Solicitation_19C02026Q0025.pdf

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19C02026Q0025

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[X] NEGOTIATED (RFQ)

3. DATE ISSUED

08/10/2026

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PR16179021

6. PROJECT NO.

7. ISSUED BY CODE 19C020 8. ADDRESS OFFER TO

EMBASSY OF THE UNITED STATES OF AMERICA

GSO-PROCUREMENT & CONTRACTING UNIT

CRA 45 NO. 24B – 27

BOGOTA, COLOMBIA

EMBASSY OF THE UNITED STATES OF AMERICA

BOGOTAGSOCOMPRAS@STATE.GOV

GSO-PROCUREMENT & CONTRACTING UNIT

CRA 45 NO. 24B – 27

BOGOTA, COLOMBIA

9. FOR INFORMATION

CALL:

A. NAME

Yuliana Balanta / Jack Parker

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) +601 275 2000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

DESIGN KITCHEN MODERNIZATION PROJECT

11. The Contractor shall begin performance within 10 calendar days and complete it within 150 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 0 copies to perform the work required are due at the place specified in Item 8 by 16:00 (hour) local time 08/31/2026 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 180 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA

FAR (48 CFR) 53.236-1(e) mailto:bogotagsocompras@state.gov

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print) Jack L. Parker

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

A.1. The Contractor shall perform all work necessary to produce a complete set of construction plans and technical specifications sufficient for the construction of the facility described in this contract. This shall include, but is not limited to, any architectural and engineering design and analysis, construction cost estimates, renderings, photographs and scale models described in the Statement of Work.

A.2. VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

A.3. This is a firm fixed-price purchase order for Phase 1 to 6 below in the amount of

Reimbursement of certain expenses in addition to the fixed-price is allowed in Section G.4.

The Contractor shall deliver the following items:

CURRENT WORKING ESTIMATE (CWE)

Compound Kitchen & Cafeteria Modernization

Activities UNIT UNIT $/UNIT COP Planning and Assesment 1 LS $ - Architecture 8 HR Interior Design 8 HR Engineer 12 HR

SHEM 3 HR

Phase 01 — LOD 100: Schematic 1 LS Architecture 25 HR Interior Design (Food Service) 33 HR Mechanical HVAC 16 HR Plumbing 22 HR Electrical 22 HR Structural 16 HR FireLife Safety 10 HR Sustainability 6 HR

Phase 02 — LOD 200: Design Development 1 LS Architecture 30 HR Interior Design (Food Service) 40 HR Mechanical HVAC 30 HR Plumbing 34 HR Electrical 34 HR Structural 30 HR FireLife Safety 22 HR Sustainability 10 HR

Phase 03 — LOD 350: Construction Documents 1 LS Architecture 18 HR Interior Design (Food Service) 19 HR Mechanical HVAC 22 HR Plumbing 25 HR Electrical 25 HR Structural 21 HR FireLife Safety 20 HR Sustainability 10 HR

Permitting 1 LS Documentation and Coordination 70 HR

Total Direct costs Management 8% Unforseen 5% Profit 5% VAT (Over profit only) 19% Direct cost + Indirect costs DBA Insurance Grand Total COP

The Government may issue a modification to the contract to require construction phase services on a time-and-materials basis. This modification shall be effective during the actual construction process. The hourly rate includes all overhead and profit. The following labor hour rates shall apply to such work:

Labor Category Hourly Rate Estimated Hours Principal Senior Architect Junior Architect Senior Draftsperson Junior Draftsperson Interior Designer Senior Electrical Engineer Senior Mechanical Engineer Senior Structural Engineer Junior Engineer CADD Operator Clerical

SECTION B - STATEMENT OF WORK

Please refer to EXHIBIT A – STATEMENT OF WORK

B.1.0. GENERAL INFORMATION

Introduction. This project is Compound Kitchen & Cafeteria Modernization

B.2.0. PROJECT REQUIREMENTS

B.2.1. Description of Project

The purpose of this project is to procure comprehensive professional engineering services to conduct a professional design service for the modernization of the kitchen, cafeteria, and dining facilities located within the U.S. Embassy Compound in Bogotá, Colombia.

