Solicitation 12639525Q0073 SF 1449 and Statement of Work Facilities Maintenance for USDA AMS CT Lamesa and Lubbock TX Mar 7 2025.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

CODE 16. ADMINISTERED BYCODE

X

X

X

238220

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/11/2025 1200 CT

03/07/2025

479-301-8811MATTHEW PHILLIPS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639525Q0073

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 80 1141534OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Multiple Destinations

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The United States Department of Agriculture (USDA), Agricultural Marketing Service (AMS), Cotton and Tobacco Program requires Facilities Maintenance Services (preventative maintenance and repairs) for all building systems such as heating, ventilation, and air conditioning (HVAC), air compressors, boilers, chillers, cotton balers, cooling towers and other building systems.

The Contractor must furnish all labor, materials, (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

LEAH H. SCHULTZ

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

equipment, parts, permits, insurance, supervision and transportation necessary to maintain all building systems and provide full maintenance service, including routine/preventive, (minor) repairs, inspections, emergency/major maintenance services, for the building systems, including all of its operating, distributing and controlling components. These systems must be maintained at optimum efficiency in accordance with manufacturers¿ recommendations.

Facilities Maintenance Services must be provided for the USDA, AMS, Cotton and Tobacco Program at the following two (2) facilities:

Cotton and Tobacco Program

Cotton Division

906 North Elgin

Lamesa, Texas 79331

Cotton and Tobacco Program

Cotton Division

120 Texas Tech Parkway

Lubbock, Texas 79415

The Contractor must always maintain the standards of operation, efficiency, safety, capacity, etc., of the equipment as designed by the manufacturer and installed. It is the intent that interrupted

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

80 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073 service depreciation is kept to a minimum through an adequate preventive maintenance program.

Period of Performance: 05/04/2025 to 04/30/2026

0001 Base Period (Lamesa): Standard Maintenance 1 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

This line item accounts for the first partial month of Standard Maintenance Services under this contract during the base period.

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 05/31/2025

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 05/04/2025 to 05/31/2025

0002 Base Period (Lubbock): Standard Maintenance 1 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

This line item accounts for the first partial month of Standard Maintenance Services under this contract during the base period.

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 05/31/2025

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

4316 IRONTON

LUBBOCK TX 79407- US

Period of Performance: 05/04/2025 to 05/31/2025

0003 Base Period (Lamesa): Standard Maintenance 11 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

This line item accounts for the final full eleven

(11) months of Standard Maintenance Services under this contract during the base period.

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2026

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 06/01/2025 to 04/30/2026

0004 Base Period (Lubbock): Standard Maintenance 11 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

This line item accounts for the final full eleven

(11) months of Standard Maintenance Services under this contract during the base period.

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2026

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

4316 IRONTON

LUBBOCK TX 79407- US

Period of Performance: 06/01/2025 to 04/30/2026

0005 Base Period (Both Sites): Additional Maintenance 1 EA

Services (AS-NEEDED MAINTENANCE SERVICES AND

PARTS ORDERING) for the USDA, AMS, Cotton and

Tobacco Program at both Cotton Classing

Facilities.

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance.

Additional Services consist of As-Needed

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

Maintenance Services (Sec. 1.2.1 Emergency

Repairs & Sec. 1.2.2 Major Repairs) that are not included within the Standard Services (Standard

Services are detailed within Sec. 1.1.1

Preventative Maintenance & Sec. 1.1.2 Scheduled

Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

(Not Separately Priced)

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

1001 Option Period 1 (Lamesa): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2026

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2027

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 05/01/2026 to 04/30/2027

1002 Option Period 1 (Lubbock): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2026

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2027

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

4316 IRONTON

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

LUBBOCK TX 79407- US

Period of Performance: 05/01/2026 to 04/30/2027

1003 Option Period 1 (Both Sites): Additional 1 EA

Maintenance Services (AS-NEEDED MAINTENANCE

SERVICES AND PARTS ORDERING) for the USDA, AMS, Cotton and Tobacco Program at both Cotton

Classing Facilities.

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance.

Additional Services consist of As-Needed

Maintenance Services (Sec. 1.2.1 Emergency

Repairs & Sec. 1.2.2 Major Repairs) that are not included within the Standard Services (Standard

Services are detailed within Sec. 1.1.1

Preventative Maintenance & Sec. 1.1.2 Scheduled

Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

(Option Line Item)

03/01/2026

(Not Separately Priced)

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Period of Performance: 05/01/2026 to 04/30/2027

2001 Option Period 2 (Lamesa): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2027

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2028

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 05/01/2027 to 04/30/2028

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

2002 Option Period 2 (Lubbock): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2027

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2028

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

4316 IRONTON

LUBBOCK TX 79407- US

Period of Performance: 05/01/2027 to 04/30/2028

2003 Option Period 2 (Both Sites): Additional 1 EA

Maintenance Services (AS-NEEDED MAINTENANCE

SERVICES AND PARTS ORDERING) for the USDA, AMS, Cotton and Tobacco Program at both Cotton

Classing Facilities.

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance.

Additional Services consist of As-Needed

Maintenance Services (Sec. 1.2.1 Emergency

Repairs & Sec. 1.2.2 Major Repairs) that are not included within the Standard Services (Standard

Services are detailed within Sec. 1.1.1

Preventative Maintenance & Sec. 1.1.2 Scheduled

Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

(Option Line Item)

03/01/2027

(Not Separately Priced)

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Period of Performance: 05/01/2027 to 04/30/2028

3001 Option Period 3 (Lamesa): Standard Maintenance 12 MO

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2028

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2029

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 05/01/2028 to 04/30/2029

3002 Option Period 3 (Lubbock): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2028

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2029

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

4316 IRONTON

LUBBOCK TX 79407- US

Period of Performance: 05/01/2028 to 04/30/2029

3003 Option Period 3 (Both Sites): Additional 1 EA

Maintenance Services (AS-NEEDED MAINTENANCE

SERVICES AND PARTS ORDERING) for the USDA, AMS, Cotton and Tobacco Program at both Cotton

Classing Facilities.

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance.

Additional Services consist of As-Needed

Maintenance Services (Sec. 1.2.1 Emergency

Repairs & Sec. 1.2.2 Major Repairs) that are not

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

9 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073 included within the Standard Services (Standard

Services are detailed within Sec. 1.1.1

Preventative Maintenance & Sec. 1.1.2 Scheduled

Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

(Option Line Item)

03/01/2028

(Not Separately Priced)

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Period of Performance: 05/01/2028 to 04/30/2029

4001 Option Period 4 (Lamesa): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lamesa, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2029

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2030

Delivery Location Code: AMS-CN-GB-LA-7DL3

LAMESA CLASSING OFFICE

906 N ELGIN STREET

LAMESA TX 79331-0198 US

Period of Performance: 05/01/2029 to 04/30/2030

4002 Option Period 4 (Lubbock): Standard Maintenance 12 MO

Services (Preventative Maintenance/Scheduled

Inspections and Adjustments) for the USDA, AMS, Cotton and Tobacco Program Lubbock, TX Cotton

Classing Facility.

(Option Line Item)

03/01/2029

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Delivery: 04/30/2030

Delivery Location Code: AMS-CN-GB-LU-7DL4

LUBBOCK CLASSING OFFICE

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

10 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0073

4316 IRONTON

LUBBOCK TX 79407- US

Period of Performance: 05/01/2029 to 04/30/2030

4003 Option Period 4 (Both Sites): Additional 1 EA

Maintenance Services (AS-NEEDED MAINTENANCE

SERVICES AND PARTS ORDERING) for the USDA, AMS, Cotton and Tobacco Program at both Cotton

Classing Facilities.

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance.

Additional Services consist of As-Needed

Maintenance Services (Sec. 1.2.1 Emergency

Repairs & Sec. 1.2.2 Major Repairs) that are not included within the Standard Services (Standard

Services are detailed within Sec. 1.1.1

Preventative Maintenance & Sec. 1.1.2 Scheduled

Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

(Option Line Item)

03/01/2029

(Not Separately Priced)

Product/Service Code: Z1EZ

Product/Service Description: MAINTENANCE OF OTHER

INDUSTRIAL BUILDINGS

Period of Performance: 05/01/2029 to 04/30/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

General Information

Document Type: Solicitation

Solicitation Number: 12639525Q0073

Description:

Facilities Maintenance Services for the USA, AMS, Cotton & Tobacco Program at the Lamesa, TX and Lubbock, TX Cotton Classing Offices.

