Strenghtening_Advocacy_SOL_620-13-000002.pdf

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SAID

small ity as

The North American Industry Classification System (NAICS) code for this acquisition is 541990

- All Other Professional, Scientific and Technical Services. The small business size standard is $7 million.

To facilitate a timely response, all questions and requests for clarification regarding this solicitation must be submitted electronically by the due date indicated above to the following E-mail: abujasolicitations@usaid.gov with copy to nmfune@usaid.gov and gnwokedi@usaid.gov.

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFP, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FBO) website. Offerors are encouraged to check this website (http://www.fbo.gov) periodically as acknowledgement of any such amendment is required to accompany the Offerors’s proposal.

The Offerors receiving this solicitation must make sure that it is downloaded in its entirety.

USAID bears no responsibility for data errors resulting from download or conversion processes.

You are advised to read this solicitation carefully. Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers remain valid for 120 calendar days from the RFP closing date. Offerors’ proposals must be submitted as prescribed in Section L at the date and time provided in this cover letter. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 52.215-1.

Issuance of this solicitation does not in any way obligate the U.S. Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government. USAID reserves the right to award the contract without discussions as stated in Section M.

USAID/Nigeria appreciates your interest in this program.

Sincerely, //original signed by//

Jamala Ukwa Contracting Officer

Attachment: SOL-620-13-000002

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 (calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BYCODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 136

SOL-620-13-000002

X

October 16, 2012

USAID/NIGERIA

OFFICE OF ACQUISITION AND ASSISTANCE

C/O U.S. EMBASSY, PLOT 1075 DIPLOMATIC DRIVE

CENTRAL DISTRICT, PMB 5760

ABUJA, NIGERIA

See Section L See Section L See Cover Page See Cover Page

See cover letter

See Attached Table of Contents

X 1

X 7-10

X 11-31

X 32

X 33

X 34-42

X 43-46

X 47-60

X 61-76

X 77

X 78-88

X 89-116

X 117-124

$.00

//original form signed by// Jamala Ukwa

Contracting Officer

ABBREVIATIONS AND ACRONYMS

AAPD Acquisition and Assistance Policy Directives

ADS Automated Directives System

ADVANCE Advocacy, Awareness and Civic Empowerment

AIDAR USAID Acquisition Regulation

AO Assistance Objective

BIP Branding Implementation Plan

BS Branding Strategy

BMO Business Membership Organizations

CCN Cooperating Country National

COP Chief of Party

CBO Community Based Organizations

CSO Civil Society Organizations

CO Contracting Officer

COR Contracting Officer Representative

CPFF Cost Plus Fixed Fee

DUNS Data Universal Numbering System

DCOP Deputy Chief of Party

DEC Development Experience Clearinghouse

FAPIIS Federal Awardee Performance and Integrity Information System

FAR Federal Acquisition Regulations

FBO Federal Business Opportunities

FOIA Freedom Of Information Act

GON Government of Nigeria

ICT Information Communication Technology

ISWF Innovations and Spread the Word Fund

LCSI Local Capacity Sustainability Index

LEAD Leadership for Empowerment, Advocacy and Development

MEDEVAC Medical Evacuation

MESSAGE Media Support for Strengthening Advocacy, Good Governance and Empowerment

USAID/Nigeria RFP SOL-620-13-000002 Strengthening Advocacy and Civic Engagement Program

MOU Memorandum of Understanding

MSME Micro, Small and Medium Enterprises

M&E Monitoring and Evaluation

MP Marking Plan

NDPI Niger Delta Partnership Initiative

PIND Partnership Initiative in the Niger Delta

NICRA Negotiated Indirect Cost Rate Agreement

NEITI Nigerian Extractive Industries Transparency Initiative

NAICS North American Industry Classification System

OTI Office of Transition Initiative

P/DG Peace and Democratic Governance

PMP Performance Management Plan

PPP Public Private Partnership Initiatives

PPRs Past Performance Reports

PWD Persons With Disabilities

RFP Request for Proposals

SF Standard Form

SOW Statement of Work

TBD To Be Determined

TCN Third Country National

USAID United States Agency for International Development

USG United States Government

Table of Contents

ABBREVIATIONS AND ACRONYMS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 CONTRACT LINE ITEM NUMBERS (CLIN)

