J.2_-_Technical_Specifications_for_HUJ_Pediatrics_Ward.pdf

HAITI HEALTH INFRASTRUCTURE PROGRAM 60264599

JUSTINIEN UNIVERSITY HOSPITAL (HUJ) PEDIATRIC WARD

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PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL CONDITIONS

011000 GENERAL REQUIREMENTS

012200 UNIT PRICES

012500 SUBSTITUTION PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015713 EROSION CONTROL, SEDIMENTATION AND CONTAINMENT

OF CONSTRUCTION MATERIAL

016000 PRODUCT REQUIREMENTS

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE

033660 WATER-BASED REACTIVE STAINED CONCRETE FLOOR

DIVISION 04 - MASONRY

042200 CONCRETE UNIT MASONRY

DIVISION 05 - METALS

051200 STRUCTURAL STEEL FRAMING

053100 STEEL DECKING

054300 SLOTTED CHANNEL FRAMING

055000 METAL FABRICATIONS

055213 PIPE AND TUBE RAILINGS

055319 EXPANDED METAL GRATINGS

057000 DECORATIVE METAL

DIVISION 06 - WOOD, PLASTIC, AND COMPOSITES

060573 FIRE-RETARDANT TREATED WOOD

061000 ROUGH CARPENTRY

061600 SHEATHING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

076100 SHEET METAL ROOFING

077100 ROOFING SPECIALTIES

077200 ROOF ACCESSORIES

078413 PENETRATION FIRESTOPPING

079005 JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

085113 ALUMINUM WINDOWS

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087100 FINISH HARDWARE

088000 GLAZING

089119 FIXED LOUVERS

DIVISION 09 - FINISHES

092116 GYPSUM BOARD ASSEMBLIES

092400 CEMENT PLASTERING (STUCCO)

093000 TILING

095123 ACOUSTICAL TILE CEILINGS

099113 PAINTING

DIVISION 10 - SPECIALTIES

102113 PLASTIC TOILET COMPARTMENTS

102800 TOILET AND HOUSE-KEEPING ACCESSORIES

104413 FIRE PROTECTION CABINETS

104416 FIRE EXTINGUISHERS

DIVISION 11 - EQUIPMENT

117213 MEDICAL AND OTHER EQUIPMENT- NIC

DIVISION 12 - FURNISHINGS

123216 MANUFACTURED WOOD-LAMINATE-FACED CASEWORK

123616 METAL COUNTERTOPS

123623 PLASTIC-LAMINATE-CLAD COUNTERTOPS

DIVISION 13 - SPECIAL CONSTRUCTION

134900 RADIATION PROTECTION

DIVISION 22 – PLUMBING-NOT INCLUDED YET 3-18-15

220523 GENERAL-DUTY VALVES FOR PLUMBING PIPING

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221116 DOMESTIC WATER PIPING

221119 DOMESTIC WATER PIPING SPECIALTIES

221123.13 DOMESTIC-WATER BOOSTER PUMPS

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

223300 ELECTRIC, DOMESTIC-WATER HEATERS

224300 HEALTHCARE PLUMBING FIXTURES

226313 GAS PIPING FOR LABORATORY AND HEALTHCARE FACILITIES

DIVISION 23 – HVAC

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230529 HANGERS AND SUPPORTS FOR HVAC AND PLUMBING PIPING

AND EQUIPMENT

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC AND PLUMBING

230553 IDENTIFICATION FOR HVAC EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233423 HVAC POWER VENTILATORS

233713 DIFFUSERS, REGISTERS, AND GRILLES

234133 HIGH-EFFICIENCY PARTICULATE FILTRATION

237433 DEDICATED OUTDOOR-AIR UNITS

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS

AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

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260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260548.16 SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260573 OVERCURRENT PROTECTIVE DEVICE COORDINATION

STUDY

262416 PANELBOARDS

262726 WIRING DEVICES

262813 FUSES

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

263100 PHOTOVOLTAIC COLLECTORS (BID OPTION 1)

264313 SURGE PROTECTION FOR LOW-VOLTAGE ELECTRICAL

POWER CIRCUITS

265100 INTERIOR LIGHTING

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283111 DIGITAL, ADDRESSABLE FIRE-ALARM SYSTEM

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

312200 GRADING

312300 EXCAVATION AND FILL

312333 TRENCHING AND BACKFILL

313116 TERMITE CONTROL

DIVISION 32 - EXTERIOR IMPROVEMENTS

321123 AGGREGATE BASE COURSES

321600 CONCRETE SIDEWALKS

329219 SEEDING

DIVISION - 33 UTILITIES

331000 WATER UTILITIES

331613 WATER AND SANITARY SEWER UTILITY STORAGE TANKS,

TREATMENT EQUIPMENT, AND APPURTENANCES

332101 WATER CISTERN PUMPS AND APPURTENANCES

334100 STORM UTILITY DRAINAGE PIPING

END OF TABLE OF CONTENTS

GENERAL REQUIREMENTS 011000 - 1

SECTION 011000 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project Information.

