Product Description - AV for 2025 DSMAC Conference.pdf
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- Solicitation number
- W9133L25QP1269
About this file
This file is a detailed product description for audio/visual equipment and services required for the 2025 Directors Strength Maintenance Awards Conference (DSMAC) to be held at the Omni Houston Hotel from March 9-14, 2025. The A/V requirements span multiple rooms and sessions, including the Post Oak Ballroom (D-G) for general sessions, Post Oak A/B/C and Greenway rooms for breakout sessions, and a gala event. Equipment specifications include powered speakers, audio mixers, wireless microphones, projection screens, DLP laser projectors, networking equipment (20 Mbps internet), and various support equipment like extension cords and easels.
The associated Notice of Intent indicates the National Guard Bureau plans to sole-source this purchase to the Omni Hotel in Houston under simplified acquisition procedures. The conference's main events run March 11-13, 2025, with A/V services required in multiple configurations across different rooms each day. The setup includes dedicated audio technicians, support technicians, and setup/strike crews. While this is a sole-source intent, the government will consider capability statements from other vendors, though the timing and location requirements are fixed per authorized CNGBI conference policies.
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| File | Type | Posted |
|---|---|---|
| Sole Source Justification SAT FAR Part 13 - DSMAC Conference 2025 - Redacted.pdf |
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Product Description – A/V for 2025 DSMAC Conference
JOB DESCRIPTION: DSMAC / Directors Strength Maintenance Awards Conference
Product Description for Audio/Visual (A/V) for the 2025 Directors Strength Maintenance Awards Conference
Invoice to: Event Location:
Omni Houston Hotel Four Riverway, Houston, Texas 77056
Event Preparation Start Date 3/09/2025
Event End Date 3/14/2025 mailto:duane.l.hemphill.civ@army.mil
JOB DESCRIPTION: DSMAC / Directors Strength Maintenance Awards Conference
DSMAC Wi-Fi and Internet for all areas Start: Mar 09 2025 8:00AM End: Mar 14 2025 12:00AM
Quantity Description Duration Price Subtotal
Networking 1 MIS | Internet Access (20 Mbps Aggregate) 1 Days
DSMAC Wi-Fi and Internet for all areas Total:
Post Oak Ballroom D-G | 3/11/25 General Session Start: Mar 11 2025 7:00AM Event: Mar 11 2025 8:00AM End: Mar 11 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio 4 12" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Mono Audio Direct Box 1 Days
1 Wireless Handheld Microphone Kit 1 Days
1 Wireless Lavalier Microphone Kit 1 Days 1 Wired Gooseneck Podium Microphone 1 Days
Projection 1 Fast Fold Screen Package | 8'x14' 1 Days 1 Single Chip DLP Laser Projector, 7,000 Lumens 1 Days
Labor 10 Audio Technician | Advanced ST + 1 @ 10 Hours 6 Set Technician | ST + 2 @ 3 Hours
Post Oak Ballroom D-G | 3/11/25 General Session Total:
Post Oak A | 3/11/25 Breakout A Start: Mar 11 2025 7:00AM Event: Mar 11 2025 8:00AM End: Mar 11 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
4 12" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Projection 1 Fast Fold Screen Package | 8'x14' 1 Days
Labor
6 Set Technician | ST + 2 @ 3 Hours 1 Days
Post Oak A | 3/11/25 Breakout A Total:
mailto:john.trevino@pinnaclelive.com mailto:duane.l.hemphill.civ@army.mil
Post Oak BC | 3/11/25 Breakout B Start: Mar 11 2025 7:00AM Event: Mar 11 2025 8:00AM End: Mar 11 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
2 8" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Electrical 3 Extension Cord with Power Strip 1 Days
Networking 1 MIS | Hard Wired Internet Line 1 Days
Projection 1 Meeting Room Projector Package | 8' Screen 1 Days
Labor
10 Support Technician | Advanced ST + 1 @ 10 Hours AV technician to service all rooms
1 Days
4 Set Technician | ST + 1 @ 4 Hours 1 Days
Post Oak BC | 3/11/25 Breakout B Total:
Greenway | 3/11/25 Breakout C Start: Mar 11 2025 7:00AM Event: Mar 11 2025 8:00AM End: Mar 11 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
Communications 1 Easel 1 Days
Electrical 3 Extension Cord with Power Strip 1 Days
Networking 1 MIS | Hard Wired Internet Line 1 Days
Projection
Labor
Meeting Room Projector Package | 8' Screen
Set Technician | ST + 1 @ 4 Hours
1 Days
1 Days
Greenway | 3/11/25 Breakout C Total:
Post Oak Ballroom D-G | 3/12/25 General Session Start: Mar 12 2025 7:00AM Event: Mar 12 2025 8:00AM End: Mar 12 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio 4 12" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days
1 Mono Audio Direct Box 1 Days 1 Wireless Handheld Microphone Kit 1 Days
1 Wireless Lavalier Microphone Kit 1 Days