B.5 INDIRECT COSTS

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.7 COST REIMBURSABLE

B.8 PAYMENT OF FIXED FEE – FAR 52.216-8 (JUN 2011)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 INTRODUCTION

C.2 BACKGROUND

C.3 CHALLENGES

C.4 SCOPE OF WORK

C.5. MILESTONES AND EXPECTED TARGETS

C.6 ILLUSTRATIVE COMMON INDICATORS

C.7 GEOGRAPHIC SCOPE

C.8 TRANSITION STRATEGY

C.9 SECURITY

C.10 OTHER TECHNICAL CONSIDERATIONS

C.11 MOBILIZATION PLAN

C.12 STAFFING PLAN

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 MONITORING AND EVALUATION PLAN/PERFORMANCE STANDARDS

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD AND PLACE OF PERFORMANCE

F.3 PERFORMANCE STANDARDS/MONITORING AND EVALUATION PLAN

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

F.5 REPORTING REQUIREMENTS

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.8 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICE

G.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

G.4 PAYING OFFICE

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(CLASS DEVIATION NO. OAA-DEV-12-01C)

H.3 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.5 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997)

H.6 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007) ... 51

H.7 AUTHORIZED GEOGRAPHIC CODE

H.8 LOGISTIC SUPPORT

H.9 LANGUAGE REQUIREMENTS

H.10 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR

INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORTS

H.11 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM FURNISHING

CERTAIN SERVICES AND RESTRICTION ON USE OF INFORMATION (EVALUATION)

(AIDAR 752.209-71)

H.12 GRANTS UNDER CONTRACT

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING (MAR 2002)

H.14 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002) ADS 350 – Mandatory Reference for ADS 302)

H.15 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (JAN 1990)

H.16 USAID DISABILITY POLICY (DECEMBER 2004)

H.17 SUBCONTRACTING CONSENT (FAR 52.244-4)

H.18 REPRESENTATIONS AND CERTIFICATIONS

H.19 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12)

(SEPTEMBER 2006)

H.20 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.21 REPORTING OF FOREIGN TAXES (JUL 2007)

H.22 ENVIRONMENTAL COMPLIANCE

H.23 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.24 INSURANCE AND SERVICES

H.25 GENDER CONSIDERATION

H.26 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG)

EMPLOYEES (OCT 1998)

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.244-2 SUBCONTRACTS (OCT 2010)

I.4 FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (DEC 2010)

I.5 FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.6 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

Alt. I (AUG 2007)

I.7 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

I.8 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (FEB 2012)

I.9 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(APR 2010)

I.10 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED

AFTER AWARD (JUN 1993)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - DOCUMENT, EXHIBITS AND OTHER ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER

(APR 2008)

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2012)

K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012)

K.4 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(MAY 2012)

K.5 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.6 FAR CLAUSE 52.232-99, PROVIDING ACCELERATED PAYMENT TO SMALL

BUSINESS SUBCONTRACTORS (DEVIATION) (AUG 2012)

K.7 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.8 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER

K.9 AUTHORIZED NEGOTIATORS

K.10 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN

2004) 89

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 QUESTIONS AND CLARIFICATIONS

L.6 GENERAL INSTRUCTIONS TO OFFERORS

L.7 DELIVERY INSTRUCTIONS

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF A BRANDING STRATEGY PLAN .. 105

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL 106

L.11 OTHER RELEVANT INFORMATION

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 BASIS FOR AWARD

M.3 TECHNICAL EVALUATION CRITERIA

M.4 BUSINESS/COST PROPOSASL EVALUATION

M.5 SMALL BUSINESS PARTICIPATION

ATTACHMENTS

ATTACHMENT J 1 - CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

ATTACHMENT J 2 - DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT J 3 - MODEL SUBCONTRACTING PLAN OUTLINE

ATTACHMENT J 4 - MISSION’S LOCAL EMPLOYEE SALARY SCALE PLAN

ATTACHMENT J 5 - PAST PERFORMANCE INFORMATION

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide technical services that fall within the scope of work specified in Section C – Description/Specification/Statement of Work for the Strengthening Advocacy and Civic Engagement Program.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost Plus Fixed Fee (CPFF) completion-type Contract in accordance with FAR 16.306(d). The Contractor shall provide the deliverables described in Section C and the additional requirements of Section F and H in accordance with the performance standards specified herein.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

In accordance with FAR Part 52.232-22 - Limitation of Funds:

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is TBD. The fixed fee, if any, is TBD. The estimated cost plus fixed fee, if any, is

TBD.

