SoleSourceLegalNotice - Amended.pdf

Washington State Gambling Commission

SOLE SOURCE POSTING

Originally posted October 28, 2024 Amended October 31, 2024

The Washington State Gambling Commission (GMB) contemplates awarding a sole source contract to CimpleSquare, LLC to provide IT business analyst services.

GMB requires the continuation of IT staff augmentation services, specifically business analyst services, originally competitively procured with Work Request R2303 as a 2nd tier solicitation under ITPS contract statewide contract 08215.

GMB originally competitively procured for services through ITPS contract 08215, engaging CimpleSquare in a one-year contract with an option to extend for an additional year. The contract was signed in December of 2022; Due to extensive background check requirements required because GMB is a law enforcement agency, work did not begin until April of 2023. The current contract expires November 30, 2024, with no option to extend.

This contract will provide continuity of services by continuing to utilize the contracted business analysts that were assigned to and have been working with GMB on this project. The contracted business analyst resources have been working with GMB for approximately 18 months on the agency's multi-year IT modernization project. As a result, CimpleSquare staff have learned the nuances of the regulatory and law enforcement work GMB does, and have helped agency staff document business process flows, ideal future state processes, and have been deeply involved in capturing and documenting this information in the last 18 months.

GMB will enter into a one (1) year contract with CimpleSquare, LLC. The contract will be issued on December 1, 2024 and will continue for one (1) year. The cost of this one-year contract is five hundred fifty thousand dollars ($550,000.00). GMB may opt to extend the contract for an additional year, in a one-year increment, if required. GMB determines that the optional additional year extension would result in equal or slightly higher consideration being added to the total contract value.

Offerors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements within fifteen (15) working days of this announcement.

Vendor requirements:

• Required areas of Business Analyst expertise:

o Facilitating requirements gathering sessions with business users and stakeholders to elicit, analyze, and document business, IT, organizational, and/or operational requirements o Analyzing current vs. future state by using process modeling techniques o Analyzing current and requested system functionality to identify risks and gaps and provide alternate solutions o Applying BABOK techniques o Communicating technical information to audiences with various technical knowledge o Preparing requirement and specification documentation o Translating business and functional requirements and specifications into technical requirements o Translating requirements into user stories and acceptance criteria o Experience as a business analyst working with multiple departments in a large organization o Creation and maintenance of BABOK framework deliverables

• Desired Business Analyst expertise and experience:

o Expert knowledge using SPARX Enterprise or similar o Experience in Unified Modeling Language version 2 o Bachelor’s Degree in business analysis OR hold one of the following certifications:

PMI-PBA, IIBA CCBA, IIBA CBAP

o Certification as Lean Six Sigma green belt or higher o Six or more years serving as a business analyst within an Enterprise organization

Vendor capability statements should address how they are qualified and capable of performing the following requirements:

• GMB is a law enforcement agency; prior to receiving system access, all assigned resources must complete an extensive background check that includes submitting fingerprints to the FBI. How would you address work stoppage that would occur if your staff cannot pass background check or if results take longer than anticipated?

• How would you address the initial challenge of having a deep understanding of following without delaying work on the modernization project:

o The operations of the agency, including the relationships between working units and between GMB and their customers, tribal partners and stakeholders o Work already completed on the project, including business process flows, business requirements, technical requirements, use cases, user stories, and state of current legacy systems

In the absence of other capable sources, it is the state’s intent to make a sole source award of the contract. To submit capability statements or for questions, contact:

Name: Kriscinda Hansen Phone: 360-486-3490 Email: Contracting@wsgc.wa.gov mailto:Contracting@wsgc.wa.gov

SOLE SOURCE POSTING