Sole Source Justification-EP-Agilent Trade IN-APO Signed~1.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Natural Resources- Environmental Programs

Need Identified Date: Oct 10, 2023 Supply/Service Need By Date: Dec 11, 2023

Project Title: AGR-EP-Agilent Trade In

Vendor: Agilent Technologies

Provide a description of the supplies or services required: A Gas Chromatograph with a triple quadruple

Value: Actual Value of Initial Term, this Change Order or Amendment: 318,351.19

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

Section II - Proposed Term

One-Time Purchase Term Contract

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Compatibility of Equipment, Accessories, Replacement Parts or Service

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Items are Copyrighted or Patented and the Items are Only Available from the Holder

Another justification that this purchase is only available from a sole source is because it is:

Version 7.01 Page 2 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Aug 1, 1997 Dec 12, 2023 68,934.9 Gas Chromatograph Mass Selective Detector Sole Source

If more than 10, or if other comments, explain:

Section VI - Business Rationale

Version 7.01 Page 3 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

1. Provide a detailed explanation of the need for the supplies or services:

Gas Chromatograph with a triple quadruple (GC/MS) is essential for the determination of pesticides from misuse samples within the Illinois Department of Agriculture's Pesticide laboratory. This complete system will be a replacement of the existing obsolete Gas Chromatograph Mass Selective Detector (GC/MSD), which is used for the analysis of misuse pesticide samples and provides irrefutable evidence for misuse case investigations. This instrument must include the GC system with a Multimode Inlet, LN2 or Air Cooling, Helium Conservation Module, back flushing module, autoinjector that includes: transfer turret, 16-sample turret, mounting post, parking post for GC. 10ul syringe, and solvent bottles, sample tray (150 vial includes three removable), Gas Clean Carrier Gas filter kit, HP-5MS Ultra Inert 15m, 0,25mm, 0,25um column, the latest NIST MS Library Bundle including over 350K EI spectra for over 300K compounds (40K increase) and GC Methods/Retention indices library with 139K compounds, and Quadrupole MS/MS EI Bundle detector includes MS/MS mainframe, High Efficiency EI source, MassHunter SW software, CPU, and monitor. Also, installation and familiarization must be included, along with on site training. And any other items need to be included to ensure the instrument is properly functioning and capable of performing needed work. This instrument must have the capability of detecting part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (415 ILCS 60/1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

Based on the laboratory's recent experiences, there has been a noticed deterioration in the current instrument's sensitivity causing a lack of confidence with its reportable data. The instrument deterioration could be missing pesticides from real world samples that could have potential human health effects. Additionally, the manufacturer has phased out support for this model. The newer models offer greater sensitivity and increased analytical capabilities that can increase sample through put and decrease instrument downtimes which will provide financial savings and faster sample turnaround.

Also, according to Agilent's website, the company offers trade-in of old instruments for a percentage off on a purchase of a new instrument. This would be beneficial and cost saving in removing an old instrument and receiving a discounted price for the purchase of a new instrument. Most companies charge for the removal of old equipment. Below is a list that shows the discounted prices by Agilent:

