Sole_Source_-_Superion,_LLC_Naviline.pdf
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- Attached to
- Sole Source - Superion, LLC Naviline State and local contract opportunity
- Solicitation number
- SSP-2603
- Issued by
- Mckinley County, New Mexico
About this file
This is a Sole Source Procurement document issued by the City of Gallup, New Mexico for annual maintenance services of its Naviline financial management and utility enterprise software system. The City of Gallup Information Technology Department is seeking to procure ongoing maintenance for multiple integrated modules including Asset Management, GMBA with extended reporting, Work Orders/Facilities Management, Purchasing/Inventory, Accounts Receivable, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, and Retrofit Modification Options. The sole source request was released on March 12, 2026, with responses due electronically by April 13, 2026 at 5:00 p.m. through the procurement portal at https://procurement.opengov.com/portal/gallupnm. The contract term is one year with no renewal options indicated. This is not a competitive bid; rather, responses are being solicited to determine whether a competitive procurement should be conducted in the future.
The anticipated total cost for the annual maintenance contract is $199,471.88, comprised of $184,589.36 before tax and an estimated tax amount of $14,882.52. Superion, LLC (formerly SunGard Public Sector), located at 1000 Business Center Drive, Lake Mary, Florida 32746, is the prospective vendor, with primary contact Paola Ceballos at paola.ceballos@centralsquare.com. The City determined that this procurement qualifies as sole source under Section 13-1-126 NMSA 1978 because Superion holds exclusive proprietary rights to the Naviline software, and maintenance cannot be obtained from any other provider. The pricing is deemed fair and reasonable as consistent with initial and consecutive years of service, and was not negotiated as it represents fair open market value. The procurement must be posted for a 30-day period prior to award and purchase. The City's Chief Procurement Officer is Frances Rodriguez, reachable at 505-863-1334 or frodriguez@gallupnm.gov.
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| File | Type | Posted |
|---|---|---|
| Sole_Source_-_Superion,_LLC_Naviline.pdf | ||
| Sole_Source_Superion_(Naviline).pdf | ||
| Sole_Source_Superion_(Naviline).pdf |
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Text version
SOLE SOURCE PROCUREMENT
TBD
SOLE SOURCE - SUPERION, LLC NAVILINE
City of Gallup
110 W Aztec Ave.
Gallup, NM 87305
RELEASE DATE: March 12, 2026
RESPONSE DEADLINE: April 13, 2026, 5:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/gallupnm https://procurement.opengov.com/portal/gallupnm
City of Gallup
SOLE SOURCE PROCUREMENT
Sole Source - Superion, LLC Naviline
I. Summary II. Scope of Work
III. Vendor Protest Submission
Attachments:
A - Sole Source Superion (Naviline)
Sole Source Procurement #TBD Title: Sole Source - Superion, LLC Naviline
1. Summary
THIS IS NOT A COMPETITIVE BID
The proposed contract action is for products or services for which the City of Gallup intends to negotiate and award with only one source under the authority of the City of Gallup Procurement Code Ordinance
Section 1-9-17 Sole Source Procurement. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Responses will not be considered as proposals, bids, or quotes.
The Procurement Services Division has received a request to make the following sole-source procurement:
Requesting Department/Office: Information Technology
Product and/or services to be purchased: Annual maintenance for the City’s financial management and utility enterprise software (Naviline) for: Asset Management, GMBA w/extended reporting, Work orders/Facilities Mgmt, Purchasing/Inventory, Accounts Receivables, Payroll/Personnel, Applicant
Tracking, Fleet Management, Automated Fuel System Interface, Planning/Engineering, Building
Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document
Management Services, Retrofit Modification Option Annual maintenance allows for updates and support throughout the maintenance period.
Prospective Vendor/Contractor Information Name: Superion, LLC (formerly SunGard Public Sector)
Prospective Vendor/Contractor Address: 1000 Business Center Drive Lake Mary, FL 32746
Prospective Vendor/Contractor Contact Name, Telephone Number, Email Address: Paola Ceballos, paola.ceballos@centralsquare.com
Anticipated Cost: $199,471.88
Term: One (1) year
Note: Term may not exceed one (1) year
2. Scope of Work
2.1. Sole Source Procurement
A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the the
Certified Procurement Officer. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.
Contact Information:
Name of Agency: City of Gallup
Agency Chief Procurement Officer: Frances Rodriguez
Telephone Number: 505-863-1334
Email: frodriguez@gallupnm.gov
Superion, LLC (formerly SunGard Public Sector)
1000 Business Center Drive Lake Mary, FL 32746
Paola Ceballos, paola.ceballos@centralsquare.com
Amount before tax: $184,589.36
Estimated tax amount: $14,882.52
Annual maintenance for the City’s financial management and utility enterprise software (Naviline) for:
Asset Management, GMBA w/extended reporting, Work orders/Facilities Mgmt, Purchasing/Inventory, Accounts Receivables, Payroll/Personnel, Applicant Tracking, Fleet Management, Automated Fuel
System Interface, Planning/Engineering, Building Permits, Occupational Licenses, Code Enforcement, Employee Self Service Module, Document Management Services, Retrofit Modification Option Annual maintenance allows for updates and support throughout the maintenance period.
No criteria or specs developed; is annual maintenance for proprietary software that the City of Gallup implemented for all of functions as listed above.
The company has affirmed that they have and hold proprietary rights of product or services; that company possesses, owns or holds exclusive right to product or service.
Price is fair and reasonable as it consistent with initial years and consecutive years hereafter. Pricing was not negotiated as is fair open market value.
This maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using. Detail of City’s software (Naviline) that maintenance is needed for is listed in III. By not paying annual maintenance, the functioning sections covered by this maintenance agreement are not possible to continue and therefore maintenance is necessary and can only be done with Superion formerly Sungard).
See response provided above
Not applicable, no other provider can provide maintenance for proprietary software.
BASED ON THE ABOVE FACTS, THE PURCHASING OFFICE HAS MADE THE DETERMINTION THAT THE
JUSTIFICATION FOR THE SOLE SOURCE PROCUREMENT IS IN ACCORDANCE WITH SECTION 13-1-126
NMSA 1978 AND WILL BE POSTED FOR A 30-DAY PERIOD PRIOR TO AWARD AND PURCHASE.
3. Vendor Protest Submission
3.1. Sole Source - Vendor Response*
If your firm feels it can provide this type of goods/service, please explain in this field.
*Response required
3.2. Sole Source - File Upload*
Upload any and all documentation that firm demonstrates it can provide this type of goods/service.
Example: Quotes, Literature, Specs, Qualification Statement, etc...
*Response required
File details come from the government source that posted it. Updated .