Sole_Source_-_Selectron_Technologies.pdf
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- Attached to
- Sole Source - Selectron Technologies
- Solicitation number
- 2024-SSP-003
- Issued by
- Mckinley County, New Mexico
About this file
The document is a Sole Source Procurement (2024-SSP-003) issued by the City of Gallup, New Mexico, for support and maintenance of a Selectron Relay Interactive Voice Response (IVR) system. The procurement is specifically for annual maintenance of proprietary software utilized by the Customer Care department, with an anticipated cost of $16,000.00 and a contract term not to exceed one year. The solicitation was released on June 10, 2024, with a response deadline of July 10, 2024, at 5:00 pm, and must be submitted electronically through the city's procurement portal.
Selectron Technologies, Inc. is identified as the sole source provider due to being the only Sungard Public Sector provider for IVR with an interface to the Sunguard Sector NaviLine software currently used by the City of Gallup. The company has affirmed proprietary rights to the product and service, and the pricing is considered fair and reasonable as it is consistent with previous years. The procurement follows the City of Gallup Procurement Code Ordinance Section 1-9-17 for Sole Source Procurement, and the determination will be posted for a 30-day period prior to award and purchase. The document emphasizes that this is not a competitive bid and any responses will only be used to determine potential future competitive procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| Selectron_Invoice_19652.pdf | ||
| Sole_Source_Request_and_Determination_Form_Selectron_Tech..pdf |
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Text version
SOLE SOURCE PROCUREMENT
2024-SSP-003
SOLE SOURCE - SELECTRON TECHNOLOGIES
City of Gallup
110 W Aztec Ave.
Gallup, NM 87305
RELEASE DATE: June 10, 2024
DEADLINE FOR QUESTIONS: undefined
RESPONSE DEADLINE: July 10, 2024, 5:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/gallupnm https://procurement.opengov.com/portal/gallupnm
City of Gallup
SOLE SOURCE PROCUREMENT
Sole Source - Selectron Technologies
I. Summary II. Scope of Work
III. Vendor Protest Submission
Attachments:
A - Sole Source Request and Determination Form Selectron Tech.
B - Selectron Invoice 19652
Sole Source Procurement #2024-SSP-003 Title: Sole Source - Selectron Technologies
1. Summary
THIS IS NOT A COMPETITIVE BID
The proposed contract action is for products or services for which the City of Gallup intends to negotiate and award with only one source under the authority of the City of Gallup Procurement Code Ordinance
Section 1-9-17 Sole Source Procurement. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Responses will not be considered as proposals, bids, or quotes.
The Procurement Services Division has received a request to make the following sole-source procurement:
Requesting Department/Office: Customer Care
Product and/or services to be purchased: Support and maintenance for Selectron Relay Interactive
Voice Response (IVR)
Anticipated Cost: $16,000.00
Term: Term
Note: Term may not exceed one (1) year
2. Scope of Work
2.1. Sole Source Procurement
A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the the
Certified Procurement Officer. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.
Contact Information:
Name of Agency: City of Gallup
Agency Chief Procurement Officer: Frances Rodriguez
Telephone Number: 505-863-1334
Email: frodriguez@gallupnm.gov
Selectron Technologies, Inc.
13535 SW 72nd Ave, Ste 200, Portland, OR 97223
Sara Engel, sengel@Selectron.com
Amount before tax: $15,000.00
Estimated tax amount: $731.25
Support and maintenance for Selectron Relay Interactive Voice Response (IVR): Selectron Technologies, Inc. is the only Sungard Public Sector provider for IVR that has an interface to the Sunguard Sector
NaviLine software that the City of Gallup currently utilizes.
No criteria or specs developed; is annual maintenance for proprietary software that the City of Gallup implemented for all of functions as listed above.
The company has affirmed that they have and hold proprietary rights of product or services; that company possesses, owns or holds exclusive right to product or service.
Price is fair and reasonable as it is consistent with initial years and consecutive years hereafter. Pricing was not negotiated as is fair open market value.
This support and maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using.
This support and maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using.
Not applicable, no other provider can provide for proprietary software.
BASED ON THE ABOVE FACTS, THE PURCHASING OFFICE HAS MADE THE DETERMINTION THAT THE
JUSTIFICATION FOR THE SOLE SOURCE PROCUREMENT IS IN ACCORDANCE WITH SECTION 13-1-126
NMSA 1978 AND WILL BE POSTED FOR A 30-DAY PERIOD PRIOR TO AWARD AND PURCHASE.
3. Vendor Protest Submission
3.1. Sole Source - Vendor Response*
If your firm feels it can provide this type of goods/service, please explain in this field.
*Response required
3.2. Sole Source - File Upload*
Upload any and all documentation that firm demonstrates it can provide this type of goods/service.
Example: Quotes, Literature, Specs, Qualification Statement, etc...
*Response required
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