Sole_Source_Superion_(Naviline).pdf

This is a Sole Source Procurement Notice from the City of Gallup, New Mexico's Information Technology Department for annual maintenance services of the Naviline financial management and utility enterprise software system. The procurement encompasses maintenance and technical support for multiple integrated modules including Asset Management, GMBA with extended reporting, Work Orders/Facilities Management, Purchasing/Inventory, Accounts Receivable, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, and Retrofit Modification Options. The maintenance contract provides software updates and technical support throughout a one-year term with no renewal options. Responses to the Notice of Intent are due electronically by April 13, 2026 at 5:00 p.m. through the procurement portal at https://procurement.opengov.com/portal/gallupnm. This is not a competitive bid; responses will be evaluated solely to determine whether a competitive procurement should be conducted in the future and will not be considered formal proposals, bids, or quotes.

The City has determined this procurement qualifies as sole source because Superion, LLC (formerly SunGard Public Sector) holds exclusive proprietary rights to the Naviline software and maintenance cannot be obtained from alternative providers. The anticipated contract value is $199,471.88 for the one-year maintenance period, comprised of $184,589.36 before tax and an estimated tax amount of $14,882.52, which the City has determined to be fair and reasonable consistent with previous years of service and representative of fair open market value. The procurement must be posted for a 30-day period prior to award and purchase. Superion, LLC is the incumbent vendor and exclusive provider of the Naviline software system, located at 1000 Business Center Drive, Lake Mary, Florida 32746, with primary contact Paola Ceballos at paola.ceballos@centralsquare.com. The City's Chief Procurement Officer is Frances Rodriguez, reachable at 505-863-1334 or frodriguez@gallupnm.gov. No set-aside designations or restrictions on organizational types are indicated in this sole source procurement notice.