The project encompasses a comprehensive site assessment of existing infrastructure, followed by the development of a complete final design package for the facility's renovation. At minimum, the selected design team shall produce: (1) Site Plan; (2) Demolition Plans (if applicable); (3) Floor Plans (architectural, structural, mechanical, electrical, plumbing, and security features, existing vs. new work); (4) Spaces and Dimensions (1:100 metric scale); (5) Elevations; (6) Specifications; and (7) Construction Cost Estimate. These represent the minimum required deliverables; the A/E shall expand the level of detail, number of drawings, or scope of documentation within each category as necessary to fully and unambiguously convey the design intent across all eight design disciplines. Any such expansion is included within the Firm Fixed Price of this contract and shall not result in additional compensation or schedule relief to the Contractor.

B.2.2. General Requirements

B.2.2.1. This design is a multidiscipline effort that requires complete architectural and engineering services to define the construction, operating, and maintenance requirements of the facilities. In addition to the normal architectural and engineering services provided for building design, the design services required include but are not limited to the requirements in the Statement of Work (SOW). If there is any inconsistency between the attachments listed herein and this section, follow this section.

B.2.2.2. This design is a part of a major program undertaken by the Department of State using public funds. The Government will formally evaluate the A/E Contractor based on:

(a) Designing to a target construction contract cost estimate;

(b) Adhering to the delivery schedule; and

(c) Evaluating changes occurring during construction.

B.2.2.3. The Contractor shall carefully review and coordinate drawings and specifications, and other project documents before submittal. This includes identifying all interface points and controls between drawings and documents. The Contractor shall have a quality control program in effect, which will require his employees and consultants to thoroughly review and coordinate all project data prior to submittals. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before submitting documents or they will be rejected by the Contracting Officer. The letter of transmittal shall certify that all documents have been reviewed and coordinated prior to submittal. The certification shall be signed by a principal of the Contractor’s firm. The Contracting Officer's Representative (COR) will review and approve the Quality Assurance/Quality Control (QA/QC) program proposed by the Contractor. This program shall indicate the method of controlling the quality of all work produced by the Contractor and consultants. Refer to FAR Clause 52.236-23, "Responsibility of the Architect/Engineer Contractor".

B.2.2.4. The Contractor shall produce plans and specifications. Drawings shall be segregated by buildings. The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

B.2.2.5. Specifications shall not rely on sole-source designations to circumvent the requirement for full and open competition in the purchase of construction materials and equipment. When a sole-source manufacturer, product, or equipment is specified, the Contractor shall notify the U.S. Government in written monthly progress reports. These reports shall be accompanied by a justification explaining why sole-source acquisition is necessary and appropriate for the project. The justification shall provide the information that would be required by the Federal Acquisition Regulation (FAR Subpart 6.3). The justification must also explain why the salient characteristics of proposed sole source equipment cannot be described in the specifications. No classified work shall occur under this contract.

B.2.2.6. Except as expressly directed by the Government, the Contractor shall minimize the use of Government-furnished equipment, materials, and supplies to be provided to the construction contractor through the design of the construction documents.

B.2.2.7. Schedule requirements for this Statement of Work are contained in Section E.

The "design-to" budget cost data is contained in G.2.

B.2.2.8. The Contractor shall prepare a detailed written record of all conferences and meetings with representatives of Post related to the project. The Contractor shall also document telephone conversations in which decisions affecting the project are made.

The Contractor shall submit one copy of these records to the Contracting Officer's Representative (COR) within five days of the event. The written format established by the Contractor for these records will be subject to the approval of the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the Contractor to be within the scope of this contract as presently priced, except for items none as further described below."

B.2.2.9. The Contractor shall provide designs that are cost-effective as to usable space and that provide maximum flexibility for future uses. The Government will exercise particular care in consideration of these requirements in the design review and approval process.

B.3.0. SPECIAL REQUIREMENTS

B.3.1. The Contractor shall produce a design that ensures all Embassy/Post facilities will be constructed with materials, finishes, fixtures, equipment, and systems that provide operational dependability. The Contractor shall ensure that these facilities are easy to maintain or replace with those most readily available supplies and services. The Contractor shall emphasize uniformity of parts and components to maximize interchange-ability. During the design phase the Contractor shall address operations and maintenance (O&M) considerations.

B.3.2. The Contractor shall provide specific operations and maintenance data and information for the development of a Comprehensive Maintenance Program (CMP) by the Government.