tem Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

Version 7.01 Page 4 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

2. Provide a list and describe in detail the specifications required to satisfy the need:

A Gas Chromatograph with a triple quadruple (GC/MS) is essential for the determination of pesticides from misuse samples within the Illinois Department of Agriculture's Pesticide laboratory. This complete system will be a replacement of the existing obsolete Gas Chromatograph Mass Selective Detector (GC/MSD), which is used for the analysis of misuse pesticide samples and provides irrefutable evidence for misuse case investigations. This instrument must include the GC system with a Multimode Inlet, LN2 or Air Cooling, Helium Conservation Module, back flushing module, autoinjector that includes: transfer turret, 16-sample turret, mounting post, parking post for GC. 10ul syringe, and solvent bottles, sample tray (150 vial includes three removable), Gas Clean Carrier Gas filter kit, HP-5MS Ultra Inert 15m, 0,25mm, 0,25um column, the latest NIST MS Library Bundle including over 350K EI spectra for over 300K compounds (40K increase) and GC Methods/Retention indices library with 139K compounds, and Quadrupole MS/MS EI Bundle detector includes MS/MS mainframe, High Efficiency EI source, MassHunter SW software, CPU, and monitor. Also, installation and familiarization must be included, along with on site training. And any other items need to be included to ensure the instrument is properly functioning and capable of performing needed work. This instrument must have the capability of detecting part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (415 ILCS 60/1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Based on the laboratory's recent experiences, there has been a noticed deterioration in the current instrument's sensitivity causing a lack of confidence with its reportable data. The instrument deterioration could be missing pesticides from real world samples that could have potential human health effects. Additionally, the manufacturer has phased out support for this model. The newer models offer greater sensitivity and increased analytical capabilities that can increase sample through put and decrease instrument downtimes which will provide financial savings and faster sample turnaround.he IDA pesticide chemists have many years of working knowledge of Agilent instrumentation which will allow for minimal software and hardware familiarization if transitioning to another Agilent instrument. Becoming somewhat proficient with another vendor's instrument has required a minimum of 3 months in the past. This has shown to create a sample backlog with the lab's small staff. Having another Agilent GC/MS allows for data reprocessing, file sharing, and the transfer of laboratory generated pesticide libraries directly from current existing Agilent GC/MS. This would not be possible with an instrument from another vendor. Another vendor's instrument would require complete redevelopment of libraries and also the redevelopment of the many current instrument methods. This would cause significant downtime which would result in sample backlog.

This new model Agilent GC/MS had two primary new features for money savings which are a helium conservation module and backflushing module. The shortage of helium gas, which is used for mobility of samples within the GC/MS, has skyrocketed its cost. The helium module switches to a cheaper gas during non-run times and can reduce gas costs by as much as 30%. The back flushing module prevents contaminants from entering the instrument's detector. This significantly reduces the downtime required to dismantle the detector for cleaning and additionally can eliminate the high cost of repairs or replacement of a contaminated detector.

Agilent instrumentation has demonstrated longevity that has not been seen with other vendors such as Varian and Finnegan. Agilent instruments are the only ones that have remained operational, with minimal repairs for thirty years or more. Given the fact that federal funding of the magnitude that we are to receive is very rare, it is necessary to purchase an instrument that will meet our needs and be dependable for a minimum of 15-20 years. The purchase of an unreliable instrument that fails in a short period of time or becomes obsolete too quickly is not an option as it would leave the lab with the inability to test pesticide misuse samples or to meet its requirements by our cooperative agreement with the U.S. Environmental Protection Agency (U.S. EPA).

Having another Agilent instrument also allows the interchangeability with current Agilent instruments of common parts and consumables, such as autosampler vials/caps, septa, wash vials, etc. This prevents the need for special purchases in order to maintain inventory.

Version 7.01 Page 5 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Agilent is the sole source economically feasible for proprietary factory recommended software updates/upgrades, engineering upgrades and maintenance procedures. Agilent is the sole source for factory authorized service from factory-trained and -certified representatives. Only Agilent representatives and Agilent authorized service providers are able to attend factory training, including update trainings, and to receive ongoing service notes in order to remain certified and authorized. Further, only factory-authorized representatives are backed by Agilent’s factory, engineering, and global product support infrastructure. Current, up-to-date factory training records are available on demand from Agilent covering all specific Agilent instrument models listed on a bid or quotation.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The current Gas Chromatograph with a triple quadruple (GC/MS) is an Agilent instrument that has been in the lab for 32 plus years proving its quality. If sole source economically feasible would be granted with this instrument, software would already be familiar with lab staff and would not need to be completely trained on new software from another company. All current methods would be easily transferable to the new system and would not need to be redeveloped. All current data would still be viewable on the new system and would not be lost if changed to a new company. This is saving a lot of time and costs within the lab in training and redeveloping new methods.

Also according to Agilent's website, the company offers trade-in of old instruments for a percentage off on a purchase of a new instrument. This would be beneficial in removing an old instrument and receiving a discounted price for the purchase of a new instrument is cost saving. Most companies charge for the removal of old equipment. Agilent is the sole source Economically feasible of genuine component parts and replacement parts. Agilent’s global service parts logistics network manages a $30M+ inventory of parts with greater than 96% on-time service parts delivery performance. Below, is a list that shows the discounted prices provided by Agilent for the parts of Chromatograph:

Item Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

6. Are there resellers or distributors?

Yes No N/A

Version 7.01 Page 6 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

According to Agilent's website, the company offers trade-in of old instruments for a percentage off on a purchase of a new instrument.