2. Access to site.

3. Work restrictions.

4. Specification and drawing conventions.

5. Pre-construction Requirements

6. Construction Requirements

7. Groundbreaking Ceremony

8. Handover Ceremony

9. Key Personnel

10. Special Conditions

11. Site demolition and grading and unknown soil condition

12. Mobilization and Demobilization

13. Site Layout Plan

14. Contractor’s Equipment and Materials Delivery Forecast

15. Permits and Responsibilities/Customs

16. File Naming and Record Keeping

17. Project File Management System

18. USAID CMC’S Field Office

19. Additional Construction Site Responsibilities

20. Health and Safety Plan (HASP)

21. General Safe Work Practices

22. Security Plan

23. Traffic Control Plan

24. Gender Equity Plan

25. Environmental Compliance and Management

26. Technical Manuals and Publications

27. Data Rights

28. Indemnity

29. Force Account Work

1.3 PROJECT INFORMATION

A. Project Identification: Construction of a new Pediatric Ward at the Justinien University Hospital in Cap Haitien B. Project Location: Rue 17Q in Cap-Haitien (North Department), Haiti.

C. Owner: US Agency for International Development (USAID).

D. User: Government of Haiti (GOH) E. Architect: AECOM USA, Inc.

F. Construction Management Consultant (CMC): AECOM USA, Inc.

G. Period of Performance: Five hundred forty (540) calendar days

1.4 ACCESS TO SITE

A. User Limited Occupancy of Completed Areas of Construction: User reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work by USAID. Limited Occupancy will be coordinated by USAID.

GENERAL REQUIREMENTS 011000 - 2

1. CMC will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited User occupancy.

3. Before limited User occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, User will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, User will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.5 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. On-Site Work Hours: CMC business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated. Should the Contractor desire to change work hours or days, the Contractor shall submit a proposal to the COR and CMC justifying such change. At a minimum, justification shall contain a detailed discussion of potential impacts to the project schedule and cost. The COR and CMC will review the proposal and forward a recommendation to the CO who will make the final determination. If the change is accepted, the CO may issue a modification to the contract if there are additional costs or contract time incurred by USAID and/or the CMC (including but not limited to, supervision, security, and inspection).

3. For each hour of work above on-site work hours as describe above, USAID or the CMC, may be required to provide appropriate supervision, inspection, security, and administration staff. The Contractor shall reimburse USAID for costs incurred in direct support of such overtime. In response to the Contractor’s written request for acceptance of overtime work, the COR and/or CMC will notify the Contractor of the supervision cost. The Contractor shall accept the supervision cost, if it elects to proceed with the overtime work, provide a credit for such cost to USAID.

4. Weekend Hours: No restriction providing approval is requested and granted by the CMC with 72 hour advance notice.

5. Early Morning Hours: No restriction providing approval is requested and granted by the CMC 72 hours in advance.

6. Hours for Utility Shutdowns: 72 hour notice and approval by CMC required.

7. Local Holidays: The Contractor shall observe, validate, and plan the work around local national holidays as observed by the US Embassy located in Port-au-Prince, Haiti. Should any holiday fall on a weekend, the Contractor shall exercise due diligence to ensure local customs and appropriate compensation issues are addressed.

8. Should the Contract Documents conflict with local workweek customs, the Contractor shall bring to the attention of the COR and CMC in writing for resolution.

9. The Contractor shall validate local labor laws and customs which may restrict total allowable hours worked within a given week.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify CMC’s not less than 72 hours in advance of proposed utility interruptions.

2. Obtain CMC’s written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to User occupancy with the CMC.

1. Notify CMC not less than 72 hours in advance of proposed disruptive operations.

GENERAL REQUIREMENTS 011000 - 3

2. Obtain CMC written permission before proceeding with disruptive operations.

D. Employee Identification: Provide identification tags for Contractor personnel working on

Project site. Require personnel to use identification tags at all times.

1.6 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

1.7 PRE-CONSTRUCTION REQUIREMENTS

A. Provide all site surveys, geotechnical testing, and all pre-design investigations, surveys and activities necessary or reasonably inferable to successfully complete the Project.

B. Submit shop drawings and submittals for approval to the COR as required by the Technical Specifications for each applicable development package.

1.8 CONSTRUCTION REQUIREMENTS

A. Provide all labor, supervision, materials, equipment, construction means and methods, coordination, logistics, testing, surveys and tools necessary or reasonably inferable to complete the Project.

B. Provide operations and maintenance for all new and temporary facilities until Final Acceptance by USAID/Haiti.

C. Provide all temporary works, utilities and/or facilities necessary for the successful performance of this contract (e.g. water, power, sanitation, communications, etc.).

