Sole-Source Determination and Justification Letter.pdf

This is a Sole-Source Determination and Justification Letter from the Oregon Department of Environmental Quality (DEQ) for a Vehicle Emissions Remote Sensing Detection (RSD) Study. The project requires a contractor to conduct a ten-year study sampling exhaust emissions from gasoline- and diesel-powered vehicles with a Gross Vehicle Weight Rating of less than 14,000 pounds across Multnomah County and other Oregon metropolitan areas. The study will measure hydrocarbons (HC), carbon monoxide (CO), and nitrogen oxides (NOx) using optical license plate readers. Key deliverables include biennial data collection over five sampling periods with comprehensive reports due each December. The RFP process includes a questions deadline of August 20, 2025, proposal submission deadline of September 4, 2025 at 5:00 PM PST, and anticipated Notice of Award around October 15, 2025. Proposers must demonstrate experience with at least three remote sensing sampling projects within the past five consecutive years and supply instruments meeting Colorado COVERS program specifications.

The contract utilizes hourly rates for key personnel and milestone-based deliverables, with travel expenses reimbursed according to Oregon Accounting Manual rates. Proposers must comply with certified disadvantaged business requirements and complete a Certified Disadvantaged Business Outreach Plan detailing certification status and subcontracting opportunities with minority-owned, woman-owned, service-disabled veteran-owned, or emerging small businesses. Insurance requirements include workers' compensation, commercial general liability ($1,000,000 per occurrence), professional liability ($1,000,000 per claim), and automobile liability ($1,000,000) coverage. Proposers must also satisfy multiple state certification requirements including tax compliance, non-discrimination policies, and wage equality provisions, with potential penalties for false statements under the Oregon False Claims Act.