RFP_SOL-617-17-000028_FINAL.pdf

U.S. Agency for International Development US Mission Compound – South Wing 1577 Ggaba Road, Nsambya P.O. Box 7856 Kampala, Uganda

Tel: (256 - 414) 306-001 Fax: (256 - 414) 306-661 http://uganda.usaid.gov

International Address:

USAID/Uganda DOS/USAID, 2190 Kampala Place Washington DC 20521-2190 Tel: 202-216-6234

Issuance Date: October 6, 2017

Closing Date for submission of questions: October 20, 2017 Closing Time for submission of questions: 4:00 p.m. (EST) Washington, D.C.

Closing Date for submission of proposals: January 8, 2018 Closing Time for submission of proposals: 4:00 p.m. (EST) Washington, D.C.

Subject: Request for Proposal (RFP) Number: SOL-617-17-000028, USAID Integrated Community Agriculture and Nutrition

Dear Sir/Madam:

USAID/Uganda is seeking proposals from qualified organizations interested in providing services to sustainably enhance the resilience of vulnerable households by increasing economic opportunities for poor households, improving nutrition with a focus on women and children, and strengthening community and local governance.

This procurement will be conducted under full and open competition under which any type of organization (U.S. and Non U.S. commercial for profit firms, educational institutions, and non-profit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply.

USAID anticipates awarding a five-year performance-based completion type Cost-Plus-Fixed-Fee (CPFF) contract with a total estimated range of $22,000,000 to $24,000,000 for the implementation of this activity. The purpose of providing an estimated range for the contract is to help Offerors develop their proposals. Offerors will provide the lowest possible cost corresponding with their technical approach.

The RFP and any amendments to this solicitation will be issued and posted on the FBO website at https://www.fbo.gov. It is the Offeror’s responsibility to check the website periodically for official updates and amendments to the solicitation. It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the internet in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Offerors are encouraged to read the entire solicitation, which includes the closing date and time, all pertinent contract requirements, and the conditions and instructions required for submitting a proposal.

Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers remain valid through a period of 250 days.

Offerors must e-mail questions and proposals in response to this solicitation to Liz Nabasirye, Acquisition Specialist, at KampalaUSAIDSolicita@USAID.gov. No other forms of submission will be accepted.

https://www.fbo.gov/ mailto:KampalaUSAIDSolicita@USAID.gov

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/UGANDA

PLOT 1577 GGABA ROAD

KAMPALA, UGANDA

Email: KampalaUSAIDSolicita@USAID.gov

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

3 of

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEE COVER PAGE

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE 617 8. ADDRESS OFFER TO

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and Electronic only copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in n/a until (see Cover Letter and section L.7 for date and time).

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE

+256-414

NUMBER

306-001

EXT.

6623 KampalaUSAIDSolicita@USAID.gov

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTR., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

X K

REPRESENTATIONS, CERTIFICATIONS AND OTHER 69

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __250______ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM REF SECTION G.5 (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Nancy Kleinhans

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

Liz Nabasirye

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

SOL-617-17-000028 REQ-617-17-000003

X

1 copy, Refer to Section G.5 javascript:__doPostBack('ctl00$ctl00$body$homebody$BuyerWorkload$C$BuyerWorkloadControl$ResultsGrid$ctl00$ctl04$RequisitionNumberLink','')

RFP No: SOL-617-17-000028

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 INDIRECT COSTS

B.6 COST REIMBURSABLE

B.7 PAYMENT OF FIXED FEE

B.8 MULTI-YEAR CONTRACT

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D - PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

F.6 TECHNICAL APPROVAL REQUIREMENTS

F.7 KEY PERSONNEL

F.8 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013) .. 21

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 INVOICING INSTRUCTIONS

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.3 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 LOGISTIC SUPPORT

H.6 CONSENT TO SUBCONTRACT

H.7 GRANTS UNDER CONTRACT

H.8 752.236-70 STANDARDS FOR ACCESSIBILITY FOR THE DISABLED IN USAID CONSTRUCTION

CONTRACTS (JULY 2007)

H.9 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

H.10 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.11 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.12 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.13 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.14 INFORMATION TECHNOLOGY REQUIREMENT

