Sole Source Justification SAT FAR Part 13 - DSMAC Conference 2025 - Redacted.pdf

This is a Justification Review Document and Memorandum for Record for Absence of Competition for audio/visual equipment services at the Directors' 54 Strength Maintenance Awards Conference (DSMAC) to be held at the Omni Hotel in Houston, TX from March 11-13, 2025. The document justifies a sole-source award to the Omni Hotel for A/V equipment setup, teardown, and troubleshooting services during the conference.

The National Guard Bureau (NGB) is pursuing this as a firm-fixed-price contract under FAR 13.106-1(b)(1) for purchases not exceeding the Simplified Acquisition Threshold. The justification cites that the Omni Hotel was selected through a Cost Benefit Analysis considering best government location, lowest cost geographic site, and venue cost comparison. The requirement was previously procured under contract W9133L24P2000 in December 2023. The justification notes that competition is limited since A/V services are incidental to the hotel selection, which was made far in advance under CNGBI policies. The document includes approvals from the Technical Representative (David Gilliam) and Contracting Officer (Sophie Chen), with the requirement to post on SAM.gov for 5 days.