Sole-Source Justifcication.pdf

This is a Sole-Source Justification document supporting the Oregon State Police's procurement for forklift maintenance and repair services. The OSP is seeking a multi-year Price Agreement for maintenance and repair services on a single Crown Walkie Stacker 20MT forklift located at the Medical Examiner's office in Portland, Oregon, serving Clackamas County. The contract requires twice-annual scheduled maintenance and 24/7 on-call repair services with a two-hour response time. Vendors must be licensed, bonded, and registered in OregonBuys.gov with specific qualifications to service the designated forklift model. The proposal submission deadline was Tuesday, January 10, 2023, at 3 p.m., with contract award to be made to the offeror best serving OSP's interests. The contract includes an initial two-year term with potential extensions up to 10 years.

The total contract value is capped at $20,000, with pricing to include rates for scheduled maintenance, regular business hour service calls, off-hours and holiday service calls, and a percentage markup on parts. No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the procurement. The document does not indicate a current incumbent vendor. Funding for the contract will be sourced from the OSP-Medical Examiner's Office budget. Evaluation criteria will consider price, experience, expertise, and overall contractor responsibility. Interested vendors must submit comprehensive quotes demonstrating their capability to meet the technical specifications and service requirements for the specific Crown Walkie Stacker 20MT forklift model.