This would be beneficial in removing an old instrument and receiving a discounted price for the purchase of a new instrument is cost saving. Most companies charge for the removal of old equipment. Below is a list that shows the discounted prices provided by Agilent:

Item Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

The current Gas Chromatograph with a triple quadruple (GC/MS) will require maintenance contract agreements with Agilent each year to keep the instrument and software up to date, provide phone support on proprietary hardware and software, genuine Agilent parts, travel, and labor cost on all necessary repairs. Repairs must be performed by an Agilent qualified service engineer.

Agilent is the sole source economically feasible for proprietary factory recommended software updates/upgrades, engineering upgrades and maintenance procedures. Agilent is the sole source for factory authorized service from factory-trained and -certified representatives. Only Agilent representatives and Agilent authorized service providers are able to attend factory training, including update trainings, and to receive ongoing service notes in order to remain certified and authorized. Further, only factory-authorized representatives are backed by Agilent’s factory, engineering, and global product support infrastructure. Current, up-to-date factory training records are available on demand from Agilent covering all specific Agilent instrument models listed on a bid or quotation.

These highly specialized analytical instruments are used to determine the presence of pesticides at part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (ILCS 415 60.1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

If instruments are not repaired in a timely manner, it is likely that the results of forensic samples collected could pose a potential human health risk. The Department would also not be able to meet requirements of USEPA grant agreements and could lose various federal funds.

Version 7.01 Page 7 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

These highly specialized analytical instruments are used to determine the presence of pesticides at part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (ILCS 415 60.1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

The IDA pesticide chemists have many years of working knowledge of Agilent instrumentation, which will allow for minimal software and hardware familiarization, if transitioning to another Agilent instrument. Becoming somewhat proficient with another vendor's instrument has required a minimum of 3 months in the past. This has shown to create a sample backlog with the lab's small staff.

Having another Agilent GC/MS allows for data reprocessing, file sharing, and the transfer of laboratory generated pesticide libraries directly from current existing Agilent GC/MS. This would not be possible with an instrument from another vendor. Another vendor's instrument would require complete redevelopment of libraries and also the redevelopment of the many current instrument methods.

This would cause significant downtime which would result in sample backlog.

Other vendors also may not provide the excellent quality that we have seen for the past 30 years with the current Agilent instruments that we have. The Pesticide laboratory currently have a GC/MSD and GC/FID that have lasted 30 years that have proven the quality instruments this company provides. Going out to a competitive bid, may receive an instrument that would be needed to be replaced again in a few years due to poor quality, or lead to constant maintenance due to the instrument not functioning correctly.

10. Is there any additional information you would like to add to justify this sole source?

Agilent Technologies, Inc. is the sole equipment manufacturer for all items to be purchased: GC system with a Multimode Inlet, LN2 or Air Cooling, Helium Conservation Module, back flushing module, autoinjector that includes: transfer turret, 16-sample turret, mounting post, parking post for GC. 10ul syringe, and solvent bottles, sample tray (150 vial includes three removable), Gas Clean Carrier Gas filter kit, HP-5MS Ultra Inert 15m, 0,25mm, 0,25um column, the latest NIST MS Library Bundle including over 350K EI spectra for over 300K compounds (40K increase) and GC Methods/Retention indices library with 139K compounds, and Quadrupole MS/MS EI Bundle detector includes MS/MS mainframe, High Efficiency EI source, and MassHunter SW software. Agilent is also the ISO 9001-certified source for factory-authorized service, including installation and familiarization, for all Agilent hardware and software, parts, training, technical support, and at-your-site service and support procedures. Only Agilent service representatives are certified through current and ongoing factory training and hold factory authorization to perform service on Agilent equipment. Agilent does not certify, authorize, or warrant any individuals, third parties, or other equipment manufacturers outside Agilent’s authorized service provider network to provide service or support for any Agilent product. Services performed by providers who are not Agilent factory-authorized could invalidate Agilent’s warranties, and/or lead to irreparable damage, and/or cause safety hazards.