(b) Budget

Direct Costs TBD

Indirect Costs TBD

Fixed Fee TBD

Cost Plus Fixed Fee Ceiling Price TBD

The contractor will not be paid any sum in excess of the ceiling price.

(c) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD. The Contractor shall not exceed the aforesaid obligated amount.

(d) Funds obligated hereunder are anticipated to be sufficient through o/a TBD.

B.4 CONTRACT LINE ITEM NUMBERS (CLIN)

CLIN DESCRIPTION

YEAR 1

YEAR 2

YEAR 3

YEAR 4

YEAR 5

TOTAL

Total Estimated Cost Fixed Fee (if any) Total plus fixed fee (if any)

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period:

Source:

Note 1: Contractors may recover applicable indirect costs (i.e., overhead, G&A, etc.) if it is part of the contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA).

Note 2: While Subcontractor indirect cost rates are not incorporated above, subcontractor indirect cost rates as indicated in Note 1 above may be included in the proposals, and are subject to Contracts Officer’s approval in accordance with FAR 52.244-2, Subcontracts.

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

(To be filled in at award) Reimbursement for indirect costs shall be at the lower of the negotiated final or predetermined rates, or the following ceiling rates:

For Prime Contractor:

Description Rate Base Type Period

1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period:

Source:

For Major Subcontractors*

Description Rate Base Type Period

1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period:

(a) *“major subcontractors” are subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the scope of work.

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), A-21 (Cost Principles for Educational Institutions), A-122 (Cost Principles for Non-Profit Organizations), FAR 52.216- 7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.8 PAYMENT OF FIXED FEE – FAR 52.216-8 (JUN 2011)

(a) The Government shall pay the Contractor for performing this contract the fixed fee specified in the Schedule.

(b) Payment of the fixed fee shall be made as specified in the Schedule; provided that the Contracting Officer withholds a reserve not to exceed 15 percent of the total fixed fee or $100,000, whichever is less, to protect the Government’s interest. The Contracting Officer shall release 75 percent of all fee withholds under this contract after receipt of an adequate certified final indirect cost rate proposal covering the year of physical completion of this contract, provided the Contractor has satisfied all other contract terms and conditions, including the submission of the final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements. The Contracting Officer may release up to 90 percent of the fee withholds under this contract based on the Contractor’s past performance related to the submission and settlement of final indirect cost rate proposals.

- END OF SECTION B –

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STRENGTHENING ADVOCACY AND CIVIC ENGAGEMENT PROGRAM

C.1 INTRODUCTION

The United States Agency for International Development’s Mission to Nigeria (USAID/Nigeria) intends to award a contract to implement an activity to strengthen civil society’s ability to influence the development and implementation of key democratic reforms at the national, state, and local levels. This activity will be carried out over a five year period from the effective award date.

The objective of the Strengthening Advocacy and Civic Engagement program is to strengthen civil society’s ability to influence the development and implementation of key democratic reforms at the national, state, and local levels. The program will support increased engagement and efficacy of civil society to be able to influence public institutions whose function it is to serve citizens’ interests. This will be achieved through strategic partnerships between civil society coalitions and networks (formal or informal) on the one hand and other critical stakeholders in Nigerian society on the other. The latter includes the media, reform-minded Government of Nigeria (GON) institutions or representatives, private sector actors, influential public figures, as well as other key stakeholders in the target area, such as grass-roots organizations, professional associations, youth groups, etc. The program will also explicitly aim to engage marginalized populations, such as women, youth, and the disabled in the process and emphasize the importance of leadership and innovation.