1 Wired Gooseneck Podium Microphone 1 Days Projection
1 Fast Fold Screen Package | 8'x14' 1 Days
1 Single Chip DLP Laser Projector, 7,000 Lumens 1 Days Labor
10 Audio Technician | Advanced ST + 1 @ 10 Hours 1 Days
Post Oak Ballroom D-G | 3/12/25 General Session Total:
1 XLR to USB Audio Converter, 1ch 1 Days
2 8" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Post Oak A | 3/12/25 Breakout A Start: Mar 12 2025 7:00AM Event: Mar 12 2025 8:00AM End: Mar 12 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
4 12" Powered Speaker 1 Days
1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Projection
1 Fast Fold Screen Package | 8'x14' 1 Days
Post Oak A | 3/12/25 Breakout A Total:
Post Oak BC | 3/12/25 Breakout B
Start: Mar 12 2025 7:00AM Event: Mar 12 2025 8:00AM
End: Mar 12 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
2 8" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Electrical
3 Extension Cord with Power Strip 1 Days Networking
1 MIS | Hard Wired Internet Line 1 Days Projection
1 Meeting Room Projector Package | 8' Screen 1 Days
Labor
10 Support Technician | Advanced ST + 1 @ 10 Hours AV technician to service all rooms
1 Days
Post Oak BC | 3/12/25 Breakout B Total:
Greenway | 03/12/25 Breakout C
Start: Mar 12 2025 7:00AM Event: Mar 12 2025 8:00AM
End: Mar 12 2025 7:00PM
Greenway | 03/12/25 Breakout C Continued
2 8" Powered Speaker 1 Days
1 8ch Hybrid Audio Mixer 1 Days 1 XLR to USB Audio Converter, 1ch 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Projection
1 Meeting Room Projector Package | 8' Screen 1 Days
Greenway | 03/12/25 Breakout C Total:
Post Oak Ballroom D-G | 3/13/25 General Session Start: Mar 13 2025 7:00AM
Event: Mar 13 2025 8:00AM
End: Mar 13 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio
4 12" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days
1 Mono Audio Direct Box 1 Days
1 Wireless Handheld Microphone Kit 1 Days 1 Wireless Lavalier Microphone Kit 1 Days 1 Wired Gooseneck Podium Microphone 1 Days
Networking
1 MIS | Hard Wired Internet Line 1 Days Projection
1 Fast Fold Screen Package | 8'x14' 1 Days 1 Single Chip DLP Laser Projector, 7,000 Lumens 1 Days
Labor
10 Audio Technician | Advanced ST + 1 @ 10 Hours 1 Days
12 Strike Technician | ST + 2 @ 6 Hours 1 Days
Post Oak Ballroom D-G | 3/13/25 General Session Total:
Post Oak A | 3/13/25 Breakout A Start: Mar 13 2025 7:00AM
Event: Mar 13 2025 8:00AM
End: Mar 13 2025 7:00PM
Post Oak A | 3/13/25 Breakout A Continued Quantity Description Duration Price Subtotal
4 12" Powered Speaker 1 Days
1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Projection 1 Fast Fold Screen Package | 8'x14' 1 Days
Labor 6 Strike Technician | ST + 2 @ 3 Hours 1 Days
Post Oak A | 3/13/25 Breakout A Total:
Post Oak BC | 3/13/25 Breakout B Start: Mar 13 2025 7:00AM Event: Mar 13 2025 8:00AM End: Mar 13 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio 2 8" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Projection 1 Meeting Room Projector Package | 8' Screen 1 Days
Labor 10 Support Technician | Advanced ST + 1 @ 10 Hours
AV technician to service all rooms 1 Days
4 Strike Technician | ST + 1 @ 4 Hours 1 Days
Post Oak BC | 3/13/25 Breakout B Total:
Greenway | 3/13/25 Breakout C Start: Mar 13 2025 7:00AM Event: Mar 13 2025 8:00AM End: Mar 13 2025 7:00PM
Quantity Description Duration Price Subtotal
Audio 1 XLR to USB Audio Converter, 1ch 1 Days 2 8" Powered Speaker 1 Days
1 8ch Hybrid Audio Mixer 1 Days 1 Wireless Handheld Microphone Kit 1 Days
Electrical 3 Extension Cord with Power Strip 1 Days
Projection
Labor
Meeting Room Projector Package | 8' Screen
Strike Technician | ST + 1 @ 4 Hours
1 Days
1 Days
Greenway | 3/13/25 Breakout C Total:
Post Oak Ballroom | 3/13/25 Gala Start: Mar 13 2025 5:00PM Event: Mar 13 2025 6:00PM End: Mar 13 2025 11:45PM All equipment from GS and Breakout A will combine and be used for Gala. Techs will add Pipe and Drape and all necessary components to combine 2 screens to function as one.
Quantity Description Duration Price Subtotal
Audio 8 12" Powered Speaker 1 Days 1 8ch Hybrid Audio Mixer 1 Days
1 Mono Audio Direct Box 1 Days 2 Wireless Handheld Microphone Kit 1 Days
2 Wireless Lavalier Microphone Kit 1 Days
1 Wired Gooseneck Podium Microphone 1 Days Networking
1 MIS | Hard Wired Internet Line 1 Days Projection
2 Fast Fold Screen Package | 8'x14' 1 Days 2 Single Chip DLP Laser Projector, 7,000 Lumens 1 Days
Staging 6 Drape Panel, 14' x 10' Slate 1 Days
Video 1 Video Distribution Amplifier, HDMI 1:4 1 Days
1 SDI/HDMI Video Converter, BiDirectional 1 Days Labor
5 Audio Technician | Advanced ST + 1 @ 5 Hours 18:00 - 23:00
1 Days
8 Strike Technician | ST + 2 @ 4 Hours 1 Days
Post Oak Ballroom | 3/13/25 Gala Total:
Product Total:
Job Total:
File details come from the government source that posted it. Updated .