Posted Date Friday, March 7, 2025

Response Date Friday, April 11, 2025, at 12:00 p.m. Central Time

Applicable NAICS 238220 - Plumbing, Heating, and Air Conditioning Contractors

U.S. Small Business Administration Small Business Size Standard

$19.0 Million

Product or Service Code Z1EZ – Maintenance of Other Industrial Buildings

Set Aside: Total Small Business set-aside in accordance with FAR 52.219-6

TABLE OF CONTENTS

PART/SECTION/Subsection PAGE

PART 1 – STATEMENT OF WORK 13

SECTION 1.0 SCOPE OF SERVICES REQUIRED 13

Subsection 1.0.1 Equipment List 13

SECTION 1.1 STANDARD MAINTENANCE SERVICES REQUIRED 14

Subsection 1.1.1 Preventative Maintenance 14 Subsection 1.1.2 Scheduled Inspections and Adjustments 15

SECTION 1.2 ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS (AS-NEEDED

MAINTENANCE SERVICES AND PARTS ORDERING) REQUIRED

Subsection 1.2.1 (Additional Services) As-Needed Maintenance – Emergency Repairs 16 Subsection 1.2.2 (Additional Services) As-Needed Maintenance – Major Repairs 17 Subsection 1.2.3 Parts and Materials 17

SECTION 1.3 CONTRACT DELIVERABLES 18

Subsection 1.3.1 Service Reports 18 Subsection 1.3.2 Maintenance Log 18 Subsection 1.3.3 Contractor’s Staffing List 18 Subsection 1.3.4 Equipment Lists 18 Subsection 1.3.5 Contractor’s Emergency Point of Contact 19

SECTION 1.4 WORKING HOURS & FEDERAL HOLIDAYS 19

SECTION 1.5 CONTRACTOR KEY PERSONNEL 19

Subsection 1.5.1 Contractor’s Project Manager 19 Subsection 1.5.2 Contractor’s Quality Control Program Manager 20 Subsection 1.5.3 Contractor’s Emergency Point of Contact 20 Subsection 1.5.4 HVAC Master Mechanic 20

SECTION 1.6 CONTRACTOR’S REPONSIBILITIES 21

Subsection 1.6.1 Disposal of Items 21 Subsection 1.6.2 Floor Protection 22

SECTION 1.7 USDA REPONSIBILITIES 21

SECTION 1.8 CONTRACT ADMINISTRATION 22

Subsection 1.8.1 Points of Contact for Contract Administration 22 Subsection 1.8.2 Administrative Functions and Limitations 22 Subsection 1.8.3 Payment 22

SECTION 1.9 CONTRACTOR’S QUALITY CONTROL PROGRAM 24

Subsection 1.9.1 Quality Control Program (QCP) 23 Subsection 1.9.1.1 Quality Control Program (QCP) Contents 24

SECTION 1.10 USDA QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 25

SECTION 1.11 DEDUCTIONS 25

SECTION 1.12 SAFETY AND SECURITY REQUIREMENTS 26

Subsection 1.12.1 Credentials and Identification 26 Subsection 1.12.2 Background Investigation and PIV Requirements 27 Subsection 1.12.3 Key Control 28 Subsection 1.12.4 Escorting 28 Subsection 1.12.5 Removal from Contract Work 29

PART 2 – QUALITY ASSURANCE SURVEILLANCE PLAN 31

PART 3 – CLAUSES 32

PART 4 – PROVISIONS 50

PART 1 – STATEMENT OF WORK

1.0 SCOPE OF SERVICES REQUIRED:

The United States Department of Agriculture (USDA), Agricultural Marketing Service (AMS), Cotton and Tobacco Program requires Facilities Maintenance Services (preventative maintenance and repairs) for all building systems such as heating, ventilation, and air conditioning (HVAC), air compressors, boilers, chillers, cotton balers, cooling towers and other building systems.

The Contractor must furnish all labor, materials, equipment, parts, permits, insurance, supervision and transportation necessary to maintain all building systems and provide full maintenance service, including routine/preventive, (minor) repairs, inspections, emergency/major maintenance services, for the building systems, including all of its operating, distributing and controlling components. These systems must be maintained at optimum efficiency in accordance with manufacturers’ recommendations.

Facilities Maintenance Services must be provided for the USDA, AMS, Cotton and Tobacco Program at the following two (2) facilities:

Cotton and Tobacco Program Cotton Division 906 North Elgin Lamesa, Texas 79331

Cotton and Tobacco Program Cotton Division 120 Texas Tech Parkway Lubbock, Texas 79415

The Contractor must always maintain the standards of operation, efficiency, safety, capacity, etc., of the equipment as designed by the manufacturer and installed. It is the intent that interrupted service depreciation is kept to a minimum through an adequate preventive maintenance program.

