annually 2

002 Applicable 13%

VAT

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

1 Semi Annually 2

Total Option Year 1

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Optional Extension 6M 52.217-8 - The Contractor shall provide the services shown below for Extension and continuing for a period of maximum 6 months.

Total Option Year 2

Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Total Option Year 3

Quantity of Equipment

Type of services No. of service

Unit price / service ($)

Total per year ($)

Total Option Year 4

5.6. Total for all years: Base Year $__________

Option Year 1 $__________ Option Year 2 $__________ Option Year 3 $__________ Option Year 4 $__________ Extension 6M $__________

TOTAL $__________

5.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr Option Year 3 $__________/hr Option Year 4 $__________/hr Extension 6M $__________/hr

5.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below.

Emergency Service Rates will be billed hourly.

Base Year $_______________/ hr Option Year 1 $_______________/ hr Option Year 2 $_______________/ hr

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service ($)

Total per year ($)

1 Semi Annually 1

Total Option Year 4

Option Year 3 $_______________/ hr Option Year 4 $_______________/ hr Extension 6M $_______________/ hr

VAT VERSION A

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to

VAT are:

NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to

Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

RFQ NUMBER 19NP4025R0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Scope of Work (SOW).

1 INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide water treatment maintenance services at the Singh House Compound, U.S.

Embassy, Kathmandu, Nepal in accordance with this contract.

1.2 The water treatment systems to be maintained are as follows

• Domestic (Potable) Water Treatment System

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the potable water systems. All work shall comply with the requirements described in the following, as a minimum:

• NSF/ANSI Standards (NSF International and American National Standards Institute)

• AWWA Standards (American Water Works Association)

• SDS (Safety Data Sheet) Regulations

• ASTM International D Standards

• NFPA (National Fire Protection Association) Codes and Standards

• UL (Underwriters Laboratories) Standards

• IEEE (Institute of Electrical and Electronics Engineers) Standards

• NEMA (National Electrical Manufacturer Association) Standards

• OSHA (Occupational Safety and Health Administration) Standards

• And all applicable manufacturer installation, operations and maintenance (O&M) instructions/requirements

• All U.S. Dept. of State, Safety Health and Environmental Management (SHEM) requirements

2 OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the potable water systems located at the Embassy

Compound. The intent of this service contract is to preserve the current piping, potable water systems, and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project

SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3 TYPE OF CONTRACT

3.1 This is a firm fixed price contract payable entirely in Nepalese Rupees or (US dollars).

Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4 PERIOD OF PERFORMANCE

4.1 The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than May 2025.

5 NOTICE TO PROCEED

5.1 After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a

Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

6 GENERAL REQUIREMENTS

6.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the Singh House Compound, U.S.

Embassy, Kathmandu

6.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting

Officer or Contracting Officer's Representative.

6.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

6.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order.

Additionally, the task order shall be a firm fixed price task order.

6.5 This statement of work and applicable deliverables and documents as developed by the

Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

6.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S.

Government. The Contractor shall limit duplication and dissemination of all U.S.

Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team. Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer.

6.7 Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the

Government along with the Contractor’s service report.

6.8 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written.

If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

6.9 The Contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The

Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the

Contracting Officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

6.10 After review of the US Government Statement of Work and provided technical data by the

Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via typewritten correspondence.

Submittal of this typewritten correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

6.10.1 The Contractor shall provide 3 customer references of similar scope of work and US Dollar value.

6.10.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S. Embassy, Kathmandu will require the

Contractor to repair/replace any damaged systems or pay for the cost of rectification.

6.10.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the US Embassy, Kathmandu, COR and the Contractor.

6.10.4 The Contractor shall provide each technician’s resume and training documentations within

20 days of the notice to proceed.

6.10.5 The service provider must obtain the authorization letter from the original equipment manufacturer of water treatment plant for technical services and support.

6.10.6 The service provider must submit the authorization letter from the original equipment manufacturer of the chlorine and chlorine dioxide generator for technical services and support.

