Attchmt_6b_-_Clearinghouse_Handover_Notes.pdf

ATTACHMENT 6b

USAID/SOMALIA CLEARINGHOUSE

HANDOVER NOTES FROM SYNERGY

1. Currently USAID/Somalia M&E Clearinghouse is hosted in Synergy’s hosting environment, providing services for Production, Training, and Testing releases.

2. USAID/Somalia M&E Clearinghouse is based on a Java platform.

3. Hosting services consider:

a) Rental of hardware artifacts;

b) Network security;

c) Software security;

d) Database and file directory backups;

e) System administration services.

4. In scope of CH M&E Development, Synergy has:

a) Created custom-tailored Data Entry application. This is considered USAID property.

Source code of this product will be provided to USAID/Somalia office. USAID may modify the source code as needed, with the intention that the modified product will work in/for USAID scope.

b) Customized its proprietary products by configuring metadata for CH needs:

i. Reporting module

ii. Administrative Console These tools are Synergy’s properties. Source codes of these products are not shared with any other entities.

For these products USAID has purchased IDM license as a perpetual license (indefinite usage).

USAID may modify the metadata (not the source code) as needed.

Changes in source code need to be done only by Synergy.

c) Purchased MS SQL license (to host structured data in relational database). USAID property;

d) Purchased three MS Office licenses (to be able to convert various documents into PDF).

USAID property;

e) Purchased domain names USAID property (all will expire on November 02, 2016):

i. http://mepsinfo.net

ii. http://mepsinfo.com

iii. http://mepsinfo.org

f) Purchased SSL certificate for wildcard domain name *.mepsinfo.net USAID property (expires on April 30, 2016):

5. Handover of the CH will include:

a) Deployment artifacts:

i. Administration Console;

ii. Reporting module;

iii. Data Entry module.

b) Source codes:

i. Data Entry module

c) Other third party environmental artifacts, ensuring the functionality of the CH as a Java based solution running under MS Windows Operating System and working with MS SQL server:

i. Tomcat 7 : Apache Tomcat was the Servlet Container;

ii. JDK 1.7.0_07 : Java SE Development Kit

iii. JRE 7 : Java Runtime Environment

iv. JK 1.2 : Jakarta ISAPI Redirector

d) Database related:

i. One license for Microsoft SQL Server 2008 R2;

ii. CH database

iii. Reporting cache database

e) Three MS Office licenses

f) Wildcard SSL certificate for mepsinfo.net domain name

g) Documentation

i. Installation Guide

ii. Help Doc/User Guide

h) Configuration

i. IIS Configuration File

6. For transferring the hosting from Synergy to other hosting environment, the USAID Contractor shall:

a) Find new hosting environment (see sample requirements in IDM-6.5-Recommended-

Requirements.docx)

b) System administrators need to configure servers (see sample deployment architecture as well as hardware requirements in IDM-6.5-Recommended-Requirements.docx).

c) Configure software environment and deploy the system (5.g.i provides necessary instructions).

7. For programming in DE (with provided source codes) and customizing Reporting module, Contractor office developer(s) should undergo a training session in Synergy’s office (optional).