H.15 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.16 VALUE ADDED TAX AND CUSTOMS DUTIES

H.17 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014)

H.18 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES

H.19 LANGUAGE REQUIREMENTS

H.20 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS (TCNS) AND COOPERATING COUNTRY

NATIONALS (CCNS)

H.21 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.22 752.222-71 NONDISCRIMINATION (JUNE 2012)

H.23 ELECTRONIC PAYMENTS SYSTEM

H.24 BUSINESS CLASS TRAVEL

H.25 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014)

H.26 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2013)

H.27 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.28 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014)

H.29 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MARCH 2015)

H.30 ALLOWABLE USG FUNDING SUPPORT FOR GOU ENTITIES AND STAFF

H.31 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

H.32 USE OF INFORMATION TECHNOLOGY NOTIFICATION (MAY 2016) (DEVIATION NO. M/OAA-DEV-FAR- 16-1C) 43

H.33 CLOUD COMPUTING (MAY 2016)

H.34 ADS 302.3.5.16(A)(3) CONDOMS (ACQUISITION)

H.35 ADS 302.3.5.16(A)(4) PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR

PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (SEP 2014)

H.36 ADS 302.3.5.16(A)(2) CONSCIENCE CLAUSE IMPLEMENTATION (FEB 2012)

H.37 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.3 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015)

I.4 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.5 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.6 752.245-70 GOVERNMENT PROPERTY—USAID REPORTING REQUIREMENTS (JULY 1997)

I.7 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (APR 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2017)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS—

REPRESENTATION (NOV 2015)

K.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.8 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)

K.9 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.10 52.222-38 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)

K.11 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(2) IT IS □ IS NOT □ A CORPORATION THAT WAS CONVICTED OF A FELONY CRIMINAL VIOLATION UNDER A FEDERAL LAW WITHIN THE

PRECEDING 24 MONTHS

K.13 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.14 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (MAR 2015) . 77

K.16 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 302.3.5.16(A)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) – SOLICITATION PROVISION

(FEB 2012)

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 EVALUATION CRITERIA

M.3 COST PROPOSAL EVALUATION

M.4 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.5 SOURCE SELECTION

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED ENTERPRISES

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the contract is to sustainably enhance the resilience of vulnerable households by increasing economic opportunities for poor households, improving nutrition with a focus on women and children, and strengthening community and local governance.

B.2 CONTRACT TYPE

This is a performance-based completion-type Cost-Plus-Fixed-Fee (CPFF) contract. For the consideration set for the below, the Contractor will provide the performance objectives or outputs described in Section C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with the Limitation of Funds Clause, FAR 52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

CLIN Item Total ($) 001 Direct Costs (not including grants, indirect costs or fixed fee) TBD 002 Grants Under Contract (GUCs)* $500,000 003 Indirect Costs TBD Total Estimated Cost TBD 004 Fixed Fee TBD Total Estimated Cost Plus Fixed Fee TBD

* The amount of up to $500,000 is a lump sum exclusively reserved for GUCs. This amount does not include any relevant management or administrative expenses incurred by the Contractor.

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (June 2013), FAR 52.216-8, Fixed Fee (June 2011), and AIDAR 752.7003, Documentation for Payment.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will in accordance with FAR 52.216-8.

B.8 MULTI-YEAR CONTRACT

All contract CLINs under this award are considered non-severable and constitutes a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, 2019 Amount: $1 Contract Year 3: DATE TBD, 2020 Amount: $1 Contract Year 4: DATE TBD, 2021 Amount: $1 Contract Year 5: DATE TBD, 2022 Amount: $1

Cancellation Ceiling:

This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment (June 2013).” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2, “Cancellation under Multiyear Contracts (October 1997).” Therefore, the cancellation ceiling for each cancellation date is provided above.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award, see Section J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original will be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

Branding Strategy Implementation and Markings under this contract must comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy, as detailed in ADS Chapter 320.

