SOL-621-14-000035_M M_Amendment_2.pdf

SOL-621-15-000035

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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000002

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

08/19/2015 X

TANZANIA/OAA

Acquisition and Assistance Office USAID/Tanzania 2140 Dar es Salaam Place Washington DC 20521-2140

Nya Kwai Boayue nboayue@usaid.gov

PAGE(S)

Keisha Effiom

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) nboayue Typewritten Text /S/

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

SOL-621-15-000035/000002

(A) (B) (C) (D) (E) (F)

The purpose of Amendment 2 to this RFP is to answer the questions received during the question period and to amend the RFP accordingly.

Amendment 2 incorporates the following change pages and additional attachments to the RFP which are located on www.FBO.gov under the solicitation listing. Offerors must acknowledge receipt of amendment 2, by signature, in their proposal submissions.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SOL‐621‐15‐000035 Feed the Future Tanzania Horticulture Activity ‐ MBOGA NA MATUNDA

3.9.5 Sustainability

Sustainability in the case of the horticulture industry refers to the ability of local stakeholders to sustain their investments in strengthening value chains beyond the life of MBOGA NA MATUNDA. Sustainability is strengthened by:

Working through the private sector Facilitating interventions without providing services or technical assistance directly without a clear exit strategy Strengthening partnerships with GOT entities, especially, but not exclusively, at the local level Developing the capacity of local partners both for implementation and advocacy Coordinating with other development partners Incorporating collaboration, learning and adapting (CLA) into activity implementation that allows implementers to learn and make adjustments in their approaches and activities for greater impact over the life of the activity

C.3.10 MONITORING, EVALUATION AND LEARNING

Strong monitoring and evaluation (M&E) and learning plans will be a defining characteristic of MBOGA NA MATUNDA. The combination of horticultural and private sector development, industry capacity development, inclusion of women and youth, and nutrition provides a unique opportunity to document best practices associated with the Contractor’s approach. It is an explicit objective of USAID/Tanzania to ensure collaboration, learning and adapting occurs within the scope of the MBOGA NA MATUNDA activity itself, but also across the integrated, cross cutting and systemic approach that represent the broader FTF programmatic investment in which MBOGA NA MATUNDA is a critical part. In addition, USAID’s commitment to rigorous evaluation and evidence-based investments requires that the Contractor develop a monitoring, evaluation and learning framework that will support, validate and/or highlight the need to refine the theory of change and related activities as outlined in the activity design, while integrating support for formal, third-party evaluation activities and ongoing active learning as part of the activity work plan.

3.10.1 Monitoring and Evaluation Plan (MEP)

The contractor must develop Monitoring and Evaluation Plan (MEP), which clearly and explicitly aligns with the theory of change, proposed activity strategy, and draft first-year work plan. The activity’s MEP will specify indicators, targets, and methodologies that allow the

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://acquisition.gov/far/ http://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER (AUG 1989) – ALTERNATE I APRIL 1984

AIDAR (48 CFR CHAPTER 7)

NUMBER TITLE DATE

752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT SEPT 2013

EXPERIENCE DOCUMENTS (Class Deviation OAA-DEV-13-O1c)

F.2 PERIOD OF PERFORMANCE

The period of performance for this Contract is four (4) years from the effective date of award.

F.3 REPORTS AND DELIVERABLES

Contractor must submit the following reports and deliverables to the Contract COR with a copy to the Contract Contracting Officer:

Annual Report The Contractor must provide to USAID a concise annual report within 30 days after the end of each 12-month period of the Contract. This must include program achievements, funds obligated

DELIVERABLES/REPORTS

DELIVERY DATE

Annual report within 30 days after the end of each 12-month Monthly report By the 10th of the following month Grants under Contract Manual Within 30 days Success stories Two per month Gender and youth Within 90 days Monitoring and Evaluation Plan Within 90 days Project/Accrual expenditures Report Quarterly Quarterly Report Quarterly and disbursed, problems encountered, and proposed or actual remedial actions. Depending on the timing of the award of the Contract, this could be instead of the fourth quarterly report but must cover the topics/format of the quarterly report at a minimum. Report format will be specified during Contract start-up. The Annual Report will also include information on the issuance and monitoring Grants under Contracts (GUCs) programs as included in the respective Contracts.