The new civil society program will complement other USAID Peace and Democratic Governance (P/DG) sector programs such as the local governance, Leadership for Empowerment, Advocacy and Development (LEAD) program by supporting local civil society organizations (CSOs) through strategic connections with the CSO coalition and network partners involved in the stand alone civil society program. It will also coordinate efforts with the Media Support for Strengthening Advocacy, Good Governance and Empowerment (MESSAGE) program which provides training to USAID civil society organizations to improve their ability in using the media to achieve awareness and advocacy objectives. Other programs are the conflict management, elections, and the proposed judicial strengthening programs.

C.2 BACKGROUND

Decades of authoritarian leadership in Nigeria has done little to foster good governance within institutions or non-governmental organizations. While political elites remain entrenched in political structures that exclude the majority of citizens from meaningful democratic participation, CSOs have become a powerful voice for democratic reform. Although CSOs efforts to push for inclusive governance have been successful in many ways, their involvement in Nigeria’s democratic transition is limited because they lack both capacity and resources needed to participate in Nigeria’s governance. Another challenge is that CSOs have not been able to train adequate numbers of grassroots organizations to engage them in advocacy efforts.

Since 1998, USAID/Nigeria has made substantial investments in the development of CSOs to promote good governance in Nigeria. In fact, under the USAID/Nigeria October 2010-2014 Country Assistance Strategy, Civil Society is the primary theme under Assistance Objective (AO) 17: “Strengthened Civic Engagement for Good Governance”. As a result, democracy in Nigeria has advanced through substantial engagement of civil society in the constitutional and electoral processes; advancement of anti-corruption, and improvement in the rights of women and other marginalized groups.

The ongoing civil society assistance program Advocacy, Awareness and Civic Empowerment (ADVANCE) ending in December 2012 has three objectives:

(a) Strengthened civil society organizations’ (CSOs) capacity for effective program and financial management;

(b) Increased CSO capacity for effective advocacy for key transparency and accountability policy reforms; and

(c) Strengthened public-private partnerships to fight corruption through public oversight agencies and initiatives.

C.3 CHALLENGES

In May 2009, USAID/Nigeria reviewed the validity of the findings of the Peace and Democratic Governance Team’s 2006 democracy and governance strategic assessment: a small elite, or oligarchy, continue to dominate the nation’s politics, capturing the country’s wealth to the exclusion of the vast majority of the public. The assessment team determined that not only was this finding still valid, but that the situation had further deteriorated. Oligarchs remained dominant in all spheres of social, political and economic life; corruption was rampant; and the multi-party system was being threatened, with the dominance of one party. Despite the negative trends, the assessment team noted some signs of light: pockets of democratic reform were present in parts of the system, including the Supreme Court, the federal appellate courts, and some of the election tribunals. The team also noted that some oligarchs were beginning to recognize a need for reform as their power was becoming increasingly threatened. Based on this finding, it recommended that USAID/Nigeria consider opportunities for partnering with these “reform-leaning” elite, finding the space where the public interest coincides with these leaders’ self-interest and USAID’s manageable interest. The team articulated the development hypothesis behind this recommendation as the following:

Civil society can help to create, take advantage of, and replicate the alignment of certain Nigerian leaders’ political will with the public interest in order to transform pockets of reform into a self-reinforcing system of good governance.

Also in May 2009, a mid-term evaluation of the ADVANCE program was conducted by an external team of experts. Key recommendations of the evaluation are:

(a) Increase activities to strengthen Nigerian coalitions and networks’ ability to effectively support and engage their client/member institutions, increase their members by ‘reaching down’ to larger segments of the population and engaging a wider array of partners, find the proper level of institutionalization to best support their goals and improve their financial strategies.

(b) Ensure national level interventions are more targeted and focused on fewer issues.

(c) Deepen ADVANCE’s impact and expand partners’ base to organizations with deeper and broader constituency by expanding partnerships with organizations outside of its traditional sphere of coalitions, networks, and public policy and watchdog organizations. This includes increasing cross-sectoral partnerships, such as strengthening collaboration on budget tracking and advocacy initiatives.