D.3 BRANDING STRATEGY

In accordance with ADS 320 Branding and Marking, and USAID’s overall policy, all assistance delivered through this program must be clearly credited to the American People. This Branding Strategy (BS) outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1, is as follows:

Program Name: USAID Integrated Community Agriculture and Nutrition [Until such time as a name is agreed upon with the Contractor]

Positioning: The branding must incorporate the message: The assistance is “from the

American people jointly sponsored by USAID and the Government of Uganda.”

Level of Visibility: USAID identity must be prominently displayed in: commodities or equipment;

audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and events.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/ far/index.html for electronic access to the full text of a clause

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-5 Inspection of Services—Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Uganda US Mission Compound South Wing Plot 1577 Ggaba Road Kampala, Uganda

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regular but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractors responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

A variety of mechanisms included but not limited to the following may be utilized by the contractor and COR to monitor the progress/success of the activity and the contractor’s performance:

http://acquisition.gov/far/index.html

a. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

b. Monthly progress review meetings, including similar protocols as above, with the implementation teams;

c. Review and proposed feedback and/or edits, if any, to the contractor’s scheduled reports (see Section F);

d. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from GoU and collaborating partners utilized to inform and improve program performance;

e. Site visits as needed or directed by USAID personnel organized by the contractor;

f. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed;

g. Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

h. Review of Milestone Achievement Reports and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is five (5) years from the date of award.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be principally in Uganda.

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must e-mail the following performance objectives to USAID. All reports must be written in English. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. A description of the required reports is as follows, and due dates are noted in the table below:

1. Annual Work Plans (AWP) - The AWP will be reviewed and approved by the COR within two weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a log frame or Gantt chart outlining specific activities, the timetable and responsible persons. Activities on the Gantt Chart must be fully costed. Furthermore, annual budgets must accompany the AWP. The AWP must incorporate the Contractor’s annual gender and youth action plan informed by the Gender, Youth and Social Inclusion Analysis.

2. Quality Assurance and Surveillance Plan (QASP) - At a minimum, the QASP must clearly and explicitly align with a proposed causal model and the Results Framework (See Section J.12), identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance.

The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary five-year performance indicator targets for these core indicators. Core indicators and performance targets will be reviewed periodically. For reporting, ICAN will have a 80-10-10 distribution amongst Feed The Future (FTF), health, and basic education indicators. The QASP will effectively track activities’ inputs and outputs and achievement of performance outcomes over the contract’s life.

The QASP shall meets program monitoring and reporting needs in line with the Mission’s CDCS as well as reporting needs and requirements under requirements FTF, Health, Education, any other Agency Earmarked funding authorities.

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With regards to Collaborating, Learning and Adapting (CLA), the Contractor must address:

• How the products and result of collaboration will improve implementation approaches and development practice broadly

• Approaches that improve USAID implementing partner’s ability to respond to target groups’ needs by using learning

• How the application of learning will influence decision making, resource allocation, and contextual shifts

• How to increase the efficiency of activity implementation

3. Sustainability Analysis - The contractor is expected to conduct a sustainability analysis near end of the fourth year. This should show the level of continuity of delivery of project interventions and/or services, changes stimulated and new initiatives caused by the activity outside the life of the project, such as sustainable behavior change and diversified livelihoods, etc.

4. Gender, Youth and Social Inclusion Analysis - In accordance with USAID’s recognition of the importance of gender issues in development, this contract will address gender issues, upon project startup, and building on the YLA gender assessment (J.22), the contractor will conduct a Gender, Youth and Social Inclusion analysis necessary for effectively performing community-level work in the districts selected. The Contractor will follow recommendations made in the 2012 USAID/Uganda gender assessment as well as the USAID Gender Equality and Female Empowerment Policy of March 2012.The findings will be integrated into the Annual Work Plan proposed activities and will be part of the baseline setting. The contractor should also be aware that USAID may conduct additional research through external actors on gender and adaptation as part of project implementation. The contractor should be prepared to collaborate with and facilitate the work of these external actors

5. Geographic Information Systems (GIS) and Activity Location Data –To accompany the Quarterly Performance Report, the Contractor will submit project and activity location data. Recording a discrete location for project and activity locations is essential in establishing an effective method of managing, analyzing, and communicating project and activity information. The Contractor will work closely with the COR to determine necessary information to collect, which may include:

• Type of activity

• Photograph of activity

• Location of activity, Point features (latitude, longitude)

• Location, including name of the village

• District name for activity location

• Facility type (home, school, health facilities, etc.)