6.10.7 The technician/s shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

7 CONTRACTING OFFICER’S REPRESENTIVE and POST CONTROL OFFICER

7.1 All technical questions concerning the scope and requirements of the U.S. Embassy, Kathmandu water treatment service contract shall be directed to the Contracting Officer’s

Representative (COR):

COR

Mechanical Engineer Supervisor, email ID adhikarip@state.gov

7.2 The Post Control Officer (PCO) will be the Contractor’s point of contact at the U.S.

Embassy, Kathmandu All questions concerning coordination of water treatment Service activities while at post shall be directed to the PCO, with weekly reporting to the COR:

PCO

Water Treatment Technician-Post Control Officer (PCO), email ID BhandariIB@state.gov mailto:adhikarip@state.gov mailto:BhandariIB@state.gov

8 PERFORMANCE CRITERIA

8.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US Embassy.

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

• best in class practices within the industry;

• risk reduction for the US Embassy;

• preservation of asset value; and

• reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

8.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Contractor.

The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

8.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

9 SPECIFICATIONS

9.1 All equipment, chemicals, and testing procedures and kits shall be approved in writing by the COR prior to use in the service contract.

9.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English language.

9.3 The potable water shall be maintained with the parameters specified in Exhibit A Domestic

(Potable) Water Treatment Systems Statement of Work

10 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

10.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy, Kathmandu, Chancery and Phora Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• Numbers (CLIN) shall include proper disposal of toxic/hazardous substances where applicable.

• The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and SDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with Underwriters Laboratories (UL) or Conformitè Europëenne (CE) requirements.

• Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

• Ensure that the Contractor’s personnel comply with all safety procedures and requirements

• Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy, Kathmandu on request.

• Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required and properly rated for safe implementation of this contract.

• The required and properly rated PPE must be worn while working at the Embassy and any Embassy owned or leased properties.

• Training program(s) shall be presented and must satisfy the US Embassy, Kathmandu during the submittal process.

11 MAINTENANCE SPECIFICATION DETAILS

11.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the more stringent maintenance specification shall prevail.

11.2 Hours of Work. The Contractor shall schedule all preventive maintenance during normal working hour which are defined as 8:00-17:00, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the US Embassy , Kathmandu prior to commencement of the contract.

12 SCOPE OF WORK

12.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results.

The water treatment service contract shall 1) preserve the interior waterside of current piping, , potable water systems, 2) reduce operating costs and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment.

12.2 The water treatment Contractor shall provide a “support service water treatment” contract.

The support service water treatment contract shall involve joint responsibilities between the

Embassy Facilities staff and the water treatment Contractor.

12.3 The support service water treatment program shall consist of the Embassy Facilities staff conducting routine (daily, weekly) water treatment tests of the potable water treatment systems and emailing the results to the water treatment Contractor on a weekly basis. The

Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the Embassy. The Contractor will then respond to the Embassy within 24 hours to direct the Embassy Facilities staff to make any changes to the chemical dosages and/or equipment operations as necessary.

12.4 The water treatment Contractor shall visit the Embassy on a semiannual basis for 5 days.

The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

12.5 The water treatment Contractor shall provide all chemicals specified in the Contractor’s treatment plan and the chemicals when provided will have a storage life expectance of at least 1 year.

12.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage. The Contractor will submit typewritten proposed control ranges for each parameter specified in exhibit A and B as part of their contract proposal.

12.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

• Exhibit A – Potable Water Treatment System

12.8 The water treatment Contractor shall provide _____8____ hours of familiarization annually in English to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

12.8.1 The contractor shall also arrange for the minimum 8 hours of online familiarization course regarding the chlorine and chlorine dioxide generator from manufacturer of the units.

12.8.2 The contractor shall arrange for the in person training for minimum 5 days without additional training cost at manufacture’s facility for at least 2 personnel for base year.

12.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

12.10 The water treatment Contractor shall discuss the water treatment conditions with the Facility

Manager and operating engineers on a monthly basis and follow up with a typewritten and signed service report within _5__ business days after each visit. The report shall be in

English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and include specific recommendations for action if necessary.

13 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

13.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Embassy ,_Kathmandu. The

Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility

Manager, Contracting Officer, or the COR.

