Sole Source Hearing Details Form - B-50393.pdf

This is a Sole Source Hearing Details Form issued by the Illinois Chief Procurement Office for General Services on behalf of the Department of Human Services, Division of Developmental Disabilities. The procurement (Bid Buy No. 26-444DHS-DEVDI-B-50393) covers the purchase of six Axis S1296 Rack Recorders with 96TB capacity and a performance bond for the Shapiro Camera Project, a component of a statewide camera installation initiative across seven State Operated Developmental Centers. The project objective is to complete camera installation and integrate network video recorders with previously installed Axis camera systems across five other SODCs to maintain system-wide standardization and operational efficiency. The critical deadline for interested parties to submit written comments or request a public hearing is Friday, January 2, 2026, at 4:00 p.m.; absent such submissions, the hearing will be canceled. A public hearing is scheduled for January 7, 2026, at 2:00 p.m. via WebEx. The contract term runs from January 1, 2026, through June 30, 2026, with no renewal options.

The total contract value is $131,784.30, funded entirely through state appropriated funds. The incumbent vendor is A-1 Lock, Inc., currently serving as the statewide master contract vendor under contract P-25705 for camera installation across the state's developmental centers. A-1 Lock, Inc. is offering a five percent discount on the network video recorders, generating savings of $6,479.70 compared to alternative vendors including Affinitech at $21,599.00 per unit and A1 Security Cameras at $20,885.20 per unit. The sole source justification is based on technical requirements for equipment compatibility, as the Axis recorders must integrate seamlessly with Axis cameras already installed at five other SODCs, and IT Governance approval of the current system configuration. The State Purchasing Officer approved the procurement on December 22, 2025, with Central Procurement Officer authorization granted on January 7, 2026. The notice contact for the hearing is Dianne Richman, Chief Procurement Office for General Services, at Dianne.Richman@illinois.gov or 217-622-1857.