Solicitation 19GE5020R0042.pdf

American Consulate General Frankfurt

Regional Procurement Support Office (RPSO)

Giessener Strasse 30

60435 Frankfurt, Germany

Tel: 0049 / (0) 69 / 7535-3343

July 10, 2020

Subject: Request for Proposals (RFP) No. 19GE50-20-R-0042

To whom it may concern, The Regional Procurement Support Office (RPSO) Frankfurt, Main, Germany, would like to invite your company to submit a technical and price proposal for the attached solicitation for janitorial services at the American Consulate Housing Compound Frankfurt, Germany.

The resulting contract will be for one (1) base year with four one-year optional periods to renew.

A Pre-Proposal Conference and an organized Site Visit is scheduled to be conducted at the US Consulate General Frankfurt Housing Compound on July 21, 2020 at 10:00 CEST.

Please refer to the clause “Instruction to offerors” for further details.

All prospective offerors who have received a solicitation package are encouraged to attend.

Please bring a copy of your solicitation document for the conference. Registration is essential should you wish to participate in the conference. Companies are therefore required to submit, via email, the names, nationality and I.D. numbers of those attending to Ms Almalucia Gallone at gallonea@state.gov within two days of confirmed date and time of the conference.

Admittance to the Pre-Proposal Conference and Site Visit cannot be guaranteed unless the

Government receives your registration by this due date. Please note that that due to current restriction related with Covid-19 Emergency, attendance is limited to no more than one (1) person per company, unless an acceptable reason exists for the presence of more than 1.

Attendees are requested to carry their Photo ID along with them. Without Photo ID you may be refused entry to the Site. Please note that attendance is at the contractor’s own expense. You are required to bring your cover face mask in accordance with current´s

Hessen regulation.

All literature and discussions will be in the English language. Any translations, if necessary, desired by the offerors must be made at their expense.

Please submit your proposal in accordance with the attached solicitation. The deadline for submission of proposals and summary of instructions can be found at the Clause 52.212-1

Appendum INSTRUCTIONS TO OFFERORS. You should thoroughly examine all documents contained in the contract solicitation package.

mailto:gallonea@state.gov

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting

Officer reserves the right to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions.

Any questions concerning any aspect of the Request for Proposal and the statement of work pertaining to this project may be directed to:

Ms. Almalucia Gallone

Regional Procurement Support Office [RPSO]

American Consulate General

Frankfurt, Germany

Email: gallonea@state.gov

A set of numbered questions and answers will be furnished to all prospective offerors.

Question sources will not be disclosed. Please see the clause Instruction to Offerors of the

RFP for the deadline for submission of questions. Late questions may not be considered.

Sincerely, Eric N. Moore

Contracting Officer mailto:gallonea@state.gov

SOLICITATION

DOCUMENT

Project Description:

Janitorial Services at

U.S. Consulate General Frankfurt Housing

Compound, Frankfurt Germany

Solicitation No. 19GE50-20-R-0042

American Consulate General Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main, Germany

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5020R0042

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/24/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Almalucia Gallone

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL GalloneA@state.gov

8. OFFER DUE DATE / LOCAL

TIME

08/19/2020 17:00:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 561720

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SEE TEXT

line items Multi, XX 00000

CODE FRANK16. ADMINISTERED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

FACILITY CODECODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FRANKCODE18a. PAYMENT WILL BE MADE BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: FAC

FRANKFURT, 60435

GERMANY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Eric N. Moore 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19GE5020R0042

Table of Contents

Section Description

2 Contract Clauses 52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Jun 2020) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jun 2020) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.229-12 Tax on Certain Foreign Procurements (Jun 2020) 52.224-3 Privacy Training (Jan 2017)

3 Solicitation Provisions 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.212-1 Instructions to Offerors-Commercial Items (Jun 2020) 52.204-7 System for Award Management (Oct 2018) 52.212-1 Appendum INSTRUCTIONS TO OFFERORS

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

4 Evaluation Factors

52.212-2 EVALUATION - COMMERCIAL ITEMS

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

5 Representations and Certifications 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Dec 2019) 52.209-7 Information Regarding Responsibility Matters (Oct 2018)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.229-12 Tax on Certain Foreign Procurements - Notice and Representation (Jun 2020) 52.212-3 Offeror Representations and Certifications--Commercial Items (Jun 2020) 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

