Sole source letter - 2027 support.pdf

This is a sole source justification letter from Agilaire, LLC submitted in support of a 2027 annual software support contract opportunity with the City of Pennsylvania. The letter establishes that Agilaire is the exclusive provider of support, maintenance, and upgrades for the Model 8872 data logger, AirVision software platform, and associated optional modules including the Automatic Data Validation Processor (ADVP), Asset and Work Item Tracking, Generic File Import Tool, and Precision and Accuracy Reporting (PARS)/Monitor Assessment modules. Additionally, Agilaire is identified as the sole legal source for the ESC 8864 hardware bundled with required software licenses, digital instrument drivers, software upgrades, telephone warranty service, training, and supplemental technical support. The letter clarifies that while ESC 8864 hardware may be available through other vendors, the complete hardware-software bundle with proper licensing is exclusively available from Agilaire, and the company does not distribute its products or support agreements through resellers or third parties in the United States.

The micro purchase requirement mandates that sellers quote all items to be considered for award, with selection based on lowest responsive and responsible bid. The contract involves a requirement purchase with services to commence only upon official notification from the department. Agilaire operates as a direct-to-end-user vendor with no domestic representation or reseller network, positioning itself as the sole point of supply and support for the specified equipment and software solutions required for the 2027 support term.