Monthly Report The Contractor must provide to USAID a concise monthly report that includes program achievements, costs incurred, problems encountered, and proposed or actual remedial actions.

Precise due dates and report format will be specified during Contract start-up.

Quarterly Report The Contractor must provide to USAID a report that includes program achievements, costs incurred, problems encountered, and proposed or actual remedial actions. Precise due dates and report format will be specified during Contract start-up. The fourth quarterly report will be considered the annual report.

Success Stories Two draft one-page success stories per month which describe notable achievements must be submitted to the COR. The Contractor must each month provide up to four one-page summary accounts of notable activities, according to specifications provided by USAID.

Monitoring and Evaluation Plan

The Contractor must develop a MEP that included indicators from this RFP as well as others that will assist them in accurately presenting the success or short-comings of the activity.

Additionally, the MEP will contain targets for each indicator (annual) with appropriate disaggregates. Final selection of all indicators and targets will be determined through consultations with the COR.

Project Expenditures Quarterly financial report of accrued expenditures versus planned and actuals.

Gender and youth Contractor’s plan for addressing gender and youth issues during performance of the program with a focus on sustainability interventions. This plan will be on in the annual and quarterly reports.

F.4 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

a) Contracting Officer USAID/Tanzania U.S. Agency for International Development USAID/Tanzania

Email: usaidtzco@usaid.gov

A separate Administrative letter issued by the Contracting Officer at the time of contract award will designate the Contract Contracting Officer’s Technical Representative (COR). The Contracting Officer will provide a copy of the COR designation letter to the Contractor.

F.5 PLACE OF PERFORMANCE

The place of performance under this Contract is Tanzania. The authorized Geographic code for the procurement of commodities and services is 935.

F.6 KEY PERSONNEL

(a) The Contractor must furnish the following key personnel:

(b)

Where possible, the Contractor is encouraged to utilize highly qualified Tanzanian staff for these and any other positions. The Contractor staff must have skills required to manage MBOGA NA MATUNDA, expertise in organizational development, and the ability to mentor and strengthen the capacity of local government and local staff.

(c) The key personnel specified above are considered to be essential to the work being performed thereunder. Prior to replacing any of the specified individuals, the Contractor must immediately notify both the Contract Contracting Officer and Contract Contracting Officer Technical representative reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel may be made by the Contractor without the written consent of the Contract Contracting Officer.

(d) Key Personnel experience and qualifications:

The Chief of Party – o Demonstrated expertise and 7 years senior level leadership experience in managing large (at least $10 million), complex horticultural and/or agricultural development programs with a private sector/value chain development focus, preferably within an African context.

Position Responsibilities

Minimum Qualifications

Chief of Party

TBD

TBD

Financial/Grants TBD TBD

TBD TBD TBD

TBD TBD TBD

TBD TBD TBD

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENT 1: BACKGROUND INFORMATION

ATTACHMENT 2: PRINCIPLES FOR VALUE CHAIN IMPLEMENTATION

ATTACHMENT3: OTHER RELEVANT USAID AND DEVELOPMENT PARTNER

PROGRAMS

ATTACHMENT 4: CROSS WALK FEED THE FUTURE HORTICULTURE ACTIVITY

WITH USAID/TZ CDCS

ATTACHMENT 5: SYNTHESIS OF HORTICULTURE STAKEHOLDER MEETINGS –

FEBRUARY 2014

ATTACHMENT 6: THE BENEFITS AND ALLOWANCES AUTHORIZED BY THE

U.S. EMBASSY FOR ITS USPSC AND FSN EMPLOYEES

ATTACHMENT 7: SF LLL DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT 8: THE BENEFITS AND ALLOWANCES AUTHORIZED BY THE