13.2 Personnel security: The US Embassy reserves the right to deny access to U.S owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

13.3 Standards of Conduct.

13.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Embassy reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

13.3.2 Uniforms Personal Protective Equipment (PPE) and Tools. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms, all required PPE and all tools required to perform the contract specified tasks. The Contractor shall be responsible for the cost of purchasing, cleaning, and repair of the uniforms, PPE and tools.

13.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

13.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

Exhibit A: Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Embassy in Kathmandu, Nepal requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Potable Water

Treatment System.

II. PROJECT REQUIREMENTS:

Description: Water Treatment System Volume: Domestic Water 50 gpm

III. DESCRIPTION OF EQUIPMENT:

A. Process Chart

Figure 1 Process Flow Chart of the Water Treatment Plant

B. Design Fundamentals

Raw Water in the raw water tanks goes to Bag Filters through Raw Water Supply Pumps. Bag filter eliminates the dirt and sediment greater than 100 microns. ClO₂ is injected to the water pipe line (after bag filters) for oxidation of iron and manganese and disinfection. After dosing ClO₂, a contact time is required to remove some of the iron and manganese by chlorine dioxide. For this purpose, upflow retention tanks are provided. The water is filled to the retention tanks.

Water is pumped from the up-flow retention tank to the multimedia filter tanks by the feed pumps.

The purpose of the multimedia filter tank is to prevent particles, suspended solids and turbidity in the water. Iron manganese, which is dissolved in water, causes turbidity, bacterial proliferation and discoloration. To prevent this, the water coming of the multimedia filter passes through the iron manganese filter. With ClO₂ and iron manganese filter, iron and manganese in the water are treated.

The water coming out of the IMF comes to the cartridge filters to be purified to 0.35-micron level in order to remove the suspended solids and turbidity that could not be treated by the previous treatment system. The water coming out of the cartridge filters goes to ACF for taste, odor, color, dissolved gases and organic substances treatment, to Softening for hardness treatment, to ARF for ammonia treatment, and to TRF for tannin treatment, respectively.

The water coming out of the TRF is chlorinated and filled into the Treated Water Tank.

C. Plant Components Details and Minimum Requirements for Contractor

S.N Components of the Plant

Technical Details Quantity Make/Model (If Applicable)

Responsibility of Contractor Remarks

1 Deaerator Dia: 508 mm, Material: Epoxy Coated Carbon Steel

1 AQUASHINE Cleaning of the Filter Screens

2 Perforated Pipes 2 inch CPVC pipes perforated uniformly for raw water supply

3 NA Thorough Cleaning of the Perforations, checking of the flush valves.

3 Blower Centrifugal Blower, 140 mbar, 80 cu m/hr

1 PROAIR A2MSX-16 Preventative Maintenance with the associated replacement parts as per manufacturers recommendation

4 Raw Water Supply Pumps

Wilo 2 Wilo Overall Maintenance of the pump and pump controller to the design operating condition along with the service parts (if necessary).

5 Bag Filters 100 micron bag filter, 3 '' connection, SS304 material

2 AQUASHINE Replacement of Filters. The Filters shall be supplied by the contractor.

Replacement Filters shall be provided for next fiscal year in preceding year.

6 Chlorine Dioxide Dosing System

Capacity: 189 g/h , Two dosing pumps injects ClO2 into the inlet line.

1 DIOXIDE PACIFIC/

CDE-10

Overall maintenance of the system and its components as per the manufactures recommendation. The contractor shall supply the Dertivox-20 chemical for the plant operation. All the replacement parts recommended by the manufacturer shall be provided by the contractor.

7 Chlorine Dioxide Dosing Pumps

Capacity: 120 lt/h@10 bar 2 SEKO/ Spring MS1B Overall Maintenance of the pump and pump controller to the design operating

Technical Details Quantity Make/Model (If Applicable)

Responsibility of Contractor Remarks

8 Up Flow Retention Tanks

FRP Material tank 2 AQUASHINE Preventative Maintenance with the inspection of drainage and flushing system.