D. Be responsible for coordinating with local utility providers. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall make connections, including providing backflow-preventing devices on connections to domestic water lines as necessary; providing meters; and providing transformers; and make disconnections.

E. Provide Quality Control to ensure that all work adheres to the applicable standards in the Specifications for all construction methods, materials, labor, equipment, and testing.

F. Cooperate and coordinate with the COR and CMC at all times.

G. Provide a three-hundred sixty five day warranty period for all completed works, which shall commence at Final Acceptance by USAID/Haiti.

H. Be responsible for providing all life-support and security services required for its personnel deployed to project locations, unless otherwise stated herein.

1.9 GROUND BREAKING CEREMONY

The Contractor shall coordinate with the COR and CMC to arrange, furnish and administer one groundbreaking ceremony no later than fourteen days prior to start of permanent Work. The

GENERAL REQUIREMENTS 011000 - 4

ceremony shall occur at the project site. All Key Personnel shall attend the ceremony. The Contractor shall prepare a brief presentation to be submitted for approval to the COR no later than fourteen days prior to the ceremony. The Contractor shall provide a ground breaking site plan no later than thirty days prior to the ceremony to the COR for review and approval. At a minimum, the Contractor shall plan for and furnish the following:

1. Elevated covered stage with podium and seating for ten people

2. Portable public announcement system (microphone and speakers capable of transmitting sound in an outdoor environment for all attendees)

3. Projection screen with projector and computer

4. Covered Seating for fifty people in attendance

5. Potable Water for attendees

6. Temporary Sanitation Facilities

7. Three eight foot portable tables for catering, to be provided by USAID.

1.10 HANDOVER CEREMONY

The Contractor shall coordinate with the COR and CMC to arrange, furnish and administer one handover ceremony no later than fourteen days after Final Acceptance of all permanent Work.

The ceremony shall occur at the project site. All Key Personnel shall attend the ceremony. The Contractor shall prepare a brief presentation to be submitted for approval to the COR no later than fourteen days prior to the ceremony. The Contractor shall provide a handover site plan no later than thirty days prior to the ceremony to the COR for review and approval. At a minimum, the Contractor shall plan for and furnish the following:

1. Elevated covered stage with podium and seating for ten people

2. Portable public announcement system (microphone and speakers capable of transmitting sound in an outdoor environment for all attendees)

3. Projection screen with projector and computer

4. Covered Seating for fifty people in attendance

5. Potable Water for attendees

6. Temporary Sanitation Facilities

7. Three eight foot portable tables for catering, to be provided by USAID.

1.11 SOURCE OF SUPPLY AND QUALITY OF SOURCE MATERIALS

A. The Contractor shall furnish only new materials and supplies for incorporation into the Work, except as specifically otherwise permitted in the Contract. All materials and supplies shall be stored in such a manner as to ensure the preservation of quality and fitness, and for efficient facilitation of inspection. Materials shall comply with the terms and conditions of the contract.

Materials shall be subject to inspection by USAID and/or its CMC at any time. The quality of all materials shall conform to requirements listed in the Technical Specifications.

B. Manufacturers test reports may supplement Contractor's inspections, sampling, testing, and certification provisions for new materials. Manufacturers’ warranties, guarantees, instruction sheets, parts lists, and other material that are furnished with certain articles or materials incorporated into the project shall be provided to the COR and CMC with each Application of Payment.

C. Materials to be installed and incorporated into the Work shall be stored in such a manner as to ensure the preservation of their quality and fitness for the Work, and to facilitate inspection.

1.12 KEY PERSONNEL

A. The performance of this contract requires the use of key personnel. All key personnel shall have fluent English language proficiency to effectively communicate at a level of technical competency with the COR and/or its CMC. All key personnel shall be located and present at the construction site on a full time basis throughout the construction period, unless otherwise pre-approved in writing by the COR. During the absence of any Key Personnel, the Contractor shall have an equal alternate present on site during any construction activities. All alternates

GENERAL REQUIREMENTS 011000 - 5

shall be submitted to the COR for review and approval no later than seven (7) calendar days prior to use.

B. The Contractor shall consider all Key Personnel to be essential to the work performed and successful implementation of the contract. Replacement of key personnel cannot be made by the Contractor without the written consent of the CO. The listing of Key Personnel may, with the consent of the CO, be amended during the course of the contract to add, change or delete personnel and positions as appropriate. Section F – Deliverables and Performance, provides additional guidance regarding Key Personnel.