B.3.3. The Government will provide comments to the Contractor in writing and in a standard format, numbered and grouped by discipline. Review conferences will be held if deemed necessary by the COR. The Contractor shall respond to these comments in writing within 21 days for 35%, 60% and 100% design submissions. The A/E contractor shall incorporate all review comments into the design and return all annotated material with the next submission. Comments not accepted by the Contractor shall be brought to the attention of the Contracting Officer's Representative in writing immediately for resolution. Decisions of the Contracting Officer to incorporate the comments considered within the scope of work of the contract will be final. Review comments outside the existing contract scope of work will require a contract modification.

No work shall be initiated until the Government has provided review comments under each submittal. The Contractor shall provide in booklet form and in Electronic Files:

All deliverables must be submitted in native format (AutoCAD/Revit for drawings, Excel/Midas/SAP2000 for calculations, and Word/PDF for reports); all comments and the actions taken in response to the comments.

B.4.0. EXISTING CONDITIONS

B.4.1. Site

The project is located within the U.S. Embassy Compound in Bogotá, Colombia, at Carrera 45 No. 24B-27, Bogotá D.C., Colombia. The facility subject to this assessment is the existing Compound Warehouse and Recycle Center, located within the secure perimeter of the Embassy compound.

B.4.2. Surveys

Survey work—must be coordinated in advance with the Contracting Officer’s Representative (COR) and the Regional Security Office (RSO). The contractor is responsible for site protection and ensuring that all onsite activities respect the controlled nature of the Embassy perimeter.

B.4.3. Geotechnical Data

If applicable, geotechnical data will be provided to the Contractor by the Government as an attachment, or the Contractor may be tasked with arranging for geotechnical data, which would be negotiated in a task order.

B.5.0 DESIGN REQUIREMENTS

B.5.1. General Requirements

The requirements in this statement of work serve as direction to the Contractor in the development and delivery of a complete set of construction documents. These documents shall provide the necessary interfaces, coordination, and communication among the designer, constructor, and special disciplines (physical security, communications, fire and life safety, and computer systems). All submittals must be of a quality to achieve this result. The Contractor shall perform its services in accordance with professional standards of skill, care, and diligence adhered to by reputable, first-class firms performing services of the same or similar nature for facilities of similar complexity. The Contractor’s design shall conform to generally accepted engineering practices and the approved design criteria.

B.5.2. Design Process

The design shall consist of the following parts:

A. 35% design completion B. 60% design completion C. 100% design completion

The Contractor shall be required to make oral presentations to the Government at Post at key milestones of the awarded phase(s), as identified by the COR. The number and timing of such presentations shall be commensurate with the scope and complexity of the services being performed.

The Contractor shall cease all design work during the Government review periods until receipt of written review comments from the Government on each of these submittals.

Any design work on the project during these review periods is at the Contractor's risk.

The Contractor shall consider this temporary cessation of work in its planning and scheduling.

B.6.0. SUBMITTAL REQUIREMENTS

Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

The Contractor shall submit all deliverables in English unless otherwise approved by the Contracting Officer. Engineering drawings shall use the metric system and be prepared in accordance with applicable OBO standards. All reports, calculations, drawings, specifications, schedules, and supporting documentation shall be submitted electronically in PDF and native editable formats (AutoCAD, Civil 3D/Revit, Word, Excel, or other applicable software).

The Contractor shall revise and resubmit any deliverables as required by Government review comments at no additional cost to the Government.

B.6.1. 35% Submittal

Furnish drawings and other documents containing the following :

B.6.1.1. Site Plan

• Statement of design problems and issues to include description of the building, program and site, and general constraints found.

• A general location plan which indicates disposal sites for fill/excavated materials and vehicle access routes to the site(s). Identify any local permits that must be obtained.

• A project site plan at a scale not smaller than l:200 showing all improvements required plus typical perimeter enclosure sections and elevations, and site sections.

• A utility site plan at l:200 scale showing all existing utilities and locations, water supply, electrical power, gas, sewer and both sanitary and storm drainage and telephone. Show all connections to existing utility services and location of proposed entry (no exit) for all utility services to buildings. Show all exterior utility structures including water (fire) storage, lift stations, sewage treatment, etc.

B.6.1.2. Floor Plans

Floor plans of existing facilities at 1:100, where the project consists of additions and alterations.

A complete legend with all symbols and abbreviations used shall be shown on drawings.

B.6.1.3. Specifications

B.6.1.4. Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

B.6.2. 60% Submittal

B.6.2.1. The architect shall furnish the government with bound sets of manufacturers' catalogs of specified equipment and materials and all pertinent sections of codes, handbooks, standards, etc., referenced in the drawings or specifications. This is to provide information for offerors, with certain sole-source and or-equal identifications depending upon how important the equipment is to serve critical operations.