Version 7.01 Page 8 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date 12/13/2023

Printed Name Leke Hoxha E-mail Address leke.a.hoxha@illinois.gov

Phone Number 217-790-1356

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Michelle.Grimsley@illinois.gov

Phone Number Date Dec 13, 2023

Printed Name Michelle Grimsley

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number Date

Printed Name E-mail Address

Version 7.01 Page 9 of 9

Bulletin Reference Number 24-406AGR-NATRE-B-40565

Requesting Agency/University Illinois Department of Agriculture

Sole Source Justification Form - Part II Section I - General Information

Project Title AGR-EP-Agilent Trade IN

Vendor Agilent Technologies

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229

Based on the laboratory's recent experiences, there has been a noticed deterioration in the current instrument's sensitivity causing a lack of confidence with its reportable data. The instrument deterioration could be missing pesticides from real world samples that could have potential human health effects. Additionally, the manufacturer has phased out support for this model. The newer models offer greater sensitivity and increased analytical capabilities that can increase sample through put and decrease instrument downtimes which will provide financial savings and faster sample turnaround.

Also, according to Agilent's website, the company offers trade-in of old instruments for a percentage off on a purchase of a new instrument. This would be beneficial and cost saving in removing an old instrument and receiving a discounted price for the purchase of a new instrument. Most companies charge for the removal of old equipment. Below is a list that shows the discounted prices by Agilent:

tem Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

This new model Agilent GC/MS had two primary new features for money savings which are a helium conservation module and backflushing module. The shortage of helium gas, which is used for mobility of samples within the GC/MS, has skyrocketed its cost. The helium module switches to a cheaper gas during non-run times and can reduce gas costs by as much as 30%. The back flushing module prevents contaminants from entering the instrument's detector. This significantly reduces the downtime required to dismantle the detector for cleaning and additionally can eliminate the high cost of repairs or replacement of a contaminated detector.

Agilent instrumentation has demonstrated longevity that has not been seen with other vendors such as Varian and Finnegan. Agilent instruments are the only ones that have remained operational, with minimal repairs for thirty years or more. Given the fact that federal funding of the magnitude that we are to receive is very rare, it is necessary to purchase an instrument that will meet our needs and be dependable for a minimum of 15-20 years. The purchase of an unreliable instrument that fails in a short period of time or becomes obsolete too quickly is not an option as it would leave the lab with the inability to test pesticide misuse samples or to meet its requirements by our cooperative agreement with the U.S. Environmental Protection Agency (U.S. EPA).

Having another Agilent instrument also allows the interchangeability with current Agilent instruments of common parts and consumables, such as autosampler vials/caps, septa, wash vials, etc. This prevents the need for special purchases in order to maintain inventory.

Q4Answer: Agilent is the sole source economically feasible for proprietary factory recommended software updates/upgrades, engineering upgrades and maintenance procedures. Agilent is the sole source for factory authorized service from factory-trained and -certified representatives. Only Agilent representatives and Agilent authorized service providers are able to attend factory training, including update trainings, and to receive ongoing service notes in order to remain certified and authorized. Further, only factory-authorized representatives are backed by Agilent’s factory, engineering, and global product support infrastructure. Current, up-to-date factory training records are available on demand from Agilent covering all specific Agilent instrument models listed on a bid or quotation.

Also according to Agilent's website, the company offers trade-in of old instruments for a percentage off on a purchase of a new instrument. This would be beneficial in removing an old instrument and receiving a discounted price for the purchase of a new instrument is cost saving. Most companies charge for the removal of old equipment. Agilent is the sole source Economically feasible of genuine component parts and replacement parts. Agilent’s global service parts logistics network manages a $30M+ inventory of parts with greater than 96% on-time service parts delivery performance. Below, is a list that shows the discounted prices provided by Agilent for the parts of Chromatograph:

Item Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

Item Product/Description Quantity Price Discount Price After Discount 1000 G3540A 1 $50,306.00 $15,091.80 $35,214.20 2000 G4513A 1 $10,777.00 $3,233.10 $7,543.90 3000 G4514A 1 $12,676.00 $3802.80 $8873.20 4000 G1033C 1 $8,188.00 $2435.40 $5682.00