C. The Contractor shall assign the following Key Personnel with 100% Level of Effort (LOE) dedicated to this Contract. The Contractor may utilize a different organizational system if desired, providing the following key functions are clearly included and defined:

D. Construction Project Manager (CPM) The CPM shall, at a minimum, have an engineering bachelor’s or other relevant technical de-gree in addition to ten (10) years of relevant engineering design, and construction program management experience in a similar development setting, or fifteen (15) years of commensurate relevant experience without a formal aforementioned technical degree. The CPM, shall at a minimum:

1. Have the authority and responsibility for the execution of the Project.

2. Act as agent of and be the single point of contact on behalf of the Contractor.

3. Have the authority to execute the requirements of the contract.

E. Construction Superintendent (CS) The CS shall, at a minimum, have fifteen (15) years of relevant construction, project scheduling, material procurement, and field supervision experience, in a similar development setting. The CS shall have demonstrated experience in leadership roles, strategic planning, and budget man-agement and oral and written communication skills, with French and Creole considered a bene-fit. At a minimum, the CS shall:

1. Have the authority to coordinate all site construction activities.

2. Supervise all field personnel as required to successfully complete the project on schedule and within budget.

3. Ensure high quality of work and compliance to the Contractors Quality Control plan.

4. Supervise all trade and field personnel.

5. Be responsible for the construction safety practices with all on-site activities.

6. Maintain the job site office and construction site.

F. Construction Quality Control Manager (QC Manager) The QC Manager shall have a minimum of ten (10) years combined experience as a superinten-dent, inspector, QC Manager, project manager, and/or construction manager on similar size and type construction contract which includes the main trades of work that are part of this contract.

The individual must be familiar with the requirements of the USACE EM 385-1-1 and have ex-perience in the areas of hazard identification and safety compliance. The QC Manager shall have successfully completed the USACE course “Construction Quality Management for Con-tractors”, or equivalent.

The QC Manager shall implement and manage the Construction Quality Control program and may perform the duties of Project Superintendent, on a limited, but as needed basis. The QC Manager is required to perform the duties required by the Technical Specifications located in Section J of the Contract. The QC Manager shall:

1. Conduct the QC meetings on a weekly basis with the CPM, CS, and CMC.

2. Perform the three phases of control (USACE - 1: Preparatory Phase, 2: Initial Phase and

3: Follow-up Phase for each Definable Feature of Work (DFOW).

3. Perform submittal review and approval prior to submission to USAID.

4. Ensure testing is performed in accordance to the Quality Control Plan.

GENERAL REQUIREMENTS 011000 - 6

The QC Manager is responsible for managing and coordinating the three phases of control and maintaining all Quality Control related documentation at the project site.

1.13 SPECIAL CONDITIONS

A. Language

All Key Personnel shall have adequate English language proficiency. All correspondence, documents, reports, submittals, photographs and submissions produced per the performance of this contract shall be in the English language. The Contractor may elect to use a “Dual Language Document System”, in which the Contractor shall provide two columns on each page, with the left column will be stated in English, and the right column in the foreign language, respectively. At all times when any performance of the work at the site is being conducted by any member of the Contractor or its Sub-Contractors, the Contractor shall have at minimum one Key Personnel or approved alternate present on the site serving as the Construction Site Representative, capable of explaining the work operations, receiving instructions and effecting necessary documentation and reporting in the English language. The COR shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and linguistic capabilities, and the Contractor shall immediately replace any individual not acceptable to the COR.

1.14 SITE DEMOLITION AND GRADING AND UNKNOWN SOIL CONDITION

A. The Contractor shall remove any existing debris on site to prepare the site for construction. All material shall be removed and properly disposed, in accordance with local regulations and with environmental requirements. Disposal location(s) and procedures shall abide by local laws and the Environmental Mitigation Plan and Report located in Section J – List of Attachments and

SECTION 012200 - UNIT PRICES.

B. The Contractor shall perform all grading, drainage, site preparation and utility work required to successfully perform to the requirements of this contract. All material shall be removed and properly disposed, in accordance with local regulations and environmental requirements. All disposal location(s) and procedures shall abide by local laws and the terms and conditions of this contract. The Contractor shall remove and properly dispose of all soil contamination in accordance with Solicitation Section B – Supplies and Services and Prices/Costs.

1.15 MOBILIZATION AND DEMOBILIZATION

A. Include mobilization and demobilization activities in the Project Management Narrative and as milestones in the Project Schedule B. The Contractor shall submit a Mobilization Plan to the COR for review and approval within fourteen (14) calendar days from Contract Award. At a minimum, the Mobilization Plan shall include a mobilization narrative that includes all mobilization activities including, but not limited to:

1. Key equipment, personnel, materials and supplies required to commence construction.

2. Contractor and CMC Field Office

3. Anticipated arrival date to site of all construction labor, equipment and materials.

4. Arrival of key Contractor personnel, Sub-Contractors, construction and layout of temporary site facilities for the Contractor and CMC (Temporary offices, etc.).

C. The Contractor shall submit a Demobilization plan to the COR for review and approval within thirty (30) calendar days after issuance of NTP. At a minimum, the plan shall include personnel and equipment demobilization activities and the schedule of demobilization activities. The Contractor shall clearly state any impacts demobilization will have on current construction activities or operations.