B.6.2.3. Specify all equipment, and a full description of all features - including optional and sole-source requirements. The Contractor shall list the specific manufacturer and model number (including any options) used as the basis of design in the specification for each item or type of equipment, followed by the phrase "or approved equal." Submit specifications in draft form with the 60% submittal.

B.6.2.4. Develop and provide a preliminary construction schedule at the 60% submittal based on a cost-loaded Critical Path Method (CPM) and a final schedule at the 100% submittal. This schedule will be used to develop the schedule of performance.

B.6.2.5. At the 60% and 100% submittals, provide updated construction cost estimates.

B.6.2.6. Installation Drawings

B.6.3. 100% Submittal - Final Construction Documents

Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

B.6.4. Submittal Copies

B.6.4.1. Furnish Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

bound set(s) of full size blueline prints of unclassified drawings.

B.6.4.2. Furnish Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

unbound set(s) full-size paper sepia reproducible prints of drawings.

B.6.4.3. Furnish Please refer to the EXHIBIT A - SCOPE OF WORK – SOW.

bound set(s) of half-size prints of unclassified drawings.

B.7.0. FURNITURE AND FURNISHINGS PRICING, DOCUMENTATION, AND

INSTALLATION PHASE

RESERVED

B.8.0. POST DESIGN AND CONSTRUCTION SERVICES

B.8.1. During the construction solicitation period, the Government may require the Contractor to provide consultation services, including providing clarifications and responses to questions about the construction documents prepared by the Contractor at no cost to Government. The Contractor shall be in attendance at the construction pre-proposal conference at no additional cost to the Government.

B.8.2. To Government reserves the right to modify the contract to add services that may be required of the Contractor during actual construction of the project. These services, known as construction phase services, may include, but are not limited to, review of shop drawings, approval of materials and equipment, and approval of proposed substitutions of materials and equipment.

B.8.3. Section A provides pricing for these services.

B.8.4. Whenever such services are required, the Government will issue a modification to identify the scope of services required. Payment for these services will be negotiated in a supplemental agreement based on the scope of services, staffing needs, and duration of services.

SECTION C - PACKAGING AND MARKING

Packaging and marking shall follow commercial practice.

US EMBASSY BOGOTA

CARRERA 45 NO. 24B -27

FACILITY MANAGEMENT OFFICE

BOGOTÁ, COLOMBIA

Deliverable items other than letter reports shall be three-hole punched and bound with screw-type binders and rubber bands.

The Contractor shall ship drawing sets in rolls of all deliverables must be submitted in native format (AutoCAD/Revit for drawings, Excel/Midas/SAP2000 for calculations, and Word/PDF for reports).

The Contractor shall address letters and all deliverables as listed below:

COR - PROJECT ARCHITECT

US EMBASSY BOGOTA

CARRERA 45 NO. 24B -27

FACILITY MANAGEMENT OFFICE

BOGOTÁ, COLOMBIA

SECTION D - INSPECTION AND ACCEPTANCE

D.1.0. INSPECTION

The Contractor shall maintain a system of quality assurance and quality control to ensure that the design and documentation of the design meet the requirements of this contract.

The Government reserves the right to inspect the Contractor's work as well as its system of Quality Assurances and Quality Control (QA/QC).

The Contractor's key individual responsible for quality of design is COR - PROJECT ARCHITECT. The Contractor's key individual responsible for quality of documentation is COR - PROJECT ARCHITECT If a key individual (see D.3 below) needs to be replaced during performance of this contract the contractor shall submit a resume for a replacement to the COR for approval.

D.2.0. ACCEPTANCE

Acceptance of deliverable items shall be by the COR. Acceptance or use of documents developed under this contract shall not relieve the Contractor of responsibility for the design.

D.3.0. QUALITY PROGRAM REQUIREMENTS FOR DESIGN CONTRACTS

The Contractor shall prepare and implement (based on approval by the Government), a Quality Assurance and Control Plan. The Contractor shall address the following areas in the plan:

D.3.1. Organizational Structure. Proposed organizational structure for the project, including charts and a description of responsibilities of key persons who will perform the work. The Contractor shall identify persons responsible for interface with the Government.

D.3.2. Document Control. The program must ensure that documents, including changes, will be reviewed for adequacy, approved for release by authorized personnel, and properly conveyed to the Government. Persons responsible for reviewing, approving, and releasing documents and revisions must be identified.

D.3.3. Verification. The Contractor shall identify the senior person (s) who will be responsible for final review and verification before documents are transmitted to the Government. Cursory supervisory reviews will not be sufficient. Design verification may vary from spot-checking of calculations to full-scale review of design drawings and specifications, as the situation requires.

D.3.4. Corrective Action. The quality program must clearly define responsibility and procedures for corrective action if deficiencies in the services or resulting deliverables are found.

D.3.5. Quality Assurance Reporting. The Contractor shall prepare a Quality Assurance (QA) report to be submitted as part of each Design Submittal (35%, 60%, and 100%).

This report shall identify the QA procedures used to review drawings and data for these submissions. This report shall also identify steps taken to coordinate all drawings and documents prepared by the Contractor and subcontractors.

The report shall include:

1. QA status of the project;

2. Significant program problems and their solutions/corrective actions;

3. Organization and key personnel changes, as required.

4. The QA Report shall document the quality assurance and quality control activities performed for the applicable design submittal, demonstrate compliance with the contract requirements, identify coordination and review activities completed, summarize corrective actions taken, and include any additional information required by the COR based on the scope and deliverables of the applicable phase.

D.3.6. Checking, Coordinating, and Integrating Drawings. Quality control procedures shall ensure that individual drawings and other documentation have been checked and that all documentation, including that of the supporting disciplines (such as civil, structural, mechanical, electrical) has been coordinated and integrated. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before document submittal.

D.3.7. Design-to Budget. The Contractor shall describe the procedure for meeting the design-to budget target. The procedure shall include a clear understanding of the cost implications during all design phases. The work of all subcontractors is to be included in the procedure.

SECTION E - DELIVERIES AND PERFORMANCE

E.1.0. PERIOD OF PERFORMANCE

The contractor shall complete all work required by this contract within the period indicated in Delivery Schedule. This period includes up to 1 month (30 calendar days) for Government review and approval for each deliverable item required by the contract.

E.2.0. CONTRACTOR DELAYS

The project schedule is a key parameter of this project. Completion of the design and documentation is key to the project as a whole. Liquidated damages are anticipated for construction associated with this project; they are not required for this A/E effort. The Government will require adequate consideration for any slippage in schedule without excusable delay. The Contractor is required to document any delays and submit justification to the Contracting Officer.

E.3.0. DELIVERY SCHEDULE

The Contractor shall deliver the items listed in Section A on the following delivery schedule:

Phase Milestone Duration from

NTP

Pre- Design

Kickoff, security clearances, BEP, food service operational assessment

Days -14 to 0

LOD 100 Field surveys, existing conditions, program verification, in-house design review

Weeks 1–

LOD 200 Schematic design, concept development, Government review

Weeks 4–10

LOD 350 Design development, interdisciplinary coordination, construction documents, specifications, cost estimate, Government review

Weeks 11–27

Permitting Permit submission (building + INVIMA), agency review, approval

Weeks 28–35 (estimated)

E.4.0. DELIVERABLES

E.4.1. The Contractor shall deliver design submittals to the COR at the following address:

COR – EMAIL (The information will be confirmed once the contract is awarded.)

OR

Physically to:

US EMBASSY BOGOTA

CARRERA 45 NO. 24B -27

FACILITY MANAGEMENT OFFICE

BOGOTÁ, COLOMBIA

E.4.2. All delivery charges shall be prepaid by the Contractor.

E.5.0. MONTHLY PROGRESS REPORT

The Contractor shall submit monthly progress reports by the tenth calendar day of each month during this contract. Reports shall be in letter format and contain information relevant to this project, including, but not limited to:

• accomplishments during the previous month

• anticipated accomplishments for the next month

• pending problems and possible or proposed solutions

• questions that require answers or directions from the Post

• any pending Government review comments regarding the Contractor's submittals

• any proposed design change orders that have not been executed

• any other pertinent information required to report the progress of performance under this contract.

SECTION F - CONTRACT ADMINISTRATION DATA

F.1.0. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is: COR - PROJECT ARCHITECT

F.1.1. DUTIES

The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, inspection, and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. In no instance is the COR authorized to alter the contract's terms or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean

COR.

