sole_source_justification_form_ParentSquare 2023-24 - fully signed.pdf
PDF 385 KB Posted
- Attached to
- 9200 Business Opportunity for Concession and Other Services at Frenchglen Hotel State Heritage Site
- Solicitation number
- S-63400-00006796
- Issued by
- Harney County, Oregon
About this file
This is a Sole Source Justification Form submitted by Reynolds School District 7 in Fairview, Oregon, through its Financial Services Department. The document justifies the procurement of ParentSquare, a two-way digital communication platform designed to facilitate communications between teachers, support staff, the District, students, and families. The District determined that ParentSquare is the sole appropriate source due to its superior language capabilities, user-friendly interface for both families and staff, and its ability to consolidate functionality previously provided by two separate systems (Remind App and SchoolMessenger). The Communications & Community Relations Department submitted the justification on June 5, 2023, with the advertisement date of June 6, 2023, and received final approval from Superintendent Frank Caropelo on the same date.
The total cost of the ParentSquare contract is $33,600. The District identified ParentSquare's unique features and functionality, including mass communications capabilities (urgent alerts, personalized notices, secure documents, social media integration), classroom communications tools (direct messaging, student app access, appointment scheduling), school services features (forms, calendars, health screening, invoices, polls), and comprehensive platform support including SIS integration, security measures, language translations, mobile applications, analytics, and archiving. The justification notes that ParentSquare eliminates the need for maintaining two separate systems while providing enhanced language support for both staff and families. No specific contract term or renewal options are detailed in the sole source justification form provided.
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Other files
| File | Type | Posted |
|---|---|---|
| 2023 Reservations.docx | DOCX document | |
| Business Opportunity.pdf | ||
| Frenchglen Intent to Award Notice.pdf | ||
| Attachment D_Additional Business Information.pdf | ||
| Attachment C_Financial Information Submittal Form.xlsx | XLSX spreadsheet | |
| Business Opportunity Clarifications and Q and A ~1.pdf | ||
| Open House Sign-in Sheet.pdf | ||
| Attachment A_Business Description.pdf | ||
| List of Proposer Scores.pdf | ||
| List of Proposals Received.docx | DOCX document | |
| sign in sheet 2.jpg | JPG image |
Show all 11
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Text version
Financial Services Department 1204 NE 201st Avenue, Fairview, OR 97024
Phone: 503-661-7200 | Fax: 503-667-6932 www.reynolds.k12.or.us
Sole Source Justification Form
Date: Department:
Prospective Contractor: Cost:
Describe the goods or services to be purchased:
For the reason(s) below, this purchase cannot reasonably be competitively solicited:
The efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:
☐ The goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Describe:
☐ The goods or services are for a pilot or experimental project. Describe:
☐ Other findings. Describe other factors that support the conclusion that the goods or services are available from only one source:
Continued →
Finance Department | Revised 4/8/2022
What unique features/functionality is required that only this source can provide?
What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?
By signing this form, I am recommending this purchase as a sole source based upon an objective review of the goods and services required and the purchase is in the best interest of the District.
I certify that I have no conflict of interest in making this recommendation.
DEPARTMENTAL AUTHORIZATION
Name: Title:
Signature: Date:
FINAL AUTHORIZATION
Name: Title:
Signature: Date:
Must be Cabinet member
Submit completed form to procurement@rsd7.net
PROCUREMENT & CONTRACTING USE ONLY
Date of Advertisement:
Frank Caropelo Superintendent
06/06/2023
| Date: 6/5/2023 |
| Department: Communications & Community Relations |
| Prospective Contractor: ParentSquare |
| Cost: $33,600 |
| Date_2: 6/5/23 |
| Name_2: |
| Date_3: |
| Reason 1: ParentSquare is a two-way digital communication tool for teachers, support staff, and the District to communicate with students and families. ParentSqure has more language capabilities than current systems. ParentSquare is more user friendly for families and staff. It has a much easier interface for staff to utilize. ParentSquare replaced Remind App and SchoolMessenger. |
| Reason 2: |
| Reason 3: |
| Reason 4: |
| Check Box 1: Yes |
| Check Box 2: Off |
| Check Box 3: Off |
| Check Box 4: Off |
| Goods or Services: ParentSquare is a two-way digital communication tool for teachers, support staff, and the District to communicate with students and families with language supports. |
| Unique Features or Functionality: Mass Communications: Urgent alerts, personalized auto notices, secure documents, social media & website share, attendance notifications, posts & newsletters |
Classroom Communications: Direct Messaging, Posts & Newsletters, StudentSquare (student app), Appointments, Volunteering & Sign Ups, Directory School Services: Forms & Permission Slips, Calendar & Event RSVPs, Health Screening, Invoices & Payments, Polls & Surveys, Community Groups One Unified Platform: Oversight & Accountability, SIS integrations with SSO, Security, Privacy & Accuracy, Onboarding, Training, & Support, Analytics & Reporting, Archiving, Mobile App & Web Portal, Language Translations
| Steps Taken: ParentSquare eliminates the need for two separate systems; SchoolMessenger and Remind App. And includes added language supports for staff and families. |
| Name: Steve Padilla |
| Title: Director of Communications |
| Title_2: |
| Date_4: |
File details come from the government source that posted it. Updated .