5000 G7012CA 1 $339,142.00 $101,742.60 $237,399.40

6000 H2149A 1 $15,716.00 $3143.20 $12,572.80

8000 CP17976 1 $796.00 $238.80 $557.20

9000 5181-3354 1 $74.62 $22.39 $52.23 10000 5183-4757 1 $112.00 $33.60 $78.40 11000 5190-4006 1 $288.00 $86.40 $201.60

12000 19091S-431UI 2 $491.00 $294.60 $687.40

13000 5062-3508 1 $98.85 $29.66 $ 69.19 14000 5181-3323 1 $87.10 $26.13 $60.97

15000 G9250AA 1 $9083.00 $2724.90 $6358.10

Shipping and Handling $ 3000 Gross Amount Total Discount Total Amount+Shipping $448,256.57 $132,905.38 $318,351.19

Agilent is the sole source economically feasible for proprietary factory recommended software updates/upgrades, engineering upgrades and maintenance procedures. Agilent is the sole source for factory authorized service from factory-trained and -certified representatives. Only Agilent representatives and Agilent authorized service providers are able to attend factory training, including update trainings, and to receive ongoing service notes in order to remain certified and authorized. Further, only factory-authorized representatives are backed by Agilent’s factory, engineering, and global product support infrastructure. Current, up-to-date factory training records are available on demand from Agilent covering all specific Agilent instrument models listed on a bid or quotation.

These highly specialized analytical instruments are used to determine the presence of pesticides at part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (ILCS 415 60.1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

If instruments are not repaired in a timely manner, it is likely that the results of forensic samples collected could pose a potential human health risk. The Department would also not be able to meet requirements of USEPA grant agreements and could lose various federal funds.

Q9Answer: These highly specialized analytical instruments are used to determine the presence of pesticides at part-per-billion concentrations as part of regulatory investigations conducted by the Department pursuant to the Illinois Pesticide Act (ILCS 415 60.1 et seq.) and the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA).

The IDA pesticide chemists have many years of working knowledge of Agilent instrumentation, which will allow for minimal software and hardware familiarization, if transitioning to another Agilent instrument. Becoming somewhat proficient with another vendor's instrument has required a minimum of 3 months in the past. This has shown to create a sample backlog with the lab's small staff. Having another Agilent GC/MS allows for data reprocessing, file sharing, and the transfer of laboratory generated pesticide libraries directly from current existing Agilent GC/MS. This would not be possible with an instrument from another vendor. Another vendor's instrument would require complete redevelopment of libraries and also the redevelopment of the many current instrument methods. This would cause significant downtime which would result in sample backlog.

Other vendors also may not provide the excellent quality that we have seen for the past 30 years with the current Agilent instruments that we have. The Pesticide laboratory currently have a GC/MSD and GC/FID that have lasted 30 years that have proven the quality instruments this company provides. Going out to a competitive bid, may receive an instrument that would be needed to be replaced again in a few years due to poor quality, or lead to constant maintenance due to the instrument not functioning correctly.

Q10Answer: Agilent Technologies, Inc. is the sole equipment manufacturer for all items to be purchased: GC system with a Multimode Inlet, LN2 or Air Cooling, Helium Conservation Module, back flushing module, autoinjector that includes: transfer turret, 16-sample turret, mounting post, parking post for GC. 10ul syringe, and solvent bottles, sample tray (150 vial includes three removable), Gas Clean Carrier Gas filter kit, HP-5MS Ultra Inert 15m, 0,25mm, 0,25um column, the latest NIST MS Library Bundle including over 350K EI spectra for over 300K compounds (40K increase) and GC Methods/Retention indices library with 139K compounds, and Quadrupole MS/MS EI Bundle detector includes MS/MS mainframe, High Efficiency EI source, and MassHunter SW software. Agilent is also the ISO 9001-certified source for factory-authorized service, including installation and familiarization, for all Agilent hardware and software, parts, training, technical support, and at-your-site service and support procedures. Only Agilent service representatives are certified through current and ongoing factory training and hold factory authorization to perform service on Agilent equipment. Agilent does not certify, authorize, or warrant any individuals, third parties, or other equipment manufacturers outside Agilent’s authorized service provider network to provide service or support for any Agilent product. Services performed by providers who are not Agilent factory-authorized could invalidate Agilent’s warranties, and/or lead to irreparable damage, and/or cause safety hazards.