9 Feed Pumps 50 gpm@ 208 ft 2 EBARA EVMSG10

8N5Q1BEGE/3.0

Overall Maintenance of the pump and pump controller to the design operating

10 Multi Media Filter

Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Electric Acutated Valves, Backwash Flow Rate:

22.7 cu m /h Minerals:

Gravel (5-8): 175 kg, 3-5 mm:

150 kg: 1-3 mm: 125 kg: Sand

0.5-1.2 : 200 kg, Anthracite: 175 lt.

2 AQUASHINE Preventative Maintenance of the System as per manufacturers recommendation including valves, backwash, idle and rinse cycle to meet design conditions.

11 Iron Manganese Filter (IMF)

Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Electric Acutated Valves, Backwash Flow Rate:

22.7 cu m /h Minerals:

Gravel (5-8): 75 kg, 3-5 mm: 50 kg: 1-3 mm: 100 kg: DMI65 :

575 lt

2 AQUASHINE Preventative Maintenance of the System as per manufacturers recommendation

12 Cartridge Filter 5 micron cartridge filter 2 AQUASHINE

13 Activated Carbon

Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Automatic Valve and Electric Acutated Valves, Backwash Flow Rate: 22.7 cu m /h

Minerals:

2 AQUASHINE and

CLACK WS2 EI

(Automatic Valve)

Preventative Maintenance of the System as per manufacturers recommendation

Technical Details Quantity Make/Model (If Applicable)

Responsibility of Contractor Remarks

Gravel (5-8): 50 kg, 3-5 mm: 75 kg: 1-3 mm: 50 kg: Activated

Carbon: 300 kg

14 Softening System Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Automatic Valve and Electric Acutated Valves, Backwash Flow Rate: 22.7 cu m /h

Minerals:

Gravel (5-8): 50 kg, 3-5 mm: 75 kg: 1-3 mm: 50 kg: C100E: 575 lt.

2 AQUASHINE and

CLACK WS2 EI

(Automatic Valve)

Preventative Maintenance of the System as per manufacturers recommendation

15 Ammonia Removal Filter

Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Automatic Valve and Electric Acutated Valves, Backwash Flow Rate: 22.7 cu m /h

Minerals:

Gravel (5-8): 50 kg, 3-5 mm: 75 kg: 1-3 mm: 50 kg: C100E: 575 lt.

2 AQUASHINE and

CLACK WS2 EI

(Automatic Valve)

Preventative Maintenance of the System as per manufacturers recommendation

16 Tannin Removal

Flow Rate: 11.5 cu m/h, Tank Dia: 914 mm, Length: 1850mm, FRP Material, Automatic Valve and Electric Acutated Valves, Backwash Flow Rate: 22.7 cu m /h

2 AQUASHINE and

CLACK WS2 EI

(Automatic Valve)

Preventative Maintenance of the System as per manufacturers recommendation

Technical Details Quantity Make/Model (If Applicable)

Responsibility of Contractor Remarks

Minerals:

Gravel (5-8): 75 kg, 3-5 mm: 75 kg: 1-3 mm: 100 kg: A502PS:

575 lt.

17 Chlorine

Generator

47.2 g/h 1 DIOXIDE PACIFIC/

HGB-2.5

Overall maintenance of the system and its components as per the manufactures recommendation. All the replacement parts recommended by the manufacturer shall be provided by the contractor.

18 Chlorine Dosing Pumps

Capacity: 11 lt/h @ 10 bar 2 SEKO/ Spring MS1B Overall Maintenance of the pump and pump controller to the design operating

19 Brine Transfer Pump

Capacity: 2 cu m /hr @ 8 m 1 NOZBART Hamsi 1/3

Overall Maintenance of the pump and pump controller to the design operating

20 Backup NaOCL Dosing System

Capacity: 20 lt/h @ 10 bar 2 SEKO/ Spring MS1 Overall Maintenance of the pump and pump controller to the design operating

21 Treated Water Tank

Concrete 3 NA Inspection of Control and Float Switches.