Finally in March 7-25, 2010, a USAID team made up of experts from Washington and Nigeria, conducted consultations with an array of Nigerian stakeholders, including civil society activists, Nigerian government institutions, the private sector, as well as USAID/Nigeria administrative team and technical specialists and bilateral and multilateral donors. The goal of the consultations was to collect the necessary information to develop a new USAID/Nigeria civil society program. The assessment/design team met with stakeholders in Abuja, Kaduna, Lagos, and Ijebu-Ode, to solicit the ideas on how the new civil society project should be designed to help strengthen their work. Not surprisingly, the findings of the consultations substantiated the results of the December 2008 Mid-term Evaluation of the Advocacy, Awareness and Civic Empowerment (ADVANCE) project as well as the P/DG Team strategy update process conducted in May 2009.

A situation analysis and development hypothesis revealed that many roadblocks to strengthened democracy remain in Nigeria at all levels of governance. Political elites are still entrenched in political structures, excluding the majority of citizens from meaningful political participation.

Violent conflict, triggered by political competition and communal, ethnic, religious, or resource allocation rivalries, poses a major threat to democracy in Nigeria. Systemic corruption is a key governance issue that has pervaded the daily lives of Nigerians, who believe that only unemployment is a bigger challenge to their future. Civil society still lacks both the capacity and the resources it needs to truly engage with government and advocate for change. Government institutions have not established partnerships with citizens or the private sector and lack capacity to carry out their own mandates. Nigeria remains on the United States Government (USG) Religious Freedom Watch List due at least in part to infringements on civil liberties perpetrated on religious grounds.

C.4 SCOPE OF WORK

(a) OBJECTIVES

The overall goal of the Strengthening Advocacy and Civic Engagement program is to achieve active and strong civil society networks and coalition led multi-stakeholder partnerships to influence the development and implementation of key democratic reforms at the national, state and local levels. The objectives of program are to:

(1) Strengthen institutional, organizational, and technical capacity of CSO coalitions and networks to play a leadership role in advancing targeted democracy and good governance initiatives.

(2) Strengthen partnerships among CSO-led coalitions and networks and targeted GON institutions and other key stakeholders to advocate for and monitor democratic reforms aimed at strengthening transparency, accountability, and responsiveness of government institution.

(3) Strengthen public awareness, discourse and support for key democratic issues such as transparency, accountability, inclusive and good governance.

(4) Strengthen capacity of partner Business Membership Organizations (BMOs) and CSOs in the Niger Delta to advocate for inclusive economic reforms and equitable economic growth.

(b) IMPLEMENTATION MODEL

The implementation model for this contract is collaborative as it emphasizes that the responsibility for strategic planning and program implementation is on the Contractor and the Nigerian partners. Both parties will determine the strategic approaches that will be used to achieve programmatic objectives. The roles and responsibilities of the partners must be clearly outlined in offerors’ submissions. It is essential that the Nigerian partners are treated as equal partners and have opportunities to influence strategic decision-making.

(c) SPECIFIC TASKS

To achieve the objectives outlined above, the Contractor shall provide technical assistance to implement activities outlined in the following inter-related components:

(1) CLIN 001: Strengthened institutional, organizational, and technical capacity of targeted CSO coalitions and networks to advance targeted democracy and good governance initiatives

Tasks required to fulfill objective of CLIN 001 include, but are not limited, to the following:

(i) Stakeholder analysis of existing civil society landscape, including formal and informal coalitions and networks organizations that could be engaged in advancing democratic reforms, as well as potential inclusion of other stakeholder groups (i.e.

GON officials, media groups, private sector actors, etc.).

(ii) Participatory capacity assessment of selected partner CSO coalitions, and networks organizations to identify specific capacity support needs and to develop training plans to address those needs. Key capacity areas that must be assessed include, among others, internal governance, human resource management, financial management, organizational management, program management, project performance management, constituency outreach, representation and satisfaction.

(iii) Network Analysis Assessment which utilizes a proven methodology for assessing the strengths and weaknesses of networks and incorporating the results into broader capacity development efforts.

(iv) Regular strategy and visioning sessions that bring together the different partners to share experiences and explore opportunities for collaboration.