D. Removal of temporary facilities: The Contractor shall properly remove and dispose of all temporary facilities within seven (7) calendar days prior to Final Acceptance. Upon removal, the Contractor shall restore substrates and sub-grade base, including areas to be paved or otherwise finished prior to Final Acceptance.

GENERAL REQUIREMENTS 011000 - 7

1.16 SITE LAYOUT PLAN

A. The Contractor shall submit a Site Layout Plan to the COR for review and approval within thirty (30) calendar days from Contract Award. At a minimum, the Contractor shall clearly identify the locations of safety and construction fence, site trailers, construction entrance and exits, trash dumpsters, temporary sanitary facilities, and construction parking areas, temporary facilities (including layouts and details), on-site and off-site equipment and material storage areas, access and haul routes, and any additional information deemed essential for the successful performance of this contract.

B. See Section B – Supplies or Services and Price/Costs for additional information.

1.17 CONTRACTOR’S EQUIPMENT AND MATERIALS DELIVERY FORECAST

A. The Contractor shall submit an Equipment, Materials and Plant Delivery Forecast to the COR for review and approval within thirty (30) calendar days after issuance of NTP for all significant materials and equipment necessary for successful completion of the contract. The listing shall contain target and actual procurement dates, target and actual shipping and receiving dates, quantities of material and equipment, and target and actual delivery date to the project site. All target dates shall be based on the requirements established in the approved baseline schedule.

The Contractor shall update the forecast on a monthly basis, and submit with the each AOP.

1.18 PERMITS AND RESPONSIBILITIES/CUSTOMS

A. The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any GoH laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the Contract.

B. Contractor shall inform the COR, in writing, if any reasonable assistance is needed, however, this assistance shall not relieve the Contractor of any primary responsibility for these tasks nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist in issues.

C. The Contractor may request the COR, in writing, if any reasonable assistance is needed in the permit clearance process. However, a request for assistance shall not relieve the Contractor of any responsibility or obligation for these tasks, nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist.

D. The Contractor shall manage the customs clearance process for all imported construction materials, supplies and equipment.

1.19 FILE NAMING AND RECORD KEEPING PLAN

A. The Contractor shall submit a File Naming and Record Keeping Plan to the COR for review and approval within fourteen (14) calendar days from the Contract Award. At a minimum, the plans shall contain a standardized project file naming convention, submission and file organization section. The Contractor shall update and maintain a tracking log with all outstanding issues, listed responsible parties, date activity is due, and date the item was submitted. .

1.20 PROJECT FILE MANAGEMENT SYSTEM

A. The Contractor shall utilize Prolog Converge Software® for all project documentation information and management requirements for the entire duration of this project. The Contractor shall purchase hosting services license through the CMC at a cost of fifty-five (55) USD per month per user. At a minimum, the Contractor shall purchase one (1) hosting license for the period of performance as defined in Section F Deliverables and Performance.

1.21 USAID CMC’S FIELD OFFICE PLAN

A. The Contractor shall submit the CMC’s Field Office Plan to the COR for review and approval within fourteen (14) calendar days from Contract Award. The Contractor shall furnish, operate and reasonably maintain the CMC field office for the period of performance. The CMC office shall be located at the project site for the entire duration. The Contractor shall provide and maintain all utilities, including but not limited to, electricity, potable water, and internet service.

GENERAL REQUIREMENTS 011000 - 8

B. The Contractor shall physically mobilize and handover the CMC’s field office within seven (7) calendar days after issuance of NTP. The Contractor shall promptly remove and dispose of the CMC’s field office seven (7) calendar days prior to the project Final Acceptance. .

C. The CMC field office shall comply with the following:

1. Minimum size: 360 square feet.

2. Like new condition at start of project.

3. Functioning A/C unit(s) serving all operable areas.

4. Two (2) lockable offices with three (3) sets of keys.

5. Conference room area (may be shared with Contractor).

6. Four (4) desks with drawers.

7. Four (4) desk chairs.

8. One (1) medium sized plan rack.

9. Five (5) folding metal chairs.

10. One (1) medium sized refrigerator.

11. One (1) microwave.

12. One (1) water cooler with hot and cold functionality.

13. Two (2) book shelves (min 5 shelves each).

14. One (1) dedicated toilet for CMC and USAID use only.

1.22 ADDITIONAL CONTRACTOR CONSTRUCTION SITE RESPONSIBILITIES

A. The Contractor shall take all necessary precautions to ensure that roof openings and other critical openings in the building are monitored at all times. The Contractor shall take immediate actions required to seal off such openings when rain or other detrimental weather is imminent, and at the end of each workday.

1. Building and Site Storm Protection

When a warning of gale force winds is issued, take precautions to minimize danger to persons, and protect the work and nearby property. Precautions shall include, but are not limited to, closing openings; removing loose materials, tools and equipment from ex-posed locations; and removing or securing scaffolding and other temporary work. Close openings in the work when storms of lesser intensity pose a threat to the work or USAID property.

The Contractor shall be responsible for securing and the security for property used in the performance of this contract. The Contract Clause entitled 48 CFR 52.236-10 Operations and Storage Areas shall apply.

2. Temporary Sanitary Facilities Provide adequate sanitary conveniences of a type approved for the use of persons em-ployed on the work, properly secluded from public observation, and maintained in such a manner as required and approved by the COR in consultation with the CMC. Maintain these conveniences at all times without nuisance. Upon completion of the work, remove the conveniences from the premises, leaving the premises clean and free from nuisance.

Facilities may consist of holding tanks emptied by waste water removal trucks, designed leeching systems, portable chemical treated units or other method as approved by the COR. Facilities will be designed and maintained to adhere to health and environmental best practices, as outlined in the Environmental Mitigation Plan and Report in Section J – List of Attachments.

3. Temporary Buildings

Temporary facilities (including trailers) shall be in like new condition and shall be main-tained throughout the project. Failure to maintain storage trailers or buildings to these standards shall result in the removal of non-complying units at the Contractor's expense.

Trailers shall be anchored to resist high winds and must meet applicable US Government and local standards for anchoring mobile trailers. Storage of material/debris under such

GENERAL REQUIREMENTS 011000 - 9

facilities is prohibited. Contractor shall be responsible for the security of the stored property.

1.23 HEALTH AND SAFETY PLAN (HASP)

A. The Contractor submit a Health and Safety Plan (HASP) to the COR for review and approval within thirty (30) calendar days from Contract Award. The COR, CMC or other identified person on site shall be authorized to stop any activity that is considered to be immediately life threatening or in violation of the Environmental Assessment as located in Section J – List of Attachments. The Contractor shall be responsible for correcting the situation before any further work can progress associated to that activity or set of activities. Any loss of time or cost due to the stoppage shall be solely borne by the Contractor.

B. At a minimum, the Health and Safety Plan shall contain the following:

1. Explanation of Contractor's Accident Prevention Plan, Emergency Action Plan, and Fire

Prevention Plan, and measures for reporting any unsafe conditions, practices, and injuries.

2. Required use of appropriate clothing, including personal protective equipment. At a minimum, the Contractor shall require all workers to wear safety glasses, vests, hard hat and covered shoes at all times.

3. Information about chemical hazards to which workers can be exposed.

4. Locations and availability of toilet, hand-washing, and drinking water facilities.

5. Provisions for medical services and first aid, including emergency procedures.

6. Safety and environmental health organizational structure, which shall identify the personnel engaged for environmental health and safety assurance, the responsibilities of those personnel and the subdivision of the safety and environmental health assurance tasks into elements which can be effectively controlled, technically and managerially.

7. Frequency and content of safety briefings, including names and telephone numbers of all participants.

8. Criteria for appointing key safety staff.

9. Proposed interaction, communication procedures and reporting requirements between the construction personnel and safety staff.

10. Frequency, coverage and intent of daily site safety reports.

11. Methods of promoting awareness of site safety and industrial health amongst all persons directly or indirectly associated with the performance of this contract.

12. Authority vested in the safety staff which would enable them to take urgent and appropriate and direct action to make the Site safe, prevent unsafe working practices, and correct infringements on the safety program.

13. Means by which safety and industrial health matters and requirements will be communicated to Sub-Contractors.

14. Method by which safety and industrial health procedures and practices proposed by Sub- Contractors will be reviewed for compliance with the safety program.

15. Required safety equipment and protective clothing, including quantity, sourcing, standards of manufacture, storage provisions and means of ensuring proper utilization by all workers and staff employed directly or indirectly by the Contractor. The Contractor shall address how it intends to track and replace of damaged equipment, which at a minimum shall include: safety glasses, hearing protection, safety harnesses, safety equipment for working underground and in the confined spaces (e.g. sewers, drains etc.)

fire extinguishers, first aid equipment, hard hats and, where appropriate, associated shock absorbers, and chest harnesses.

16. Means by which safety equipment, scaffolds, guardrails, working platforms, hoists, ladders and other means of access, lifting, lighting, signing, and guarding equipment shall be inspected, tested and maintained and the standards below which such items will be removed from the Site and replaced.

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17. Protection of authorized and unauthorized visitors to the site.

18. Means by which safety and industrial health will be supervised, monitored and audited by the Safety Officer to ensure due compliance with the principles and objectives of the safety program at all levels of construction.

19. Procedures for updating the safety program; records to be prepared and maintained by the safety officer and communication procedures to be adopted such that the COR and CMC and others associated with the contract (e.g. Sub-Contractors) are kept fully informed on matters relating to site safety and industrial health requirements and regulations throughout the period of the Contract.

20. Appreciation of the industrial health hazards likely to be associated with the performance of this contract and proposals for minimization of the risks associated with such hazards.

21. Means to minimize the effects of climatic exposure (heat, wind and moisture) and an exposure to noxious substances.

22. Procedures to ensure that construction methods do not compromise the Contractor’s commitment to the safety program.

23. Waste management and how the site will be kept neat and organized and how waste will be stored and removed along with frequency.

24. Drug and Alcohol Prevention and Use

1.24 GENERAL SAFE WORK PRACTICES

A. The Contractor shall establish standard operating procedures for the Project to guide employees in safe work practices. All employees, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices.

B. The Contractor shall provide specific instructions to each employee regarding hazards unique to his or her job assignment, to the extent that such information was not already covered in other training. Contractor shall establish written safe Work practices covering all phases of the Work.

Safety, Quality and all other project programs and requirements that are placed upon the Prime Contractor shall all be required of all subcontractors.

1. Reporting of Accidents and Security Incidents

The Contractor shall immediately notify the COR and CMC of any accident or incident pertaining to the security of its personnel, equipment, the site, or the completed Works as soon as possible after its occurrence. The Contractor shall conduct a detailed investiga-tion and provide a comprehensive report to the COR and CMC addressing:

a) What occurred (with explanatory sketches or photos as necessary)

b) Who was involved (including names and affiliations of such persons)

c) What caused the incident

d) When the incident occurred (time and date)

e) Where the incident occurred

f) Why the incident occurred In addition, the report shall fully describe the means and measures the Contractor shall take to prevent the future occurrence of such incident. In the case of any fatality or seri-ous injury, the Contractor shall notify the COR/CMC immediately by the quickest avail-able means.

The Contractor shall report to the COR and CMC details of any accident or incident per-taining to the security of its personnel, equipment, the Site, or the completed Works as soon as possible after its occurrence. The report shall be based on a detailed investigation by the Contractor of the event and provide particulars of what occurred (with explanatory sketch as necessary), who was involved (including names, and affiliations of such per-sons), what caused the incident, when the incident occurred (time and date), where the incident occurred and why the incident occurred. In addition the report shall fully de-scribe what means and measures the Contractor shall take to prevent the future occur-

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rence of such incidents. In the case of any fatality or serious injury, the Contractor shall, in addition, notify the COR/CMC immediately by the quickest available means.

The Contractor shall submit weekly safety reports to the COR and CMC as a requirement of the safety and security programs. A Monthly Summary report shall be submitted as part of the monthly progress report. Prior to submission, the Contractor’s project manager shall endorse the reports. Site safety and security reports shall comprehensively address all relevant aspects and, in particular, report on all safety and security matters undertaken during the period covered by the report.

1.25 SECURITY PLAN

A. The Contractor shall submit a Security Plan to the COR for review and approval within fourteen

(14) calendar days from Contract Award that clearly detail means and procedures to be used by the Contractor to ensure adequate security for all personnel, materials, equipment, and all other property related to the performance of this Contract. The Contractor shall schedule a briefing with the US Embassy Regional Security Office through the COR within fourteen (14) calendar days from the Contract Award for its Key Personnel. The Contractor shall continuously monitor and update this comprehensive security plan by means of qualified and competent staff of personnel.

B. The Contractor shall submit weekly security reports to the COR and CMC as a requirement of the safety and security programs. A Monthly Summary Report shall be submitted as a part of the Monthly Progess Report. Prior to submission, the Contractor’s Project Manager shall certify all reports. Security reports shall comprehensively address all relevant aspects and, in particular, report on all safety and security matters undertaken during the period covered by the report.

1.26 TRAFFIC CONTROL PLAN

A. The Contractor shall submit a Traffic Control Plan to the COR for review and approval within thirty (30) calendar days from the Contract Award that incorporates equipment and material deliveries to minimize effects on surrounding traffic. At a minimum, the Contractor shall address night work, safety, lighting, and traffic management. The Contractor may be required to present the Traffic Control Plan to the Ministry of Public Works, for information and discussions.

1.27 GENDER EQUITY PLAN

A. Gender issues are central to the achievement of strategic plans and Objectives for USAID.

USAID policy requires that gender issues be addressed, as appropriate, in all USAID-funded activities. USAID requires that gender differences and inequalities be addressed in the project and into the criteria used to evaluate applications. Gender analysis is a tool for examining the differences between the roles that women and men play in communities and societies, the different levels of power they hold, their differing needs, constraints and opportunities, and the impact of these differences on their lives.

B. The Contractor shall take gender into account during the execution of this project and must present a concise gender analysis which discusses important gender issues and explain how gender considerations have been integrated into the project.

C. The Contractor shall submit a Gender Equity Plan to the COR for review and approval within fourteen (14) calendar days from Contract Award. The Contractor must present a concise gender analysis, which discusses important gender issues and explain how gender considerations have been integrated into the construction work plan. The Contractor is expected to have familiarity with the gender issues as well as USAID policies on gender (see USAID ADS Chapter 201 and http://www.usaid.gov/what-we-do/gender-equality-and-womens-empowerment/).

1.28 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

A. The Foreign Assistance Act of 1961, as amended, Section 117 requires that the impact of

USAID’s activities on the environment be considered and that USAID include environmental sustainability as a central consideration in designing and carrying out its development programs.

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This mandate is codified in Federal Regulations (22 CFR 216) and in USAID’s Automated Directives System (ADS) Parts 201.5.10g and 204 (http://www.usaid.gov/policy/ads/200/), which, in part, require that the potential environmental impacts of USAID-financed activities are identified prior to a final decision to proceed and that appropriate environmental safeguards are adopted for all activities.

B. No activity funded under this contract will be implemented unless an environmental threshold determination, as defined by 22 CFR 216, has been reached for that activity, and is duly signed by the Bureau Environmental Officer (BEO).

C. Pursuant to 22 CRF 216 and the Initial Environmental Examination (IEE) (LAC-IEE-11-03) specific to the Program funding this contract, an Environmental Mitigation Plan and Report (EMPR) that identifies environmental risks and measures to mitigate the risks and monitor impacts has been prepared to guide construction and operations. USAID shall provide a copy of the USAID-approved EMPR to the construction contractor prior to or coinciding with the issuance of a Notice to Proceed. The contractor shall comply with all mitigation measures noted in this document, which will be recognized as the “approved Regulation 216 environmental documentation”.

D. If the Contractor plans any new activities outside the scope of the approved Regulation 216 environmental documentation, the Contractor shall prepare an amendment to the documentation for COR review and approval. No such new activities shall be undertaken prior to receiving written COR approval of environmental documentation amendments.

E. Any ongoing activities found to be outside the scope of the approved Regulation 216 environmental documentation shall be halted until an amendment to the documentation is submitted and written approval is received from the COR.

F. In addition, the Contractor must comply with host country environmental regulations unless otherwise directed in writing by the COR. In case of conflict between host country and USAID regulations, the latter shall govern.

1.29 TECHNICAL MANUALS AND PUBLICATIONS

A. The Contractor shall submit all technical manuals and publications as required by the Contract to be provided to the COR no later than fourteen (14) calendar days upon installation of the equipment. If the Contractor fails to submit such manuals and publications within the time period stipulated, USAID may purchase such manuals and publications not provided by the Contractor and shall reduce the cost (including handling and expeditious shipment) from the Contractor’s Application for Payment.

1.30 PROPERTY/DATA RIGHTS

A. All property purchased and/or produced by the administration of this contract shall become the sole and exclusive property of USAID at no additional cost to USAID. USAID shall retain the sole and unlimited right to own and use any design, document, drawing, notes, calculations, specifications, or other works developed in the performance of this contract by the Contractor.

The Contractor shall relinquish its right to publish, advertise, or use any material created in the performance of this contract for gain or profit, without prior written approval from the CO.

1.31 INDEMNITY

A. To the fullest extent permitted by applicable law, the Contractor and its Agents, Partners, Employees, and Consultants (collectively “Indemnitors”) shall and do agree to indemnify, protect, defend with counsel approved by USAID, and hold harmless USAID, its affiliated enterprises, representatives, and respective Officers, Directors, Regents, Partners, Employees and Agents (collectively “Indemnitees”) from and against all claims, damages, losses, liens, causes of action, suits, judgments and expenses, including attorney fees, of any nature, kind, or description (collectively “Liabilities”) of any person or entity whomsoever arising out of, caused by, or resulting from the performance of the Services or any part thereof which are caused in whole or in part by any negligent act or omission of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable even if it is caused in part by

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the negligence or omission of any indemnitee, so long as it is not caused by the sole negligence or willful misconduct of any Indemnitee.

B. In the event more than one of the Indemnitors are connected with an accident or occurrence covered by this Indemnification, then each of such Indemnitors shall be jointly and severally responsible to the Indemnitees for indemnification and the ultimate responsibility among such Indemnitors for the loss and expense of any such indemnification shall be settled by separate proceedings and without jeopardy to any Indemnitee. The indemnity provided for in this article shall not apply to any liability resulting from the negligence of USAID, its officers or employees or its separate contractors or assigned contractors to the extent that such negligence causes personal injury, death or property damage. The provisions of this article shall not be construed to eliminate or reduce any other indemnification or right which USAID or any of the Indemnities has by law.

C. The Contractor shall protect and indemnify the USAID from and against all claims, damages, judgments and loss arising from infringement or alleged infringement of any United States patent, or copyright, arising by or out of any of the work performed hereunder or the use by the Contractor, or by USAID at the direction of the Contractor, of any article or material, provided that upon becoming aware of a suit or threat of suit for patent or copyright infringement, USAID shall promptly…