Replacement as necessary

22 NaOH Dosing Pumps

Capacity: 40 lt/hr @ 10 bar 2 SEKO/Spring MS1 Overall Maintenance of the pump and pump controller to the design operating

23 PLC Control Systems

Control Logic and Control System

1 AQUASHINE Inspection and Maintenance of the Control System, Valves, Acutators, Electrical

Connections etc . Replacement as necessary

Technical Details Quantity Make/Model (If Applicable)

Responsibility of Contractor Remarks

24 Misc. Misc Components 1 NA All the accessories components like pressure reducing valves, CPVC pipes and fittings, UPVC Drain Pipes, brine filtration unit etc shall be inspected, serviced and replaced (if necessary). The replacement parts shall be provided by the contractor.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff should have service manuals for all equipment included in this SOW. If they do not, the Contractor will assist Embassy Staff in obtaining the manuals and ensure they have been received.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work must be done:

Monthly:

The Service program shall consist of the Embassy Facilities staff conducting routine (daily/weekly) operator testing of the potable water treatment systems and monthly e-mailing the results to the contractor, with copy to OBO/FAC (water_testing_group@state.gov). The Contractor will then be responsible for conducting a technical analysis of the routine potable water treatment testing results from the Embassy. The Contractor will then respond to the embassy within 48 hours to direct the Embassy Facilities staff to make any changes to the treatment plant operations to reestablish effective and efficient potable water treatment to meet water quality standards.

Semi Annually:

Potable Water Treatment System

i. Maintenance Description:

1. Check and record pressures and chemical levels.

2. Clean chemical dosing detection probes. Report malfunctioning probes to the COR ii.Safety and Special Handling Description:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations, ANSI/NSF Standard 60 Certification and be handled in accordance with occupational safety requirements. Employ PPE against injuries caused by corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets (SDS) of any chemicals used in the water treatment program

3. Assure that post water treatment specialists/technicians understand the proper operation and maintenance of the equipment and correct any deficiencies found with on-site personnel’s familiarizations with equipment.

4. Water treatment must be based on proven standard engineering practices and Post specific water treatment goals.

5. Follow treatment as directed by manufacturer.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record-keeping

7. Ensure chemicals are properly stored, test equipment clean, and that chemicals have not passed expiration date.

8. All tests shall conform to the manufacturer test procedures and standard values.

9. Maintain records and test results

iii. Maintenance Procedures:

1. Review daily logs for trends

2. Check chemical levels in the chemical addition tanks. Adjust chemical level and clean tank if necessary.

3. Check system for any signs of leakage

4. Check all tubing for tightness

5. Inspect and clean metering pumps:

a. Check the pump diaphragm for damage, clean if needed.

b. Check chemical seepage at vent hole.

c. Check that the discharge tubing is connected firmly to the liquid end.

d. Check that the liquid end is generally watertight (especially vent hole)

e. Check for correct feed.

f. Check electrical connections for wear.

6. Clean the sensors (pH, chlorine, as applicable).

a. Clean filters, flow cell, and fittings.

7. Calibrate the sensors. Report any malfunctioning sensors to the COR.

8. Check chemical addition tanks to ensure no damage or leakage.

9. Test unit safety functions:

a. Ensure the alarm relay works.

b. Check the function of the flow sensor and ensure the controller stops.

10. Wipe down the unit.

11. Verify maintenance records for all components of the water treatment system.

12. Check total and free chlorine and pH in all domestic water tanks.

Booster Pumps

i. Safety & Special Instructions:

1. Follow site and manufacturer’s safety procedures.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Schedule outage with operating personnel.

4. Record and report equipment damage or deficiencies.

5. Obtain and review manufacturer operation and maintenance instructions.

6. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Clean and inspect the booster pump.

2. Clean and inspect motor.

3. Lubricate motor.

iii. Maintenance Procedures:

1. Lock out and Tag out unit.

2. Clean and inspect pump.

a. Clean accumulated dirt and grime from pump casing, shaft coupling, and motor.

b. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

c. Check for evidence of leaks.

d. Check alignment of coupling and security of base-plate mounting bolts.