(v) Targeted technical assistance, training and mentoring to address capacity needs, as identified through the above assessments. Training, technical assistance and/or mentoring in the following areas is mandatory:

o Network and/or coalition development (i.e., membership development, etc.).

o Internal governance, including mechanisms for ensuring organizational transparency and accountability (i.e., board composition and responsibility, operational policies, procedures and systems, etc.).

o Financial viability (i.e., developing financial viability/sustainability plans to improve financial strategies by diversifying funds, utilizing membership fees, learning how to initiate and engage in public-private partnerships, etc.).

o Communication and Media outreach, including support for utilizing new media and information, communication and technology (ICT) to enhance advocacy efforts and membership development. Activities with the media that enhance partnership with CSO should also be considered.

o Constituency/membership outreach, representation, and satisfaction. “Do No

Harm” peace building and conflict resolution training.

o Effectively engaging marginalized populations, including youth, women, and people with disabilities (PWDs) in leadership capacity.

o Democracy and governance-oriented technical capacity assistance, depending on the focus of the partner (i.e., advocacy, budget monitoring and oversight, training on extractive industry processes, etc.)

(vi) Regular surveys/assessments to assess progress in being responsive to and articulating interests and concerns of members and constituencies and utilize findings to make appropriate program adjustments.

(vii) Placement of senior technical assistants directly with select partner CSOs in order to provide intensive, direct support to these organizations over an extended period of time (i.e., two to six months).

(viii) Equipment (i.e., computers, mobile phones, etc.) may also be provided to local partners if required in order to improve performance. This would be based on the specific needs of the organizations that can only be determined after needs assessments have been done, but the equipment support should not exceed 20% of the total award sum to the local organization.

In order for CSO partners to effectively engage in substantive activities, they must have the necessary organizational and technical capacities. The earlier mentioned civil society evaluations revealed critical capacity gaps among partner CSOs. These included weaknesses in network and coalition management (i.e., understanding the functions of networks/coalitions and the roles and responsibilities of network/coalition members); weak constituent bases and ties to local populations; and the lack of financial viability and sustainability of the CSOs and CSO networks. Gaps were also identified with regard to technical capacity (i.e., partner CSOs’ understanding of how the legislative process works, gaps in knowledge of key transparency and accountability legislation, etc.). In some cases, the secretariats of CSO coalitions and/or networks may have the technical expertise; however, their member organizations at the state and local levels continue to lack capacity in these areas.

Given the above challenges, this component will provide targeted capacity support to selected CSO coalitions and networks. The project will remain open to working with less formally structured networks in ways to best meet project results. Bidders are strongly discouraged to require local partners to sign exclusivity agreements.

The capacity support needs will be identified through a participatory capacity assessment process which will be conducted by the contractor together with the local partner. The contractor is expected to utilize a recognized capacity assessment tool which is appropriate for assessing CSO coalitions and networks and appropriate for the Nigerian context. It is strongly recommended that a network analysis also be conducted as a way of assessing the strengths and weaknesses of the network. However, this should be utilized in the context of broader capacity development.

Any related USAID tools that have similar benefits and can also achieve the same objectives would also be considered. These initial assessments will serve as benchmarks for measuring progress as the program advances and must be conducted regularly (duration to determined based on practicability between USAID and Contractor) to allow for program adjustments.

In addition to receiving targeted capacity development assistance, the selected partner CSO coalitions and networks will receive institutional support (core funding) to enable them to better serve their members’ interests and needs, based on results of the capacity assessments. This may include providing support to member organizations if necessary. In addition to institutional support, small grants may also be available to support network/coalition activities. This provision of support must be carefully undertaken and follow best practices in strengthening networks and coalitions (i.e., maintaining a lean secretariat with primary support provided for technical assistance, training, and activities for member organizations.

Illustrative milestones and targets are provided below:

(i) Illustrative Milestones:

• Improved perception of members, citizens, and other key stakeholders of CSO partner coalitions, networks, and membership organizations, including their ability to represent their interests.

• Increased capacity of targeted CSO coalitions and networks to use new media and ICT to strengthen their ability to engage more effectively with member organizations.