F.2.0. INVOICING AND PAYING INSTRUCTIONS

F.2.1. The Contractor shall submit invoices in the original and three copies to the designated billing address indicated in this contract. The COR will determine whether the invoice is complete and proper as submitted. The COR also will determine whether billed services have been satisfactorily performed and whether reimbursable expenses billed are correct. If the amount billed is incorrect, the COR will, within seven days, ask the Contractor to submit a revised invoice.

F.2.2. The Contractor shall specifically identify its last invoice as "Final Invoice." The final invoice shall include the remaining payments due under the basic contract and any and all modifications issued. The final invoice shall also attach a "Contractor's Release Certificate". The Contractor should keep one copy of the certificate for its files and include the others with each copy of the final invoice. If the Contractor has any questions regarding payment status, contact the COR.

F.2.3. Monthly progress payments pursuant to the contract clause FAR 52.232-10 titled "Payments Under Fixed Price Architect Engineer Contracts” are not authorized.

Payments for deliverable items listed in Section A shall be made in accordance with FAR 52.232-1, "Payments." For reimbursable expenses listed in Section G, payment shall be made after an acceptable invoice has been submitted by the Contractor. The Contractor shall mail invoices to:

PAYMENT INSTRUCTIONS FOR SUBMITTING INVOICES.

Invoice submission must be done through the embassy's invoice filing portal, https://mygrants.servicenowservices.com/mygrants . If you already have an account, you can now do the invoice data entry.

If you do NOT have an approved account, you must send an email to Bogotavendorportal@state.gov, requesting your account creation. Our finance section will contact you via email and send registration instructions on how to obtain your account.

If you would like to setup your user account in advance before submitting an invoice, please send an email to Bogotavendorportal@state.gov. Please wait until you obtain your Purchase Order or Contract from the Procurement Office before requesting an user account in advance.

Invoices can only be submitted through the Vendor Portal:

https://mygrants.servicenowservices.com/mygrants

How can you easily file an invoice on the portal? Please see the following video.

*Ensure to set the CC option and then select English language.

Tutorial video for invoice filling trough the vendor portal. *

To learn about the account registration process on the portal, you can consult the following video tutorial:

*Please select the CC option and then select English language.

Tutorial video for registration in the vendor portal *

Payment tracking For bill payment status issues after 30 days of filing the bill, please contact BogotaPS@state.gov

Point of Contacts

• For vendor portal issues, (e.g. account activation, portal questions) please email Bogotavendorportal@state.gov

Invoices shall reflect the contract number and the name of the COR.

https://mygrants.servicenowservices.com/mygrants https://usdos.sharepoint.com/sites/BogotaShares/Internal/GSO/PROCUREMENT/0.TO%20MIGRATE/2.%20GSO%20Procurement%20Shared%20Documents/Bogotavendorportal@state.gov https://usdos.sharepoint.com/sites/BogotaShares/Internal/GSO/PROCUREMENT/0.TO%20MIGRATE/2.%20GSO%20Procurement%20Shared%20Documents/Bogotavendorportal@state.gov https://mygrants.servicenowservices.com/mygrants https://www.youtube.com/watch?v=za74BrCXJdI&feature=youtu.be https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3DvYyk87Lp24s&data=05%7C02%7CLopezCA2%40state.gov%7C52ba147413f842f36a2d08dc44724b45%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638460504875376886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=mbK289FIkoRiwHcEGopnCn9vVBnIEdvF%2BamR3GgDcDA%3D&reserved=0 https://usdos.sharepoint.com/sites/BogotaShares/Internal/GSO/PROCUREMENT/0.TO%20MIGRATE/2.%20GSO%20Procurement%20Shared%20Documents/BogotaPS@state.gov https://usdos.sharepoint.com/sites/BogotaShares/Internal/GSO/PROCUREMENT/0.TO%20MIGRATE/2.%20GSO%20Procurement%20Shared%20Documents/Bogotavendorportal@state.gov

F.2.4. The Contractor shall not be eligible to receive payments for any subsequent deliverables until the Government has accepted the previous deliverables.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0. SECURITY

The following considerations must be followed by the Contractor and/or must be incorporated into the design documents.

G.1.1. All documents received or generated under the contract are the property of the U.S. Government.

G.1.2. All documents are to be controlled and disseminated on a need-to-know basis.

Reproduction and distribution is prohibited without express approval of the U.S.

Government. The Contractor shall mark all design and construction documents as follows:

WARNING

This document is the property of the United States Government. Further reproduction and/or distribution is prohibited without the express written approval of:

US EMBASSY BOGOTA

CARRERA 45 NO. 24B -27

FACILITY MANAGEMENT OFFICE

BOGOTÁ, COLOMBIA

G.1.3. Proposed and actual contract documents will only be disseminated on a strict need-to-know basis, and will not be further disseminated without prior authorization from the Department of State.