1.0.1 Equipment List:

The following is a generic list of equipment in the facilities. Equipment lists for both facilities are included within Exhibit 1. Also see Section 1.3.4 of the Statement of Work for Deliverable information regarding the Equipment Lists.

Chillers Cooling Towers Boilers Cooling Coils Reheat Coils Fans / Blowers Motors

Pumps SIntra-vac / Outer-vac Filters Drive units Controllers Valves Material Handling condensers Bale Press Equipment Air Compressors and Dryers

Note: The listing of maintenance equipment, tasks and procedures to be performed is not intended to be all inclusive. Rather, it is intended to be representative of the scope of maintenance service to be provided. Omission of the description of specific task or of identification of specific equipment or system components does not relieve the contractor of the responsibility for maintenance of any part of the HVAC systems and all associated operating, distributing and controlling equipment, devices or components.

1.1 STANDARD MAINTENANCE SERVICES REQUIRED:

1.1.1 Preventative Maintenance:

Preventive Maintenance is defined as periodically scheduled work to provide systematic routine services, checking, adjustments, cleaning, and minor repairs, testing, and inspecting equipment to reduce or avoid service interruption in strict compliance with the relevant equipment manufacturer’s recommendations. Preventive maintenance will be performed at the established firm fixed-price that was established at thee time of award for the applicable contract year that the service is rendered. Preventive maintenance is to be performed at the manufacturer’s warranty and other requirements. All maintenance should be done in coordination with the Contracting Officer’s Representative.

Services performed during preventive maintenance must include, but not be limited to, the following:

1. Repair or replace at no charge to the Cotton & Tobacco Program, any part which proves defective. Repaired or replacement parts must be installed by the contractor.

2. Replacement of all filters according to measured pressure drops across the filter media.

3. Clean and oil or grease all bearings, including motors, fans, valves, pumps, damper bearings, including furnishing oil and grease. Vibration and balance test all rotating machinery.

4. Make general inspection of the unit and related system for any unusual sound or condition, leak, etc. then investigate and correct same.

5. Cycle the unit through a sequence of operation in order to determine if the operating conditions and sequences are correct; make any necessary adjustments and calibrations to insure proper operation of equipment.

6. Adjust all belts for proper tension. Replace any worn or tattered belts with like design.

7. Check oil level and refrigerant levels; fill to proper operating levels.

8. Check electrical circuits, check all terminals and tighten all lugs as needed, clean or replace contacts as required, assure all VFD’S are free of metal grindings and fans are operational.

9. Check control system for proper response and operation. Adjust as required to maintain energy conservation measure as directed by USDA.

10. Examine air conditioning system for leaks in soldered and flange joints; repair as needed.

11. Clean heating and cooling coils and repair as required.

12. Inspect burners for plugged ports; dismantle and clean pilot port, check all flame sensors and hot surface igniters for proper operation.

13. Check motors and fan blades for cleanliness and balance, remove dirt or grease and lubricate motors. if bearings are not sealed type.

14. Heat Exchanger – Clean all tubes with nylon brush and water annually. If necessary, acid clean to insure continuous, safe operation. Hydrostatic test all heat exchanges.

15. Provide all service as needed for proper air or water balance to maintain constant balance throughout the system, this article also includes bladder tank.

16. Provide all service calls required to keep the equipment operating at maximum obtainable efficiency.

17. Test and or calibrate all thermostats and or sensors annually for proper temperature and humidity reporting.

18. Contractor must monitor the performance of the water treatment services to ensure that safe chemical levels are maintained.

All chemicals used must have been awarded and EPAC Environmental Protection Agency registration number, the Department of Health and Mental Hygiene. Chemical levels are to be maintained to control and inhibit corrosion, pitting scale formation and biological growth on those metal surfaces in continuous contact with water. Water treatment service will be included as part of the quarterly charges proposal by the Contractor and paid by the USDA, including replenishing of salt and any chemical treatment for maintaining softener resin beads.

1.1.2 Scheduled Inspections and Adjustments:

The Contractor must make regularly scheduled inspections and adjustments to equipment in accordance with good trade practices and procedures such as recommended by the equipment manufacturers in their maintenance procedure.

Preventive maintenance inspections must be performed by qualified factory trained mechanics.

1.2 ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS (AS-NEEDED

MAINTENANCE SERVICES AND PARTS ORDERING) REQUIRED:

USDA may order Additional Services within the general scope of the Contract at its discretion at any time throughout the period of performance. Additional Services consist of As-Needed Maintenance Services (Sec. 1.2.1 Emergency Repairs & Sec. 1.2.2 Major Repairs) that are not included within the Standard Services (Standard Services are detailed within Sec. 1.1.1 Preventative Maintenance & Sec. 1.1.2 Scheduled Inspections and Adjustments). If the nature of the Additional Services work is anticipatory, USDA will request a quotation from the Contractor for the Additional Services required.

Additional Services quotations must include a brief description of the technical approach to completing the service, and the quotation must also include detailed pricing on a firm fixed-price basis. The Contractor must utilize established fully burdened labor rates (as established in this contract) for the positions that apply to the Additional Service during the applicable ordering period of the IDIQ contract that the service is rendered. At a minimum, the price quoted to complete the Additional Service must include parts and materials (if applicable), and labor and subcontracting costs (if applicable) as described below. A fully burdened labor rate (price per hour) is defined as a price that includes wages, overhead, general and administrative expenses, and profit.

While the USDA desires for the prime Contractor to complete all work required under this contract, USDA understands that in some special circumstances, subcontracted labor may be necessary. The Contractor must identify the price of any new, additional subcontractor labor necessary to complete any instance of Additional Services within their quotation and specify what portion of the service that the Subcontractor will provide.

1.2.1 (Additional Services) As-Needed Maintenance – Emergency Repairs:

Emergency maintenance is defined as unscheduled work, other than preventive maintenance, that requires immediate action to restore equipment or system operations, to correct mechanical problems that will cause imminent interruption of operations or will cause damage to operating equipment. Emergency repairs may be considered either minor repairs, or major repairs (see Section 1.2.2. As-Needed Maintenance-Major Repairs). In all cases of request for emergency services by USDA, the Contractor must respond no later than two (2) hours from time request was made.

Minor breakdowns and shutdowns, such as electrical troubles, burned out control coils, open circuits, electrical or mechanical adjustments must be repaired or corrected immediately and expeditiously. Minor breakdowns or shutdowns must not take more than two (2) consecutive workdays to correct after each issue is reported to the Contractor by the USDA Contracting Officer’s Representative (COR). This includes troubleshooting, obtaining parts, installation of these parts and placing the equipment back into operation. Every effort must be made by the Contractor to expedite any and all repairs in accordance with set limits. Inability to obtain parts or special technical or engineering services will not be considered a valid reason to extend any time period for response or repair. When performing repairs, the Contractor must replace all parts necessary to restore equipment to complete operational services. Emergency maintenance services must be available twenty-four (24) hours of the day, every day and week of the year throughout the contract term. Failure of the Contractor to provide Emergency Service within the stated time frames may be cause to consider the Contractor in default of the contract by the Contracting Officer.

1.2.2 (Additional Services) As-Needed Maintenance – Major Repairs:

All major repairs that are due to equipment or system failure that results in the disruption of operations within the facilities must be accomplished within three

(3) consecutive working days after the need for the major repair is identified by the Contractor and approved by the COR, or requested by the COR, unless the Government agrees to an extension of time. This includes troubleshooting, obtaining parts, installation of these parts and placing of the equipment back into operation.

Every effort must be made by the Contractor to expedite any and all repairs in accordance with set limits. Inability to obtain parts or special technical or engineering services will not be considered reason to extend this time. When performing repairs, the Contractor must replace all parts necessary to restore equipment to complete operational services.

The Cotton & Tobacco Program reserves the right to seek competitive quotation for all major overhauls and repairs as may be required during the term of the contract. The Contractor awarded the contract as a result of this solicitation must work cooperatively with any other Contractor the Cotton & Tobacco Program may have to perform any major repairs.

If the Cotton & Tobacco Program elects to order Additional Services under this contract, the Additional Services labor rates included in the contract will apply.

Planned Major Repairs: Planned or recommended contingency work will be estimated promptly by the Contractor and submitted in writing for approval by the Area Director.

Emergency Major Repairs: Emergency unplanned work will be ordered by the Area Director as required or recommended by the Contractor to prevent damage to the Cotton and Tobacco Program property and to serve the needs of the Cotton and Tobacco Program when there is an actual or immediate threat to the continuance of essential normal operation.

1.2.3 Parts and Materials:

Major Repairs and Emergency Repairs are made in accordance with the Statement of Work. A copy of the manufacturer’s invoice for parts/materials to the Contractor must be submitted with invoices for payment to the Contracting Officer’s Representative for any as-needed maintenance services. The Contractor must provide replacement parts from the original manufacturers or substitute parts approved by the original manufacturers.

The Cotton and Tobacco Program will pay the Contractor for all parts/materials required for as-needed repairs at the same cost to the Contractor from the parts supplier as reflected within the manufacturer/part supplier’s invoice that is provided to the Contractor and submitted to the USDA as supporting documentation. “Cost” is defined as the manufacturer’s charge to contractor, including freight charges and transportation reflected on manufacturer’s invoice. The Cotton and Tobacco Program will pay the Contractor for freight charges at the cost to the Contractor for the freight expense. All invoices must contain the necessary breakdown of all costs with back-up documentation.

NOTE: Note: The Cotton and Tobacco Program is not responsible for parts for Emergency Services or Major Repairs that are necessary due to misuse or negligence by the Contractor. The Contractor must guarantee all major repair workmanship, parts and materials for a period of two (2) years after the date that the major repair is completed.

Parts and materials required for Standard Services (Sec. 1.1.1 Preventative Maintenance and Sec. 1.1.2 Scheduled Inspections and Adjustments) must be included within the awarded firm fixed-prices at the time of Contract award; the Contractor must furnish and install all parts for Standard Services under this Contract.

1.3 CONTRACT DELIVERABLES:

1.3.1 Service Reports:

The Contractor must submit MONTHLY reports to the Contracting Officer’s Representative (COR) regarding services rendered, whether for routine, preventive, repair or emergency maintenance services. The service reports must be prepared in sufficient detail and description to identify the date, equipment location and specific work performed, and must be inclusive of all equipment serviced for each facility under this contract. The COR will review the work with the service personnel and sign the service report to acknowledge satisfactory completion of the work as described.

1.3.2 Maintenance Log:

A separate log must be continuously maintained by the Contractor and kept current to log any services rendered (standard or additional services) each time the contractor or his HVAC mechanics perform work at the facility. The Maintenance Log must be immediately provided to the CO or COR at any time upon request.

1.3.3 Contractor’s Staffing List:

The Contractor must submit a list of all workers and staff of the Contractor who will be working under this Contract or within the facility at least two (2) weeks before work initiation. Additionally, whenever the Contractor makes personnel changes under this Contract, the Contractor must promptly provide an updated Staffing List to the Contracting Officer’s Representative.

1.3.4 Equipment Lists:

The Contractor must verify that equipment to be serviced within each facility is consistent with the Equipment List provided by the USDA within Exhibit 1. If the Contractor identifies any discrepancies/errors within an Equipment List compared to existing conditions, the Contractor must notify the USDA of the specific discrepancies/errors within thirty (30) days of the beginning of the period of performance for Standard Services during Ordering Period 1. USDA will review the Contractor’s findings, and if necessary, a modification to the Contract will be executed to incorporate any corrections. If no discrepancies/errors are identified by the Contractor within the Equipment Lists within thirty (30) days of the beginning of the period of performance for Standard Services during Ordering Period 1, the Exhibit 1 – Equipment Lists will remain unchanged from the time of the Solicitation after the first (30) days of the beginning of the period of performance for Standard Services during Ordering Period 1.

The Exhibit 1 – Equipment Lists must be maintained by the Contractor and immediately provided to the CO or COR at any time upon request.

1.3.5 Contractor’s Emergency Point of Contact:

The contractor must designate and maintain an Emergency Point-of-Contact to provide the USDA a means of contacting the Contractor on a twenty-four (24) hour/seven (7) days per week basis to respond to USDA requests for emergency service. The Contractor will be required to respond no later than two (2) hours from time the Emergency Point-of-Contact is notified by the USDA, in accordance with Section 1.2.1 of the Statement of Work.

The Contractor must immediately notify the USDA Contracting Officer’s Representative if there is any change of the Contractor’s Emergency Point of Contact.

1.4 WORKING HOURS & FEDERAL HOLIDAYS:

Regular service work which does not interfere with normal mechanical operations must be performed during normal working hours (7:00 a.m. to 5:00 p.m.), Monday through Friday. Work which requires system shutdown and emergency or overtime work must be coordinated with the Contracting Officer’s Representative.

The Contractor MUST NOT render maintenance services during Federal holidays.

