Pre-Proposal_Conference_Presentation.pdf

Pre-Proposal Conference

SOL-623-14-000010

Somalia Program Support Services (SPSS)

Welcome!

Karibu!

Introductions

Regional Acquisition and Assistance Office

• Linda McElroy

• Maria Televantos

• Evans Mutende

Somalia Program Team

• N. Helene Carlson

• Sarah Atwood

General Information

• Any questions asked will be posted on FedBizOpps.gov.

– The official responses to the questions are those in writing and not the verbal responses from today

• Necessary changes as a result of questions will be incorporated by an amendment to the RFP

• The slides from today’s presentation will be posted on FedBizOpps.gov

Overview

• Overview of the Solicitation

– Technical Proposal

– Price Proposal

• Evaluation of Full Proposals

• Selection and Award Process

• Questions and Answers

Overview of the Solicitation

• USAID anticipates the award of one single-award, five-year Indefinite Delivery, Indefinite Quantity Contract (IDIQ) for program support services in Somalia.

• All Task Orders issued under the IDIQ will be firm-fixed-price.

• Task Order 01-04 will be issued simultaneously with the award of the IDIQ

Background:

• To support the new Federal Government of Somalia (FGS) and the New Deal Somali Compact, the USG tripled its budget for Somalia in FY 2014.

• USAID personnel ceilings are constrained by a limited USG footprint in Kenya, and travel by USG staff into Somalia is extremely limited.

• This contract will provide the field monitoring and verification of USAID activities that AOR/CORs do not have the access to conduct, as well as provide other critical program support services.

Expected Task Order Services

• Evaluation, Analysis, Assessment, and STTA

– Competency to design and deploy under TO #1

– Individual reports to be done under subsequent TOs

• Monitoring, Verification and Reporting (M,V&R) – Task Order #2

• Data Quality Assessments (DQAs) – Task Order #2

• Performance Management – Task Order #1

• Data Management

– Clearinghouse operations and assessment – Task Order #4

– Modifications of Clearinghouse to be done under subsequent TO

• Outreach Information – Task Order #3

• Support Services

– Competency to provide basic services under TO#1

– More extensive services to be done under subsequent TOs 8

Task Order #1

• Overall Contract Management

• Recruitment for Assessments, Analyses & Evaluations, and

Short- Term Technical Assistance (STTA)

– International Database + Somali Roster + Advertising + Contracting

+ Deployment Logistics

• Coordination and Oversight of Assessments, Analyses &

Evaluations

– Logistics / Transport + Financial Mgmt + Guidance & Oversight

• Performance Management

– Update PMP > create project logframes and M&E Plans > collect baseline data at SO, IR and context levels

• Support Services

– Arrange periodic meetings in Nairobi

Task Order #2: Monitoring, Verification & Reporting

• Recruit and train Somali field monitors

• Refine existing tools

• Monitors review agreements, branding and marking plans, environmental compliance mitigation plans, & quarterly reports

• Randomly sample from each IP list of locations & add locations of concern to AOR/COR

• Visit sites

– Ensure data are complete, accurate, and consistent with agreements and reports

– Review IP data collection procedures

– Directly survey activity participants

• Provide findings to AOR/CORs as quickly as possible

Task Order #3: Outreach

• Establish a Communications Community of Practice with IP Comms staff (including govt when possible)

• Build their capacity to produce interesting, informative stories and photos that tell our story

• Qualitative and anecdotal evidence on the effects of activities on the lives of individual beneficiaries and communities

• Obtain information from IPs, edit & format

• Obtain USAID clearance to post to USAID website

Task Order #4: Data Management

• Work with current contractor and IPs to understand Clearinghouse purpose and operations

• Assume full operations of Clearinghouse (CH) with 30 days of award

• Maintain CH and provide required reporting to USAID and IPs

• Conduct an objective, participatory assessment of the

CH

• Provide as-needed training to new USAID and IP staff

Required Format for a Full Proposal

• Applications must be submitted in two separate parts:

a) Technical Proposal

b) Price Proposal

READ the SOLICITATION carefully

• All instructions and eligibility requirements found within

• Follow all RFP instructions carefully

• Pay close attention to Sections C, L, M

• Submit ALL required information

Technical Proposal

• Detailed instructions found in section L.6 of the RFP

• Technical proposal should take into account requirements of the program and evaluation criteria found in the RFP

• The proposal must be written entirely in English

• The technical proposal is limited to 40 pages

• Any pages that exceed these limits will not be evaluated

Price Proposal

• Detailed instructions found in section L.7 of the RFP

• Price proposal must be completely separate from the technical proposal

• Must be in English with cost estimates in USD

• The offeror shall propose a fixed price to perform all required work for each of the task orders 01 through 04.

• A separate tab is required for each task order price within the same Excel workbook.

• A breakout of the component costs must be included for each task order price.

• Offerors shall provide a narrative discussing the different elements of cost to adequately justify the total price. Any assumptions must be clearly stated.

Submitting the Proposal

• Only ONE proposal package per organization will be accepted.

• Electronic submission is required to mtelevantos@usaid.gov and emutende@usaid.gov.

• Email is the only method for submitting proposals

• Zipped files cannot be accepted due to anti-virus software

• Attachments must be submitted in Adobe PDF or Microsoft Office

• Proposals must be received no later than 8:00 AM Nairobi local time on May 15, 2014.

• Offerors are responsible for confirming that their complete proposals were received electronically by USAID

Evaluation of Full Proposals

• The evaluation of full proposals will be conducted in two parts:

I. The Technical Proposal will be evaluated by a technical evaluation committee (TEC)

II. The Price Proposal will be evaluated by the Contracting Officer

Evaluations will be conducted in strict accordance with the evaluation criteria in section M of the RFP.

Technical Evaluation Criteria

Criteria Maximum Points

1 Institutional Capacity and Experience 10

2 Technical Approach for Task Order 01 25

3 Technical Approach for Task Order 02 25

4 Technical Approach for Task Order 04 10

5 Key Personnel 20

6 Past Performance 10

Total 100

Price Proposal Evaluation

• The price for task orders 01 through 04 shall be evaluated in accordance with FAR 15.404-1 utilizing price analysis to ensure that the proposed price is fair, reasonable, and realistic.

• Each price proposal will be evaluated but will not be assigned a rating

• For overall evaluation purposes of this RFP, non-cost factors, when combined, are considered more important than cost factors.

• Where technical evaluations between proposals are close, cost may be the determining factor.

Selection and Award

• If the Contracting Officer determines that discussions are necessary, s/he will establish a competitive range composed of only the most highly rated proposals.

• In accordance with FAR 52.215‐1(f), the Government intends to award a contract resulting from this solicitation to a responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors as set forth in the solicitation.

Next Steps

• Your Team Works Really Hard

• Proposals Due (May 15, 2014)

• Technical Evaluation Committee Meets

• Negotiations/Discussions

• Award

• Post-Award Conference

• Implementation!!!

Thank You! Opportunity for Questions!

Points of Contact Maria Televantos mtelevantos@usaid.gov

Evans Mutende emutende@usaid.gov