001 BASE YEAR:

CLINS 0001 - 0010

1.00

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

002 FIRST OPTION YEAR:

CLINS 1001 - 1010

1.00

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

003 SECOND BASE YEAR:

CLINS 2001 - 2010

1.00

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

004 THIRD OPTION YEAR:

CLINS 3001 - 3010

1.00

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

005 FOURTH OPTION YEAR:

CLINS 4001 - 4010

1.00

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

19GE5020R0042

Line Item Summary

Solicitation Number:

19GE5020R0042

Contract Number: Title: Frankfurt - Janitorial Service Date of Solicitation:

03/24/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

LT

LT

LT

LT

LT

SECTION 1 - THE SCHEDULE

A.1. SCOPE OF SERVICES

The Contractor shall perform janitorial work, including furnishing all labor and services, for the U.S. Consulate

General Frankfurt, Germany, for the period of one base year and four one-year options to renew.

The official start date needs to be determined upon all deliverables required under this contract and clearance of workers completed by the Regional Security Office Frankfurt, Germany.

The purpose of this contract is to obtain professional janitorial services for real property owned or managed by the

U.S. Government at the U.S. Consulate General Frankfurt Housing Compound, Frankfurt, Germany. The

Contractor shall perform cleaning services in all designated spaces including, but not limited to corridors, offices, restrooms, work areas, entrance ways, lobbies, vestibules, storage areas, and stairwells.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

A.2. TYPE OF CONTRACT

This is a Indefinite Delivery Indefinite Quantity contract with a base year and 4 (four) one-year options.

A.3.PRICING

(a) The Contractor shall provide the services for the base period of the contract at the rates shown in the Table below and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Contractor shall complete all work, including furnishing all labor, material, equipment, and services, unless otherwise specified herein, required under this contract for stated services within the time specified herein.

The prices shall include all labor, materials, overhead, and profit.

(d) Prices shall remain firm and fixed for the entire duration of the contract. Price adjustments are authorized only in clause below.

(e) Offerors shall identify Value Added Tax (VAT) as a separate line item in Section CONTRACT PRICE, and additionally in the required breakdown of the price proposal.

SPACE INTENTIONALLY LEFT BLANK

Base Year

CLIN Description Unit of

Measure

Estimated quantity

Total Price

Euro

0001 Cleaning Work in apartment one bedroom 48-60 sqm as specified in

Performance of Work Part A each 6

0002 Cleaning Work in apartment two bedroom 105-122 sqm as specified in PWS Part A each 55

0003 Cleaning Work in apartment three bedroom 122 sqm as specified in

PWS Part A each 73

0004 Cleaning Work in apartment four bedroom 148-170 sqm as specified in PWS Part A each 10

0005 Cleaning Work in apartment five bedroom 183 sqm as specified in

PWS Part A each 11

0006 Cleaning Work in apartment 6 bedroom 183 sqm as specified in

PWS Part A each 8

0007 Cleaning Weekly Cleaning of

Stairwells and Janitorial Service for Office Building as specified in the PWS Part B month 12

0008 Cost of additional hours for services required over and above those described in the previous

CLIN 0001 through 0005 hour 100

0009 DBA Insurance if applicable Lot 1

0010 Valued Added Tax (VAT) Lot 1

Total Base Year

First Option Year

CLIN Description Unit of

Measure

Estimated quantity

Unit price

Euro

Total Price

Euro

1001 Cleaning Work in apartment one bedroom 48-60 sqm as specified in

Performance of Work Part A each 6

1002 Cleaning Work in apartment two bedroom 105-122 sqm as specified in PWS Part A each 55

1003 Cleaning Work in apartment three bedroom 122 sqm as specified in

PWS Part A each 73

1004 Cleaning Work in apartment four bedroom 148-170 sqm as specified in PWS Part A each 10

1005 Cleaning Work in apartment five bedroom 183 sqm as specified in

PWS Part A each 11

1006 Cleaning Work in apartment six bedroom 183 sqm as specified in

PWS Part A each 8

1007 Cleaning Weekly Cleaning of

Stairwells and Janitorial Service for Office Building as specified in the PWS Part B month 12

1008 Cost of additional hours for services required over and above those described in the previous

CLIN 0001 through 0005 hours 100

1009 DBA Insurance if applicable Lot 1

1010 Valued Added Tax (VAT) Lot 1

Total First Option Year

Second Option Year

CLIN Description Unit of

Measure

Estimated quantity

Unit price

Euro

Total Price

Euro

2001 Cleaning Work in apartment one bedroom 48-60 sqm as specified in

Performance of Work Part A each 6

2002 Cleaning Work in apartment two bedroom 105-122 sqm as specified in PWS Part A each 55

2003 Cleaning Work in apartment three bedroom 122 sqm as specified in

PWS Part A each 73

2004 Cleaning Work in apartment four bedroom 148-170 sqm as specified in PWS Part A each 10

2005 Cleaning Work in apartment five bedroom 183 sqm as specified in

PWS Part A each 11

2006 Cleaning Work in apartment six bedroom 183 sqm as specified in

PWS Part A each 8

2007 Cleaning Weekly Cleaning of

Stairwells and Janitorial Service for Office Building as specified in the PWS Part B month 12

2008 Cost of additional hours for services required over and above those described in the previous

CLIN 0001 through 0005 hours 100

2009 DBA Insurance if applicable Lot 1

2010 Valued Added Tax (VAT) Lot 1

Total Second Option Year

Third Option Year

CLIN Description Unit of

Measure

Estimated quantity

Unit price

Euro

Total Price

Euro

3001 Cleaning Work in apartment one bedroom 48-60 sqm as specified in

Performance of Work Part A each 6

3002 Cleaning Work in apartment two bedroom 105-122 sqm as specified in PWS Part A each 55

3003 Cleaning Work in apartment three bedroom 122 sqm as specified in

PWS Part A each 73

3004 Cleaning Work in apartment four bedroom 148-170 sqm as specified in PWS Part A each 10

3005 Cleaning Work in apartment five bedroom 183 sqm as specified in

PWS Part A each 11

3006 Cleaning Work in apartment six bedroom 183 sqm as specified in

PWS Part A each 8

3007 Cleaning Weekly Cleaning of

Stairwells and Janitorial Service for Office Building as specified in the PWS Part B month 12

3008 Cost of additional hours for services required over and above those described in the previous

CLIN 0001 through 0005 hours 100

3009 DBA Insurance if applicable Lot 1

3010 Valued Added Tax (VAT) Lot 1

Total Third Option Year

Fourth Option Year

CLIN Description Unit of

Measure

Estimated quantity

Unit price

Euro

Total Price

Euro

4001 Cleaning Work in apartment one bedroom 48-60 sqm as specified in

Performance of Work Part A each 6

4002 Cleaning Work in apartment two bedroom 105-122 sqm as specified in PWS Part A each 55

4003 Cleaning Work in apartment three bedroom 122 sqm as specified in

PWS Part A each 73

4004 Cleaning Work in apartment four bedroom 148-170 sqm as specified in PWS Part A each 10

4005 Cleaning Work in apartment five bedroom 183 sqm as specified in

PWS Part A each 11

4006 Cleaning Work in apartment six bedroom 183 sqm as specified in

PWS Part A each 8

4007 Cleaning Weekly Cleaning of

Stairwells and Janitorial Service for Office Building as specified in the PWS Part B month 12

4008 Cost of additional hours for services required over and above those described in the previous

CLIN 0001 through 0005 hours 100

4009 DBA Insurance if applicable Lot 1

4010 Valued Added Tax (VAT) Lot 1

Total Four Option Year

A.3.1. PRICING SUMMARY.

Estimated BASE YEAR TOTAL .

Estimated FIRST OPTION YEAR TOTAL .

Estimated SECOND OPTION YEAR TOTAL .

Estimated THIRD OPTION YEAR TOTAL

Estimated FOURTH OPTION YEAR TOTAL

Estimated GRAND TOTAL (BASE + ALL OPTION

YEARS)

CURRENCY OF OFFER:_____________________________________________

During the entire period of the contract, the Government shall, as a minimum, order services in an amount of at least $10,000.00 (or equivalent in Euro). The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum. The maximum dollar value of all task orders is $ 800,000.00 (or equivalent in Euro).

B.1. PERFORMANCE WORK STATEMENT (PWS)

The purpose of this contract is to obtain cleaning services for real property owned or managed by the U.S. Government at the American Consulate General housing area in Frankfurt and office buildings. The Contractor shall furnish services pursuant to Delivery Orders issued by the Contracting Officer. The service required is as per indicated here following.

SERVICES AND PRICES

PART A: CLEANING WORK IN APARTMENTS AND SENIOR OFFICER RESIDENCES

FOR MAKE-READY – IDIQ CONTRACT

PART B: WEEKLY CLEANING OF STAIRWELLS, AND JANITORIAL SERVICE FOR

OFFICE BUILDINGS AND FIELDHOUSE AT THE CARL SCHURZ COMMUNITY – FIRM

FIXED PRICE CONTRACT

GENERAL:

1. The services described in this scope of work enclose the execution of all work and the supervision of all cleaning work. During the main make ready season from June 1st to August

31st the site supervisor must be present from 08:00 to 16:00.

2. All the materials and the work listed in this scope of work must comply to the current demands of the German regulations, the security regulations of the German workers trade organization, and the American regulations.

3. The contractor shall provide enough workmen to assure completion of work as requested by the Government. For estimating purposes, the dimensions of the apartments are listed. It is recommended the contractor bidding the work visit the work site. Inspections of the job site before bidding will be arranged. Contractor shall maintain a clean, safe, and workman like job site. At the conclusion of the work, contractor shall remove all waste and rubbish created by the work, and leave the work site manner in a manner acceptable to the COR. Upon receiving the Notice to Proceed, contractor shall begin work within 10 days. The work shall be completed within one day upon commencement of work. The anticipated start dates for cleaning apartments vary depending on the needs of the US Government. It is understood that the summer months are when most employees transfer to/from Germany. For example, in 2019, 171 Apartments were cleaned with up to 3 Apartments being cleaned a day but not to exceed 9 bedrooms. Enough cleaning personnel should be made available as necessary.

Please note that these are estimates only and are not binding for the Government. The jobsite is at the Carl Shurz Siedlung Housing Compound. The US Consulate staff housing complex has 426 apartments and 3 senior officer residences.

4. Work Limits: Contractor shall confine work area to interior of building. Contractor shall always conduct his operations to ensure that US Consulate personnel have access to the job site. Work hours shall be between 8:00 AM to 4:30 PM unless authorized in advance by the

COR. The work at the nursery school shall be between 5:00 AM to 7:00 AM. No work on weekends or holidays unless authorized in advance by the COR.

5. The cleaning task for each single apartment will happen when a work order is issued, upon which the specialties of the respective apartment is noted.

Materials and Equipment

6. All material and equipment necessary for the performance of this contract shall be provided by the Consulate. The Contractor will be responsible for the maintenance of the

Government furnished equipment and will be responsible for the replacement of any equipment that has been damaged due to improper use or care. Equipment defects or malfunctions shall be reported to the Contracting Officer Representative (COR) within 24 hours of damage or malfunction. The contractor is responsible for the cleaning of the cloths and mops and must provide an industrial washing machine and dryer

PART A: CLEANING WORK IN APARTMENTS AND SENIOR OFFICER RESIDENCES FOR

MAKE-READY

IDIQ CONTRACT

SPECIFICATIONS

Apartment cleaning

The cleaning of the apartments is to be carried out in two phases.

Phase I

Clean all windows, window frames, bug screens.

Wipe down doors.

Clean baseboards and floor in front.

Kitchen all but floor.

Bathroom all but floor.

Clean floor that will be under the rugs.

Phase II

Vacuum/clean all rugs.

Dry/steam clean all upholstered furniture.

Dust/polish all wood furniture (including any drawers).

Clean ceiling fans and light covers.

Wipe down all bedframes.

Wipe down all bedroom closets.

Mop all hard floors starting at the back of the working toward the front.

Cleaning of the kitchen: Clean wall and floor tiles. Clean stainless-steel sinks and polish to a high gloss. Clean the kitchen hood inside and outside. Clean the refrigerator and stove (odorless) inside and outside. The rubber seals of all appliances (refrigerator, stove, dishwasher, washer and dryer) are also supposed to be cleaned. The stove shall be clean and free of grease, inside and outside incl. knobs. Clean cupboards inside and outside. Spots on wall and wood surfaces are supposed to be wiped clean. All metal and chrome plated hardware are to be cleaned spotless, also window frames and panes

(incl. fly screen), inside and outside.

Cleaning of living -, dining -, bedrooms and hallways etc.

Clean parquet/laminate and thereafter polish with appropriate methods. Area rugs shall be vacuumed and, if necessary, cleaned intensively for an additional fee. Wipe baseboards clean with a moist towel. Dust on furniture, low cabinets, desks, tables, windowsills, heating radiators, lamps, ceiling fans, showcases, glass shelves etc. is to be wiped off. Wall hung mirrors shall be cleaned, as well as windowpanes (incl. fly screen) from inside and outside. Spots on walls, cabinets, doors, light switches/covers etc. are supposed to be removed. Dust on existing upholstered furniture shall be vacuumed off or wiped off. Glass covers on furniture’s shall be cleaned from both sides. Area rugs are to be wet professional cleaned and new area rugs are to be vacuumed. The rugs should be free of debris. All upholstered furniture needs to be steam cleaned without damaging the fabric. This includes the dining chairs, desk chairs, sofas, recliner, easy chairs and occasional chairs. Sofa cushions shall be raised/removed to clean underneath and in the cracks. Recliners must be expanded to clean the cracks.

Bathroom and toilet (partially, the apartments are equipped with an additional shower)

Clean wall and floor tiles. The bathtub/shower and the bathroom sink shall be cleaned and polished shiny. The sanitary installations shall be hygienically cleaned and disinfected; urine stains must be removed. Especially all metal and chrome plated hardware, water faucets, mixing faucet valve and the mirror shall, as far as possible, be cleaned spotless and streak less.

Miscellaneous: In the course of a normal cleaning of all windowpanes and window frames (from inside and outside incl. fly screens) in the entire apartment (also the interior surfaces between the compound windows). Spots on light switches/covers and outlet covers are supposed to be removed. Basement storage rooms must be swept.

Freezer in basement storage room, if available, must be cleaned inside and outside.

CLEANING OF APARTMENTS AFTER RENOVATION

Majority in June-August time frame

Apartment type Unit of measure

Estimated qty. per year

1- bedroom 48-60 m² each 6

2-bedroom 105-122 m² each 55

3- bedroom 122 m² each 73

4- bedroom 148-170 m² each 10

5 -bedroom 183 m² each 11

6- bedroom 183 m² each 8

CLEANING OF AREA RUGS

1- bedroom approx. 33 m² m² 98 m²

2- bedroom approx. 40 m² m² 2200 m²

3- bedroom approx. 43 m² m² 3139 m²

4- bedroom approx. 46 m² m² 460 m²

5- bedroom approx. 50 m² m² 550 m²

6- bedroom approx. 53 m² m² 318 m²

CLEANING STANDARDS APARTMENTS

Hardware - Shall be free of dust, soil, bacteria and scale. Faucets shall appear visibly and uniformly clean, disinfected and polished to a streak-free shine. This shall include the elimination of polish residue.

Sinks - Shall be free of dust, bacteria, soil, cleaner residue and soap film. They shall appear visibly and uniformly clean, and polished-dry. This shall include the elimination of streaks, embedded soil, and film and water spots.

Mirrors - Shall be free of dust and soil. Mirrors and surrounding metal framework shall appear streak-free, film-free and uniformly clean.

Bathrooms - Toilets, toilet seats, bathtubs and shower tubs incl. shower doors shall be free of dust, bacteria, soil, organic matter, cleaner residue and scale. These fixtures shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks, film and water spots. Ceramic walls shall also be polished-dry. Ceramic tile grout shall be kept clean and white.

Walls, Doors and Cabinetry (inside and outside) - Shall be free of dust, soil, spots and stains. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks and cleaner residue.

Floor and Baseboards - Floor and baseboards shall appear visibly and uniformly clean. This shall include the elimination of film, streaks and cleaner residue.

Ceiling Fans - Shall be free of dust and soil. They shall appear visibly and uniformly clean.

Light Fixtures - Shall be free of dust and soil. Diffusers shall remain in proper position and appear streak-free and uniformly clean.

Furniture - Shall be free of dust, dried-soil and soil. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film. Wooden furniture’s are to be polished to a high sheen without leaving an undue residue.

PART B: WEEKLY CLEANING OF STAIRWELLS, AND JANITORIAL SERVICE FOR

OFFICE BUILDINGS AT

THE CARL SCHURZ COMMUNITY – FIRM FIXED PRICE CONTRACT

Stairwell Cleaning:

There are 64 Stairwells with approximately 7,073 square meters and 32 Caretaker rooms with approximately 320 square meters

Weekly Cleaning Requirements: Sweeping and damp mopping all stairwells, hallways, caretaker rooms incl. toilets, exterior landings, from basement to attic; including all basement hallways and maid’s room hallways; to include removal of dirt, bugs, cobwebs. Stairwell steps shall be vacuumed before mopping. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Anti skid stripes should be scrubbed free of dirt build up as required. Damp wiping entrance doors, both inside and outside, mailboxes and handrails; vacuum entrance door mats. Removing any grease marks or fingerprints from walls, doors, doorframes, radiators, interior windows and window frames. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water. Refilling of toilet paper dispenser in all caretaker rooms.

Monthly Cleaning Requirements: Cleaning of light switches and lights (inside and outside); damp wiping radiators, apartment doors and frames.

Semi-Annual Cleaning Requirements: Cleaning of stairwell windows including frames, both inside and outside, 1,344 square meters. Cleaning of windows including frames at Joachim-Becher-Str. 19, both inside and outside, 146 square meters. Cleaning of outer blinds at Joachim-Becher-Str. 19, 71 square meters.

Annual Cleaning Requirements: Cleaning of all overhead pipes in all basement areas, 2,848 square meters.

Becher 19, Platen 11 (Apt.#5 and common area), Gym, Fieldhouse and two Guard Booths:

Approximate Square Meters:

Becher 19 Offices: approx. 148 m²

Becher 19 Hallways: approx. 368 m²

Becher 19 Stairwells: approx. 168 m²

Becher 19 Restrooms: approx. 94 m²

Becher 19 Kitchens: approx. 36 m²

Becher 19 break/locker rooms: approx. 34m²

Becher 19 gym: approx. 405 m² and 36 m² mirrors

Platen 11, Apt#5: approx. 105 m² (9 m² are rest rooms)

Platen 11, common area: approx. 171m² (18 m² are rest rooms)

Fieldhouse: 168 m² (19 m² are rest rooms) and 210 m² patio with pavilion

Two Guard Booths: approx. 10 m²

CLEANING STANDARDS

Restrooms

Dispensers - Shall be free of dust, dried-soil, bacteria and soil. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks, and cleaner residue.

Soap should run freely, and dispensers should be cleaned of hardened or clogged soap. Dispensers shall be refilled when required with proper expendable supply item.

Hardware - Shall be free of dust, soil, bacteria and scale. Faucets shall appear visibly and uniformly clean, disinfected and polished to a streak-free shine. This shall include the elimination of polish residue.

Sinks - Shall be free of dust, bacteria, soil, cleaner residue and soap film. They shall appear visibly and uniformly clean, and polished-dry. This shall include the elimination of streaks, embedded soil, and film and water spots.

Mirrors - Shall be free of dust and soil. Mirrors and surrounding metal framework shall appear streak-free, film-free and uniformly clean.

Toilets and Urinals - Toilets, toilet seats and urinals shall be free of dust, bacteria, soil, organic matter, cleaner residue and scale. These fixtures shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks, film and water spots.

Partitions - Shall be free of dust, soil and graffiti. Partitions shall appear visibly and uniformly clean, disinfected and polished-dry. This shall include the elimination of streaks and film.

Waste Containers - Contents shall be removed from waste containers and can liners have replaced. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This shall include the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container.

Walls, Doors and Cabinetry - Shall be free of dust, soil, spots and stains. These surfaces shall appear visibly and uniformly clean and disinfected. This shall include the elimination of film, streaks and cleaner residue.

Ceramic walls and wainscots metal kick plates handles and push plates on doors shall also be polished-dry.

Ceramic tile grout shall be kept clean and white.

Floor and Baseboards - Floor and baseboards shall appear visibly and uniformly clean. This shall include the elimination of film, streaks and cleaner residue.

Air Vents - Shall be free of dust and soil. This also pertains to air distribution units and exhaust vents. They shall appear visibly and uniformly clean.

Light Fixtures - Shall be free of dust and soil. Diffusers shall remain in proper position and appear streak-free and uniformly clean.

Offices, Fieldhouse, Gym, Break/Locker Room, Platen 11 apartment #5 and common area

Recycling Bins and Paper Shredders - These trash bins and shredders are to be checked daily and replaced when full of an empty bin. Note: Not all recycle bins and shredders are in offices.

Furniture and Equipment - Shall be free of dust, dried-soil and soil. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film. Wooden furniture and accessories are to be waxed and polished to a high sheen without leaving an undue residue.

Walls and Doors - Shall be free of dust, dried-soil and soil without causing damage. They shall appear visibly and uniformly clean. This shall include the elimination of cleaner residue, streaks and film.

Mirrors - Shall be free of dust and soil. Mirrors and surrounding metal framework shall appear streak-free, film-free and uniformly clean.

CLEANING SCHEDULE

FIVE DAYS PER WEEK (MONDAY THROUGH FRIDAY)

Hallways

• Damp mop floors

Restrooms/Kitchens

• Empty waste containers

• Damp clean mirrors, fixtures and furniture

• Empty sanitary containers

• Spot clean tiles

• Damp wipe/disinfect waste containers

• Spot clean entry/exit doors

• Replace waste container liners

• Check and if applicable refill soap and paper towel

• Dispensers

• Dust mop floors

• Wet mop/disinfect floor

• Check and if applicable refill sanitary dispensers

• Check and if applicable refill toilet paper dispenser

• Check and if applicable refill seat cleaner dispenser

• Check and if applicable refill air-fresh dispenser

• Damp wipe/disinfect dispensers

• Clean/disinfect sinks

• Clean/disinfect urinals

• Clean/disinfect toilets and seats

• Spot clean partition walls

Offices

• Empty waste containers

• Replace can liners as needed

Fieldhouse, Gym, Break/Locker Room, Platen 11 apartment #5 and common area

• Empty waste containers

• Replace can liners as needed

• Damp wipe chairs and tables

• Damp mop floors

• Sweep patio area (Fieldhouse only)

• Clean mirrors (gym only)

• Clean rubber tile floor (gym only)

Paper Shredders

Check and empty recycling bins of shredder machines and replace with a new liner if applicable.

ONCE A WEEK

Restrooms

• De-scale urinals and toilet bowls

• Damp wipe partition walls

• Damp wipe entry/exit doors

• Damp wipe handles

Offices, Platen 11 apartment #5 and common area

• Vacuum carpet

• Damp wipe waste containers

• Dust and Damp wipe furniture

• Damp wipe interior doors and doorknobs

• Dust all furniture

• Dust equipment (excluding computers)

• Dust accessible window ledges

• Dust desk horizontal surfaces

• Dust and/or damp wipe vacant desks/tables

Gurad Booths

• Damp mop floors

• Dust and Damp wipe furniture

Section 1- Solicitation/Contract Form

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov to see the links to the FAR. You may also use an Internet “search engine” to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference:

Clause Title and Date

(listed on the following page)

Section 2- Contract Clauses

Clause Title

52.203-3 Gratuities (Apr 1984)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Jun 2020)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

(a) Definitions. As used in this clause--

"Covered article" means any hardware, software, or service that--

(1) Is developed or provided by a covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a covered entity.

"Covered entity" means--

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohib-its Government use of any covered article. The Contractor is prohibited from--

(1) Providing any covered article that the Government will use on or after October 1, 2018; and

(2) Using any covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies a covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer or, in the case of the Department of Defense, to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 1 business day from the date of such identification or notification: The contract number; the order number(s), if applicable;

supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered article, any reasons that led to the use or submission of the covered article, and any additional efforts that will be incorporated to prevent future use or submission of covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

(End of clause)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)

(a) Definitions. As used in this clause--

"Covered foreign country" means The People's Republic of China.

"Covered telecommunications equipment or services" means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment pro-duced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

"Critical technology" means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the Internation-al Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Ad-ministration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and con-trolled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and techno-logy covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic en-ergy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

"Substantial or essential component" means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from pro-curing or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any sys-tem, or as critical technology as part of any system. The Contractor is prohibited from providing to the Govern-ment any equipment, system, or service that uses covered telecommunications equipment or services as a sub-stantial or essential component of any system, or as critical technology as part of any system, unless an excep-tion at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection ar-rangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substan-tial or essential component of any system, or as critical technology as part of any system, during contract per-formance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Con-tractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless else-where in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Of-ficer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall de-scribe the efforts it undertook to prevent use or submission of covered telecommunications equipment or ser-vices, and any additional efforts that will be incorporated to prevent future use or submission of covered tele-communications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all sub-contracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this con-tract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Gov-ernment may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exer-cise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agree-ment on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reason-able control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and…