Federal holidays for the purpose of this Contract are New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day, or any other Federal holiday declared by the President.

1.5 CONTRACTOR KEY PERSONNEL:

Technicians and mechanics must possess all registrations, certifications and licenses if required by state and local jurisdictions for the system or component equipment to which they are assigned or become licensed and certified within ninety (90) calendar days of beginning employment, as well as all discipline-specific requirements set forth in the Service Contract Act’s (SCA) Directory of Occupations, Fifth Edition or later.

1.5.1 Contractor’s Project Manager:

The Contractor must designate a Contract Project Manager in writing and provide the name and contact information to the Contracting Officer and Contracting Officer’s

Representative. The Contractor’s Project Manager is considered essential to the work being performed under this Contract.

The Contractor’s Project Manager must possess at least five years of recent (within the past seven years) experience in the management and supervision of facility mechanical operations and maintenance for facilities of the approximate size, complexity and characteristics of the facilities covered by this Contract. The Contractor must submit a detailed resume to the Contracting Officer or Contracting Officer’s Representative (COR) for approval prior to the assignment of the Project Manager to the Contract. Both new and replacement Project Managers must meet these qualification standards.

1.5.2 Contractor’s Quality Control Program Manager:

The Contractor must designate a Contract Quality Control Program Manager in writing and provide the name and contact information to the Contracting Officer and Contracting Officer’s Representative. The Contractor’s Quality Control Program Manager is considered essential to implementing and maintaining the Contractor’s Quality Control Program (QCP) under this Contract. The Contractor’s Project Manager may also serve as the Quality Control Manager.

1.5.3 Contractor’s Emergency Point of Contact:

The contractor must designate and maintain an Emergency Point-of-Contact at all times during the performance of this Contract and provide their contact information (telephone and e-mail) to provide the USDA a means of contacting the Contractor on a twenty-four

(24) hour/seven (7) days per week basis to respond to USDA requests for emergency service.

The Contractor will be required to respond no later than two (2) hours from time the Emergency Point-of-Contact is notified by the USDA, in accordance with Section 1.2.1 of the Statement of Work. The Contractor’s Project Manager may also serve as the Contractor’s Emergency Point-of-Contact.

1.5.4 HVAC Master Mechanic:

The Contractor must have in his regular employ qualified HVAC master mechanics. He must also provide a copy of the names and a copy of the current license, including license number of the designated Master License holder for this contract.

Experience Requirements: Technicians must also possess at least five (5) years of recent (within the past 7 years) relevant experience. Technicians must be capable of ensuring the operation of machinery and mechanical equipment by completing preventative maintenance requirements on motors, pneumatics, and air handler units.

Must be capable of locating sources of problems by observing mechanical devices in operation; listening for problems; using precision measuring and testing instruments.

They must be able to follow diagrams, sketches, operation manuals, manufacturer’s instructions, and engineering specifications, troubleshooting malfunctions.

The Technician must be able to work in non-conditioned spaces (roofs, mechanical rooms, crawl spaces). A detailed resume containing the information specified in this document must be submitted to the Contracting Officer and the Contracting Officer’s Representative approval prior to the assignment of any technician under this Contract. Both new and replacement Technicians must meet the qualification standards.

1.6 CONTRACTOR’S REPONSIBILITIES:

At all times, Contractor personnel must limit activity to the respective work areas to minimize disruption to the operations within the facilities. Contractor’s employees must adhere to the security measures instituted by the applicable facility. The contractor must cooperate with those in authority on the premises to prevent the entrance and exit of all unauthorized workmen or others whose presence is prohibited or undesirable to observe all rules and regulations in force on the grounds and to prevent the loss of, or damage to the property of the owner (Lessor) and its employees.

The Contractor or the Contractor’s employees must not use Government property in any manner for any personal advantage, business gain, or other personal endeavor. The Contractor will take appropriate precautions to safeguard and protect from damage, theft or misuse of government furnished equipment. Government furnished property that is lost, stolen or damaged due to Contractor neglect must be replaced at the expense of the Contractor.

1.6.1 Disposal of Items:

It is the contractor’s responsibility to remove and dispose of all bad parts, used oil, bad batteries, and any and all parts or equipment containing mercury.

1.6.2 Floor Protection:

In the event any large equipment or machinery needs to be moved throughout the building, floor protection in all areas is required. Any damages to floors resulting from the lack of floor protection will be the responsibility of the Contractor to make repairs or replacement to the satisfaction of the USDA.

1.7 USDA REPONSIBILITIES:

The USDA, AMS, Cotton and Tobacco Program is responsible for the following:

The Area Director or his/her designee will receive instructions in the operation of said equipment, such representatives will have authority to carry out recommendations received from Contractor in conjunction with normal accomplishments of the Contractor. The Cotton & Tobacco Program reserves final authority in acting on these recommendations.

To operate the equipment in accordance with manufacturer’s instructions and notify contractor promptly of any change in the usual operating conditions.

Keep all equipment rooms and space free of materials extraneous to said system and to move any stock, fixtures, needed to facilitate all work called for here in this contract.

Permit access to building, parking, and use of existing shop facilities and utilities.

1.8 CONTRACT ADMINISTRATION:

1.8.1 Points of Contact for Contract Administration:

To expedite administration of the contract, the Contractor will direct inquiries to the appropriate points of contact.

● Contract Specialist, Matthew Phillips, matthew.phillips3@usda.gov, (479)

301-8811

● Contracting Officer, Leah Schultz, leah.h.schultz@usda.gov (612) 219-

● USDA Contracting Officer’s Representative (COR), Joseph Giacco, joseph.giaccio@usda.gov, (901) 384-3309

1.8.2 Administrative Functions and Limitations:

The Contracting Officer may delegate the day-to-day administrative duties under this contract to the Contract Specialist; however, the Contracting Officer has the overall responsibility for the administration of this contract. Only the Contracting Officer can amend, modify, or deviate from the contract terms, conditions, requirements, specifications, and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and/or issue final decisions regarding contract questions or matters under dispute.

The Contracting Officer Representative (COR) will assist the Contracting Officer in certain delegated administrative duties under this contract. The COR will accomplish inspection and acceptance of deliverables and monitor contractor performance under this contract. The COR does not have the authority to alter the Contractor's obligations or change the terms and conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the Statement of Work, a modification must be issued in writing and signed by the Contracting Officer. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any task orders issued. No change in COR assignment will be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment.

The name, telephone number, and e-mail address of each COR under the Contract will be provided to the Contractor in writing by the CO.

1.8.3 Payment:

The Contractor will be paid the awarded price for standard services after they are rendered on a monthly basis. The Contractor will be paid for Additional Services (as-needed maintenance) after each instance that an additional service is ordered by the USDA and rendered by the Contractor. Additional Services will be priced utilizing the awarded fully burdened labor rates, plus parts (at Contractor’s cost) and will be paid the contract price(s) specified in the schedule for all services provided and accepted.

All invoices must be submitted electronically through the Invoice Processing Platform (IPP) via www.ipp.gov.

Any orders placed by the government in the amount of $2,500 or less may be processed via Government Purchase Card (GPC) by USDA. The contractor must establish the capability to accept credit card payments to facilitate this process. The order may be placed orally (in emergency situations) or via e-mail through an authorized Government Purchase Cardholder. Work performed under this provision will not count towards the Order Limitations established in FAR 52.216-19.

No work will be performed until such time as it has been ordered by the Contracting Officer, Contracting Officer’s Representative, or a Government Purchase Cardholder (for work priced in the amount of $2,500.00 or less) and notice to proceed has been issued. Work performed without an order or notice to proceed from the Contracting Officer, Contracting Officer’s Representative, or a Government Purchase Cardholder (for work priced in the amount of $2,500.00 or less) is performed at the risk of the contractor.

At the end of each month, the Contractor must submit a copy of electronic invoices to the Contracting Officer’s Representative (COR) via e-mail.

The Cotton & Tobacco Program may withhold payment pending verification of the completion of all work required during period covered by the invoice. If a portion of the work is found incomplete or unsatisfactory, or if a deliverable is not provided, a payment retainage of a maximum of 10% of each invoice for Standard or Additional Services may be withheld until the work is satisfactorily corrected and completed, or the deliverable is provided to the government. If, after the Government notifies the Contractor of the deficiency, the work is not corrected, or if a deliverable is not provided, the retained portion of an invoice may be unilaterally de-obligated and subtracted from the total value of the Contract.

1.9 CONTRACTOR’S QUALITY CONTROL PROGRAM:

A Quality Control Program (QCP) must be developed and implemented by the Contractor. The Contractor’s QCP must ensure Contract compliance, and act to ensure that potential problems with building services, equipment and systems are…