Sole Source Justification Dataworks Redacted.pdf

FEB 2026

CUI

Control Number: FY26-0622

Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

Identification of the Agency and Contracting Activity: The Contracting Activity responsible for this action is the Defense Health Agency Contracting Activity (DHACA) Research & Development (R&D) Contracting Division 1, 808 Chandler Street, Fort Detrick, MD 21702-5014

1. Description of Action:

☐ New Requirement ☐ Purchase Order ☐ Blanket Purchase Agreement (BPA) ☐ Order against BPA # Click or tap here to enter text.

☐ Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract # Click or tap here to enter text.

☐ Order against Single Award IDIQ Contract # Click or tap here to enter text.

☐ Order against Federal Supply Schedule Contract # Click or tap here to enter text.

☒ Follow-on Requirement to Contract/Order # W81XWH-21-P-0131 ☐ Modification against existing Contract/Order and Modification # Click or tap here to enter text.

Contract Type ☐ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid Click or tap here to enter text.

2. Description of Services or Supplies and Estimated Value:

The U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) requires the renewal of a non-personal services contract for comprehensive support of the Freezerworks Summit Server located in Building 1425 at Fort Detrick, MD. This contract must cover all preventive and corrective maintenance, software upgrades, new version releases, and dedicated

Controlled by: Defense Health Agency (DHA) Controlled by: DHACA R&D

CUI Category(ies): Source Selection Limited Dissemination Control: FED only POC: Tonya Kreps (301) 619-2519

CUI

Source Selection Information - See FAR 2.101 and 3.104

Source Selection Information - See FAR 2.101 and 3.104-4 customer support. This requirement is critical for maintaining a curated repository of chemical compounds used to evaluate therapeutic efficacy against high-consequence pathogens. The work directly supports the Chemical and Biological Defense Program (under 50 UFC 1522) and aligns with USAMRIID's core mission: to provide leading-edge medical capabilities to deter and defend against current and emerging biological threats.

Period Period of Performance or Required Delivery Date

Estimated Value Type of Funding

Base Period 3 July 2026-2 July 2027 RDT&E Option Period 1 3 July 2027-2 July 2028 RDT&E Option Period 2 3 July 2028-2 July 2029 RDT&E Option Period 3 3 July 2029-2 July 2030 RDT&E Option Period 4 3 July 2030-2 July 2031 RDT&E Federal Acquisition Regulation (FAR) 52.217-8

3 July 2026-2 January

RDT&E

Total

3. Authority:

☐ Revolutionary FAR Overhaul (RFO) 8.401 & Subpart 538.7104-3(a) –The ordering activity contracting officer must determine in writing that the circumstances of the acquisition deems only one source reasonably capable of providing the products, services, or solutions (e.g., urgency, exclusive licensing agreements, items particular to one manufacturer).

Or

☒ RFO 12.102(a) – For acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision.

Or

☐ RFO 16.507-6(b)(1) -- The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

CUI

Source Selection Information - See FAR 2.101 and 3.104

☐ RFO 16.507-6(b)(2) -- Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ RFO 16.507-6(b)(3) -- The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

☐ RFO 16.507-6(b)(4) -- It is necessary to place an order to satisfy a minimum guarantee.

☐ RFO 16.507-7 -- Items Peculiar to One Manufacturer

4. Reason for Authority Cited:

As the sole author and exclusive owner, Dataworks Development, Inc. is the only provider of Freezerworks laboratory database products and all related add-on modules. The software is manufactured and distributed exclusively by Dataworks Development, Inc. Therefore, maintenance and customer support for all Freezerworks products must be purchased directly, as the company does not utilize any resellers, distributorships, or third-party service providers.

Switching to a new server would cost the government more money to purchase the hardware and a maintenance package would still be required making this process inefficient and more costly.

5. Market Research:

Market Research was conducted in December 2025, in accordance with FAR Part 10, and was multifaceted and undertaken to ascertain 1) if the requirement meets the FAR definition of a Commercial Service and 2) if two or more small businesses exist that can meet the Government’s requirement.

Market Research examined whether the required services met the FAR definition of a commercial service, which is services offered and sold competitively in substantial quantities in the commercial marketplace. Market Research determined that the required services do meet this definition and are commercially available; thus, standard commercial terms and conditions will apply.

Market research was conducted to identify significant market changes, such as technological advancements or economic shifts, that could affect pricing or service requirements. On December 11, 2025, further research was performed to determine if other sources could provide the required maintenance, upgrades, and customer support for the Freezerwork Summit Server.

The analysis concluded that no practical alternatives for these services exist at USAMRIID.

Migrating to a new vendor at this time would be detrimental to the mission, causing significant work disruptions and project delays. The effort and expense of a transition would far exceed the current contract's costs, especially since the existing software is already fully configured to meet USAMRIID's operational needs.

CUI

Source Selection Information - See FAR 2.101 and 3.104

FEB 2026

A RFI was posted on SAM for 15 days and no responses were received either to say that they had an equal product that could meet the government needs nor that they were an authorized reseller of Freezerworks software.

6. Other Facts: None

a. Procurement History:

(1) Is this a new requirement? NO

(2) If 7.a.(1) is No, was the action just prior to this one competed? No it was a sole source

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed?

b. Additional Information: None