• Strengthened financial viability of targeted CSO partners:

o CSO partners have solid financial management plans.

o CSO partners have capacity for realistic and context-specific budgeting.

o CSO Partners have a realistic strategy for strengthening the financial viability of their network/coalition/organization (i.e., diversified funding, membership fees, etc.).

o CSO partners benefit from increased membership fees.

• Increased organizational and technical capacity of targeted CSO partners based on a recognized network or organizational capacity assessment index.

• Increased representation of significant social groups in targeted areas (e.g., women, rural dwellers, minorities, the poor) by target coalitions/networks and their members.

• Core group of Nigerian CSO coalitions or networks partners capable of receiving direct funding from USAID in the third year of the project.

(ii) Illustrative Targets:

Indicators

Illustrative Targets Year

Year

Year

Year 4 Year

LOP

USAID CSO Sustainability Index

10% 20% 20% 10% 10% 70%

Number of organizations with demonstrated ability to receive a direct USAID grant or contract without special award conditions

0 1 1 1 2 5

(2) CLIN 002: Strengthened partnerships between CSO-led coalitions and networks and targeted GON institutions and key stakeholders to advocate for and monitor select democratic reforms aimed at strengthening transparency, accountability, and responsiveness of government institutions.

Tasks required to fulfill objectives of CLIN 002 include, but are not limited, to the following:

(i) Annual strategy meetings with CSO partners and other key stakeholders to identify reforms to target and potential stakeholders to engage.

(ii) Sub-grants for policy advocacy, government monitoring and oversight, and other activities in support of targeted reforms.

(iii) Support for raising civic awareness about specific reforms.

(iv) Revision/translation of advocacy/government monitoring reports and tools so they are easily accessible and understood by local citizens (i.e., higher level democratic reforms, such as Freedom of Information Act (FOIA), are described in terms that are clear to citizens and non-DG stakeholder groups).

(v) Budget advocacy, monitoring, and oversight (i.e., general budget advocacy/monitoring/oversight, or focused on areas such as health, education, etc.).

(vi) Monitoring of the Nigerian Extractive Industries Transparency Initiative (NEITI) law implementation.

(vii) Advocacy for the passage and implementation of the Petroleum Industry Bill.

(viii) Advocacy for and monitoring of Public Procurement legislation.

(ix) Monitoring the implementation of the Freedom of Information law.

(x) Advocacy for passage of select transparency and accountability bills initiated by development partners implementing the Country Partnership Strategy (i.e., the audit bill supported by the World Bank).

(xi) Advocacy on and monitoring implementation of target women issues that would increase women’s participation in democratic governance.

(xii) Advocacy on and monitoring implementation of target Persons With Disabilities (PWD) issues that would help increase their participation in democratic governance.

(xiii) Advocacy for the reform of media laws.

This objective aims to strengthen CSO-led partnerships through a sub-granting mechanism focused on initiatives promoting targeted reforms related to transparency, accountability and good governance. Support will be provided to a select number of national and or regional level CSO coalitions or networks (no more than six) to broaden their constituencies and coordinate with a wide array of stakeholders to more effectively advocate for and/or monitor targeted democratic reforms. Among the targeted coalitions, at least one coalition must be focused on addressing women’s issues and one on disabilities issues, as these are marginalized populations.

However, they may be focused on advocating for broader reforms. As appropriate, the partnerships will span the development sectors, engaging CSOs and other stakeholders active in policy advocacy and service delivery in the social sectors (i.e., education, health, and HIV/AIDS & TB) and in the area of economic growth. These CSO partners will be selected by the contractor and USAID through a competitive process of selection at the beginning of the project.

After four years, of the pool of six CSO partners, the most qualified three will transition to receiving awards directly from USAID for their advocacy and awareness activities instead of from the contractor. The benchmarks and criteria for selecting the organizations will be developed by USAID in conjunction with the contractor. The contractor will continue to provide technical and capacity development support to CSO partners.