Geographic Data must be projected to the Geographic Coordinate System World Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic System 1984 (WGS 1984) datum.

The location and activity specific data will be recorded and managed by the Contractor. It will be submitted to the COR and GIS Specialist in any of the following formats: .CSV file, MS Excel spreadsheet, MS Access database, or GIS-ready shapefile (.shp)/geodatabase.

Utilizing GIS technology, geographic data and analysis is integral to geographically targeting aid investments, monitoring & evaluating overall aid effectiveness, and upholding the Agency’s open data and transparency goals. Geospatial analysis is a top priority of the USAID/Uganda to be incorporated into the learning agenda and M&E work to build resilience. In alignment with the US Government commitment to transparency and open data, as well as with USAID Data Policy (ADS 579), geographical data collected and the resulting maps produced as part of this program will be shared with the affected communities, district local governments, and the general public. All efforts will be made to protect Personally Identifiable Information (PII).

6. Quarterly Performance Report (QPR) - The Contractor will submit a QPR to the COR. It will contain the following information: 1) quantitative and qualitative analysis of progress against objectives and results; 2) summary of key activities for next quarter; 3) discussion of lessons learned, good practices and success stories; 4) challenges which impact implementation; 5) summary table of indicators and results to date; 6) updates regarding construction activities 7) updates regarding plans for or implementation of any environmental mitigation measures 8) financials for the quarter and projections for the next two quarters. The Contractor must budget and report expenditures and results for each funding source (e.g. Feed the Future, Basic education, Nutrition, WASH, Family Planning, & Climate Change, etc.) while providing an integrated package of high impact services. Further, notification must be given in the case of problems, delays or adverse conditions which materially impair the ability to meet the objectives of the award. These notifications must include a statement of the action taken or contemplated and any assistance needed to resolve the situation. Following receipt of the report, a “quarterly review” meeting with the COR and other relevant Mission staff will be held to discuss results, challenges and the way forward.

With regards to CLA, the Contractor must address:

• The products and results of collaboration that improve implementation approaches and development practice broadly

• Increased ability of USAID implementing partner to respond to the needs of target groups by using learning

• Instances of learning applied to influence decision making, resource allocation, and contextual shifts

7. Annual Reports - The Contractor will submit the Annual Report, inclusive of the final QPR for that year, which reflects the progress of the program activities over the last year against the Annual Work Plan. The report must indicate the outputs and impact the program is having on the beneficiaries. Annual and cumulative to date data must be included. Anecdotal stories and case studies, pictures and any other information that gives insight into the success of the program will also be included.

With regards to CLA, the Contractor must address:

• The products and results of collaboration that improve implementation approaches and development practice broadly

• Increased ability of USAID implementing partner to respond better to the needs of target groups by using learning

• Instances of learning applied to influence decision making, resource allocation, and contextual shifts

• Increased efficiency in activity implementation

8. Close-Out and Disposition Plan- The plan must include, but is not limited to:

• Dates for final delivery of all goods and services;

• A property disposition plan for the Contractor, subcontractors and grantees

• Review of subcontract and/or grant files for audit purposes and final billing to

USAID/Uganda;

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition, phone subscriptions;

• Report on compliance with all local labor laws, tax clearances, etc.

9. Final Report - The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance; an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, comments and recommendations, and a fiscal report that describes how the Contractor’s funds were used. The report must also indicate the contextual opportunities remaining that could easily be harnessed to sustain the results of the program.

10. Earmarked Funds and Reporting - As an integrated activity, this contract is expected to receive multiple USAID earmarked “element” funding streams including Feed the Future (FTF) funding, sanitation and hygiene (WASH), Global Climate Change (GCC), nutrition, and basic education. The activity will work closely with USAID to determine how funding in elements may be prioritized for maximum impact within the intervention zones.