G.1.4. Contractor personnel receiving proposed or actual contract documents, to include blueprints, other technical drawings, sketches, photographs, exposed negatives, and/or descriptive narratives pertaining to the project, will be responsible for these materials while in their possession, or that of any of their subcontractors. The Contractor shall return all documents, including all copies, promptly upon demand by the Government.

G.1.5. Photographs of any public areas of any U.S. diplomatic or consular facility overseas must be approved and authorized in advance by the Site Security Manager (SSM) and/or the Senior Security Officer (SSO). The SSO or SSM will establish any controls, limits, and/or other restrictions as deemed necessary. The Contractor shall submit a written request for authorization for such photography citing the reason(s) and use(s) for the photographs and/or negatives.

G.1.6. The Department of State shall be afforded the opportunity to review all photographs and negatives in advance of any public use, and reserves the right to deny such use. No further dissemination, publication, duplication, or other use beyond that which was requested and approved under this contract is authorized without specific advance written approval from the Department of State.

G.1.7. The Department reserves the right to demand retention of all copies of photographs and negatives.

G.2.0. CONSTRUCTION COST ESTIMATING

G.2.1. The Contractor shall prepare estimates of the cost of construction and these shall be marked as "Source Selection Information". The Contractor shall safeguard the confidentiality and prevent unauthorized distribution of these estimates.

G.2.2. The Contractor shall prepare construction cost estimates with the same attention to detail as if the Contractor were bidding on the project as a construction contractor.

The Contractor shall base estimates on the same construction contract conditions and specifications that will be used by the Government for procurement of the facilities being designed. Attached for reference are the model construction contract documents and procedures used by the Department of State.

G.2.3. The Contractor shall provide estimates of the cost of construction of the facilities described in the Scope of Work with each of the 35%, 60%, and 100% Construction Documents submittals. These estimates shall indicate the anticipated cost of construction of the facilities in the country and locale where such facilities are to be built at the estimated midpoint of construction in Colombian Pesos (COP). Approval to proceed with subsequent phases will not be granted until all budgetary issues are resolved. See "Design-to-Budget" and Section H, clause 52.236-22 titled "Design within Funding Limitations" for the estimated construction contract price and additional information on the use of construction cost estimates.

G.2.4. The Contractor shall allocate the total projected costs among the 16 divisions contained in the Construction Specifications Institute (CSI) format (see model construction solicitation). The Contractor shall furnish price lists comparing available foreign materials to equivalent U.S. materials, if known, that may be used in construction.

The Contractor shall identify any contingencies for each division.

G.3.5. The Contractor shall furnish quantities and pricing data for each section within each division showing labor, materials, overhead, and profit. The Contractor shall furnish a list of all foreign materials to be used in the facilities with their unit prices compared to prices for comparable U.S. materials. The costs for U.S. materials shall include, as a separate item, the estimated shipping costs to the site of construction. If the Contractor has specified a foreign material and there is no comparable U.S. material, the Contractor shall identify the material and the price of the foreign material used.

G.3.6. The Contractor shall compare these estimates to the design-to-budget amount and confirm that the facilities as designed can be constructed in the designated locale within the budgeted amount. The Contractor shall promptly advise the Contracting Officer whenever it may know, or have reason to believe, that the estimated cost of construction for the facilities being designed will exceed or is likely to exceed the design-to-budget cost.

In addition to the clause of FAR 52.236-22, if at any time it is determined that the estimated cost of construction exceeds the design-to-budget amount, the Contracting Officer may direct the Contractor to perform redesign and other services as needed to reduce the estimated cost of construction to an amount that is within the design-to-budget amount. The Contractor shall perform redesign and other services no additional cost to the Government. The Contractor shall not be required to perform such redesign and other services at no cost to the Government if the Contracting Officer determines that the estimated cost of construction exceeds the design-to-budget amount for reasons beyond the reasonable control of the Contractor.

G.4.0. REIMBURSABLE EXPENSES

This negotiated amount shall not be exceeded by the contractor unless approved in writing by the Contracting Officer.

G.5.0. ORGANIZATIONAL CONFLICTS OF INTEREST

Neither the Contractor nor any of its employees, affiliates, or related entities may propose on the construction effort envisioned by this contract. The Contractor, its employees, affiliates, or related entities may not provide consulting or subcontract services related to the construction to any offeror or prospective offeror on the construction contract.

The Contractor shall include this clause in all subcontracts, purchase orders, and consulting agreements for service.

G.6.0. RELEASE OF INFORMATION

All data furnished to the Contractor and data developed in connection with the project shall be considered privileged. The Contractor shall not make public announcements, including news and press releases; these are the prerogative of the Contracting Officer.

G.7.0. NOTIFICATION OF CHANGES

G.7.1. This clause applies to changes other than changes directed by the Government pursuant to the contract clause titled "Changes - Fixed Price (AUG 87) Alternate III

(APR 1984)."

G.7.2. Definitions. "Contracting Officer," as used in this clause, does not include representatives of the Contracting Officer.

G.7.3. Notice. The primary purpose of this clause is to obtain prompt reporting of Government conduct that the Contractor considers to be a change to this contract. Except for changes identified in writing and signed by the Contracting Officer, the Contractor shall notify the Contracting Officer in writing within ten (10) days from the date the Contractor identified any Government conduct (including actions, inactions, and written or oral communications) that the Contractor regards as a change to the contract terms and conditions. Any notification received after 10 days will not be considered. On the basis of the most accurate information available to the Contractor, the notice shall state -

(i) The date, nature and circumstances of the conduct regarded as a change;

(ii) The name, function, and activity of each Government individual and

Contractor official or employee involved in or knowledgeable about such conduct;

(iii) The identification of any documents and the substance of any oral communication involved in such conduct;

(iv) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose;

(v) The particular elements of contract performance that the Contractor may seek an equitable adjustment under this clause, including –

• What contract line items have been or may be affected by the alleged change;

• What labor or materials or both have been or may be added, deleted, or wasted by the alleged change;

• To the extent practicable, what delay and disruption in the manner and sequence of performance and effect on continued performance have been or may be caused by the alleged change;

• What adjustments to contract price, delivery schedule, and other provisions affected by the alleged change are estimated; and

(vi) The Contractor's estimate of the time by which the Government must respond to the Contractor's notice to minimize cost, delay, or disruption of performance.

G.7.4. Continued Performance. Following submission of the notice required above, the Contractor shall diligently continue performance of this contract to the maximum extent possible in accordance with its terms and conditions as construed by the Contractor.

Unless the notice reports a direction of the Contracting Officer or a communication from a representative of the Contracting Officer, the Contractor shall continue performance.

However, if the Contractor regards the direction or communication as a change as described above, notice shall be given in the manner provided.

G.7.5. Government Response. The Contracting Officer shall, within thirty (30) days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer shall -

(1) Confirm that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance;

(2) Countermand any communication regarded as a change;

(3) Deny that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance; or

(4) Advise the Contractor what additional information is required and when, and establish the date by which it should be furnished and the date the Government will respond.

G.7.6. Equitable Adjustments.

If the Contracting Officer confirms that the Government conduct effected a change as alleged by the Contractor, and the conduct causes an increase or decrease in the Contractor's cost of, or the time required for, performance of any part of the work under this contract, the Government will modify the contract to make an equitable adjustment -

(1) In the contract price or delivery schedule or both; and

(2) Any other term of the contract affected.

In the case of drawings, designs, or specifications that are defective and the Government is responsible, an equitable adjustment shall include the cost and time extension for the delay reasonably incurred by the Contractor in attempting to comply with the defective drawings, designs, or specifications before the Contractor identified, or reasonably should have identified, such defect. When the cost of property made obsolete or excess as a result of a change confirmed by the Contracting Officer under this clause is included in the equitable adjustment, the Contracting Officer shall have the right to prescribe the manner of disposition of the property. The equitable adjustment shall not include increased costs or time extensions for a delay resulting from the Contractor's failure to provide notice or to continue performance as provided above.

G.7.7. Failure to agree to any adjustment shall be a dispute under the Disputes clause.

Nothing in this section shall relieve the Contractor from proceeding with the work.

G. 7.8 The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION H- CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSES ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.202-1 DEFINTIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV

2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (NOV 2025)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

(NOV 2025)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN

2023)

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, OR PROPOSED FOR DEBARMENT OR

VOLUNTARILY EXCLUDED (NOV 2025)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES (NOV 2025)

52.222-50 COMBATING TRAFFICKING IN…