U.S. EMBASSY FOR ITS USPSC AND FSN EMPLOYEES

ATTACHMENT 9: TAPP REPORTS

ATTACHMENT 10: NAFAKA ANNUAL REPORTS

ATTACHMENT 11: LEVERAGING ECONOMIC OPPORTUNITIES

ATTACHMENT 12: TANZANIA FTF MULTIYEAR STRATEGY

ATTACHMENT 13: LOCAL COMPENSATION PLAN

ATTACHMENT 14: RESPONSES TO QUESTIONS FROM OFFERORS

ATTACHMENT 15: GOVERNMENT PROPERTY

END OF SECTION J

(a) Standard Form (SF) 33: The Offeror must submit the cover page (Section A) of this solicitation [Standard Form (SF) 33, “Solicitation, Offer and Award”], with block 12 through 18 completed, with an original signature of a person authorized on behalf of the Offeror to sign the offer.

(b) Proposed Costs/Prices: The Offeror must submit a summary budget for the contract period in Excel format and in US dollars. The summary budget must reflect summary cost information for each of the major budget categories. The summary budget must reflect each of the years separately and then offer the program total for the entire contract, item for item in the last column of the spreadsheet. Between 7-10% of the total TEC value must be dedicated to monitoring and evaluation. An exchange rate 2100 Tanzanian Shillings to $1 US Dollars must be used.

The Offeror must also submit a detailed version of its summary budget for the contract period in Excel format and in US dollars. The detailed budget must reflect every estimated cost item, broken out. The detailed budget must reflect these individual cost items for each of the years separately and then offer the program total for the entire contract, item for item in the last column of the spreadsheet. The detailed budget must be submitted for the prime and all subcontractor(s), if any.

Summary Budget Year 1 Year 2 Year 3 Year 4 TOTAL Total Direct Labor Salary and Wages $_______ $_______ $_______ $_______ $_____ Fringe Benefits $_______ $_______ $_______ $_______ $______ Consultants $_______ $_______ $_______ $_______ $______ Travel, Transportation, and Per Diem $_______ $_______ $_______ $_______ $______ Equipment and Supplies $_______ $_______ $_______ $_______ $______ Subcontracts $_______ $_______ $_______ $_______ $______ Allowances $_______ $_______ $_______ $_______ $______ Grant Under Contract $_______ $_______ $_______ $_______ $______ Participant Training $_______ $_______ $_______ $_______ $______ Other Direct Cost $_______ $_______ $_______ $_______ $______ Sub Total $_______ $_______ $_______ $_______ $______ Indirect Cost $_______ $_______ $_______ $_______ $______ G&A $_______ $_______ $_______ $_______ $______ Total Estimated Cost $_______ $_______ $_______ $_______ $______ Fixed Fee (if any) $_______ $_______ $_______ $_______ $______

Budget by Sub-purpose: For each Sub-purpose, Offerors must include an itemized budget detail and justification/narrative explanation in support of these Sub-purposes.

Cost Elements by Sub- Year 1 Year 2 Year 3 Year 4 Total purposes Sub-purpose 1 Sub-purpose 2 Sub-purpose 3 Other Direct Costs Grants under Contract Indirect Costs Total Estimated Cost Fixed Fee Total Estimated Cost plus Fixed Fee

The Offeror must submit a detailed budget narrative that supports item for item the cost estimates proposed in its detailed budget by cost category. The budget narrative must be provided in sufficient detail to allow complete cost realism, allowability, and reasonableness analyses of the proposal, therefore it must provide a detailed description and address why these costs are considered realistic, fair and reasonable and necessary to successfully implement the activity. This must include a complete breakdown of cost elements associated with each Sub-purpose and those costs associated with any proposed subcontract, e.g., salaries, fringe benefits, overhead, other direct costs (supplies, equipment, travel, transportation, per diem amounts, airfares, destination and number of trips, taxis, rent, and domestic and international communications), TCN/CCN labor costs, general and administrative, and fixed fee. Other direct costs that can be directly attributed to a specific Sub-purpose must be included in the Sub-purpose budget line item. Those other direct costs that cannot be directly attributed to a specific Sub-purpose must be in the Other Direct Costs budget line item. Technical labor costs must be proportionately spread across relevant sub-purposes. Direct charge administrative labor costs must be captured as other direct costs. A plug figure of $5,000,000 must be used for Grants under contract for the life of the activity. The contractor must decide on the split of GUC funding by year. The fixed fee proposed must include the rationale for the proposed amount of fixed fee.

The budget by Sub-purpose must include a brief discussion of how the Sub-purpose budget aligns to the summary budget and the technical approach. International travel must be identified separately and broken down by destination, number of trips, and number of travelers. The narrative must also include a description of the source of that particular cost estimate (historical experience with the cost item, catalogue price, vendor price quotes, etc.). Narratives for the individual cost items must provide a discussion of any estimated escalation rates and proposed salary increases where applicable. Estimated costs proposed may not exceed ceilings imposed by USAID or Federal procurement policy.

NOTE: For your guidance, please see Attachment 6 for the benefits and allowances authorized by the U.S. Embassy for its USPSC and FSN (the same benefits and allowances apply to the TCNs, if any) employees.

All spreadsheets must be submitted in Excel format with unlocked formulas. The narrative for the cost proposal must be in Microsoft Word, Times New Roman font size 12, text accessible.

(c) The Offeror must submit biographical data sheets to support the proposed key personnel. For long-term personnel, including key personnel, the offeror must justify the proposed salaries based on market reference data and position responsibilities. Biographical Data Sheets may be nboayue Highlight

(i) Evidence of Responsibility. The Offeror and each partner/subcontractor must submit evidence of responsibility for the Contracting Officer to consider when making a responsibility determination pursuant to the requirements of FAR Subsection 9.104-1. However, in the case of a small business Offeror, the Contracting Officer will comply with FAR 19.6. Accordingly, prime Offerors must address each element of responsibility.

To be determined responsible, a prospective contractor must:

(1) Have adequate financial resources to perform the contract, or the ability to obtain them (see FAR 9.104-3(a));

(2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

(3) Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

(4) Have a satisfactory record of integrity and business ethics;

(5) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

(6) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104-3(a)); and

(7) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, etc.).

(j) Information to Support Consent to Subcontractors. The Offeror must address each of the elements in FAR 44.202-2 in order for proposed subcontractors to be considered by the contracting officer for consent of subcontractors to be granted with the initial award.

(k) Information Concerning Work-Day, Work-Week, and Paid Absences.

(1) The Offeror and each proposed partner/subcontractor shall indicate the number of hours and days in its normal work-day and its normal work-week, both domestically and overseas, for employees and consultants. In addition, the Offeror and each proposed partner/subcontractor shall indicate how paid absences (US holidays, local holidays, vacation and sick) shall be recovered.

(2) A normal work-year, including paid absences (holidays, vacations, and sick leave) is 2,080 hours (260 days x 8 hours per day). However, some organizations do not have an 8-hour workday, and some accounting systems normally provide for direct recovery of paid absences by using a work-year of less than 2,080 hours to compute individuals' unburdened daily rates. The Offeror and partners/subcontractors shall describe their work day and work week policies.

(3) The work day and work week policies and the method of accounting for paid absences for the Offeror and partners/subcontractors in affect at time of award shall remain enforce throughout the period of the award.

(l) Revealing the cost range for the contract does not mean that Offerors should necessarily strive to meet the maximum amount. The Offeror must propose costs that are realistic and reasonable for the work in accordance with the Offeror’s technical approach. Cost proposals shall be evaluated as part of best value determination.