Earmarked funds - Earmarked funds are financed by specifically identified revenues, often supplemented by other financing sources, which remain available over time. These specifically identified revenues and other financing sources are required by statute to be used for designated activities, benefits or purposes and must be accounted for separately. Reporting shall be in compliance with Statement of Federal Financial Accounting Standards (SFFAS) 27, Identifying and Reporting Earmarked Funds.

11. Subcontracting Reporting: ESRS (Large Business Only)

The Contractor's subcontracting plan dated [to be determined (TBD) at time of award] is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime contractors must submit periodic reports that show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is: [to be determined (TBD) at time of award] (Administering CO and COR). The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the below table. One (1) SSR is required for all subcontract awards accomplished, (which is a roll-up of all task order awards with task order award numbers) and submitted to the CO via eSRS for review and acceptance. When failure to meet the goals of the small business subcontracting plan, as stated in Section H, “Subcontracting”, of the contract, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals; and/or future plan on how to improve small business opportunities for future task orders.

The Contractor must promptly notify the CO and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the requirements of the Contract.

12. Other Reports - The Contractor will prepare and disseminate, as directed in the Annual Work Plan and by the COR, other reports and performance objectives needed to accomplish the purpose of this contract, such as assessments, including but not limited to studies, and other analytical products. These reports will include activity reports; technical reports; data quality assessment reports, portfolio review and performance plan and report analytical products, evaluation, review and other operational research reports. The reports required and the number of copies will be determined at the time of the Annual Work Plan.

F.5 DELIVERY SCHEDULE FOR REPORTS/PERFORMANCE OBJECTIVES

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

Year One: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 75 days after award COR QASP & AMELP 90 days after award COR Baseline Report 180 days after award COR Gender, Youth & Social Inclusion Analysis

180 days after award COR

QPR 30 days after the end of the fiscal quarter COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

Subcontract Reporting:

eSRS (Large Business Only)

30 days after the end of the fiscal quarter COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25. (Reference H.16)

COR

Earmarked Funds and Reporting

30 days after the end of the fiscal quarter COR

Annual Report Draft due 30 days before the end of the fiscal year Final due 60 days after receipt of USAID comments to the draft

COR

Reporting of Foreign Taxes April 16 (Reference Section H.9) COR Submission of Data Sets to

DDL

30 days after the Dataset is first used (Reference Section H.28 Part 2 (b))

CO & COR

Annual Report of Government Property in Contractor’s Custody

Last day of contract year COR

Year Two: Performance Objectives and Reports Schedule Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR QASP & AMELP 30 days before the start of the fiscal year COR QPR 30 days after the end of the fiscal quarter COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

Subcontract Reporting:

eSRS (Large Business Only)

30 days after the end of the fiscal quarter COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25. (Reference H.16)

COR

Earmarked Funds and Reporting

30 days after the end of the fiscal quarter COR

Annual Report Draft due 30 days before the end of the fiscal year.

Final due 60 days after receipt of USAID comments to the draft.

COR

Reporting of Foreign Taxes April 16 (Reference Section H.9) COR Submission of Data Sets to

DDL

30 days after the Dataset is first used. (Reference Section H.28 Part 2 (b)).

CO & COR

Annual Report of Government Property in Contractor’s Custody

Last day of contract year COR

Year Three: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR QASP & AMELP 30 days before the start of the fiscal year COR QPR 30 days after the end of the fiscal quarter COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

Subcontract Reporting:

eSRS (Large Business Only)

30 days after the end of the fiscal quarter COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25. (Reference H.16)

COR

Earmarked Funds and Reporting

30 days after the end of the fiscal quarter COR

Annual Report Draft due 30 days before the end of the fiscal year Final due 60 days after receipt of USAID comments to the draft

COR

Reporting of Foreign Taxes April 16 (Reference Section H.9) COR

Submission of Data Sets to

DDL

30 days after the Dataset is first used. (Reference Section H.28 Part 2 (b))

CO & COR

Annual Report of Government Property in Contractor’s Custody

Last day of contract year COR

Year Four: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR QASP & AMELP 30 days before the start of the fiscal year COR QPR 30 days after the end of the fiscal quarter COR

GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

Subcontract Reporting:

eSRS (Large Business Only)

30 days after the end of the fiscal quarter COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25. (Reference H.16)

COR

Earmarked Funds and Reporting

30 days after the end of the fiscal quarter COR

Annual Report Draft due 30 days before the end of the fiscal year Final due 60 days after receipt of USAID comments to the draft

COR

Reporting of Foreign Taxes April 16 (Reference Section H.9) COR Submission of Data Sets to

DDL

30 days after the Dataset is first used. (Reference Section H.28 Part 2 (b))

CO & COR

Annual Report of Government Property in Contractor’s Custody

Last day of contract year COR

Sustainability Analysis September 30 COR Year Five: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR QASP & AMELP 30 days before the start of the fiscal year COR QPR 30 days after the end of the fiscal quarter COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

Subcontract Reporting:

eSRS (Large Business Only)

30 days after the end of the fiscal quarter COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25. (Reference H.16)

COR

Earmarked Funds and Reporting

30 days after the end of the fiscal quarter COR

Annual Report Draft due 30 days before the end of the fiscal year.

Final due 60 days after receipt of USAID comments to the draft.

COR

Reporting of Foreign Taxes April 16 (Reference Section H.9) COR Final Report Draft due 60 days prior to the end of the contract.

COR to provide comments within 2 weeks. Final Report due not later than contract end date.

COR & CO

Annual Report of Government Property in Contractor’s Custody

Last day of contract year COR

Property Report 6 months prior to the end of the contract (Reference Section H.11, AIDAR 752.245-71)

COR & CO

Close out Draft due six (6) months prior to the contract end date. Final due four months prior to contract end

COR

date.

Disposition Plan Draft due six (6) months prior to the contract end date. Final due four months prior to contract end date.

CO

Submission of Data Sets to

DDL

30 days after the Dataset is first used. (Reference Section H.28 Part 2 (b))

CO & COR

F.6 TECHNICAL APPROVAL REQUIREMENTS

The Contractor is required to seek the following approvals from the COR:

• Approval of reports described in Section F.4 and F.5.

• Technical concurrence on grants, key personnel and other approvals submitted to the CO

• Approval of international travel (when COR concurs and CO approves for travel requests).

The Contractor is required to seek the following approvals from the CO:

• Approval of salary/daily rate for professional expatriate and professional Ugandan Long Term

Technical Assistance (LTTA) and Short Term Technical Assistance (STTA) not named in the prime Contractor’s final budget.

• Approval of grant activities, including Environmental Review Forms (ERF)

• Approval of key personnel described in Section F.7.

• Approval of Report and Performance Objectives indicated in Section F.5.

F.7 KEY PERSONNEL

The key personnel that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party: Will have minimum qualification of a Master’s degree in international development, livestock, agriculture, economics, or related field of study or equivalent work experience. Ten (10) years or more progressively responsible international work experience implementing multisector development programs with demonstrated strong management and coordinating skills. The Chief of Party will preferably possess at least five years of management experience including direct supervision of professional and support staff and assembling teams working on multi-faceted international development programs.

2. Deputy Chief of Party: Will have minimum qualification of a Master’s degree in international development, agriculture, economics, public health, nutrition, or related field of study or equivalent experience. Five (5) years or more of progressively responsible work experience in managing or implementing development programs preferably in Africa.

3. Finance, Compliance and Administration Director: Will have a minimum of five years of progressively responsible experience in professional financial analysis, accounting or auditing, preferably with an international organization or accounting firm. Familiarization and on-the-job training on US Government accounting, USAID Financial management. English language proficiency in speaking, reading and writing will be required.

4. Monitoring, Evaluation and Learning Advisor: The MEL Specialist will have a Master Degree or equivalent in Business Administration or related area of study or equivalent work experience. Specialized training in M&E is required. Experience requirements: Seven (7) years or more of progressively responsible work experience in managing complex project of similar size.

At least 5 years of monitoring and evaluation work at the supervisory level. Knowledge of agriculture, nutrition and systems monitoring and evaluation preferred.

F.8 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the Contractor must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The Contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the Contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The Contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at:

https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth.

Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted.