Sole Source Justification Summary

This is a Sole Source Justification (>SAT) document for the Department of Veterans Affairs seeking approval for other than full and open competition for water treatment and monitoring services at Dayton VA Medical Center (DVAMC).

The acquisition is a base year contract plus four one-year options valued at $8,950,932.31 (base +4) with an October 6, 2026 delivery date. The contract covers comprehensive water management services including testing, treatment, and monitoring for domestic hot and cold water, steam, chillers, cooling towers, boilers, ice machines, reverse osmosis systems, and hydronic heating systems. Services encompass monitoring of 17 Sanipur SaniWare remote panels and 15 Sanipur monochloramine generators, maintenance of 4 Buckman cooling skids, weekly hot and cold water treatment of closed-loop systems, biological dispersant application, annual cooling tower cleaning, weekly boiler plant servicing, steam condensate monitoring, OEPA compliance reporting (including Lead and Copper Rule reports and Consumer Confidence Reports), ice machine maintenance (45 units), and comprehensive system disinfection. The sole source authority is based on 41 USC §3304(a)(1)—only one responsible source—as Rochester Midland Corporation (RMC) is the only authorized service provider in Ohio for both Sanipur and Buckman equipment, which utilize proprietary patented technology. Market research from February through June 2026 identified no viable competitors or small business alternatives. The Contracting Officer determined pricing fair and reasonable through comparison with existing service prices and independent government estimates.