The specific reforms the partners will be working on will be selected at the beginning of the program and annually after that through a process involving the contractor, Nigerian CSO partners, and USAID. The goal must be to focus intensively on a select number of issues in order to have a greater impact. Examples of potential themes and issues are included below. In cases where systems-level reforms or more specific ‘democracy, human rights and governance’ reforms are selected, it is critical that strategies are carefully designed in order to engage a wide array of stakeholders. This is likely to require considerable time rethinking how the reforms are being messaged to local constituents.

• Targeted transparency and accountability policies and/or legislation enacted and/or effectively implemented with the input, engagement and oversight of Nigerian civil society.

• Multi-stakeholder groups, led by CSO coalitions, networks, or membership organizations, engage in joint efforts to advocate for targeted democratic reforms, engage in public-policy advocacy or participate in government monitoring and oversight activities.

• Policy advocacy and monitoring successes effectively modeled at the sub-national level with the assistance and input of targeted CSO coalitions and networks.

• Strategic partnerships formed and/or strengthened among watch dog and advocacy oriented CSO coalitions/networks and influential mass-based organizations, such as labor and trade unions, faith-based organizations, and CSOs from other development sectors, and reform-leaning members of GON institutions and the elite in order to promote transparency and accountability.

• Increased capacity of coalitions/networks across development sectors to monitor government policy development, implementation and performance, and serve as a watchdog over public expenditure and budget activities.

• Increased citizen awareness about targeted reforms and engagement in reform efforts.

Year

Year

Year

Year

Year

LOP

LCSI Advocacy Index used by USAID/OTI similar to the one used in Lebanon.

10% 10% 10% 10% 20% 60%

(3) CLIN 003: Strengthened public awareness, discourse and support for key democratic governance issues such as transparency, accountability and good governance.

Tasks required to fulfill objectives of CLIN 003 include, but are not limited, to the following:

(i) Survey of the most effective means and approaches for generating public awareness and discourse on democracy and governance-related issues, this includes an assessment of potential ‘ambassadors’, platforms for engagement, etc.

(ii) Partnerships between CSO coalitions and networks and representatives from the

Nigerian Film Industry (“Nollywood”), or other media/artistic entities/venues, to advance targeted programmatic goals, such as the promotion of transparency, accountability and good governance. In the case of the film industry, this may include providing technical assistance and training to the screen writers’ guild or the directors’ guild on how to effectively address and integrate themes of good governance in films.

(iii) Joint initiatives with other bilateral or with multilateral donors or private sector partners to fund films or series of films and other media or artistic activities promoting topics such as transparency, inclusive representation (women, youth and people with disabilities), good governance, responsibilities of government to the public, etc.

(iv) Engaging well-known actors, public figures, or local leaders to serve as

“ambassadors” for good governance. These individuals may become ‘porte-paroles’ for the programs themselves and provide presentations at other program events or engage in interactive talk shows.

The third objective will be supported through a flexible rapid response fund entitled, Innovations and Spread the Word Fund (ISWF) that will help popularize effective models of democratic governance and pilot innovative approaches for raising the Nigerian public’s awareness of, interest in, and support for democracy and governance-related reforms. The ISWF is intended to be flexible and capable of quickly processing grants in order to promptly and effectively respond to windows of opportunity; however, it is important to note that long-term interventions may also be supported. The fund would enable USAID and its partners to take advantage of key windows of opportunity, such as replicating and/or adapting effective approaches used in other USAID programs or geographical regions, or exploring creative means to engage difficult to reach populations, such as marginalized youth. Innovative approaches may include engaging influential public figures (i.e., film and sports celebrities, religious leaders and others) or other influential groups (i.e., youth movements, etc.) in the discourse on democracy and good governance, potentially as ‘ambassadors of good governance’. Such efforts will hopefully help to improve the enabling environment for CSOs and other stakeholders attempting to promote transparency and accountability in these targeted areas by increasing public support for their work. Local civil society organizations not supported under objectives 1 and 2 will also be able to develop collaborative initiatives under this objective. Baseline surveys will be conducted in order to assess the impact of the innovative initiatives under this objective as mentioned in the performance management section.

• Strengthened citizen awareness, knowledge and support for targeted democracy and good governance themes.

• Increased citizen engagement in democracy and good governance initiatives.

• Increased coverage of select messages by media outlets in targeted areas as well as nationwide (testing spill-over…