3. Lubricate pump (if applicable).

4. Conduct operational test of the circulating pump.

a. Start pump. Check flanges and fittings for leaks.

b. Check for unusual noise or vibration.

c. Return the unit to service.

5. Check the motor.

a. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

b. Meggar check motor, record results.

c. Check running current and voltage for each phase, record results.

6. Lubricate the motor (if applicable). NOTES: DO NOT OVERGREASE THE

MOTOR. USE MOTOR RATED GREASE. DO NOT USE PUMP GREASE IN

THE MOTOR.

Annually:

Potable Water Treatment System (In addition to all semi annual maintenance described above)

i. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found during this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturers operation and maintenance instructions.

ii. Maintenance Description:

1. Check the system for proper performance.

2. Service the system.

3. Check the backwash flow controller for proper operation.

iii. Maintenance Procedures (General)

1. Cycle the backwash flow controller and verify proper operation (as applicable).

2. Evaluate any media for replacement.

3. Conduct water quality testing to verify maintenance of water quality treatment goals as specified by section 10 of this contract. Have treated water tested by a certified laboratory for an analysis of the following parameters: pH, alkalinity, aluminum, calcium, copper, bromide, fluoride, nitrite, nitrate, orthophosphate, silica, strontium, iron, manganese, lead, magnesium, sodium, chloride, total hardness, total dissolved solids (TDS), turbidity, free chlorine, coliform bacteria, HPC, and temperature.

iv. Maintenance Procedures

The contractor shall follow manufacturer recommended preventative measures, apply corrective techniques to the associated faults and at minimum perform the tasks as mentioned in the Table 1 above. The tasks should also cover but not limited to following tasks:

1. Check backwash filter

2. Check softening

3. Flush softening

4. Check dosage/metering

5. Adjust dosage/metering

6. Measure water hardness and adjust system to achieve desired hardness level.

7. Measure water conductivity

8. Measure water pH number

9. Check pressure gauges for proper operation

10. Check density of brine solution in salt tank

11. Check operation of float control in brine

12. Inspect water softening piping, fittings and valves for leaks

13. Lubricate valves and motors

14. Inspect softener base and brine tank for corrosion and repair as needed

15. Check operation of automatic fill valve in brine tank

16. Check electrical wiring and phasing

17. Check cleanliness

18. Check control system

19. Check system functioning

20. Measure turbidity, free chlorine residual, iron, manganese, total dissolved solids

(TDS), alkalinity, and temperature of finished water

Controllers: Chemical and Other Treatment Processes (for example: Chlorine addition, Reverse Osmosis (R/O) treatment, pH adjustment, corrosion inhibitor addition), and Pumps (Circulation and Well)

i. Safety & Special Instructions

1. Schedule outage with operating personnel.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Record and report equipment damage or deficiencies.

4. Review and follow the manufacturer OM instructions.

5. Record results in the equipment history log.

ii. Maintenance Description:

1. Clean and inspect controller.

2. Operational test controller.

iii. Maintenance Procedures:

1. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

2. Check line and load connections for tightness (check manufacturer instructions for torque specifications).

3. Check mounting screws for tightness.

4. Check all control wiring connections for tightness.

5. Check all timers/clocks for proper operation.

6. Clean interior and exterior of cabinet.

7. Energize circuit and check operation of the controller. Verify each controlled circuit operates properly.

8. Replace burned out pilot lights. Check alarm and remote indicators where applicable.

9. Evaluate UPS Power supplies for replacement.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters Maintenance Levels For Maintenance of Potable Water Quality Treatment Goals

Chlorine Residual 0.2 – 0.5 mg/L in all parts of the distribution system

Microbiological and Chemical constituents Treated water meets U.S. Environmental Protection Agency Primary and Secondary Drinking Water Regulations (40 CFR Parts

141-143) For Maintenance of Piping and Equipment

Corrosion on mild steel Less than 2.0 mpy Pitting attack on mild steel None Corrosion on copper alloys Less than 0.2 mpy

Scaling and deposition None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total Heterotrophic Plate Count

(HPC) less than 500/CFU

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

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